TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, SEPTEMBER 13, 1999
 
 
 
......... ................................................................................................................................................................
The Town of Grand Bay-Westfield met in a regular session on Monday, September 13, 1999 at 7:40 p.m. with Mayor Losier presiding.

 Councillor Keir moved to add the following item to the agenda as item No. 31a:

 Town Manager’s Report of September 13, 1999 Re:  1998 General Revenue Fund Audit – Capital Reserve Fund

 Seconded by Councillor Calvin.  Carried unanimously.
 
2.
 
 
 
 

 

 RECORD OF ATTENDANCE

All members were in attendance with the exception of Councillor Sutton.

Councillor Keir moved to pay Councillor Sutton in his absence.

Seconded by Councillor McGowan.  Carried.
 
3.

 

 DISCLOSURE OF CONFLICT OF INTEREST

None
 
4.
 
 
 		 PUBLIC HEARINGS

None
 
5. 
 		 PUBLIC PRESENTATIONS
 
5.1 
 
 
 
 
 
 
 
 
 
 		 PRESENTATION TO CORPORAL HAROLD MATTHEWS, RCMP GRAND BAY-WESTFIELD POST

Councillor Keir moved to receive and file the RCMP Statistics for the period August 5th – September 6th, 1999.

Seconded by Deputy Mayor Black.  Carried.

Mayor Losier presented Cpl. Matthews with a certificate of appreciation thanking him for his dedicated service to our community.
 
6. 
 
 
 
 
 
 		 MINUTES OF REGULAR COUNCIL MEETING OF AUGUST 9, 1999

Councillor McGowan moved to adopt the minutes of the Regular Council meeting of August 9, 1999 as presented.

Seconded by Councillor Calvin.  Carried.
 
6.1 
 
 
 
 
 
 		 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF AUGUST 3, 1999

Deputy Mayor Black moved to receive and file the minutes of the Planning Advisory Committee meeting of August 3, 1999.

Seconded by Councillor McGowan.  Carried.
 
6.2 
 
 
 
 
 
 		 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF AUGUST 16, 1999

Councillor Calvin moved to receive and file the minutes of the Planning Advisory Committee meeting of August 16, 1999.

Seconded by Deputy Mayor Black.  Carried.
 
6.3 
 
 
 
 
 
 		 MINUTES OF SPECIAL COUNCIL MEETING OF SEPTEMBER 3, 1999

Councillor Calvin moved to adopt the minutes of the Special Council meeting of September 3, 1999 as presented.

Seconded by Councillor Keir.  Carried.
 
6.4 
 
 
 
 
 
 
 
 
 
 
 
 		 TELEPHONE POLL OF AUGUST 26, 1999 RE:  LONG TERM FINANCING

Councillor Calvin moved to ratify the Telephone Poll of August 26, 1999 Re:  Long Term Financing in that the Treasurer and Mayor be authorized to issue and sell to the New Brunswick Municipal Finance Corporation a Municipality of Grand Bay-Westfield Debenture in the principal amount of $125,000 for a term of 15 years on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation, and be it resolved that the Municipality of Grand Bay-Westfield agree to issue post dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the debenture, one year in advance.

Seconded by Councillor McGowan.  Carried.
 
6.5
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		  TELEPHONE POLL OF AUGUST 25, 1999 RE:  MIDGET “AA” PROVINCIAL CHAMPIONSHIP BASEBALL TEAM – DONATION

Councillor Keir moved to ratify the Telephone Poll of August 25, 1999 Re:  Midget “AA” Provincial Championship Baseball Team – Donation in that a cheque for $200.00 be issued to Paul Webb of 10 Rainbow Crescent, Grand Bay-Westfield to attend the Atlantic Championship in St. John’s Newfoundland on September 3 – 6, 1999 as part of the New Brunswick Midget “AA” Provincial Championship Baseball Team, the Fredericton Royal Express Couriers.

Seconded by Councillor McGowan.  Carried.

