February 14, 2005 Minutes
| 1. | CALL TO ORDER - 7:30 P.M. | ||
| The Town of Grand Bay-Westfield Council met in regular session on Monday, February 14, 2005 with Mayor Losier presiding. | |||
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RECORD OF ATTENDANCE
All members were in attendance.
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| 3. | APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS | ||
| Councillor Day moved to approve the agenda of February 14, 2005
as presented with the addition of item No. 24a - Westfield Volunteer Ambulance
Service Contract.
Seconded by Deputy Mayor Murphy. Carried unanimously.
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6.
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DISCLOSURE OF CONFLICT OF INTEREST
None PUBLIC HEARINGS None PUBLIC PRESENTATIONS
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| 6.1 | PRESENTATION OF RCMP STATISTICAL REPORT FOR JANUARY 2005 | ||
| RCMP REPRESENTATIVE ATTENDING
Deputy Mayor Murphy moved to receive and file the RCMP Statistical Report for January 2005 as presented by Cpl. Landry. Seconded by Councillor Day. Carried. Mayor Losier congratulated Corporal Landry on his appointment as Team Leader for Grand Bay-Westfield. It was noted that a Public Notice concerning Crosswalk Regulations
would be added to an upcoming Town mass mailout.
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| 6.2 | PRESENTATION BY LILLIAN BENNETT, PRESIDENT OF THE RIVER VALLEY SENIORS CLUB | ||
| BROUGHT FORWARD FROM JANUARY 24, 2005
It was noted Lillian Bennett, President of the River Valley Seniors
was not available to attend, therefore Council accepted the Club’s donation
of $550 towards operating costs for the Centrum for the 2005 year.
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| 6.3 | PRESENTATION | ||
| RE: ENTERPRISE SAINT JOHN OPERATIONS FOR JANUARY 2004 - JANUARY
2005, JACK KEIR, TOWN REPRESENTATIVE ATTENDING
It was noted Jack Keir, Town Representative for Enterprise Saint
John (ESJ) was unable to attend due to illness; as Council is aware of
current ESJ operations Mr. Keir will be invited to meet with Council in
2006.
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| 7. | MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 24, 2005 | ||
| Councillor Day moved to adopt the minutes of the Regular Council
Meeting of January 24, 2005 as presented.
Seconded by Deputy Mayor Murphy. Carried.
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| 7.1 | MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JANUARY 17, 2005 | ||
| Councillor McGowan moved to receive and file the minutes of the
Planning Advisory Committee Meeting of January 17, 2005.
Seconded by Councillor Day. Carried.
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| 7.2 | FUNDY REGION SOLID WASTE COMMISSION MINUTES OF OCTOBER 14, 2004, | ||
| NOVEMBER 18, 2004 AND DECEMBER 9, 2004
Councillor McGowan moved to receive and file the minutes of the Fundy Region Solid Waste Commission meetings of October 14, 2004, November 18, 2004 and December 9, 2004. Seconded by Councillor Day. Carried.
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| 7.3 | RIVER VALLEY COMMUNITY CENTER FOUNDATION MINUTES FOR NOVEMBER 2004 | ||
| Councillor Day moved to receive and file the River Valley Community
Center Foundation Minutes for November 2004.
Seconded by Deputy Mayor Murphy. Carried.
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| 7.4 | ST. JOSEPH’S COMMUNITY HEALTH CENTRE COMMUNITY ADVISORY COUNCIL MINUTES OF | ||
| NOVEMBER 24, 2004
Councillor Day moved to receive and file St. Joseph’s Community Health Centre Community Advisory Council Minutes of November 24, 2004. Seconded by Councillor Evans. Carried. It was noted that Mayor Losier is a member of the St. Joseph’s Community
Health Centre Community Advisory Council.
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| 7.5 | GREATER SAINT JOHN COMMUNITY ECONOMIC DEVELOPMENT AGENCY, | ||
| INCORPORATED BOARD OF DIRECTORS MINUTES OF DECEMBER 16, 2004
Councillor Day moved to receive and file Greater Saint John Community Economic Development Agency Incorporated Board of Directors Minutes of December 16, 2004. Seconded by Deputy Mayor Murphy. Carried.
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| 8. | BILLS FOR PAYMENT | ||
| Councillor Day moved to pay Bills for Payment enbloc for a total
of $74,562.16 and Bills for Ratification for a total of $135,367.39; grand
total of $209,929.55.
Seconded by Councillor McGowan. Carried.
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| 9. | CONSENT AGENDA | ||
| a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE INFORMATION LISTING
OF FEBRUARY 14, 2005 b) BUILDING INSPECTOR’S REPORT FOR JANUARY 2005 c) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR JANUARY 2005 d) WORKS DEPARTMENT REPORT FOR JANUARY 2005 e) DOG CONTROL REPORT FOR JANUARY 2005 f) RECREATION DIRECTOR’S REPORT FOR JANUARY 2005 Deputy Mayor Murphy moved to receive and file the following Consent Agenda items: a) Westfield Volunteer Ambulance Accounts Payable Information Listing
of February 14, 2005
Seconded by Councillor Day. Carried.
