June 14, 2004 Minutes

 
1. CALL TO ORDER
The Town of Grand Bay-Westfield Council met in a regular session on Monday, June 14, 2004 at 7:30 p.m. with Mayor Losier presiding.
.........
2. 
 
 		 RECORD OF ATTENDANCE
All members were in attendance.
 
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor McGowan moved to accept the agenda of June 14, 2004 as presented.

Seconded by Councillor Day.  Carried.
 
4. 
 
 

5.
 

 DISCLOSURE OF CONFLICT OF INTEREST

None

PUBLIC HEARINGS
 
5.1 CORRESPONDENCE OF JUNE 9, 2004 FROM DEVELOPMENT OFFICER
RE:  ZONING AND BUILDING BY-LAWS - VIOLATIONS

Carisa Cosman addressed Council on behalf of Robin Cosman reading and submitting a letter concerning a storage shed for the Cosman property at 20 Beverley Hills Drive.

Councillor McGowan moved that Council give 14 days notice to the property owner of 20 Beverley Hills Drive, PID No. 30085013 to comply with Zoning By-law No. 101 and to remove the illegally placed structure (accessory building).

Seconded by Deputy Mayor Murphy.  Carried.
 
6.
 		 PUBLIC PRESENTATIONS
 
6.1 PRESENTATION OF RCMP STATISTICAL REPORTS FOR APRIL/MAY 2004
- CORPORAL GREG GRANT ATTENDING (APRIL REPORT BROUGHT FORWARD FROM MAY 25, 2004)

Councillor Day moved to receive and file the RCMP Statistical Reports for April/May 2004 as presented by Corporal Greg Grant.

Seconded by Councillor McGowan.  Carried.
 
7.  MINUTES OF REGULAR COUNCIL MEETING OF MAY 25, 2004
Deputy Mayor Murphy moved to adopt the minutes of Regular Council Meeting of May 25, 2004 as presented.

Seconded by Councillor Day.  Carried.
 
7.1 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MAY 17, 2004
Deputy Mayor Murphy moved to receive and file minutes of the Planning Advisory Committee Meeting of May 17, 2004.

Seconded by Councillor Day.  Carried.
 
7.2
 
 
 
 
 
 
 		 TENDER NOTES OF JUNE 1, 2004 RE:  WINTER MAINTENANCE SERVICES 2004 - BID NO. 04-001W

Councillor Day moved to receive and file Tender Notes of June 1, 2004 Re:  Winter Maintenance Services 2004 - Bid No. 04-001W.

Seconded by Deputy Mayor Murphy.  Carried.
 
7.3 TENDER NOTES OF JUNE 1, 2004
RE:  SIDEWALK PLOWING AND SNOWBLOWING MAINTENANCE BID NO. 04-002W

Deputy Mayor Murphy moved to receive and file Tender Notes of June 1, 2004 Re:  Sidewalk Plowing and Snowblowing Maintenance Bid No. 04-002W.

Seconded by Councillor Day.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Day moved to pay the Bills for Payment enbloc for a total of $48,020.77 and Bills for Ratification for a total of $35,752.88; grand total of $83,773.65.

Seconded by Deputy Mayor Murphy.  Carried. 
 
9.  CONSENT AGENDA
a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE INFORMATION LISTING OF
     JUNE 14, 2004
b) BUILDING INSPECTOR’S REPORT FOR MAY 2004 
c) DOG CONTROL REPORT FOR MAY 2004
d) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR MAY 2004
e) RECREATION DEPARTMENT REPORT FOR MAY 2004

Councillor Day moved to receive and file the following Consent Agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Information Listing of June 14, 2004
b) Building Inspector’s Report for May 2004 
c) Dog Control Report for May 2004
d) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for May 2004
e) Recreation Department Report for May 2004.

Seconded by Deputy Mayor Murphy.  Carried.
 
10.
 
 
 
 
 		 BUSINESS ARISING FROM MINUTES

Regular Council Meeting Minutes of May 25, 2004

None
 
11.
 
 

12.
 
 

13.
 
 

14.
 
 

15.

15.1

 DELEGATIONS 

None

PETITIONS 

None

BY-LAWS 

None

NOTICE OF MOTIONS

None

REPORTS

GENERAL REVENUE FUND FINANCIAL REPORT AS AT APRIL 30, 2004
Deputy Mayor Murphy moved to receive and file the General Revenue Fund Financial Report as at April 30, 2004.