Councillor Keir moved to void the $200.00 cheque to Paul Webb as the team could not raise sufficient funds to attend the Atlantic Championship in St. John’s, Newfoundland.

Seconded by Deputy Mayor Black.  Carried.
 
6.6 
 
 
 
 
 
 
 
 
 
 
 
 
 		 TELEPHONE POLL OF AUGUST 19, 1999 RE:  STREET NAME CHANGE

Deputy Mayor Black moved to ratify the Telephone Poll of August 19, 1999 Re:  Street Name Change in that the residents of Inglewood Road be advised that Council has considered their correspondence of August 13, 1999 and requests the residents submit a new street name of historical significance as regretfully the Town cannot accommodate their request as it is using consistent criteria to determine required street name changes.

Seconded by Councillor Keir.  Carried.

Councillor McGowan and Councillor Calvin cast dissenting votes.

Mayor Losier cast an affirmative tie breaking vote.
 
6.7 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		 TELEPHONE POLL OF AUGUST 27, 1999 RE:  1999 ANNUAL FLUSHING OF SEWER MAINS & MANHOLE CLEANING

Councillor Calvin moved to ratify the Telephone Poll of August 27, 1999 Re:  1999 Annual Flushing of Sewer Mains & Manhole Cleaning in that Melanson’s Waste Management be engaged to perform the 1999 Annual Flushing of Sewer Mains and Manhole Cleaning for the Town.

Seconded by Deputy Mayor Black.  Carried.

Councillor Keir cast a dissenting vote.

It was noted the Town will go to public tender for its 2000-2001 Annual Flushing of Sewer Mains and Manhole Cleaning.
 
6.8 
 
 
 
 
 
 
 		 TENDER NOTES OF SEPTEMBER 1, 1999 RE:  PURCHASE OF LAND OR ACQUISITION OF LAND FOR EASEMENT PURPOSES, PROPOSAL CALL 99-1

Councillor Keir moved to receive and file Tender Notes of September 1, 1999 Re:  Purchase of Land or Acquisition of Land for Easement Purposes, Proposal Call 99-1.

Seconded by Councillor Calvin.  Carried.
 
7. 
 
 
 
 
 
 		 BILLS FOR PAYMENT

Councillor Keir moved to pay the Bills for Payment enbloc for a total of $4,314.00 and approve the Bills for Ratification for an amount of $83,374.01, Grand Total $87,688.01.

Seconded by Councillor McGowan.  Carried.
 
8. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		 CONSENT AGENDA
a) DOG CONTROL REPORT FOR THE MONTH OF AUGUST, 1999
b) BUILDING INSPECTOR’S REPORT FOR THE MONTH OF AUGUST, 1999
c) RECREATION DIRECTOR’S REPORT FOR THE MONTH OF AUGUST, 1999
d) VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR THE MONTH OF JULY, 1999

Councillor McGowan moved to receive and file the following Consent Agenda items:

  a) Dog Control Report for the Month of August, 1999
  b) Building Inspector’s Report for the Month of August, 1999
  c) Recreation Director’s Report for the Month of August, 1999
  d) Volunteer Fire/Rescue Department Report for the Month of July, 1999

Seconded by Deputy Mayor Black.  Carried.
 
9.
 
 
 
 
 
 
 
 
 		 BUSINESS ARISING FROM MINUTES

  a) REGULAR COUNCIL MEETING MINUTES OF AUGUST 9, 1999

None

  b) SPECIAL COUNCIL MEETING MINUTES OF SEPTEMBER 3, 1999

None
 
10. 
 
 
 		 DELEGATIONS

None
 
11.
 
 
 		  PETITIONS

None
 
12.
 
 
 		  BY-LAWS

None
 
13.
 
 
 		  NOTICE OF MOTIONS

None
 
14. 
 		 REPORTS
 
14.1
 
 
 
 
 
 		  GENERAL REVENUE FUND FINANCIAL REPORT AS AT JUNE 30, 1999

Councillor Keir moved to receive and file the General Revenue Fund Financial Report as at June 30, 1999.

