| 1..... | Call to Order - 7:30 pm The Town of Grand Bay-Westfield Council met in Regular Session on Monday March 23, 2009 with Mayor Losier presiding. |
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| 2. | Record of Attendance Deputy Mayor Archer, Councillor Day, Councillor Calvin, and Councillor Murphy were in attendance. Councillor McGowan was absent. Councillor Day moved to pay Councillor McGowan in her absence. Seconded by Deputy Mayor Archer. Carried. |
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| 3. | Approval of the Order of
Business and Approval of Additions and Deletions Councillor Murphy moved to approve the agenda of March 23, 2009 as presented with the addition of item 24.a - Emergency Measures Organization Report Re: Sand Bags. Seconded by Deputy Mayor Archer. Carried unanimously. |
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| 4. | Disclosure of Conflict of
Interest None |
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| 5. | Public Hearings |
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| 5.1 | Public Hearing Re:
Proposed Municipal Plan By-law & Zoning
By-law/Letter of March 18, 2009 from Susan West, Jane Madsen, Jocelyn
Steeves, Janet Jackson, and Craig Parker; Letter of March 12, 2009 from
Fred and Margie Wilson; Letter of March 15, 2009 from Susanne Sutton;
Letter of March 15, 2009 from Tom and Enid Potts; Letter of March 12,
2009 from Janet and Peter Jackson; Email of March 18, 2009 from Peregrine Riley; Petition to Town of Grand Bay-Westfield dated March 11, 2009; Letter of March 20, 2009 from Daryl Dibblee Lydia Lewycky of ADI Ltd. gave a presentation on the Municipal Plan process and highlighted changes between the current by-laws and the proposed new by-laws. Mayor Losier called three times for persons to speak in opposition to the proposed Municipal Plan By-law and the proposed Zoning By-law. The following persons spoke in opposition to the proposed by-laws: Guy Nason, 18 Mallard Drive, Gordon Simms, 79 Nerepis Road, Susan West, 5 Riverbend Court, Jane Madsen, 235 Nerepis Road, Janet Jackson, 199 Nerepis Road, Michael Likely, 17 Rosemere Drive, Susan Skeldon, 87 Mallard Drive, Craig Parker, 41, McLean Road, Nicole Taylor with Saint John Water, Mike McLeod, 5 Woolastook Drive, Tracy Parker, 14 Chestnut Drive, Susanne Sutton, 102 Nerepis Road, Pat Peer, 4 Hammond Road, Guy Nason, 18 Mallard Drive (spoke a second time), Michael Steeves, 207 Nerepis Road, Craig Parker, 41 McLean Road (spoke a second time). Note: meeting tape on file. Mayor Losier called three times for persons to speak in favour of the proposed Municipal Plan By-law and the proposed Zoning By-law. The following person spoke in favour of the proposed by-laws: Darrell Dibblee, Saint John (Developer for The Woods at Westfield) Note: meeting tape on file. Mayor Losier noted Council would consider the comments received and the First and Second Readings of the proposed by-laws would appear on the April 14, 2009 agenda for consideration by Council. |
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| 6. | Public Presentations None |
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| 7. | Minutes |
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| 7.1 | Minutes of Regular Council
Meeting of March 9, 2009 Councillor Murphy moved to adopt minutes of March 9, 2009 as presented. Seconded by Councillor Day. Carried. |
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| 7.2 | Minutes of Planning Advisory
Committee Meeting of February 16, 2009 Councillor Murphy moved to receive and file minutes Planning Advisory Committee meeting of February 16, 2009. Seconded by Councillor Day. Carried. |
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| 7.3 | Tender Notes of March 11, 2009
Re: Plowing & Other Winter Maintenance Services Tender 09-001W Councillor Day moved to receive and file Tender Notes of March 11, 2009 Re: Plowing and Other Winter Maintenance. Seconded by Councillor Murphy. Carried. |
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| 8. | Bills for Payment Councillor Day moved to pay Bills for Payment in the amount of $79,889.83 and Bills for Ratification in the amount of $30,929.63 for a Grand Total of $110,819.46. Seconded by Deputy Mayor Archer. Carried. |
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| 9. |
Consent Agenda a) Recreation Director’s Report for February 2009 b) Works Department Report for February 2009 Deputy Mayor Archer moved to receive and file the following Consent Agenda items: a) Recreation Director’s Report for February 2009 b) Works Department Report for February 2009. Seconded by Councillor Murphy. Carried. |
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| 10. | Business Arising from Minutes a) Regular Council Meeting Minutes of March 9, 2009 None |
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| 11. | Delegations None |
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| 12. | Petitions None |
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| 13. | By-laws |
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| 13.1 | Memorandum of March 18, 2009
from Planning Advisory Committee Re:
Draft Municipal Plan By-law No. 111, Recommendation to Council under
Section 66 of the Community Planning Act Councillor Murphy moved to receive and file Memorandum of March 18, 2009 from Planning Advisory Committee Re: Draft Municipal Plan By-law No. 111, Recommendation to Council under section 66 of the Community Planning Act. Seconded by Deputy Mayor Archer. Carried. |
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| 13.2 | Memorandum of March 18, 2009
from Planning Advisory Committee Re:
Draft Zoning By-law No. 112, Recommendation to Council under Section 66
of the Community Planning Act Councillor Murphy moved to receive and file Memorandum of March 18, 2009 from Planning Advisory Committee Re: Draft Zoning By-law No. 112, Recommendation to Council under section 66 of the Community Planning Act. Seconded by Deputy Mayor Archer. Carried. |
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| 14. | Notice of Motions None |
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| 15. | Reports None |
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| 16. | 2009 Membership Request from