Seconded by Councillor McGowan.  Carried.
 
16. LETTER OF JUNE 4, 2004 FROM RIVER VALLEY ACTION COMMITTEE ON DISABLED  PERSONS
RE:  DISABLED ACCESS/RECREATION DIRECTOR’S REPORT OF JUNE 8, 2004

Deputy Mayor Murphy moved to respond to the River Valley Action Committee through the Recreation Director advising that the Recreation Director will meet with Mr. Brooker to work on identifying sources of funding for the electrical door system, e.g. Fundy Future Environment and Benefits Council, etc. with the Committee’s request to be forwarded to the Town’s 2005 General Capital Budget process. 

Seconded by Councillor McGowan.  Carried.
 
17. TOWN MANAGER’S REPORT OF JUNE 2, 2004
  RE:  APPOINTMENT OF TOURISM COMMITTEE CHAIRPERSON

Councillor Day moved to appoint Joannah Lang as Chairperson for the Town Tourism Committee, effective immediately.

Seconded by Councillor Evans.  Carried.
 
18. TOWN MANAGER’S REPORT OF JUNE 2, 2004 RE:  CANADA DAY EVENTS
Councillor Day moved to authorize 2004 Canada Day events as co-ordinated by the River Valley Lions and to authorize funding of $1,500 in conjunction with available government funding.

Seconded by Councillor McGowan.  Carried.
 
19. LETTER OF MAY 5, 2004 FROM CATHERINE SHEEHAN, GRADE 12 STUDENT, 
SAINT MALACHY’S MEMORIAL HIGH SCHOOL RE:  THANK YOU FOR SUPPORT

Deputy Mayor Murphy moved to receive and file letter of May 5, 2004 from Catherine Sheehan, grade 12 student Saint Malachy’s Memorial High School Re:  Thank You for Support - Ottawa Trip

Seconded by Councillor Day.  Carried.
 
20. LETTER OF MAY 28, 2004 FROM DR. THOMAS CONDON, PRESIDENT AND BOARD CHAIR OF
SYMPHONY NEW BRUNSWICK RE:  CONGRATULATIONS ON ELECTORAL SUCCESS

Councillor Day moved to receive and file letter of May 28, 2004 from Dr. Thomas Condon, President and Board Chair of Symphony New Brunswick Re:  Congratulations on Electoral Success.

Seconded by Deputy Mayor Murphy.  Carried.
 
21. LETTER OF MAY 28, 2004 FROM TOWN OF QUISPAMSIS
RE:  CONGRATULATIONS TO NEWLY ELECTED COUNCIL MEMBERS

Councillor McGowan moved to receive and file letter of May 28, 2004 from Town of Quispamsis Re:  Congratulations to Newly Elected Council Members.

Seconded by Deputy Mayor Murphy.  Carried.
 
22. LETTER OF MAY 27, 2004 FROM BRIAN LAMB, LOCAL SERVICES ADVISOR, PROVINCE OF
NEW BRUNSWICK RE:  RESTRUCTURING WITHIN THE DEPARTMENT OF ENVIRONMENT AND LOCAL GOVERNMENT

Councillor Day moved to receive and file letter of May 27, 2004 from Brian Lamb, Local Services Advisor, Province of New Brunswick Re:  Restructuring within the Department of Environment and Local Government.

Seconded by Deputy Mayor Murphy.  Carried.
 
23. CORRESPONDENCE OF JUNE 7, 2004 FROM DEVELOPMENT OFFICER
RE:  REVISIONS TO SKIFF GRANT, ACOA APPLICATION - BRUNDAGE POINT RTN WATERFRONT DEVELOPMENT

Councillor McGowan moved to adopt the revised programming and organizational information requested by ACOA as well as additional letters of support received from Enterprise Saint John and Saint John Waterfront Development Partnership, for the Town’s application to ACOA for SKIFF funding of the Brundage Point Trailhead as a component of the River Trails Network.

Seconded by Councillor Evans.  Carried.
 
24. LETTER OF MAY 27, 2004 FROM BRIAN D. BIGGINS, 41 MAJESTIC DRIVE
RE:  DRAINAGE ON SUNSET CRESCENT/DEVELOPMENT OFFICER’S REPORT OF MAY 27, 2004

Deputy Mayor Murphy moved that Council instruct staff to proceed with survey work to document existing grades for properties drained by an open culvert on the southeast corner of Sunset Drive.

