November 14, 2006 Minutes
| 1. | CALL TO ORDER - 7:30 P. M. | ||
| The Town of Grand Bay-Westfield Council met in a Regular Session on Tuesday, November 14, 2006 with Mayor Losier presiding. | |||
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| 2.
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RECORD OF ATTENDANCE
Deputy Mayor Murphy, Councillor McGowan, Councillor Little, Councillor Day, and Councillor Evans were in attendance. |
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| 3. | APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS | ||
| Deputy Mayor Murphy moved to adopt the agenda of November 14, 2006
as presented.
Seconded by Councillor McGowan. Carried.
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| 4.
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DISCLOSURE OF CONFLICT OF INTEREST
None
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| 5.
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PUBLIC HEARINGS
None
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| 6.
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PUBLIC PRESENTATIONS
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| 6.1 | RCMP STATISTICAL REPORT FOR OCTOBER 2006 - RCMP REPRESENTATIVE ATTENDING | ||
| Corporal Landry provided information to Council regarding the RCMP
Statistical Report for October 2006. Corporal Landry also commented
on RCMP involvement in sport with Grand Bay-Westfield youth at Harbour
View High.
Deputy Mayor Murphy moved to receive and file RCMP Statistical Report for October 2006 as presented. Seconded by Councillor Day. Carried.
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| 6.2 | PRESENTATION BY ELLEN SNIDER, PROGRAM MANAGER, UNDERSTANDING THE | ||
| EARLY YEARS (UEY) PROJECT
Councillor McGowan moved to carry forward Presentation by Ellen Snider, Program Manager, Understanding the Early Years (UEY) Project to the November 27, 2006 Council agenda. Seconded by Councillor Day. Carried. Councillor Little departed the meeting at 7:47 p.m. and rejoined the
meeting at 7:48 p.m.
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| 6.3 | PRESENTATION BY ED BETTS, TOWN REPRESENTATIVE, TRADE AND CONVENTION CENTRE | ||
| RE: CONVENTION CENTRE OPERATIONS
Ed Betts, Town Representative, Trade and Convention Centre presented Council with a verbal overview of the Convention Centre operations for the year and the 2007 proposed Budget figures. Councillor McGowan departed the meeting at 8:09 p.m. and rejoined the meeting at 8:12 p.m. Councillor Day moved to receive comments from Ed Betts Re: Trade and Convention Centre Operations for November 2005 - November 2006. Seconded by Deputy Mayor Murphy. Carried. Mayor Losier thanked Ed Betts for his dedicated service as Town Representative
on the Trade and Convention Centre Board.
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| 6.4 | PRESENTATION BY RICHARD MCLEAN, TOWN REPRESENTATIVE, FUNDY REGION SOLID WASTE | ||
| COMMISSION RE: OPERATIONS
Richard McLean, Town Representative, Fundy Region Solid Waste Commission presented Council with an overview of the 2006 Operations and the 2007 Budget for the Fundy Region Solid Waste Commission. Deputy Mayor Murphy moved to receive comments from Richard McLean Re: Fundy Region Solid Waste Commission Operations and 2007 Budget. Seconded by Councillor Evans. Carried. It was noted a Compost Launch would take effect on Earth Day in April 2007. Mayor Losier thanked Richard McLean for his dedicated service as Town
Representative on the Fundy Region Solid Waste Commission Board.
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| 6.5 | PRESENTATION BY JOHN WEBBER, TOWN REPRESENTATIVE, RIVER VALLEY COMMUNITY | ||
| CENTER FOUNDATION INC. RE: 2006 FINANCIAL REPORT AND 2007
BUDGET
John Webber, Town Representative, River Valley Community Center Foundation Inc. presented Council with the 2006 Financial Report and 2007 Budget for the Community Center. Deputy Mayor Murphy moved to receive comments from John Webber Re: 2006 Financial Report and 2007 Budget for the River Valley Community Center. Seconded by Councillor McGowan. Carried. Mayor Losier thanked John Webber for his dedicated service as Town Representative
on the River Valley Community Center Foundation Inc. Board
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| 7. | MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 23, 2006 | ||
| Deputy Mayor Murphy moved to adopt the minutes of the Regular Council
Meeting of October 23, 2006 as presented.
Seconded by Councillor Day. Carried.
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| 7.1 | MINUTES OF RIVER VALLEY TRACK ASSOCIATION MEETINGS OF OCTOBER 10, 24, 2006 | ||
| Councillor McGowan moved to receive and file minutes of River Valley
Track Association Meetings of October 10, 24, 2006.
Seconded by Councillor Day. Carried.
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| 7.2 | MINUTES OF FUNDY REGION SOLID WASTE COMMISSION MEETING OF SEPTEMBER 21, 2006 | ||
| Councillor Day moved to receive and file minutes of Fundy Region Solid
Waste Commission Meeting of September 21, 2006.
Seconded by Councillor Evans. Carried.
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| 7.3 | MINUTES OF RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. MEETINGS OF | ||
| MAY 16, 2006, JUNE 20, 2006, AND SEPTEMBER 19, 2006
Councillor Evans moved to receive and file minutes of River Valley Community Center Foundation Inc. Meetings of May 16, 2006, June 20, 2006, and September 19, 2006. Seconded by Deputy Mayor Murphy. Carried.