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BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of January 24, 2005 None
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DELEGATIONS
None PETITIONS None BY-LAWS None NOTICE OF MOTIONS None REPORTS None
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| 16. | WORKS COMMISSIONER’S REPORT OF FEBRUARY 3, 2005 | ||
| RE: CANADA/NEW BRUNSWICK MUNICIPAL RURAL INFRASTRUCTURE FUND
APPLICATION (CNBMRIFA)
Deputy Mayor Murphy moved to approve the Town’s application to the Canada/New Brunswick Municipal Rural Infrastructure Fund for upgrading of Woolastook Drive with appropriate changes with the application to state the submission is the Town’s Number 1 priority for 2005/2006 with Godfrey Associates Ltd. to submit the application on-line on the Town’s behalf. Seconded by Councillor Day. Carried.
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| 17. | CORRESPONDENCE OF FEBRUARY 7, 2005 FROM DEPUTY MAYOR BRENDA MURPHY ON | ||
| BEHALF OF TOURISM COMMITTEE RE: VISITOR INFORMATION CENTRE
(VIC)
Councillor Day moved to authorize the Tourism Committee to explore options with respect to four additional weeks of operating hours for the Town Visitor Information Centre. Seconded by Councillor Evans. Carried.
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| 18. | CORRESPONDENCE OF FEBRUARY 7, 2005 FROM MANAGED IT SOLUTIONS | ||
| RE: NETWORK INFRASTRUCTURE AND COMPUTER SYSTEM UPGRADE
Deputy Mayor Murphy moved to execute two forty-eight (48) month leases with Dell as follows: 1) Workstations, installation services – monthly plus HST - $509.24 2) Server and Backup, software and licenses, laptops, installation services – monthly plus HST - $504.76 Seconded by Councillor McGowan. Carried.
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| 19. | WORKS COMMISSIONER’S REPORT OF FEBRUARY 3, 2005 | ||
| RE: TRAFFIC/PEDESTRIAN STUDY - PORTION OF RTE. 177
Councillor Day moved the Town proceed with a Traffic/Pedestrian Study for Portion of Route 177 as submitted by ADI Limited and dated October 2004 for $11,995 plus HST with the Study to be completed at the earliest possible date. Seconded by Councillor Evans. Carried. It was noted that a notice would be put in a Town mass mailout advising
residents and businesses they may submit written comments for the Study
to the Town.
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| 20. | LETTER OF FEBRUARY 7, 2005 FROM STEPHANIE PATTERSON, P. ENG., | ||
| GODFREY ASSOCIATES LTD.
RE: DETAIL CLAIM NO. 14, SEWER SYSTEM EXTENSION, GRAND BAY-WESTFIELD, NB, INFRASTRUCTURE PROJECT NO. 63 37 05 431 02, PROJECT NOS. 010-091,010-102, 010-103, 010-104, 010-109, & 010-110 Councillor Day moved to approve payment of Detail Claim No. 14 in the amount of $116,137.72 per letter of February 7, 2005 from Stephanie Patterson, P. Eng., Godfrey Associates Ltd. Re: Sewer System Extension, Grand Bay-Westfield, NB, Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091,010-102, 010-103, 010-104, 010-109, & 010-110. Seconded by Deputy Mayor Murphy. Carried.
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| 21. | MEMORANDUM OF FEBRUARY 8, 2005 FROM PLANNING ADVISORY COMMITTEE | ||
| RE: APPLICATION FOR TENTATIVE SUBDIVISION APPROVAL, KELLY
DEVELOPMENT LTD. SUBDIVISION LOTS 2004-1 TO 2004-8/DEVELOPMENT OFFICER’S
REPORT OF FEBRUARY 8, 2005
Councillor Day moved to grant approvals as previously granted by Council concerning Money in Lieu of Land for Public Purposes for Tentative Subdivision Plan, Kelly Development Subdivision, Lots 2004-1 to 2004-8, as prepared by DeSaulniers Surveys Incorporated, Plan dated July 26, 2004, permitting the Development Officer to grant a further 6-month period for Tentative Approval of the Tentative Subdivision Plan. Seconded by Councillor McGowan. Carried.
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| 22. | DEVELOPMENT OFFICER’S REPORT OF FEBRUARY 10, 2005 | ||
| RE: VALLEY VIEW ESTATES SUBDIVISION, PHASE 9, STAGES 2 &
3 FINAL COMPLETION OF THE WORK, ESTABLISHING ONE (1) YEAR WARRANTEE PERIOD
Deputy Mayor Murphy moved to accept Final Completion of the work as set out in section 2 of the Subdivision Developer’s Agreement undertaken in Valley View Estates Subdivision, Phase 9, Stages 2 and 3 allowing the Developer to continue to provide security in an amount no less than $6,077.00, to be held for the Warrantee Period established for one (1) year from this date as set out under the Subdivision Developer’s Agreement signed on October 8, 2003 and further moved to assent to the Subdivision Plan, Valley View Estates Subdivision, Phase 9, Stage 3, Town of Grand Bay-Westfield, Parish of Westfield, Kings County, New Brunswick as prepared by Hughes Surveys & Consultants Inc. dated May 28, 2004 under section 56(1) of the Community Planning Act for the vesting of Public Streets. Seconded by Councillor Evans. Carried.