Seconded by Councillor McGowan.  Carried.
 
15. 
 
 
 
 
 
 
 
 
 		 MEMORANDUM OF AUGUST 9, 1999 FROM FEDERATION OF CANADIAN MUNICIPALITIES RE:  TOWN OF OAKVILLE VS. CANADIAN NATIONAL RAILWAY:  DRAFT MOTION OF SUPPORT

Councillor McGowan moved to receive and file the Memorandum of August 9, 1999 from Federation of Canadian Municipalities Re:  Town of Oakville vs. Canadian National Railway:  Draft Motion of Support.

Seconded by Councillor Calvin.  Carried.
 
16.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		  WORKS COMMISSIONER’S REPORT OF SEPTEMBER 2, 1999, RE:  LAND FOR PUBLIC PURPOSES LOCATED ON COUNTRY CLUB DRIVE, NBGIC NO. 30100796 – PROPOSAL CALL 99-1

Councillor Calvin moved to reject the offer from Peter Auvenin dated August 27, 1999 Re:  Proposal Call PC 99-1.

Seconded by Councillor Keir.  Carried.

It was noted only one offer was received Re:  Proposal Call 99-1 which reflected an exchange of land for land.

Councillor Keir moved to forward a letter to Larry Chapman rejecting his proposal RE:  Land for Public Purposes – Country Club Drive per his letter dated August 17, 1999.

Seconded by Councillor Calvin.  Carried.
 
17.
 
 
 
 
 
 
 
 
 
 
 		  DRAFT MUTUAL AID FIREFIGHTING AGREEMENT BETWEEN GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT, WELSFORD DISTRICT VOLUNTEER FIRE DEPARTMENT AND GREENWICH VOLUNTEER FIRE DEPARTMENT

Councillor Calvin moved authorization for appropriate signatures for the Draft Mutual Aid Firefighting Agreement as presented Re:  Town of Grand Bay-Westfield Volunteer Fire Department, Welsford District Volunteer Fire Department, and Greenwich Volunteer Fire Department.

Seconded by Councillor McGowan.  Carried.
 
18. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		 MEMORANDUM OF AUGUST 18, 1999 FROM THE PLANNING ADVISORY COMMITTEE RE:  TENTATIVE SUBDIVISION APPROVAL PANORAMIC ESTATES, PHASE 1/DEVELOPMENT OFFICER’S REPORT OF SEPTEMBER 1, 1999/RELEVANT DATA

Deputy Mayor Black moved to concur with the Planning Advisory Committee in their Memorandum of August 18, 1999 and the Development Officer’s Report of September 1, 1999 in that Tentative Approval for Panoramic Estates Phase 1 be granted subject to:

  • 1. streets “A” and “B” be accepted with a maximum grade of 13.50% at any one location subject to receipt and approval of by the Town of an engineered design including intersection grades of 5% or less prior to Final Approval;
  • 2. development of streets “A” and “B” be constructed with concrete curb and gutter both sides and a complete stormsewer and sanitary sewer system approved by the Town prior to final subdivision approval which would produce a 0% increase in flow rates leaving the development over present conditions;
  • 3. the Developer enter into a developer’s agreement with the Town and provide an acceptable security prior to the Final Subdivision being approved by the Town reflecting development standards mentioned above and included in the subdivision by-law including special drainage controls and construction practices;
  • 4. accept the Land for Public Purposes as designated;
  • 5. the Developer submits street name choices to the Planning Advisory Committee for approval.
Seconded by Councillor Calvin.  Carried.
 
19. 
 
 
 
 
 
 		 LETTER DATED AUGUST 17, 1999 FROM DON SHAW RE:  RECYCLING DEPOT

Councillor Calvin moved to receive and file letter dated August 17, 1999 from Don Shaw Re:  Recycling Depot.

