January 14, 2008 Minutes
1. CALL TO ORDER - 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, January 14, 2008 with Mayor Losier presiding.
........
2. RECORD OF ATTENDANCE
Deputy Mayor Murphy, Councillor Little, Councillor McGowan, Councillor Day, and Councillor Evans were in attendance.
3.  APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Day moved to add Item No. 27a - 2008 Salary Increase for Non Unionized Staff to the January 14, 2008 agenda.

Seconded by Councillor Evans.  Carried unanimously.
 
4.

 

 DISCLOSURE OF CONFLICT OF INTEREST

None
 
5.  PUBLIC HEARINGS
5.1  PUBLIC HEARING
RE:  PROPOSED AMENDMENT TO BY-LAW NO. 100, MUNICIPAL PLAN BY-LAW  AND PROPOSED AMENDMENT TO BY-LAW NO. 101, ZONING BY-LAW RE:  GRAND WEST HOLDINGS

Mayor Grace Losier called three times for objections to the proposed amendment to By-law No. 100, Municipal Plan By-law and proposed amendment to By-law 101, Zoning By-law Re:  Grand West Holdings - no comments were presented in objection to the proposed amendments.

Mayor Grace Losier called three times for comments in favour of the proposed amendment to By-law No. 100, Municipal Plan By-law and proposed amendment to By-law 101, Zoning By-law Re:  Grand West Holdings - no comments were presented in favour of the proposed amendments.
 
6. PUBLIC PRESENTATIONS
6.1 PRESENTATION OF RCMP STATISTICAL REPORT FOR DECEMBER 2007 
- RCMP REPRESENTATIVE ATTENDING
Corporal Rob Landry provided information to Council regarding the RCMP Statistical Report for December 2007.

Councillor McGowan moved to receive and file RCMP Statistical Report for December 2007.

 Seconded by Councillor Day.  Carried.
 
6.2 PRESENTATION BY ENTERPRISE SAINT JOHN
RE:  2008 OPERATING BUDGET REQUEST FOR ENTERPRISE SAINT JOHN - STEVE CARSON, CEO PRESENTING

 Deputy Mayor Murphy moved to table Item 6.2 - Presentation by Enterprise Saint John Re:  2008 Operating Budget Request for Enterprise Saint John for the arrival of Steve Carson.

 Seconded by Councillor Day.  Carried.
 
7. MINUTES
7.1 MINUTES OF REGULAR COUNCIL MEETING OF DECEMBER 10, 2007
Councillor Day moved to adopt the minutes of Regular Council Meeting of December 10, 2007 as presented.

 Seconded by Councillor McGowan.  Carried.
 
7.2 PLANNING ADVISORY COMMITTEE MEETING MINUTES OF OCT. 15, 2007 AND DEC. 17, 2007
Councillor Evans moved to receive and file minutes of Planning Advisory Committee Meetings of October 15, 2007 and December 17, 2007.

 Seconded by Councillor McGowan.  Carried.
 
7.3 TELEPHONE POLL OF DECEMBER 11, 2007
RE:  DONATION OF $400.00 TO ASSIST WITH 3RD ANNUAL NEW YEAR’S EVE FAMILY CELEBRATION

Deputy Mayor Murphy moved to ratify Telephone Poll of December 11, 2007 Re:  Donation of $400.00 to Assist with 3rd Annual New Year’s Eve Family Celebration.

Seconded by Councillor Day.  Carried.
 
8. BILLS FOR PAYMENT
Councillor Day moved to pay Bills for Payment in the amount of $245,436.31 and Bills for Ratification in the amount of $125,361.80; Grand Total of $370,798.11.

Seconded by Councillor Evans.  Carried.
 
9.  CONSENT AGENDA
a) DOG CONTROL REPORT FOR DECEMBER 2007
b) BUILDING INSPECTOR’S REPORT FOR DECEMBER 2007
c) WORKS DEPARTMENT REPORT FOR DECEMBER 2007
d) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR DEC. 2007
e) RIVER CENTRE MANAGER’S REPORT FOR DECEMBER 2007
f) RECREATION DIRECTOR’S REPORT FOR DECEMBER 2007
g) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR JANUARY 14, 2008

Councillor Evans moved to receive and file the following Consent Agenda items:

a) Dog Control Report for December 2007
b) Building Inspector’s Report for December 2007
c) Works Department Report for December 2007
d) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for December 2007
e) River Centre Manager’s Report for December 2007
f) Recreation Director’s Report for December 2007
g) Westfield Volunteer Ambulance Accounts Payable Listing for January 14, 2008.

 Seconded by Deputy Mayor Murphy.  Carried.
 
10.

 

 BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of December 10, 2007
    None
11.

