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REGULAR COUNCIL MEETING MINUTES MONDAY, DECEMBER 13, 1999 |
The Town of Grand Bay-Westfield met in a regular session on
Monday, December 13, 1999 at 7:35 p.m. with Mayor Losier presiding.
Councillor McGowan moved to add the following items to the Agenda:
14.2a Consideration of Transfer to General Capital Reserve
Fund
14.3a Consideration of Transfer to Sewerage Capital Reserve
Fund
42.a Union Contract Proposal Dated December 6, 1999 Submitted for
Consideration by Council
Seconded by Deputy Mayor Black. Carried unanimously.
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| 2.
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RECORD OF ATTENDANCE
All members were in attendance with the exception of Councillor Calvin. Councillor Keir moved to pay Councillor Calvin in his absence. Seconded by Councillor McGowan. Carried.
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| 3.
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DISCLOSURE OF CONFLICT OF INTEREST
None
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| 4.
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PUBLIC HEARINGS
None
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| 5. | PUBLIC PRESENTATIONS |
| 5.1
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R.C.M.P. STATISTICAL REPORT FOR THE MONTH OF NOVEMBER, 1999
Councillor Keir moved to receive and file R.C.M.P. Statistical Report for the Month of November, 1999. Seconded by Councillor McGowan. Carried.
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| 5.2
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RECOGNITION OF CAPTAIN TROY GAUTREAU AND LIEUTENANT BRAD CALHOUN
OF THE GRAND BAY-WESTFIELD VOLUNTEER FIRE DEPARTMENT RE: COMPLETION
OF FIRE SERVICE INSTRUCTOR LEVEL I COURSE
It was noted that Captain Gautreau was not available due to work commitments. Mayor Losier presented Lieutenant Brad Calhoun with a letter of congratulations
on his completion of the Fire Service Instructor Level I Course.
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| 5.3
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RIVER VALLEY SENIOR CITIZENS – PRESENTATION OF HAND MADE QUILT –
GEORGE WELLS, PRESIDENT ATTENDING
George Wells, President of the River Valley Senior Citizens presented Council with a Bi-Centennial Quilt noting that each member of the Club designed a square depicting life in New Brunswick with each block sewn together and quilted by the members. Diane Bormke also spoke regarding the Bi-Centennial Quilt and the display case in which the quilt can be preserved noting the display case was donated by the River Valley Chamber of Commerce. It was noted the quilt may be displayed in the Tourist Information Center during the summer months. Councillor Sutton moved to receive the Bi-Centennial Quilt from the River Valley Senior Citizens. Seconded by Councillor McGowan. Carried.
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| 6.
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MINUTES OF REGULAR COUNCIL MEETING OF NOVEMBER 22, 1999
Councillor Sutton moved to table the minutes of the Regular Council meeting of November 22, 1999 until the January 10th Council meeting. Seconded by Deputy Mayor Black. Carried.
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| 6.1
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MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF NOVEMBER 15, 1999
Councillor Sutton moved to receive and file the minutes of the Planning Advisory Committee meeting of November 15, 1999. Seconded by Councillor McGowan. Carried. |
| 6.2
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TELEPHONE POLL OF NOVEMBER 30, 1999 RE: CONTRACT NO. 93IS301
– CLOSURE OF FORMER GRAND BAY LANDFILL SITE
Deputy Mayor Black moved to ratify the Telephone Poll of November 30, 1999 Re: Contract No. 93IS301 in that authorization be granted for Dean Construction Limited to commence contract work in December, 1999 on the closure of the former Grand Bay Solid Waste Disposal Site, Contract No. 93IS301 subject to the following conditions as determined by Neill and Gunter, and NBDOE: 1. Dean Construction provide proof that they are in good standing
with the Workers’ Compensation Commission and that they have insurance
policies in place to meet the requirements of the tendered documents;
Note: Additional Project Cost $2,500.00 funded 50% by DOE. Seconded by Councillor Keir. Carried.
