| 1..... | CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, November 23, 2009 with Mayor Losier presiding. |
| 2. | RECORD OF ATTENDANCE Deputy Mayor Archer, Councillor Calvin, Councillor Day, Councillor McGowan, and Councillor Murphy were in attendance. |
| 3. | APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Day moved to approve the agenda of November 23, 2009 as presented. Seconded by Deputy Mayor Archer. Carried. |
| 4. | DISCLOSURE OF CONFLICT OF
INTEREST None |
| 5. | PUBLIC HEARINGS None |
| 6. | PUBLIC PRESENTATIONS None |
| 7. |
MINUTES |
| 7.1 | MINUTES OF REGULAR COUNCIL
MEETING OF NOVEMBER 9, 2009 Councillor Murphy moved to adopt the minutes of the Regular Council Meeting of November 9, 2009 as presented. Seconded by Councillor McGowan. Carried. |
| 8. | BILLS FOR PAYMENT Councillor Day moved to pay Bills for Payment in the amount of $57,046.13 and Bills for Ratification in the amount of $39,148.05; Grand Total $96,194.18. Seconded by Councillor McGowan. Carried. |
| 9. |
CONSENT AGENDA None |
| 10. |
BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of November 9, 2009 None |
| 11. | DELEGATIONS None |
| 12. | PETITIONS None |
| 13. | BY-LAWS None |
| 14. | NOTICE OF MOTIONS None |
| 15. |
REPORTS None |
| 16. |
LETTER OF NOVEMBER 4, 2009 FROM
CLAYTON ROGERS, P. ENG., GODFREY
ASSOCIATES LTD. RE: INTERSECTION REALIGNMENT, WOOLASTOOK DRIVE
AND
RIVER VALLEY DRIVE, PROJECT NO. 010-142, CERTIFICATE NO. 3, FINAL
COMPLETION Councillor Murphy moved to approve payment of Certificate No. 3, Final Completion in the amount of $23,146.13 per letter of November 4, 2009 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: Intersection Realignment, Woolastook Drive and River Valley Drive, Project No. 010-142. Seconded by Councillor Calvin. Carried. |
| 17. | MEMORANDUM OF NOVEMBER 3, 2009
FROM PLANNING ADVISORY COMMITTEE RE:
TERM EXPIRATIONS/LETTER OF NOVEMBER 2, 2009 FROM RALPH STEVENS/LETTER
OF NOVEMBER 2, 2009 FROM JAMES EVANS Councillor Day moved to appoint Ralph Stevens and James Evans to a three year term from January 2, 2010 until January 1, 2013 to the Planning Advisory Committee (PAC) per memorandum of November 2, 2009 from PAC. Seconded by Councillor McGowan. Carried. |
| 18. | EMAIL RECEIVED OCTOBER 19, 2009
FROM MARC MCLEOD, GENERAL MANAGER,
FUNDY REGION SOLID WASTE COMMISSION RE: RICHARD MCLEAN, BOARD
MEMBER Deputy Mayor Archer moved to appoint Richard McLean to the Fundy Region Solid Waste Commission Board for a 1 ½ year term from January 2, 2010 to July 21, 2011. Seconded by Councillor Calvin. Carried. |
| 19. | LETTER OF NOVEMBER 12, 2009 FROM
CLAYTON ROGERS, P. ENG., GODFREY
ASSOCIATES LTD. RE: NEW SALT SHED, SHANNON ROAD, PROJECT NO.
010-147,
CERTIFICATE NO. 1 Councillor Day moved to approve payment of Certificate No. 1 in the amount of $184,564.72 per letter of November 12, 2009 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: New Salt Shed, Shannon Road, Project No. 010-147. Seconded by Councillor Murphy. Carried. |
| 20. | TOWN MANAGER’S REPORT OF
NOVEMBER 16, 2009 RE: DOG CONTROL SERVICES Councillor McGowan moved to renew the contract for Dog Control Services with Ann Savoy for a two year period from January 1, 2010 to December 31, 2011 subject to all terms and conditions of Bid No. 012D-006 for an annual contract rate of $15,000 plus HST plus cost of contractor’s insurance. Seconded Deputy Mayor Archer. Carried. |
| 21. |
TOWN MANAGER’S REPORT OF
NOVEMBER 16, 2009 RE: SECOND COUNCIL MEETING IN DECEMBER 2009 Deputy Mayor Archer moved to cancel the second regular Council meeting of December 28, 2009 with a Special Meeting(s) to be called as required. Seconded by Councillor McGowan. Carried. |
| 22. |
RECREATION DIRECTOR’S REPORT OF
NOVEMBER 18, 2009 RE: JANITORIAL SERVICES Councillor Murphy moved to approve the renewal with Liam Beddow Cleaning for Janitorial Services for the amount of $2,300.00 plus applicable taxes per month for the period of January 1, 2010 to December 31, 2010 with an option to renew for one additional year at the same price. Seconded by Councillor McGowan. Carried. |
| 23. | TOWN MANAGER’S REPORT OF
NOVEMBER 16, 2009 RE: TOWN OF GRAND BAY-WESTFIELD BANK ACCOUNTS Deputy Mayor Archer moved to establish Business Investment Accounts as advisable for the Town of Grand Bay-Westfield and to authorize appropriate signatures for the establishment of these accounts. Seconded by Councillor Murphy. Carried. |
| 24. | LEASE - TOWN OF GRAND
BAY-WESTFIELD/NEW BRUNSWICK EMS INC. - FOR AUTHORIZATION OF SIGNATURES Councillor Murphy moved to authorize appropriate signatures for a Lease between the Town of Grand Bay-Westfield and New Brunswick EMS Inc. Re: Rental Space at Fire Station No. 2. Seconded by Councillor McGowan. Carried. |
| 25. | ADJOURNMENT Councillor McGowan moved adjournment. Seconded by Councillor Calvin. Carried. Time: 7:41 pm Respectfully submitted, |
| Sandra Gautreau
Grace Losier Town Manager/Clerk Mayor Marcia Mason Assistant Clerk |
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