January 24, 2011 Minutes
| 1...... | CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, January 24, 2011 with Deputy Mayor McGowan presiding. |
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| 2. | RECORD OF ATTENDANCE Councillor Calvin, Councillor Day, Councillor Likely and Councillor Murphy were in attendance; Mayor Losier was absent. Councillor Day moved to pay Mayor Losier in her absence. Seconded by Councillor Murphy. Carried.* |
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| 3. | APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Murphy moved to approve agenda of Monday, January 24, 2011 as presented. Seconded by Councillor Day. Carried.* |
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| 4. |
DISCLOSURE OF CONFLICT OF
INTEREST None |
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| 5. |
PUBLIC HEARINGS None |
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| 6. | PUBLIC PRESENTATIONS |
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| 6.1 | PRESENTATION RE: TRADE AND CONVENTION CENTRE OPERATIONS - ED BETTS, CA, TOWN REPRESENTATIVE PRESENTER Councillor Day moved to table Presentation Re: Trade and Convention Centre Operations - Ed Betts, CA, Town Representative Presenter to the February 14, 2011 agenda. Seconded by Councillor Calvin. Carried.* |
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| 7. | MINUTES |
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| 7.1 | MINUTES OF REGULAR COUNCIL
MEETING OF JANUARY 10, 2011 Councillor Murphy moved to adopt the minutes of the Regular Council Meeting of January 10, 2011 as presented. Seconded by Councillor Day. Carried.* |
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| 7.2 |
MINUTES OF EMERGENCY MEASURES
ORGANIZATION MEETINGS OF NOVEMBER 16, 2010 AND DECEMBER 21, 2010 Councillor Day moved to receive and file minutes of Emergency Measures Organization Meetings of November 16, 2010 and December 21, 2010. Seconded by Councillor Calvin. Carried.* |
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| 7.3 | TELEPHONE POLL OF JANUARY 13,
2011 RE: AUTHORIZATION FOR LAUREEN LENNAN, RIVER CENTRE
CO-ORDINATOR TO SUBMIT FUNDING REQUEST Councillor Murphy moved to ratify Telephone Poll of January 13, 2011 for authorization for Laureen Lennan, River Centre Co-ordinator to submit funding request for 2011 Canada Day celebrations. Seconded by Councillor Day. Carried.* |
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| 7.4 | MINUTES OF GRAND BAY-WESTFIELD
TOURISM COMMITTEE MEETING OF OCTOBER 21, 2010 Councillor Murphy moved to receive and file minutes of Grand Bay-Westfield Tourism Committee Meeting of October 21, 2010. Seconded by Councillor Day. Carried.* |
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| 8. |
BILLS FOR PAYMENT Councillor Day moved to pay Bills for Payment in the amount of $18,847.57 and Bills for Ratification in the amount of $311,352.52; Grand Total $330,200.09. Seconded by Councillor Likely. Carried.* |
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| 9. |
CONSENT AGENDA None |
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| 10. | BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of January 10, 2010 None |
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| 11. | DELEGATIONS None |
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| 12. |
PETITIONS None |
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| 13. | BY-LAWS |
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| 13.1 | Reading in its Entirety of
By-law No. 80E, Amendment to By-law No. 80, Town of Grand Bay-Westfield
Traffic By-law Councillor Murphy moved Reading in its Entirety of By-law No. 80E, Amendment to By-law No. 80, Town of Grand Bay-Westfield Traffic By-law. Seconded by Councillor Day. Carried.* By-law No. 80E, Amendment to By-law No. 80, Town of Grand Bay-Westfield Traffic By-law was read in its entirety. |
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| 13.2 | Third Reading by Title and
Enactment of By-law No. 80E, Amendment to By-law No. 80, Town of Grand
Bay-Westfield Traffic By-law Councillor Day moved Third Reading by Title and Enactment of By-law No. 80E, Amendment to By-law No. 80, Town of Grand Bay-Westfield Traffic By-law. Seconded by Councillor Calvin. Carried.* By-law No. 80E, Amendment to By-law No. 80, Town of Grand Bay-Westfield Traffic By-law was read by title and enacted. |
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| 14. | NOTICE OF MOTIONS None |
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| 15. | REPORTS None |
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| 16. | LETTER OF DECEMBER 9, 2010 FROM
DON DENNISON, PRESIDENT, THE NATURE
TRUST OF NEW BRUNSWICK INC. RE: THANK YOU FOR DONATION TO THE
NATURE
TRUST’S BLUEBERRY HILL STEWARDSHIP FUND Councillor Day moved to receive and file letter of December 9, 2010 from Don Dennison, President, The Nature Trust of New Brunswick Inc. Re: Thank You for Donation to the Nature Trust’s Blueberry Hill Stewardship Fund. Seconded by Councillor Murphy. Carried.* |