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| 6.3
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TELEPHONE POLL OF NOVEMBER 29, 1999 RE: EMERGENCY MEASURES
FACILITIES USE AGREEMENT
Councillor Sutton moved to ratify the Telephone Poll of November 29, 1999 Re: Emergency Measures Facilities Use Agreement in that authorization be granted for appropriate signatures for the Emergency Measures Facilities Use Agreement with Atlantic Health Sciences Corporation Re: Community Centrum. Seconded by Deputy Mayor Black. Carried.
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| 6.4
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TELEPHONE POLL OF DECEMBER 3, 1999 RE: AMBULANCE SERVICES
– TRAINING FUNDING
Councillor Sutton moved to ratify the Telephone Poll of December 3, 1999 Re: Ambulance Services in that authorization be granted for appropriate signatures for the Town of Grand Bay-Westfield/Department of Health and Community Services Letter of Agreement Re: Ambulance Services – Training Funding. Seconded by Deputy Mayor Black. Carried.
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| 6.5
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TELEPHONE POLL OF DECEMBER 8, 1999 RE: DEMOLITION AND REMOVAL
OF ALL FIRE DAMAGED MATERIAL LOCATED AT 17 BRANDY CRESCENT
Councillor McGowan moved to ratify the Telephone Poll of December 8, 1999 Re: Demolition and Removal of all fire damaged material located at 17 Brandy Crescent in that authorization be granted to award the tender Re: Demolition and Removal of all Fire Damaged Material located at 17 Brandy Crescent to the lowest bidder Keel Construction for $2,435.00 plus HST and additional pit run to a maximum of $75.00 plus HST. Seconded by Councillor Sutton. Carried.
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| 6.6
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TENDER NOTES OF DECEMBER 7, 1999 RE: SUPPLY OF REGULAR UNLEADED
GASOLINE, BID NO. 0025U-99
Councillor Keir moved to receive and file Tender Notes of December 7, 1999 Re: Supply of Regular Unleaded Gasoline, Bid No. 0025U-99. Seconded by Councillor Sutton. Carried.
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| 6.7
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TENDER NOTES OF DECEMBER 8, 1999 RE: DEMOLITION AND REMOVAL
OF ALL FIRE DAMAGED MATERIAL LOCATED AT 17 BRANDY CRESCENT
Councillor Sutton moved to receive and file Tender Notes of December 8, 1999 Re: Demolition and Removal of all Fire Damaged Material located at 17 Brandy Crescent. Seconded by Deputy Mayor Black. Carried.
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| 6.8
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TENDER NOTES OF DECEMBER 10, 1999 RE: 1979 CHEV. GRUMMAN CURB
SIDE VAN BID NO. 0050-VAN
Councillor McGowan moved to receive and file Tender Notes of December 10, 1999 Re: 1979 Chev. Grumman Curb Side Van, Bid No. 0050-VAN. Seconded by Councillor Keir. Carried.
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| 7.
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BILLS FOR PAYMENT
Councillor Keir moved to pay the Bills for Payment enbloc for a total of $15,149.15 and approve the Bills for Ratification for a total of $66,450.68, Grand Total $81,599.83. Seconded by Councillor Sutton. Carried.
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| 8.
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CONSENT AGENDA
a) Dog Control Report for the Month of November, 1999
Deputy Mayor Black moved to receive and file the following Consent Agenda items: a) Dog Control Report for the Month of November, 1999
Seconded by Councillor McGowan. Carried.
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| 9.
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BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of November 22, 1999 None
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| 10.
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DELEGATIONS
None
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| 11.
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PETITIONS
None
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| 12.
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BY-LAWS
None
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| 13.
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NOTICE OF MOTIONS
None
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| 14. | REPORTS |
| 14.1
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STATUS REPORT FOR NOVEMBER 1999 RE: YOUTH INITIATIVES GRANT
Councillor Keir moved to receive and file the Status Report for November 1999 Re: Youth Initiatives Grant. Seconded by Councillor Sutton. Carried.