Seconded by Councillor McGowan.  Carried.
 
20. 
 
 
 
 
 
 
 		 LETTER OF AUGUST 17, 1999 FROM DON SHAW, BOARD MEMBER OF VISIT CANADA RE:  LETTER OF SUPPORT FOR VISIT CANADA PROJECT

Councillor Calvin moved to receive and file letter of August 17, 1999 from Don Shaw, Board Member of Visit Canada Re:  Letter of Support for Visit Canada Project.

Seconded by Councillor Keir.  Carried.
 
21.
 
 
 
 
 
 
 
 		  WORKS COMMISSIONER’S REPORT OF AUGUST 31, 1999 RE:  FIVE YEAR PRIORITY PLAN – DESIGNATED HIGHWAY PROGRAM

Councillor McGowan moved to table Works Commissioner’s Report of August 31, 1999 Re:  Five Year Priority Plan – Designated Highway Program until the September 27th, 1999 Council meeting.

Seconded by Councillor Calvin.  Carried.
 
22.
 
 
 
 
 
 
 
 
 		  LETTER OF AUGUST 23, 1999 FROM GODFREY ASSOCIATES LTD. RE:  STORM DRAINAGE IMPROVEMENTS AND STREET RESURFACING, PROJECT NO. 010-077, CERTIFICATE NO. 5, PARTIAL HOLDBACK

Councillor Calvin moved to pay Nautilus Construction & Rentals Ltd. $29,008.75 Re:  Storm Drainage Improvements and Street Resurfacing, Project No. 010-077, Certificate No. 5, Partial Holdback.

Seconded by Councillor McGowan.  Carried.
 
23. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		 WORKS COMMISSIONER’S MEMORANDUM OF AUGUST 24, 1999 RE:  LOCATION OF COMMUNITY MAILBOXES/WORKS COMMISSIONER’S REPORT OF SEPTEMBER 1, 1999 RE:  DRAFT COMMUNITY MAILBOX AGREEMENT

Councillor Calvin moved to receive and file Works Commissioner’s Memorandum of August 24, 1999 Re:  Location of Community Mailboxes/Works Commissioner’s Report of September 1, 1999 Re:  Draft Community Mailbox Agreement and forward a letter to Canada Post advising them that some of the Mailbox locations are a cause for concern and if they do result in problems that the Town will be asking Canada Post to address the problem immediately.

Seconded by Councillor Keir.  Carried.

It was noted that the letter forwarded to Canada Post will request a Canada Post phone number be placed on each community mail box.
 
24.
 
 
 
 
 
 
 
 
 
 
 		  LETTER RECEIVED SEPTEMBER 1, 1999 FROM GINA SPEAR-BURROWS RE:  SPONSORSHIP FOR CANADIAN NATIONAL DUATHLON TEAM/RECREATION DIRECTOR’S REPORT OF SEPTEMBER 7, 1999

Councillor McGowan moved to concur with the recommendation of the Recreation Director in his Report of September 7, 1999 in that authorization be granted to provide funding of $300 to Gina Spear-Burrows of Grand Bay-Westfield as a representative of Canada’s team competing in the 1999 World Duathlon Championships in Huntersville, North Carolina.
 

Seconded by Councillor Keir.  Carried.
 
25. 
 
 
 
 
 
 
 		 LETTER DATED AUGUST 31, 1999 FROM ERNIE MABER, EMC MARKETING ASSOCIATES LTD. RE:  ENTERPRISE SAINT JOHN – RELOCATION MAGAZINE

Councillor Calvin moved to receive and file letter dated August 31, 1999 from Ernie Maber, EMC Marketing Associates Ltd. Re:  Enterprise Saint John – Relocation Magazine.

Seconded by Councillor Keir.  Carried.
 
26. 
 
