TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MINUTES
MONDAY, MAY 13, 2002

 
 
1......... CALL TO ORDER
The Town of Grand Bay-Westfield Council met in a regular session on May 13, 2002 at 7:35 p.m. with Mayor Losier presiding.
 
2.  RECORD OF ATTENDANCE
All members were in attendance with the exception of Councillor Calvin.
Deputy Mayor McGowan moved to pay Councillor Calvin in his absence.

Seconded by Councillor Day.  Carried.
 
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Day moved to add the following item to the agenda as 22a:
22a.  Town Manager’s Report of May 2, 2002 Re:  2002 Summer Meeting Schedule

Seconded by Councillor Silliphant.  Carried.
 
4. 
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None
 
5. 
 
 
 		 PUBLIC HEARINGS

None
 
6. 
 		 PUBLIC PRESENTATIONS
 
6.1  RCMP STATISTICAL REPORT FOR APRIL 2002 - CPL. GRANT ATTENDING
Mayor Losier noted that Cpl. Grant was unable to attend the meeting.
It was noted that there were 107 traffic warnings issued by the RCMP for the month of May.
Councillor Silliphant moved to receive and file the RCMP Statistical Report for April 2002.

Seconded by Deputy Mayor McGowan.  Carried.
 
6.2  RIVER VALLEY COMMUNITY CENTER FOUNDATION FINANCIAL STATEMENTS FOR YEAR
ENDED DECEMBER 31, 2001/RIVER VALLEY COMMUNITY CENTER FOUNDATION YEAR 2002 BUDGET

Deputy Mayor McGowan moved to bring forward to a future agenda the River Valley Community Center Foundation Financial Statements for Year Ended December 31, 2001/River Valley Community Center Foundation Year 2002 Budget.

Seconded by Councillor Day.  Carried.
 
6.3 PRESENTATION RE:  LAWN CARE PESTICIDES, MANAGING PESTICIDES, AND
PESTICIDE REGISTRATION - KATHY STAPLETON, STEWARDSHIP BRANCH, DEPARTMENT OF ENVIRONMENT AND LOCAL GOVERNMENT ATTENDING

Kathy Stapleton, Stewardship Branch, Department of the Environment and Local Government gave a presentation regarding lawn care pesticides, managing pesticides, and pesticide registration.

Ms. Stapleton noted that the Department of Environment and Local Government is actively involved in a number of initiatives that should address the public’s concern over the use of pesticides.

Ms. Stapleton also noted that only pesticides that have been approved for use by the Pest Management Regulatory Agency of Health Canada are permitted for use in New Brunswick, and pesticide use is further controlled under the authority of the Pesticides Control Act and Regulations.

Councillor Silliphant moved to receive and file information data received from Kathy Stapleton of the Department of Environment and Local Government Re:  Lawn Care Pesticides, Managing Pesticides, and Pesticide Registration.

Seconded by Councillor Day.  Carried.
 
6.4 PRESENTATION RE: SEPTAGE MANAGEMENT - 
DAVID PETERSON OF CLEAN EARTH LTD . ATTENDING

David Peterson, General Manager of Clean Earth Ltd. (a Sludge De-watering Company) gave a presentation noting that the commitment of Clean Earth Ltd. is to enhance septage management in the Maritime Provinces.  Mr. Peterson also noted current trends in the management of wastewater collection and treatment in low-density urban areas.

Councillor Day moved to receive and file correspondence Re:  Septage Management from Clean Earth Ltd.

Seconded by Deputy Mayor McGowan.  Carried.
 
6.5 PRESENTATION RE: PROPERTY AT 359 WOOLASTOOK DRIVE AND SURROUNDING AREAS
MARY KIRKLAND ATTENDING

Mary Kirkland of 359 Woolastook Drive showed a video of the water problems surrounding her property and indicated it was the Town’s responsibility to address these water problems.

Deputy Mayor McGowan moved to refer video presentation from Mary Kirkland Re:  Water Problems to staff for a response.

Seconded by Councillor Silliphant.  Carried.
 