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| 14.2
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GENERAL REVENUE OPERATING FUND BUDGET FOR 2000
Councillor Sutton moved that the sum of $2,673,118 be the total budget of the Municipality, that the sum of $2,131,635 be the Warrant of the Municipality for the ensuing year, and that the tax rate for the Municipality be $1.25 and further that the Council orders and directs the levying by the Minister of Municipalities and Housing of said amount on real property liable to taxation under the Assessment Act within the Municipality of Grand Bay-Westfield. Seconded by Deputy Mayor Black. Carried.
It was noted there will be no increase in the tax rate for the year
2000.
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| 14.2a
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CONSIDERATION OF TRANSFER TO GENERAL CAPITAL RESERVE FUND
Councillor Keir moved to transfer $50,000 from the General Operating Fund to the General Capital Reserve Fund. Seconded by Councillor McGowan. Carried.
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| 14.3
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SEWERAGE REVENUE OPERATING FUND BUDGET FOR 2000
Councillor Sutton moved to adopt the 2000 Sewerage Revenue Fund Operating Budget as per documents attached to the Town Manager’s report of December 6, 1999 reflecting total revenues of $379,986 and total expenditures of $379,986; the sewerage user fee shall be $245.00 per user unit effective January 1, 2000 with a $15.00 discount for residential units only, if full payment is received by the Town Office by 5:00 p.m. on Monday, April 3, 2000; discount applicable where there are no arrears or penalties payable in respect of the annual user charge. Seconded by Councillor McGowan. Carried.
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| 14.3a
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CONSIDERATION OF TRANSFER TO SEWERAGE CAPITAL RESERVE FUND
Councillor McGowan moved to transfer $32,000 from Sewerage Revenue Operating Fund to the Sewerage Capital Reserve Fund. Seconded by Councillor Sutton. Carried.
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| 15.
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LETTER OF NOVEMBER 10, 1999 FROM FEDERATION OF CANADIAN MUNICIPALITIES
RE: MUNICIPAL INFRASTRUCTURE IN THE MILLENNIUM BUDGET
Councillor Keir moved to receive and file letter of November 10, 1999 from Federation of Canadian Municipalities and have the Mayor forward a letter of support Re: Municipal Infrastructure in the Millennium Budget. Seconded by Councillor Sutton. Carried.
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| 16.
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REPORT OF NOVEMBER 17, 1999 FROM TOWN MANAGER RE: VARIOUS
FEES – 2000
Councillor Keir moved to adopt the following Various Town Fees effective January 1, 2000: DOG LICENSES
$
DOG FINES
MISCELLANEOUS
Ballfield Lighting $100/team 19 yrs. & over WESTFIELD BOOKS A History Told By Residents 15.00
* Per By-law Seconded by Councillor Sutton. Carried.
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| 17.
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LETTER OF NOVEMBER 15, 1999 FROM ENTERPRISE SAINT JOHN RE:
2000 BUDGET AND OBJECTIVES BROUGHT FORWARD FROM NOVEMBER 22, 1999
Deputy Mayor Black moved to approve the Enterprise Saint John 2000 Operating Budget including funding for the IT Strategy. Seconded by Councillor Sutton. Carried.
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| 18.
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LETTER RECEIVED NOVEMBER 26, 1999 FROM EDWARD STEPHENSON RE:
RESIGNATION FROM WASTE WATCH COMMITTEE
Councillor Sutton moved to receive and file letter received November 26, 1999 from Edward Stephenson Re: Resignation from Waste Watch Committee. Seconded by Councillor McGowan. Carried.
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| 19.
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LETTER OF NOVEMBER 24, 1999 FROM MAYOR’S OFFICE CITY OF SAINT JOHN
RE: BRIDGING THE CENTURIES EVENT
Councillor Keir moved to receive and file letter of November 24, 1999 from Mayor’s Office, City of Saint John Re: Bridging the Centuries Event. Seconded by Councillor McGowan. Carried.
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| 20.
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LETTER OF NOVEMBER 30, 1999 FROM FUNDY REGION SOLID WASTE COMMISSION
RE: CHRISTMAS TREES 2000
Councillor Sutton moved to receive and file letter of November 30, 1999 from Fundy Region Solid Waste Commission Re: Christmas Trees 2000. Seconded by Deputy Mayor Black. Carried.
