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October 14, 2003 Minutes |
| 1......... | CALL TO ORDER - 7:30 P.M. | ||
| The Town of Grand Bay-Westfield Council met in a regular session
on Tuesday, October 14, 2003 at 7:35 p.m. with Deputy Mayor McGowan presiding.
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| 2. | RECORD OF ATTENDANCE | ||
| All members were in attendance with the exception of Mayor Losier.
Councillor Silliphant moved to pay Mayor Losier in her absence. Seconded by Councillor Day. Carried.
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| 3. | APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS | ||
| Councillor Day moved to add item 28.a Re: Legal Correspondence
of October 9, 2003 from Gorman Nason to the agenda.
Seconded by Councillor Murphy. Carried unanimously.
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| 4.
5.
6.
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DISCLOSURE OF CONFLICT OF INTEREST
None PUBLIC HEARINGS None PUBLIC PRESENTATIONS
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| 6.1 | RCMP STATISTICAL REPORTS FOR AUGUST AND SEPTEMBER 2003 - | ||
| CORPORAL GREG GRANT ATTENDING
Deputy Mayor McGowan noted Corporal Grant would not be attending and it was the consensus of Council to bring forward item 6.1 on the agenda should an RCMP Officer arrive for presentation of the Statistical Report. |
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| 6.2 | INFORMATION UPDATE RE: IMPERIAL THEATRE – BERTIS SUTTON, TOWN | ||
| REPRESENTATIVE ATTENDING AT 8:00 P.M.
Deputy Mayor McGowan noted Bertis Sutton would not be arriving until
8:00 p.m. It was the consensus of Council to bring forward item number
6.2 upon Mr. Sutton’s arrival.
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| 7. | MINUTES OF REGULAR COUNCIL MEETING OF SEPTEMBER 22, 2003 | ||
| Councillor Silliphant moved to adopt the minutes of the regular
Council meeting of September 22, 2003 as presented.
Seconded by Councillor Day. Carried.
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| 7.1 | MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF SEPTEMBER 15, 2003 | ||
| Councillor Silliphant moved to receive and file the minutes of the
Planning Advisory Committee meeting of September 15, 2003.
Seconded by Councillor Murphy. Carried.
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| 7.2 | TELEPHONE POLL OF SEPTEMBER 12, 2003 RE: LEGAL SESSION | ||
| Councillor Day moved to ratify the Telephone Poll of September 12,
2003 Re: Legal Session as presented.
Seconded by Councillor Silliphant. Carried.
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| 7.3 | TELEPHONE POLL OF SEPTEMBER 22, 2003 RE: PERSONNEL MATTERS | ||
| Councillor Day moved to ratify the Telephone Poll of September 22,
2003 Re: Personnel Matters as presented.
Seconded by Councillor Murphy. Carried.
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| 7.4 | NOTES FROM TENDER OPENING OF SEPTEMBER 24, 2003 | ||
| RE: VACUUM STREET SWEEPING SERVICES BID NO. T10-2003
Councillor Silliphant moved to receive and file Tender Notes of September 24, 2003 Re: Vacuum Street Sweeping Services Bid No. T10-2003. Seconded by Councillor Day. Carried.
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| 7.5 | NOTES FROM LEGAL SESSION OF SEPTEMBER 22, 2003 | ||
| Councillor Day moved to receive and file Notes from Legal Session
of September 22, 2003.
Seconded by Councillor Murphy. Carried.
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| 8. | BILLS FOR PAYMENT | ||
| Councillor Day move to pay the Bills for Payment enbloc for a total
of $159,274.46 and approve Bills for Ratification for a total of $32,140.87
for a grand total of $191,415.33.
Seconded by Councillor Silliphant. Carried. The Town Manager provided information regarding certain items listed
on Bills for Payment.
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| 9. | CONSENT AGENDA | ||
| a) Building Inspector’s Report for September 2003
b) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for September 2003 c) Works Department Report for September 2003 d) Dog Control Report for September 2003 e) Westfield Volunteer Ambulance Accounts Payable Information Listing dated October 14, 2003 f) Recreation Department Report for September 2003 Councillor Silliphant moved to receive and file the following Consent Agenda items: a) Building Inspector’s Report of September 2003
Seconded by Councillor Day. Carried.
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| 10.
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BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of September 22, 2003 None
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| 11.
12.
13.
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DELEGATIONS
None PETITIONS None BY-LAWS
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| 13.1 | READING IN ITS ENTIRETY OF BY-LAW NO. 80B, AMENDMENT TO BY-LAW NO. 80, | ||
| TOWN OF GRAND BAY-WESTFIELD TRAFFIC BY-LAW
Councillor Day moved Reading in its Entirety of By-law No. 80B, Amendment to By-law No. 80, Town of Grand Bay-Westfield Traffic By-law. Seconded by Councillor Murphy. Carried.