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| 7.4 | TELEPHONE POLL OF OCTOBER 26, 2006 | ||
| RE: FUNDY REGION SOLID WASTE COMMISSION 2007 PROPOSED BUDGET
Councillor Day moved to ratify Telephone Poll of October 26, 2006 Re: Fundy Region Solid Waste Commission 2007 Proposed Budget. Seconded by Councillor Evans. Carried.
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| 7.5 | MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF OCTOBER 16, 2006 | ||
| Councillor McGowan moved to receive and file minutes of Planning Advisory
Committee Meeting of October 16, 2006.
Seconded by Councillor Day. Carried.
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| 7.6 | MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETINGS OF | ||
| JUNE 20 AND SEPTEMBER 19, 2006
Deputy Mayor Murphy moved to receive and file minutes of Emergency Measures Organization Meetings of June 20 and September 19, 2006. Seconded by Councillor Day. Carried.
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| 8. | BILLS FOR PAYMENT | ||
| Councillor Day moved to pay Bills for Payment enbloc for a total of
$38,588.12 and Bills for Ratification for a total of $49,951.64; grand
total of $88,539.76.
Seconded by Deputy Mayor Murphy. Carried
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| 9. | CONSENT AGENDA | ||
| a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR
NOVEMBER 14, 2006
b) BUILDING INSPECTOR’S REPORT FOR OCTOBER 2006 c) RECREATION DIRECTOR’S REPORT FOR OCTOBER 2006 d) DOG CONTROL REPORT FOR OCTOBER 2006 e) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR OCTOBER 2006 f) WORKS COMMISSIONER’S REPORT FOR OCTOBER 2006 Councillor Evans moved to receive and file the following Consent Agenda items: a) Westfield Volunteer Ambulance Accounts Payable Listing for
November 14, 2006
Seconded by Deputy Mayor Murphy. Carried.
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| 10. | BUSINESS ARISING FROM MINUTES | ||
| a) Regular Council Meeting Minutes of October 23, 2006
None
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| 11.
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DELEGATIONS
None
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| 12.
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PETITIONS
None
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| 13.
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BY-LAWS
None
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| 14.
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NOTICE OF MOTIONS
None
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| 15.
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REPORTS
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| 15.1 | GENERAL REVENUE FUND FINANCIAL REPORT AS AT OCTOBER 10, 2006 | ||
| Councillor Day moved to receive and file General Revenue Fund Financial
Report as at October 10, 2006.
Seconded by Deputy Mayor Murphy. Carried.
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| 16. | TOWN MANAGER’S REPORT OF OCTOBER 20, 2006 | ||
| RE: APPOINTMENT OF TOWN REPRESENTATIVE TO FUNDY REGION SOLID
WASTE COMMISSION
Deputy Mayor Murphy moved to re-appoint Richard McLean as the Town’s Representative to the Fundy Region Solid Waste Commission for a three year term effective January 1, 2007 to December 31, 2009. Seconded by Councillor Evans. Carried.
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| 17. | FIRE CHIEF’S REPORT OF OCTOBER 24, 2006 RE: REQUEST FOR DEFIBRILLATOR PURCHASE | ||
| Councillor McGowan moved that the Volunteer Fire Department be granted
permission to purchase a new defibrillator and training module at a cost
of $4,273.10 plus taxes to replace the aging unit currently being used,
as the unit will not be able to be upgraded to meet new standards expected
by the Heart and Stoke Foundation.
Seconded by Councillor Day. Carried.
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| 18. | NB DESIGNATED HIGHWAYS PROGRAM, PROJECT NO. 06-D101, PROGRESS INVOICE NO. 1 | ||
| RE: WATERFRONT DEVELOPMENT PHASE 1
Deputy Mayor Murphy moved to approve NB Designated Highways Program, Project No. 06-D101, Progress Invoice No. 1 Re: Waterfront Development Phase 1. Seconded by Councillor McGowan. Carried.
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| 19. | LETTER OF NOVEMBER 1, 2006 FROM WAYNE GANONG, PRESIDENT, RIVER VALLEY CHAMBER | ||
| OF COMMERCE RE: 2ND ANNUAL NEW YEAR’S EVE FAMILY CELEBRATION
- REQUEST FOR FUNDING
Deputy Mayor Murphy moved to approve $300 in funding Re: 2nd Annual New Year’s Eve Family Celebration with the Town Works Department to provide assistance as requested per letter of November 1, 2006 from Wayne Ganong, President, River Valley Chamber of Commerce, subject to the Chamber supplying the Town with written permission from the School District for the New Year’s Eve Celebration to be held on provincial property. Seconded by Councillor Evans. Carried. It was noted a letter would be forwarded to the River Valley Chamber
of Commerce noting the deadline requirements for future grant requests
under the new Town Grant Policy.