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| 21.
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REPORT OF NOVEMBER 25, 1999 FROM TOWN MANAGER RE: APPOINTMENTS
TO AD HOC COMMITTEE RE: DOCKING FACILITIES -–WESTFIELD WHARF SITE
Councillor Sutton moved to appoint Alan Calder and Dave Tibbetts to the Ad Hoc Committee Re: Docking Facilities – Westfield Wharf Site as a voting members effective June 28, 1999. Seconded by Councillor McGowan. Carried.
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| 22.
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DRAFT YEAR 2000 PREPAREDNESS PLAN DATED DECEMBER 1, 1999 FOR CONSIDERATION
BY COUNCIL FOR ADOPTION
Councillor Sutton moved to adopt the Draft Year 2000 Preparedness Plan dated December 1, 1999. Seconded by Councillor McGowan. Carried.
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| 23.
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REPORT OF NOVEMBER 29, 1999 FROM TOWN MANAGER RE: SECOND COUNCIL
SESSION FOR DECEMBER, 1999
Councillor McGowan moved to cancel the second regular Council meeting of December 27, 1999 with a Special Council Meeting(s) to be called as required. Seconded by Councillor Sutton. Carried.
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| 24.
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REPORT OF NOVEMBER 24, 1999 FROM DEVELOPMENT OFFICER RE: 2000 EXCAVATION
PERMIT – KEEL CONSTRUCTION/HOBART REALTY LTD.
Councillor Sutton moved to 1) approve the Rehabilitation Plan as presented by Keel Construction Ltd. dated May 15, 1998, prepared by Murdock Lingley Ltd. as it relates to the 2000 permit; 2) approve the Bond of Indemnity in the amount of $20,000 as security for the Rehabilitation of the Pit throughout 2000, to be in place prior to issuing the excavation Permit and be effective from January 1, 2000 to December 31, 2001. Seconded by Councillor McGowan. Carried.
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| 25.
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DEVELOPMENT OFFICER’S REPORT OF DECEMBER 2, 1999 RE: SPEED
LIMIT ON NEREPIS ROAD
Councillor Sutton moved to concur with the Program Manager for Maintenance and Traffic Branch, Department of Transportation and 1) accept the proposed speed limit reduction to 70 km/h on the Nerepis Road between Hwy. #7 and #102 as recommended by the Department of Transportation; 2) the Department of Transportation district personnel make necessary signage changes as scheduling permits; and 3) staff to advise the public and the RCMP of the proposed changes. Seconded by Councillor McGowan. Carried.
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| 26.
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LETTER OF NOVEMBER 18, 1999 FROM INKY MARK, M.P. OPPOSITION HERITAGE
CRITIC RE: FEEDBACK ON BILL C-10
Councillor Keir moved to receive and file letter of November 18, 1999 from Inky Mark, M.P. Opposition Heritage Critic Re: Feedback on Bill C-10. Seconded by Councillor Sutton. Carried.
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| 27.
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VARIOUS APPLICATIONS RE: PLANNING ADVISORY COMMITTEE
VACANCIES - MATTHEW BEDARD, LARRY CHAPMAN, DEBBIE MORRIS, MICHAEL G. HARE
Councillor Keir moved a 5 minute recess. Seconded by Councillor Sutton. Carried. Time: 8:45 p.m. The meeting resumed at 8:50 p.m. Councillor Sutton moved to appoint Larry Chapman and Michael Hare for a 3 year term on the Planning Advisory Committee effective January 1, 2000. Seconded by Councillor McGowan. Carried. A letter of thanks will be forwarded to the other applicants for
expressing an interest in serving on the Planning Advisory Committee and
they will be advised that their applications will be kept on file.
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| 27.