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| 13.2 | THIRD READING BY TITLE OF BY-LAW NO. 80B, AMENDMENT TO BY-LAW NO. 80, | ||
| TOWN OF GRAND BAY-WESTFIELD TRAFFIC BY-LAW
Councillor Day moved Third Reading by Title of By-law No. 80B, Amendment to By-law No 80, Town of Grand Bay-Westfield Traffic By-law. Seconded by Councillor Silliphant. Carried.
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| 14.
15.
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NOTICE OF MOTIONS
None REPORTS
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| 15.1 | TOWN OF GRAND BAY-WESTFIELD SEWERAGE UTILITY ACCOUNTS RECEIVABLE REPORT | ||
| AS AT OCTOBER 2, 2003
Councillor Silliphant moved to receive and file Town of Grand Bay-Westfield Sewerage Utility Accounts Receivable Report as at October 2, 2003. Seconded by Councillor Day. Carried.
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| 16. | LETTER OF SEPTEMBER 9, 2003 FROM DAVID COGSWELL, P. ENG., DESIGN BRANCH, | ||
| DEPARTMENT OF TRANSPORTATION RE: PROGRAM FOR IMPROVEMENTS
TO PROVINCIALLY DESIGNATED HIGHWAYS WITHIN MUNICIPALITIES FOR 2004/BROUGHT
FORWARD FROM SEPTEMBER 22, 2003/WORKS COMMISSIONER’S REPORT OF OCTOBER
7, 2003
Councillor Day moved to concur with the recommendation of the Works Commissioner in his report dated October 7, 2003 to adopt the Designated Highway 5 Year Plan 2004-2008 and forward the Plan to the Department of Transportation. Seconded by Councillor Murphy. Carried. It was noted the municipal funding associated with the Designated Highway work relates to sidewalk construction. It was also noted the Town Engineers would be advised to co-ordinate 2004 Sewerage Capital
work and 2004 Designated Highway work to ensure no conflicts occur.
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| 17. | MAY 2003 DATA FROM HUMAN DEVELOPMENT COUNCIL RE: INFO-LINE, ETC. | ||
| Councillor Day moved to table May 2003 data from Human Development
Council Re: Info-Line, etc. to the October 27, 2003 agenda.
Seconded by Councillor Murphy. Carried.
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| 18. | MEMORANDUM OF SEPTEMBER 29, 2003 FROM TOWN MANAGER | ||
| RE: APPOINTMENT TO TOWN EMERGENCY MEASURES ORGANIZATION
Councillor Day moved to appoint Judith Rau to the Town Emergency Measures Organization effective immediately. Seconded by Councillor Murphy. Carried.
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| 19. | LETTER RECEIVED OCTOBER 1, 2003 FROM ANDREW WALLACE, JONATHAN KELLY AND | ||
| MELINDA MCGRATH, GRAND BAY-WESTFIELD VISITOR INFORMATION CENTRE
(VIC) RE: 2003 SEASON
Councillor Silliphant moved to receive and file letter received October 1, 2003 from Andrew Wallace, Jonathan Kelly and Melinda McGrath, Grand Bay-Westfield Visitor Information Centre. Seconded by Councillor Day. Carried. It was noted a copy of the letter received October 1, 2003 from the Visitor Information Centre would be forwarded to the Tourism Committee. Councillor Little moved that dialogue be held with the Chamber of Commerce and Town Staff with regard to points brought up in letter received October 1, 2003 Re: Visitor Information Centre - 2003 Season. Seconded by Councillor Silliphant. Carried. It was noted thank you letters would be forwarded to the students
who operated the VIC in 2003.
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| 20. | REPORT OF SEPTEMBER 30, 2003 FROM FIRE CHIEF RE: TANKER WORK | ||
| Councillor Silliphant moved to concur with the recommendation of
the Fire Chief per his report of September 30, 2003 to accept the quote
from G. LeBlanc Fire Truck Repairs for two thousand six hundred and sixty
eight dollars and fifty-four cents ($2,668.54) to replace the control rods
on Tanker No 1.
Seconded by Councillor Day. Carried. It was noted the proposed work was a budgeted item.
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| 21. | LETTER RECEIVED SEPTEMBER 22, 2003 FROM DAVID SHIELS RIVER VALLEY MIDDLE | ||
| SCHOOL RE: FUN RUN/REPORT OF OCTOBER 1, 2003 FROM DEVELOPMENT
OFFICER
Councillor Day moved to concur with the recommendation of the Development Officer dated October 1, 2003 to approve the proposed River Valley Middle School Run for Fun to be held on Sunday, October 26, 2003 under provisions set out in the Town’s Trafffic By-law No. 80, section 6(1) subject to permission of the Team Leader of the RCMP and the District Engineer of the New Brunswick Department of Transportation for the proposed route along Inglewood Drive, the Municipal Heritage Trail and crossing River Valley Drive starting and finishing at River Valley Middle School. Seconded by Councillor Silliphant. Carried.