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| 20. | LETTER OF NOVEMBER 2, 2006 FROM DANNY MARMEN, CHAIR, FUNDY REGIONAL SCIENCE | ||
| FAIR COMMITTEE RE: REQUEST FOR CONTRIBUTION
Councillor Day moved to refer letter of November 2, 2006 from Danny Marmen, Chair, Fundy Regional Science Fair Committee Re: Request for Contribution to the 2007 Budget process. Seconded by Deputy Mayor Murphy. Carried.
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| 21. | CORRESPONDENCE OF OCT 11, 2006 FROM CLAYTON ROGERS, P. ENG., | ||
| GODFREY ASSOCIATES LTD. | |||
| RE: WATERFRONT DEVELOPMENT, BRUNDAGE POINT TRAIL HEAD, GRAND
BAY-WESTFIELD, NB, PROJECT NO. 010-116, ACOA PROJECT NO. 189417, CLAIM
NO. 6
Councillor Day moved to approve Claim No. 6 and pay relevant invoices per correspondence of October 11, 2006 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: Waterfront Development, Brundage Point Trail Head, Grand Bay-Westfield, NB, Project No. 010-116, ACOA Project No. 189417. Seconded by Deputy Mayor Murphy. Carried.
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| 22. | WORKS COMMISSIONER’S REPORT OF OCTOBER 30, 2006 | ||
| RE: INFRASTRUCTURE PROJECT RESIDENTIAL SEWER CONNECTIONS
Deputy Mayor Murphy moved that orders to connect to the Municipal Sewer, as prepared by our solicitor, (copies attached to the Works Commissioner’s Report of October 30, 2006) pursuant to subsection 12(5) of By-law No. 2 entitled “Town of Grand Bay Westfield By-law Respecting the Sanitary Wastewater System” be issued to the two (2) property owners which have not made satisfactory arrangements to connect to the municipal system, with the deadline for connecting being December 15, 2006. Seconded by Councillor McGowan. Carried.
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| 23. | WORKS COMMISSIONER’S REPORT OF NOVEMBER 7, 2006 | ||
| RE: KENWOOD ROAD WASTEWATER PUMPING STATION
Councillor Day moved to concur with the recommendation of Godfrey Associates Ltd. in that tendering for replacement of Wastewater Lift Station No. 2 on Kenwood Road be done in March 2007. Seconded by Councillor McGowan. Carried.
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| 24. | TOWN MANAGER’S REPORT OF NOVEMBER 8, 2006 | ||
| RE: APPOINTMENT OF TOURISM COMMITTEE MEMBERS
Deputy Mayor Murphy moved to appoint David Sproule, Judy Sproule, and Amy Campbell as voting members of the Town Tourism Committee, effective immediately. Seconded by Councillor Day. Carried.
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| 25. | RECREATION DIRECTOR’S REPORT OF NOVEMBER 7, 2006 | ||
| RE: JANITORIAL SERVICES - OPTION TO RENEW
Councillor Day moved to renew the Janitorial Services agreement with Liam Beddow Cleaning per option to renew for January 1, 2007 to December 31, 2007 at the same cost of $15,000 plus HST, terms and conditions. Seconded Deputy Mayor Murphy. Carried.
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| 26. | TOWN MANAGER’S REPORT OF NOVEMBER 9, 2006 | ||
| RE: SECOND COUNCIL SESSION FOR DECEMBER 2006
Councillor Evans moved to cancel the second regular Council meeting of December 25, 2006 with a Special Council Meeting(s) to be called as required. Seconded by Councillor McGowan. Carried.
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| 27. | RECREATION DIRECTOR’S REPORT OF NOVEMBER 7, 2006 | ||
| RE: INTEGRATED PEST MANAGEMENT (IPM) SERVICES AGREEMENT RENEWAL
Councillor Day moved to accept and renew the agreement with Urban Landscaping Ltd. for Integrated Pest Management Services per option to renew at a cost of $9,237 + $1,385.55 HST = $10,622.55 total for the period of May - November 2007 with the Town exercising the option to tailor the IPM monitoring so the Town will receive advance notice of any pest control treatments that may be needed with the Town’s approval required before any treatments can be applied. Seconded by Councillor McGowan. Carried.
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| 28. | RECREATION DIRECTOR’S REPORT OF NOVEMBER 7, 2006 | ||
| RE: LAWN MOWING SERVICES AGREEMENT RENEWAL
Councillor Evans moved to renew the agreement for Lawn Mowing Services with Westfield Beach Enterprises per option to renew for the amount of $12,000 HST included for another six month period being May 2007 to October 2007. Seconded by Councillor Little. Carried.
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| 29. | TOWN MANAGER’S REPORT OF NOVEMBER 7, 2006 | ||
| RE: VARIOUS FEES - 2007
Councillor Evans moved to adopt Various Town Fees dated November 8, 2006 as attached to the Town Manager’s report of November 7, 2006, to be effective January 1, 2007. Seconded by Councillor Little. Carried. It was noted fees will remain the same for 2007 with a new fee implemented
for $40.00 for Variance and Discretionary Use Applications.
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| 30. | ADJOURNMENT | ||
| Councillor McGowan moved adjournment.
Seconded by Deputy Mayor Murphy. Carried. Time: 9:00 p.m. Respectfully submitted, |
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Marcia Mason
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