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MEMORANDUM OF DECEMBER 7, 1999 FROM DEVELOPMENT OFFICER RE:
TEMPORARY SIGNAGE – DRAFT POLICY
Councillor Sutton moved to adopt the Temporary Signage – Draft Policy as presented per Development Officer’s memorandum of December 7, 1999. Seconded by Councillor Keir. Carried.
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| 28.
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LETTER OF DECEMBER 8, 1999 FROM GORMAN NASON RE: AMBULANCE
SERVICE AGREEMENT APRIL 1, 1999 – MARCH 31, 2000
Councillor Sutton moved to authorize the appropriate signatures Re: Ambulance Service Agreement April 1, 1999 – March 31, 2000 between the Town of Grand Bay-Westfield/Westfield Volunteer Ambulance Services and the Province of New Brunswick. Seconded by Deputy Mayor Black. Carried.
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| 29.
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LETTER OF NOVEMBER 15, 1999 FROM ALZHEIMER SOCIETY OF NEW BRUNSWICK
RE: DOOR TO DOOR CAMPAIGN IN JANUARY
Councillor Keir moved to receive and file letter of November 15, 1999 from Alzheimer Society of New Brunswick Re: Door to Door Campaign in January. Seconded by Councillor Sutton. Carried. (Elected Officials will let Mayor Losier know if they wish to campaign.)
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| 30.
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LETTER OF NOVEMBER 15, 1999 FROM KIDNEY FOUNDATION OF CANADA RE:
2000 MARCH DRIVE CAMPAIGN
Councillor Keir moved to receive and file letter of November 15, 1999 from Kidney Foundation of Canada Re: 2000 March Drive Campaign. Seconded by Councillor Sutton. Carried.
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| 31.
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FAX OF DECEMBER 7, 1999 FROM CHILD FIND NEW BRUNSWICK RE:
DONATION REQUEST
Councillor Keir moved to receive and file Fax of December 7, 1999
from Child Find New Brunswick Re: Donation Request.
Seconded by Councillor McGowan. Carried.
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| 33.
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FAX OF DECEMBER 8, 1999 FROM CLAYTON ROGERS, P. ENG. OF GODFREY
ASSOCIATES RE: CIP CLAIM NO. 1, PROJECT NO. 010-084
Councillor Sutton moved to pay Detailed Claim No. 1, NB Community Improvement Program, Grand Bay-Westfield, Project No. 010-084 in the amount of $10,447.76 and submit Claim No. 1 to the Province of New Brunswick for 50% reimbursement. Seconded by Councillor McGowan. Carried.
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| 34.
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LETTER OF DECEMBER 7, 1999 FROM PIERRETTE HEBERT, PROGRAM MANAGER
MUNICIPALITIES AND HOUSING RE: FINAL PAYMENT ON 1998 FLOOD CLAIM
Councillor Sutton moved to receive and file letter of December 7, 1999 from Pierrette Hebert, Program Manager Municipalities and Housing Re: Final Payment for 1998 Flood Claim. Seconded by Councillor McGowan. Carried. It was noted that the Town received $291,126.66 in disaster funding
Re: 1998 Flood Claim
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| 35.
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REPORT OF DECEMBER 7, 1999 FROM TOWN MANAGER RE: QUOTATIONS
FOR THE SUPPLY OF REGULAR UNLEADED GASOLINE FOR THE PERIOD JANUARY 1, 2000
– DECEMBER 31, 2001
Councillor Sutton moved regular unleaded fuel for municipal vehicles and equipment for the period of January 1, 2000 to December 31, 2001 be purchased from Busy Beaver (Scholtens) being the lowest quotation received with a discount of 4 cents per litre off the posted retail price. Seconded by Councillor McGowan. Carried.
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| 36.
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LETTER OF DECEMBER 6, 1999 FROM GODFREY ASSOCIATES LTD. RE:
STORM SEWER & STREET IMPROVEMENTS 1999 – VARIOUS LOCATIONS, PROJECT
NO. 010-081
Councillor Sutton moved to pay Fairville Construction Ltd. the sum of $31,300.73 Re: Storm Sewer & Street Improvements 1999 – Various Locations, Project No. 010-081, Certificate No. 4, Partial Holdback. Seconded by Deputy Mayor Black. Carried.