Cruise Saint John Deputy Mayor Archer moved to receive and file 2009 Membership Request from Cruise Saint John. Seconded by Councillor Calvin. Carried. |
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| 17. | Works Commissioner’s Report of
March 17, 2009 Re: Vehicle Replacements Deputy Mayor Archer moved to authorize staff to enter into three vehicle leases with Downey Ford Lincoln for a 09 Ford Ranger Supercab 4X4, a 09 F150 Supercab 4X4, and a 09 F250 Supercab 4X4 for three years. Seconded by Councillor Murphy. Carried. |
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| 18. | Works Commissioner’s Report of
March 17, 2009 Re: Plowing and Other Winter Maintenance Services,
Tender No. 09-001W Councillor Day moved to award Tender No. 09-001W for Plowing and Other Winter Maintenance Services to Morin Curbing Inc. being the low bidder for $2,100,000 for a five (5) year duration contract subject to: 1)the execution of the formal contract with Morin Curbing Inc.; 2)final contract to be reviewed by the Town’s Solicitor prior to execution by the Town with authorization for signatures on the contract, upon approval by the Town Solicitor; 3)release of the bid deposit to Morin Curbing Inc. upon the execution of the formal contact, and further moved to authorize the release of bid deposits to Industrial Cold Milling and Brad Gould Trucking and Excavating Ltd. Seconded by Councillor Murphy. Carried. |
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| 19. | Memorandum of March 18, 2009
from Planning Advisory Committee Re:
Tentative Subdivision Approval, Gary & Lana Davis Subdivision - 86
George Street/Development Officer’s Report of March 17, 2009 Councillor Murphy moved Council accept the amount of $248.97 (Money in Lieu of Land for Public Purposes in cash, money order, or certified cheque) for the purposes of creating one new building lot out of PID No. 30024863, located on George Street, as shown on the Tentative Subdivision Plan, Gary & Lana Davis Subdivision, Lot 09-1 and Lot 09-2, as prepared by DeSaulniers Surveys Inc. dated March 11, 2009, subject to the following revisions to be required prior to approval of the Final Subdivision Plan: a) payment of $248.97 (cash, money order, or certified cheque); b) recording all utility easements as required by NB Power & Aliant Telecom, for servicing the lots, with authorization for signatures on the Final Subdivision Plan; c) recording of Civic Number 80 on the remnant Lot 09-1 on the Final Subdivision Plan. Seconded by Deputy Mayor Archer. Carried. |
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| 20. | Development Officer’s Report of
March 19, 2009 Re: Tentative
Subdivision Approval - Panoramic Estates Subdivision, Phase
2/Development Officer’s Report of March 17, 2009 Deputy Mayor Archer moved Council accept $261.97 Money in Lieu of Land For Public Purposes (cash, debit, money order, or certified cheque) for the creation of fourteen new building lots as shown on the Subdivision Plan, Panoramic Estates Subdivision, Phase 2 as prepared by Kierstead Quigley & Roberts Ltd., dated March 17, 2009 and that Council grant signing authority for the Subdivision Developer’s Agreement for approval of the Final Subdivision Plan, Panoramic Estates, Phase 2, Town of Grand Bay-Westfield, Kings County, New Brunswick as prepared by Kierstead Quigley & Roberts, dated March 17, 2009 and under section 56(1) of the Community Planning Act, grant assent to the Plan for vesting Public Streets, subject to: 1)final review of the Developer’s Subdivision Agreement to the satisfaction of the Town Solicitor of all required documents including outstanding Security from the Bank of Nova Scotia in the amount not less than $36,900.00 and, 2) payment of $261.97 Money in Lieu of Land For Public Purposes (cash, debit, money order, or certified cheque). Seconded by Councillor Murphy. Carried. |
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| 21. | Letter of February 21, 2009 from
Harbour Station Re: Harbour Station Commission - 2008 Operating
Budget (update) Councillor Day moved receive and file letter of February 21, 2009 from Harbour Station Re: Harbour Station Commission - 2008 Operating Budget (Update). Seconded by Deputy Mayor Archer. Carried. |
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| 22. | Memorandum of March 9, 2009 from
Fire Chief Re: Request for Emergency Measures Organization (EMO)
Appointment Councillor Murphy moved to appoint Laura Lingley to the Town Emergency Measures Organization, effective immediately. Seconded by Deputy Mayor Archer. Carried. |
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| 23. | Letter of March 13, 2009 from
Edward Powell Re: Thank You to the Town Works Department Councillor Day moved to receive and file letter of March 13, 2009 from Edward Powell Re: Thank You to the Town Works Department. Seconded by Councillor Calvin. Carried. It was noted a copy of the letter from Edward Powell would be posted at the Works Garage. |
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| 24. | Letter of March 16, 2009 from
Stephanie B. Patterson, P. Eng., Godfrey
Associates Ltd. Re: Sanitary Sewer Extension, Grand
Bay-Westfield, NB,
Infrastructure Project No. 63 37 05 431 02, Project Nos: 010-091,
010-102, 010-103, 010-104, 010-109, 010-110, 010-120 &010-132 Councillor Day moved to approve Claim No. 33, Sanitary Sewer Extension, Grand Bay-Westfield, NB, Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103, 010-104, 010-109, 010-110, 010-120 &010-132. Seconded by Councillor Murphy. Carried. |
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| 24.a | FIRE CHIEF’S REPORT OF
MARCH 2009 RE: SAND BAGS Deputy Mayor Archer moved to authorize the Town’s Emergency Measures Organization to purchase sufficient number of sand bags on an annual basis to be available and issued to those residents within the Town who would be subjected to property damage by potential spring floods. Seconded by Councillor Day. Carried. |
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| 25. | ADJOURNMENT Deputy Mayor Archer moved adjournment. Seconded by Councillor Day. Carried. Time: 9:27 pm Respectfully submitted,
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