 

 DELEGATIONS 

 None
 
12

 

 PETITIONS 

 None
 
13. BY-LAWS
13.1  READING IN ITS ENTIRETY OF BY-LAW NO. 104B, 
AMENDMENT TO BY-LAW NO. 104, RESPECTING THE REMUNERATION OF THE MAYOR AND COUNCIL OF THE TOWN OF GRAND BAY-WESTFIELD 

Councillor Day moved Reading in its Entirety of By-law No. 104B, Amendment to By-law No. 104, Respecting the Remuneration of the Mayor and Council of the Town of Grand Bay-Westfield.

 Seconded by Deputy Mayor Murphy.  Carried.

 By-law No. 104B, Amendment to By-law 104 was read in its entirety.
 
13.2 THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 104B, 
AMENDMENT TO BY-LAW NO. 104, RESPECTING THE REMUNERATION OF THE MAYOR AND COUNCIL OF THE TOWN OF GRAND BAY-WESTFIELD

Councillor Day moved Third Reading by Title and Enactment of By-law No. 104B, Amendment to By-law No. 104, Respecting the Remuneration of the Mayor and Council of the Town of Grand Bay-Westfield.

 Seconded by Deputy Mayor Murphy.  Carried.

By-law No. 104B Amendment to By-law No. 104 was read a third time by title and enacted.
 
14. NOTICE OF MOTIONS
Mayor Losier noted her intent to bring the matter of “Sunday Hunting” before Council at a future meeting.
15.
 		 REPORTS
 
15.1 TOWN OF GRAND BAY-WESTFIELD SEWERAGE UTILITY ACCOUNTS RECEIVABLE REPORT 
AS AT  DECEMBER 31, 2007

Deputy Mayor Murphy moved to receive and file Town of Grand Bay-Westfield Sewerage Utility Accounts Receivable Report as at December 31, 2007.

 Seconded by Councillor McGowan.  Carried.
 
16. MEMORANDUM OF DECEMBER 19, 2007 FROM PLANNING ADVISORY COMMITTEE
RE:  RECOMMENDATION TO COUNCIL, GRAND WEST HOLDINGS SUBDIVISION PROPOSAL - PROPOSED MUNICIPAL PLAN BY-LAW AND ZONING BY-LAW AMENDMENTS

 Deputy Mayor Murphy moved to receive and file memorandum of December 19, 2007 from Planning Advisory Committee Re:  Recommendation to Council, Grand West Holdings Subdivision Proposal - Proposed Municipal Plan By-law and Zoning By-law Amendments.

 Seconded by Councillor Evans.  Carried.
 
17. DEVELOPMENT OFFICER’S REPORT OF DECEMBER 20, 2007 
RE:  NU-LIFE DEVELOPMENTS LTD. MORTGAGE - PARTIAL RELEASE

 Deputy Mayor Murphy moved to authorize signatures for registration of Partial Discharge of Mortgage from Nu-Life Developers Ltd. concerning property located at 19 Crystal Court, PID No. 30144315.

 Seconded by Councillor McGowan.  Carried.
 
18. TOWN MANAGER’S REPORT OF JANUARY 3, 2008
RE:  ANNUAL BONDING - TOWN OF GRAND BAY-WESTFIELD

 Councillor Day moved to receive and file Town Manager’s Report of January 3, 2008 Re:  Annual Bonding - Town of Grand Bay-Westfield.

 Seconded by Deputy Mayor Murphy.  Carried.
 
19. TOWN MANAGER’S REPORT OF JANUARY 4, 2008
RE:  APPOINTMENTS TO EMERGENCY MEASURES ORGANIZATION (EMO)

 Deputy Mayor Murphy moved to appoint Preston Holmes and Michael Harris as voting members of the Town Emergency Measures Organization (EMO), effective immediately.

 Seconded by Councillor McGowan.  Carried.
 
20. LETTER OF DECEMBER 3, 2007 FROM DANIEL CONNOLLY, CHIEF EXECUTIVE OFFICER, 
HEART AND STROKE FOUNDATION OF NEW BRUNSWICK RE:  FEBRUARY IS HEART AND STROKE MONTH

 Councillor Day moved to receive and file letter of December 3, 2007 from Daniel Connolly, Chief Executive Officer, Heart and Stroke Foundation of New Brunswick Re:  February is Heart and Stroke Month.

 Seconded by Deputy Mayor Murphy.  Carried.
 
21. TOWN MANAGER’S REPORT OF JANUARY 9, 2008
RE:  PROCEDURES - CASH FLOW MANAGEMENT - 2008

 Councillor Day moved to authorize the Town Manager to establish a 2008 line of credit for the Town with respect to the Sewerage Utility Operating Fund as per section 189(13) of the Municipalities Act for an amount not to exceed $230,955 and further a 2008 line of credit with respect to the General Revenue Operating Fund as per section 89(1)(2) of the Municipalities Act for an amount not to exceed $162,990 at a competitive rate.