Seconded by Councillor McGowan.  Carried.
 
25. CORRESPONDENCE OF JUNE 8, 2004 FROM DEVELOPMENT OFFICER
RE:  LAND ACQUISITION, FOWLER PROPERTY

Councillor Day moved that the Town offer to purchase three lots of land on Milligan Road from Beverly Wayne Fowler and Elizabeth Fowler, his wife, subject to title approval by the Town Solicitor, said parcels having PID Nos. 224485, 99911 and 99903 for a purchase price of $16,000, of which $10,000 is payable on closing and the balance to be in the form of an official receipt, issued by the Town, reflecting a donation to a Canadian Municipality in the amount of $6,000, being the fair market value of the land transferred to the Town, less compensation received; and further that the said purchase price shall include all the interest of Beverly Wayne Fowler in certain island or islands at the mouth of Milligan Brook, said island(s) having PID No. 99895; and further that staff and the Town Solicitor be authorized and directed to  prepare the necessary documentation and bring the matter to conclusion as soon as possible and further move that the Town acquire the interest of the Joseph A. Likely Estate in the above description island(s) having PID No. 99895, for the sum of $1.00 and that staff and the Town Solicitor be authorized and directed to prepare the necessary documentation and bring the matter to conclusion as soon as possible.

Seconded by Deputy Mayor Murphy.  Carried.
 
26. LETTER OF JUNE 1, 2004 FROM BARRY OGDEN RE:  MARIGOLD CAMPAIGN
Deputy Mayor Murphy moved to receive and file letter of June 1, 2004 from Barry Ogden Re:  Marigold Campaign.

Seconded by Councillor Day.  Carried.
 
27. DEVELOPMENT OFFICER’S REPORT OF JUNE 9, 2004
RE:  UNSIGHTLY PREMISES COMPLAINT, 2 SECOND STREET

Councillor McGowan moved, failing voluntary compliance by Mr. Thomas within 14 days, that a series of official notices be forwarded by registered mail to Mr. Thomas indicating the Town’s intention to proceed with legal action in regard to unsightly premises violations.

Seconded by Councillor Evans.  Carried.
 
28. FIRE CHIEF’S REPORT OF JUNE 1, 2004 RE:  STATION 2 HVAC
Councillor Day moved to purchase and install a fresh air heat recovery unit in the firefighters’ lounge in Fire Station 2, the unit to be supplied and installed by Atlantic Air Cleaning Specialist and the necessary carpentry and electrical work to be perfomed by the Town’s contracted contractors, per report of June 1, 2004 as submitted by Fire Chief.

Seconded by Deputy Mayor Murphy.  Carried.
 
29. TOWN MANAGER’S REPORT OF JUNE 2, 2004 RE: 2004 SUMMER MEETING SCHEDULE 
Deputy Mayor Murphy moved to cancel the Regular Council Meetings of July 26, 2004 and August 23, 2004 with a Special Council Meeting to be called if required.

Seconded by Councillor McGowan.  Carried.
 
30. WORKS COMMISSIONER’S REPORT OF JUNE 10, 2004
RE:  PLOWING AND OTHER WINTER MAINTENANCE SERVICES, TENDER NO. 04-001W

Councillor McGowan moved to award Tender No. 04-001W for Plowing and Other Winter Maintenance Services to Brad Gould Trucking & Excavating Ltd. being the low bidder for $1,350,000 over the five (5) year duration of the contract subject to:

1) the execution of the formal contract with minor changes to reflect the equipment to be used by Brad Gould
    Trucking & Excavating Ltd.;

2) final contract to be reviewed by the Town’s solicitor prior to execution by the Town,

with authorization for signatures on the contract, upon approval by the Town solicitor, and with application of brine when applicable.

Seconded by Deputy Mayor Murphy.  Carried.
 
31. ADJOURNMENT
Councillor Day moved adjournment.
Seconded by Deputy Mayor Murphy.  Carried.
Time:  8:15 p.m.

Respectfully submitted,
 

Sandra Gautreau
Town Manager (Clerk)
Grace Losier
   Mayor

Marcia Mason
Assistant Clerk
 
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