 
 
 
 
 
 
 
 		 LETTER DATED JUNE 23, 1999 FROM LINDA PATTERSON, AWARDS COMMITTEE CHAIRPERSON, CRIME PREVENTION ASSOCIATION OF N.B. RE:  ANNUAL MEETING/ CONFERENCE

Councillor Keir moved to nominate Cst. Norman Adams for the Crime Prevention Award and also forward letter dated June 23, 1999 from Linda Patterson, Awards Committee Chairperson, to Neighbourhood Watch to see if they have anyone they would like to nominate.

Seconded by Councillor McGowan.  Carried.
 
27. 
 
 
 
 
 
 
 
 		 WORKS COMMISSIONER’S REPORT OF SEPTEMBER 7, 1999 RE:  PROPERTY AT 647 NEREPIS ROAD

Councillor Keir moved to receive and file Works Commissioner’s Report of September 7, 1999 Re:  Property at 647 Nerepis Road with the Works Commissioner to keep in contact with NB Southern regarding the drainage work under the tracks.

Seconded by Deputy Mayor Black.  Carried.
 
28. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		 WORKS COMMISSIONER’S REPORT OF SEPTEMBER 2, 1999 RE:  STREET NAME CHANGES

Councillor Calvin moved to concur with the recommendation of the Works Commissioner in his report of September 2, 1999 in that the following streets be renamed:
 

OLD NAME
-----------------------------		 NEW NAME
-----------------------------
1.  Ingleside Road Garden Road
2.  Inglewood Road Hillandale Drive
3. Birch Road Bustin Road
4. George Crescent Ella Lane
5. Spring Street Allan Street
6. Old Nerepis Road Mullen Lane
7. Harris Loop Road Horseshoe Lane
8. Crystal Street Teal Street

Seconded by Councillor Keir.  Carried.
 
29. 
 
 
 
 
 
 
 
 
 		 RECREATION DIRECTOR’S REPORT OF SEPTEMBER 8, 1999 RE:  CENTRUM FIRE ALARM AND EMERGENCY LIGHTING – INSPECTION AND MAINTENANCE

Deputy Mayor Black moved to concur with the recommendation of the Recreation Director in his report of September 8, 1999 in that the quote from Edwards of $399 plus ST be approved for the annual Fire Alarm and Emergency Lighting Inspection and Maintenance for one year from date of award.

Seconded by Councillor Calvin.  Carried.
 
30.
 
 
 
 
 
 
 		  WORKS COMMISSIONER’S REPORT OF AUGUST 30, 1999 
RE:  DRAINAGE CONCERNS – 15 RAINBOW CRESCENT

Councillor McGowan moved to table Works Commissioner’s Report of August 30, 1999 Re:  Drainage Concerns – 15 Rainbow Crescent until the next Council meeting of September 27, 1999.

Seconded by Councillor Calvin.  Carried.
 
31. 
 
 
 
 
 
 
 		 TOWN MANAGER’S REPORT OF SEPTEMBER 8, 1999 RE:  LONG TERM FINANCING – 1998 GENERAL CAPITAL

Councillor Calvin moved to table Town Manager’s Report of September 8, 1999 Re:  Long Term Financing – 1998 General Capital.

Seconded by Councillor McGowan.  Carried.
 
31a. 
 
 
 
 
 
 
 
 		 TOWN MANAGER’S REPORT OF SEPTEMBER 13, 1999 RE:  1998 GENERAL REVENUE FUND AUDIT – CAPITAL RESERVE FUND

 Councillor Keir moved to transfer $35,565 from the Town of Grand Bay-Westfield General Capital Reserve Fund to General Capital regarding the 1998 purchase of one Ford F350 XL One Ton Truck.

 Seconded by Councillor McGowan.  Carried.
 
32. 
 
 
 
 		 ADJOURNMENT

Councillor McGowan moved adjournment.

Seconded by Councillor Calvin.  Carried.

Time:  8:55 p.m.

Respectfully submitted,
 

Sandra Gautreau                                                  Grace Losier
Manager                                                               Mayor

Judy Sproule
Assistant Clerk

/js
 

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