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| 23. | RECREATION DIRECTOR’S REPORT OF FEBRUARY 9, 2005 RE: HERITAGE DAY 2005 | ||
| Councillor Day moved to approve the funding request from the Grand
Bay-Westfield Heritage Committee in the amount of $255.00 and further moved
to approve the Grand Bay-Westfield Heritage Committee’s recommendation
to add Mount Hope Farm to the Town pewter ornament series. (A letter
from the Town notifying Mount Hope Farm of the selection will be presented
to Charlotte Lohnes at the Heritage Day Event).
Seconded by Deputy Mayor Murphy. Carried.
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| 24. | TOWN MANAGER’S REPORT OF FEBRUARY 2, 2005 RE: 2005 GENERAL CAPITAL PROJECTS | ||
| Trackless Attachments
Councillor Day moved that the Works Commissioner be authorized to purchase attachments for the Trackless (51 in. Snow Blower, 5 ft. Power Angle Sweeper, Rear Mounted Salt/Sand) at an estimated cost of $21,500 including HST. Seconded by Deputy Mayor Murphy. Carried. Centrum Heating Upgrade/Lighting Controls Upgrade Councillor McGowan moved to allocate $32,000 including HST General Capital funding for completion of the Centrum Heating Upgrade/Lighting Controls Upgrade Project. Seconded by Deputy Mayor Murphy. Carried. Street Improvements Deputy Mayor Murphy moved to engage Godfrey Associates Ltd. to prepare a public tender for 2005 General Capital Street Upgrading as follows: Street Resurfacing Valley View Drive
Storm Sewer Nelson Street Design and Land Acquisition Thompson Road
subject to: 1) a requirement for pre-job meeting(s) with the successful contractor, 2) provision for necessary flaggers, 3) the successful contractor not commencing project work prior to execution of the project contract, 4) fill disposal to be the responsibility of the contractor with any suitable rock for Waterfront Project to be placed at a location designated by the Town, 5) a provision in the contract for addition or deletion of project work. Seconded by Councillor Day. Carried. Vehicle Exhaust System – Volunteer Fire Department Stations 1 & 2 Councillor Evans moved to proceed with a vehicle exhaust system for Fire Station 1 and Fire Station 2 for an estimated cost of $62,000 including HST with the Westfield Volunteer Ambulance Service contributing $9,500 towards the Station 2 system. Seconded by Deputy Mayor Murphy. Carried. Playground Equipment Upgrades Councillor Little moved to proceed with playground equipment upgrades for an estimated cost of $26,000 including HST ($5,000 for Ridge Way Tot Lot, $5,000 for Southwood Park, $10,000 for the Lions Field) per 2004 Playground Audit and to allocate $5,000 to enhance the MacLean Road site as a public space without equipment. Seconded by Councillor Day. Carried. Waterfront Development Plan Councillor Day moved the Municipality of Grand Bay-Westfield submit to the Municipal Capital Borrowing Board an application for authorization to borrow money in an amount not to exceed $250,000 for a term not to exceed ten (10) years for Recreational Services – Town Waterfront Development Plan - Construction at Brundage Point Site, Restoration at Henderson Brook Site/Wetland Look-out Development. Seconded by Deputy Mayor Murphy. Carried. Strategic Development Action Plan Councillor McGowan moved to allocate $27,500 including HST for the Town’s Strategic Development Action Plan for a Preliminary Engineering Development Plan, Website Update, and Marketing. Seconded by Councillor Day. Carried. Traffic/Pedestrian Study – Portion of River Valley Drive Deputy Mayor Murphy moved to allocate $5,000 towards a Traffic/Pedestrian Study - Portion of River Valley Drive per ADI Limited Proposal (55) 9466-103.1 to be completed at the earliest possible date. Seconded by Councillor McGowan. Carried. Repairs to Fire Engine 3 Councillor Evans moved to confirm a capital budget allocation of $5,800 including HST for needed repairs to Fire Engine No. 3 in conjunction with work currently being performed by Fort Garry Industries. Seconded by Councillor Day. Carried.
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| 24.a | WESTFIELD VOLUNTEER AMBULANCE SERVICE CONTRACT | ||
| Deputy Mayor Murphy moved to authorize appropriate signature(s)
for Westfield Volunteer Ambulance Service Contract for 2004 - 2005.
Seconded by Councillor Day. Carried.
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| 25. | ADJOURNMENT | ||
| Councillor Evans moved adjournment.
Seconded by Deputy Mayor Murphy. Carried. Time: 8:25 p.m.
Marcia Mason
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