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| 37.
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REPORT OF DECEMBER 9, 1999 FROM WORKS COMMISSIONER RE: FUEL
SUPPLY – Y2K
Councillor Keir moved to receive and file Report of December 9, 1999 from Works Commissioner Re: Fuel Supply – Y2K. Seconded by Councillor McGowan. Carried.
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| 38.
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REPORT OF DECEMBER 7, 1999 FROM DEVELOPMENT OFFICER RE: OUTSTANDING
SEWERAGE FEE – 20/22 THOMPSON ROAD, NBGIC NO. 00084541
Councillor Keir moved to authorize staff to proceed immediately with levying a sewerage rate on the second dwelling unit located at 20/22 Thompson Road going back to 1996. Seconded by Councillor Sutton. Carried.
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| 39.
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REPORT OF DECEMBER 7, 1999 FROM WORKS COMMISSIONER RE: PURCHASE
NEW WORKS DEPARTMENT ¼ TON
Councillor Keir moved to have the Works Commissioner purchase one Chev. S-10 ¼ Ton from Brett’s in the amount of $18,818 plus HST plus license. Seconded by Councillor Sutton. Carried.
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| 40.
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MEMORANDUM OF DECEMBER 8, 1999 FROM PLANNING ADVISORY COMMITTEE
RE: APPLICATION FOR PERMITTED USE AND VARIANCE OF HOME OCCUPATION
RE: MRS. CHARLOTTE LOHNES – 690 NEREPIS ROAD
Councillor Keir moved to forward Memorandum of December 8, 1999 from Planning Advisory Committee Re: Application for Permitted Use and Variance of Home Occupation Re: Mrs. Charlotte Lohnes – 690 Nerepis Road to the By-law Review Committee for their recommendation. Seconded by Councillor Sutton. Carried.
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| 41.
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DEVELOPMENT OFFICER’S REPORT OF DECEMBER 8, 1999 RE: UNSIGHTLY
PREMISES LOCATED AT 17 BRANDY CRESCENT, NBGIC #00220822, 8 HILLSIDE ROAD,
NBGIC #002277405, 60 YOUNG STREET, NBGIC #00219113, 140 GEORGE STREET,
NBGIC #00077370
Councillor Keir moved to concur with the recommendation of the Development Officer in his report of December 8, 1999 in that in the case of 17 Brandy Crescent, NBGIC #00220822: 1) not to proceed with notification of the property owners to meet before Council on January 10, 2000 for outstanding violations to the Unsightly Premises By-law; 2) authorize staff to engage the Town Solicitor to proceed with an order of Seizure and Sale by the County Sheriff, upon completion of the Court of Queen’s Bench Court Order dated December 6, 1999 being registered as a Judgement against the property in the Kings County Registry Office; 3) instruct staff to cease application of future sewerage rates due to the demolition of the dwelling. Seconded by Councillor McGowan. Carried.
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| 42.
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BID RECEIVED FROM CANTERBURY FIRE DEPARTMENT RE: SALE OF TOWN
OF GRAND BAY-WESTFIELD 1979 CHEV GRUMMAN CURB SIDE VAN, BID NO. 0050-VAN
Councillor Keir moved to approve the sale of the 1979 Chev Grumman
Curb Side Van, Bid No. 0050-Van to the Canterbury Fire Department for the
total bid price of $2,875.00.
Seconded by Councillor Sutton. Carried.
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| 42a.
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UNION CONTRACT PROPOSAL DATED DECEMBER 6, 1999 SUBMITTED FOR CONSIDERATION
BY COUNCIL
Councillor Keir moved to ratify the Union Contract Proposal dated December 6, 1999 and authorize appropriate signatures. Seconded by Councillor Sutton. Carried.
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43. ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor McGowan. Carried.
Time: 9:15 p.m.
Respectfully submitted,
Sandra Gautreau
Grace Losier
Manager (Clerk)
Mayor
Judy Sproule
Assistant Clerk
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