 Seconded by Councillor Evans.  Carried.
 
22. DEVELOPMENT OFFICER’S REPORT OF JANUARY 8, 2008
RE:  AMENDING SUBDIVISION PLAN, TEAL STREET

 Councillor Evans moved to ratify its previous assent recorded on Plan #10553833 and accept the Future Street portion of Teal Street now being developed under Developer’s Agreement and assent to this Amending Subdivision Plan showing Part “A” to be recorded as Public Street, on Amending Subdivision Plan, Donald H. Perrin, Jean I. Perrin and Rosalind L. Armstrong Subdivision, Part “A” (Public) Teal Street, as prepared by DeSaulniers Surveys Inc. dated January 3, 2008.

 Seconded by Councillor McGowan.  Carried.
 
23. MEMORANDUM OF JANUARY 8, 2008 FROM PLANNING ADVISORY COMMITTEE (PAC) 
RE:  INDEX LIST OF PAC ITEMS FOR 2007

 Councillor McGowan moved to receive and file memorandum of January 8, 2008 from Planning Advisory Committee (PAC) Re:  Index List of PAC Items in 2007.

 Seconded by Deputy Mayor Murphy.  Carried.
 
24.  MEMORANDUM OF JANUARY 8, 2008 FROM PLANNING ADVISORY COMMITTEE 
RE:  ELECTION OF OFFICERS FOR 2008

 Deputy Mayor Murphy moved to receive and file memorandum of January 8, 2008 from Planning Advisory Committee Re:  Election of Officers for 2008.

 Seconded by Councillor Day.  Carried.

 It was noted Ralph Stevens was elected Chairman and Ron Daigle was elected Vice-Chairman.
 
25.  TOWN MANAGER’S REPORT OF JANUARY 9, 2008
RE:  PHOTOCOPIER AGREEMENT

 Councillor Day moved to approve a three year photocopier agreement with Think Imaging Solutions for a Sharp MX4501N Photocopier for $4,530/yr. plus taxes and per copy costs.

 Seconded by Councillor Evans.  Carried.
 
26. WORKS COMMISSIONER’S REPORT OF JANUARY 8, 2008
RE:  MUNICIPAL KILOMETERAGE MAINTENANCE RESPONSIBILITY 2008

 Deputy Mayor Murphy moved to authorize signatures on the Municipal Kilometerage Maintenance Responsibility Agreement dated December 10, 2007.

 Seconded by Councillor McGowan.  Carried.
 
27. WORKS COMMISSIONER’S REPORT OF JANUARY 9, 2008
RE:  ADDITIONAL AUTOMATIC VEHICLE LOCATOR/GLOBAL POSITION SYSTEM (AVL/GPS) UNITS

 Councillor Day moved to authorize the purchase and installation of AVL/GPS units on all the Works Department fleet vehicles per proposal received from Grey Island Systems Inc. dated January 2008.

 Seconded by Councillor Evans.  Carried.
 
27.a. 2008 WAGE INCREASES FOR NON-UNIONIZED STAFF
Deputy Mayor Murphy moved to authorize a 2.5% increase on annual salaries effective January 1, 2008 and further moved a total of $3,900 be allocated for wage adjustments at the discretion of the Town Manager for non-unionized staff, and in addition to authorize a 2.5% increase for the Town Manager.

 Seconded by Councillor Evans.  Carried.
 
6.2  PRESENTATION BY ENTERPRISE SAINT JOHN
RE:  2008 OPERATING BUDGET REQUEST FOR ENTERPRISE SAINT JOHN - STEVE CARSON, CEO PRESENTING

 Stephen Sherlock, Town Representative, Enterprise Saint John (ESJ), Lois Vincent, Manager, Business Development and Steve Carson, CEO provided Council with information regarding the 2008 Operating Budget request for ESJ and overall ESJ operations.

 Councillor Evans moved to receive and file presentation by Enterprise Saint John Re:  2008 Operating Budget Request and Operations.

 Seconded by Councillor Day.  Carried.

 Mayor Losier thanked Stephen Sherlock, Town Representative for his service on the Board of Enterprise Saint John.
 
28.  ADJOURNMENT
Councillor Evans moved adjournment.
Seconded by Councillor Day.  Carried.
Time: 8:40 pm

Respectfully submitted,
 
Sandra Gautreau
Town Manager/Clerk
Grace Losier
Mayor

Marcia Mason
Assistant Clerk
 

 
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