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| 22. | LETTER RECEIVED SEPTEMBER 30, 2003 FROM NEW BRUNSWICK ART BANK | ||
| RE: 2003 - 2004 NB ART BANK ACQUISITIONS PROGRAM
Councillor Murphy moved to receive and file letter received September
30, 2003 from New Brunswick Art Bank Re: 2003-2004 NB Art Bank Acquisitions
Program.
Seconded by Councillor Day. Carried. It was noted information concerning the NB Art Bank Acquisitions
Program would be posted on the Town Web Site and advertised by the Town.
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| 6.2 | INFORMATION UPDATE RE: IMPERIAL THEATRE – | ||
| BERTIS SUTTON, TOWN REPRESENTATIVE ATTENDING AT 8:00 P.M.
Bertis Sutton provided a verbal presentation concerning the operations
of the Imperial Theatre for the period October 2002 - October 2003.
Deputy Mayor McGowan thanked Mr. Sutton for his presentation and service
as the Town’s representative.
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| 23. | LETTER OF OCTOBER 1, 2003 FROM GODFREY ASSOCIATES LTD. | ||
| RE: STREET IMPROVEMENTS 2003 - VARIOUS LOCATIONS, PROJECT
NO. 010-100, CERTIFICATE NO. 3 - FINAL COMPLETION
Councillor Day moved to concur with the recommendation of Godfrey Associates Ltd. and pay Galbraith Construction Ltd. $31,466.37 Re: Street Improvements 2003, Various Locations, Project No. 010-100 Certificate No. 3 - Final Completion. Seconded by Councillor Silliphant. Carried.
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| 24. | REPORT OF OCTOBER 6, 2003 FROM TOWN MANAGER | ||
| RE: REPAIRS AND MAINTENANCE - MUNICIPAL VEHICLES
Councillor Silliphant moved to concur with the recommendation of the Town Manager dated October 6, 2003 to enter into an agreement with Meineke Discount Mufflers for the Repairs and Maintenance of Municipal Vehicles Re: Bid No. 001RM-03 for the period January 1, 2004 to December 31, 2006 subject to the following rates: $40.00 per hour Labour Rate - Regular Time
Seconded by Councillor Day. Carried.
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| 25. | REPORT OF OCTOBER 8, 2003 FROM RECREATION DIRECTOR | ||
| RE: INTEGRATED PEST MANAGEMENT SERVICES
Councillor Day moved to concur with the recommendation of the Recreation
Director dated October 8, 2003 to accept the renewal
by
Seconded by Councillor Murphy. Carried It was noted that the rate for Integrated Pest Management has remained
the same as the previous year.
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| 26. | LETTER RECEIVED OCTOBER 2, 2003 FROM VERONICA RATCHFORD | ||
| RE: FINANCIAL ASSESSMENT “WHEN GOING TO A NURSING HOME IN
NEW BRUNSWICK”
Councillor Day moved to receive and file letter received October 2, 2003 from Veronica Ratchford Re: Financial Assessment “When Going to a Nursing Home in New Brunswick” and that the correspondence be referred to Town Staff. Seconded by Councillor Silliphant. Carried.
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| 27. | LETTER OF SEPTEMBER 12, 2003 FROM HON. BRENDA FOWLIE, MINISTER OF | ||
| ENVIRONMENT AND LOCAL GOVERNMENT RE: NB CLEAN PROGRAM
Councillor Murphy moved to receive and file letter of September 12, 2003 from Hon. Brenda Fowlie, Minister of Environment and Local Government Re: NB Clean Program. Seconded by Councillor Day. Carried. It was noted that a letter of thanks would be forwarded to Hon. Brenda
Fowlie.
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| 28. | WORKS COMMISSIONER’S REPORT OF OCTOBER 8, 2003 | ||
| RE: VACUUM STREET SWEEPING TENDER NO. T10-2003
Councillor Day moved to table the Works Commissioner’s Report of October 8, 2003 Re: Vacuum Street Sweeping, Tender No. T10-2003 to the October 27, 2003 agenda. Seconded by Councillor Murphy. Carried.
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| 28.a | LEGAL CORRESPONDENCE FROM GORMAN NASON DATED OCTOBER 9, 2003 | ||
| Councillor Day moved to concur with the recommendation per legal
correspondence from Gorman Nason dated October 9, 2003.
Seconded by Councillor Murphy. Carried. Councillor Little cast a dissenting vote.
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| 6.1 | RCMP STATISTICAL REPORT FOR SEPTEMBER 2003 - CORPORAL GREG GRANT ATTENDING | ||
| Councillor Day moved to table RCMP Statistical Reports for August
and September 2003 to the October 27, 2003 agenda.
Seconded by Councillor Murphy. Carried.
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| 29. | ADJOURNMENT | ||
| Councillor Day moved adjournment.
Seconded by Councillor Murphy. Carried. Time: 8:30 p.m. Respectfully submitted, |
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