6.6  TENDER OPENING OF APRIL 29, 2002 RE:  INTEGRATED PEST MANAGEMENT
BID NUMBER 02IPM-07

Councillor Silliphant moved to receive and file Tender Opening Notes of April 29, 2002 Re:  Integrated Pest Management, Bid Number 021PM-07.

Seconded by Deputy Mayor McGowan.  Carried.
 
7. MINUTES OF REGULAR COUNCIL MEETING OF APRIL 22, 2002
Councillor Day moved to adopt the minutes of the Regular Council meeting of April 22, 2002 as presented.

 Seconded by Deputy Mayor McGowan.  Carried.
 
7.1 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF APRIL 15, 2002
Councillor Silliphant moved to receive and file the minutes of the Planning Advisory Committee meeting of April 15, 2002.

Seconded by Deputy Mayor McGowan.  Carried.
 
7.2 TELEPHONE POLL OF APRIL 22, 2002
RE:  2002 COMMUNITY IMPROVEMENT PROGRAM APPLICATION

Councillor Day moved to ratify Telephone Poll of April 22, 2002 Re:  2002 Community Improvement Program Application in that authorization be granted for approval of a 2002 Community Improvement Program application per draft prepared by Godfrey Associates Ltd. for $16,000.00 for 50% provincial and 50% municipal funding.

Seconded by Deputy Mayor McGowan.  Carried.
 
7.3 TELEPHONE POLL OF MAY 1, 2002 RE:  BALL FIELD SERVICES FOR 2002
Councillor Day moved to ratify Telephone Poll of May 1, 2002 Re:  Ball Field Services for 2002 in that authorization to engage Lee’s Lawn and Landscaping to perform the Ball Field Mowing services at a cost of $2,470.00 + HST $370.50 = $2,840.50 for all three fields as per mowing specifications (copy attached) for the period of May 2002 to October 2002;

and authorization be granted to engage Brown’s Property Management at a cost of $19/hour to perform Ball Field Dragging and Lining services as per specifications (copy attached) at an estimated cost of 14 hours/week x $19/hour= $266/week x 26 weeks (May 2002 to October 2002) = $6,916.00;

and further authorization is granted to have the Recreation Department purchase the lining material and equipment at an estimated cost of $3,000 for use and storage by contractors.  Equipment and any remaining material to be returned to the Recreation Department at the end of each season.

Seconded by Councillor Silliphant.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Day moved to pay the Bills for Payment enbloc for a total of $9,254.05, and approve the Bills for Ratification for a total of $98,447.46, Grand Total $107,071.51.

Seconded by Councillor Silliphant.  Carried.
 
9.  CONSENT AGENDA
a).. Westfield Volunteer Ambulance Accounts Payable Information Listing Dated May 13, 2002 Westfield
......Volunteer Ambulance Accounts Payable Information Listing Dated May 13, 2002
b).. Grand Bay-Westfield Volunteer Fire/Rescue Department Reports for March/April 2002
c) ..Building Inspector’s Report for April 2002
d)..Dog Control Report for April 2002
e)..Works Department Report for April 2002
f)..Recreation Director’s Report for April 2002

Councillor Day moved to receive and file the following Consent Agenda items:

a)..Westfield Volunteer Ambulance Accounts Payable Information Listing Dated May 13, 2002 Westfield
.....Volunteer Ambulance Accounts Payable Information Listing Dated May 13, 2002
b)..Grand Bay-Westfield Volunteer Fire/Rescue Department Reports for March/April 2002
c)..Building Inspector’s Report for April 2002
d)..Dog Control Report for April 2002
e)..Works Department Report for April 2002
f)..Recreation Director’s Report for April 2002

Seconded by Councillor Silliphant.  Carried.
 
10. 
 
 
 
 		 BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of April 22, 2002

None
 
11. 
 
 
 		 DELEGATIONS

 None
 
12. 
 
 
 		 PETITIONS

 None
 
13. 
 
 
 		 BY-LAWS

 None
 
14. 
 
 
 		 NOTICE OF MOTIONS

 None
 
15.
 		 REPORTS
 
15.1 GENERAL REVENUE FUND FINANCIAL REPORT AS AT MARCH 31, 2002
Councillor Day moved to receive and file General Revenue Fund Financial Report as at March 31, 2002.

Seconded by Councillor Silliphant.  Carried.
 
16. LETTER OF APRIL 29, 2002 FROM J. ANDREW SHAW
RE:  PLANNING ADVISORY COMMITTEE VACANCY /MEMORANDUM OF APRIL 17, 2002 FROM DEVELOPMENT OFFICER RE:  PLANNING ADVISORY COMMITTEE TERMS OF OFFICE

 Councillor Day moved to appoint James Andrew Shaw to the Planning Advisory Committee for a term to expire December 31, 2004.

 Seconded by Councillor Silliphant.  Carried.
 
17.  LETTER OF APRIL 16, 2002 FROM LAURIE J. MELANSON:
RE:  LOT #98-2, BRANDY POINT ROAD/WORKS COMMISSIONER’S REPORT OF MAY 6, 2002

 Deputy Mayor McGowan moved to forward a letter to Mr. Melanson advising it is not possible for the municipality to accommodate his request to have the Town extend the sanitary sewer main to service lot 98-2, Brandy Point Road.

 Seconded by Councillor Day.  Carried.
 
18. TOWN MANAGER’S REPORT OF APRIL 30, 2002
RE:  APPOINTMENT TO EMERGENCY MEASURES ORGANIZATION (EMO)

 Councillor Day moved to appoint Corporal Greg Grant as RCMP alternate for the Town Emergency Measures Organization effective immediately.

 Seconded by Deputy Mayor McGowan.  Carried.
 
19. FUNDY REGION SOLID WASTE COMMISSION OPERATING BUDGET FOR THE YEAR
ENDING DECEMBER 31, 2002

Councillor Silliphant moved to table the Fundy Region Solid Waste Commission Operating Budget for the Year Ending December 31, 2002.

Seconded by Councillor Day.  Carried.
 
20.  TOWN MANAGER’S REPORT OF APRIL 30, 2002 RE:  CANADA DAY EVENTS
Councillor Day moved to authorize 2002 Canada Day events as co-ordinated by the River Valley Lions and to authorize funding of $500.00 in conjunction with available Canada Day federal government funding.

 Seconded by Councillor Silliphant.  Carried.
 
21. LETTER OF APRIL 1, 2002 FROM SHARON O’BRIEN
RE:  PESTICIDES/RECREATION DIRECTOR’S REPORT OF MAY 8, 2002

Deputy Mayor McGowan moved to receive and file letter of April 1, 2002 from Sharon O’Brien Re:  Pesticides/Recreation Director’s Report of May 8, 2002.

Seconded by Councillor Silliphant.  Carried.

It was noted that correspondence would be forwarded to Sharon O’Brien Re:  Lawn Care Pesticides, Managing Pesticides, and Pesticide Registration per presentation by Kathy Stapleton, Stewardship Branch, Department of the Environment and Local Government. 
 
22.  RECREATION DIRECTOR’S REPORT OF MAY 1, 2002
RE:  INTEGRATED PEST MANAGEMENT – GREEN AREAS

Councillor Silliphant moved to accept the bid by Urban Landscaping Ltd. for Aeration, Liming and Fertilizing at a cost of $8,487.38 + $1,273.09 HST for a grand total of $9,760.47.

Seconded by Deputy Mayor McGowan.  Carried.
 
22a. TOWN MANAGER’S REPORT OF MAY 2, 2002 RE:  2002 SUMMER MEETING SCHEDULE
Councillor Day moved to cancel the Regular Council Meetings of July 8, 2002 and August 26, 2002 with a Special Council Meeting to be called if required.

Seconded by Deputy Mayor McGowan.  Carried.
 
23. ADJOURNMENT
Councillor Day moved adjournment.

Seconded by Deputy Mayor McGowan.  Carried.

Time:  9:16 p.m.
 

 Respectfully submitted,
 

Sandra Gautreau 
Town Manager (Clerk)
Grace Losier
Mayor

Judy Sproule
 Assistant Clerk
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