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| 17. | LETTER OF JANUARY 5, 2011 FROM
DONNA GATES, EXECUTIVE DIRECTOR, MINDCARE RE: THANK YOU FOR
DONATION Councillor Murphy moved to receive and file letter of January 5, 2011 from Donna Gates, Executive Director, Mindcare Re: Thank You for Donation. Seconded by Councillor Likely. Carried.* |
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| 18. | LETTERS OF JANUARY 10, 17, 2011
FROM STEPHANIE PATTERSON, P. ENG.,
DILLON CONSULTING LTD. RE: STORM SEWER IMPROVEMENTS 2010 –
INGLEWOOD
DRIVE – WOOLASTOOK DRIVE, PROJECT NO. 10-3270, REPORTS 7 & 8,
CERTIFICATE NO. 5, INTERIM CERTIFICATE OF COMPLETION Councillor Calvin moved authorization for payment of relevant invoices in the amount of $141,326.76 for Storm Sewer Improvements 2010 - Inglewood Drive - Woolastook Drive, Project No. 10-3270, Reports 7 & 8, Certificate No. 5, Interim Certificate of Completion per letters of January 10 & 17, 2011 from Stephanie Patterson, P. Eng., Dillon Consulting Ltd. Seconded by Councillor Day. Carried.* |
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| 19. | LETTER OF JANUARY 17, 2011 FROM
STEPHANIE B. PATTERSON, P. ENG., DILLON
CONSULTING LTD. RE: COMMERCIAL CORE COLLECTOR ROADWAY, (COLONEL
NASE
BOULEVARD), GRAND BAY-WESTFIELD, NB, RDC PROJECT NOS. 4253.037.013 AND
9135.200.001, PROJECT NO. 010-149 – CLAIM NO. 18 Councillor Murphy moved authorization for payment of relevant invoice in the amount of $32,965.14 for Commercial Core Collector Roadway (Colonel Nase Boulevard) Grand Bay-Westfield, NB, RDC Project Nos. 4253.037.013 and 9135.200.001, Project No. 010-149, Claim #18 per letter of January 17, 2011 from Stephanie B. Patterson, P. Eng., Dillon Consulting. Seconded by Councillor Calvin. Carried.* |
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| 20. | DEVELOPMENT OFFICER’S REPORT OF
JANUARY 18, 2011 RE: PANORAMIC ESTATES SUBDIVISION, PHASE 5 FINAL
COMPLETION OF THE WORK Councillor Murphy moved to advise the Developer of Panoramic Estates Subdivision, Phase 5 that final completion of the work for the development of the public street has not met the deadline of November 30, 2010 as set out under terms of the Developer’s Subdivision Agreement and that $33,300.00, being the balance of security held by the Town pursuant to the Developer’s Agreement, will be required to be maintained until a Certificate of Completion is provided to the Town on or before May 30, 2011, after which time the Town will proceed to utilize the Security subject to additional engineering and administrative charges by the Town to complete the work. Seconded by Councillor Day. Carried.* |
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| 21. | WORKS COMMISSIONER’S REPORT OF
JANUARY 12, 2011 RE: MUNICIPAL KILOMETERAGE MAINTENANCE
RESPONSIBILITY 2011 Councillor Day moved authorization for appropriate signatures on the Municipal Kilometerage Maintenance Responsibility Agreement dated December 30, 2010. Seconded by Councillor Calvin. Carried.* |
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| 22. | FIRE CHIEF’S REPORT OF JANUARY
19, 2011 RE: LEASE RENEWAL OF VOLUNTEER FIRE DEPARTMENT 4X4 Councillor Murphy moved that the Town upon termination of the current lease of a 2007 Dodge ½ ton enter into a new four (4) year lease for the same style and type of vehicle at a monthly payment of $496.00, plus applicable taxes. Seconded by Councillor Day. Carried.* |
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| 23. |
TOWN MANAGER’S REPORT OF JANUARY
18, 2011 RE: APPOINTMENT OF TOURISM COMMITTEE MEMBERS Councillor Day moved to appoint Jan Riddell and Ray Riddell as voting members of the Town Tourism Committee, effective immediately. Seconded by Councillor Likely. Carried.* |
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| 24. |
TOWN MANAGER’S REPORT OF JANUARY
19, 2011 RE: APPOINTMENT OF EMERGENCY MEASURES ORGANIZATION MEMBER Councillor Murphy moved to appoint Sgt. Bernard as a voting member of the Town Emergency Measures Organization, effective immediately. Seconded by Councillor Calvin. Carried.* |
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| 25. | TOWN MANAGER’S REPORT OF JANUARY
19, 2011 RE: PROCEDURES – CASH FLOW MANAGEMENT – 2011 Councillor Day moved that the Town Manager be authorized to establish a 2011 line of credit for the Town with respect to the Sewerage Utility Operating Fund as per section 189(13) of the Municipalities Act for an amount not to exceed $231,167 and further a 2011 line of credit with respect to the General Revenue Operating Fund as per section 89(2) of the Municipalities Act for an amount not to exceed $201,221 at a competitive rate. Seconded by Councillor Calvin. Carried.* |
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| 26. | WORKS COMMISSIONER’S REPORT OF
JANUARY 18, 2011 RE: 2011 PAVEMENT MARKINGS Councillor Murphy moved to renew the Pavement Markings Contract, Project No. Q02-2010 with Northside Pavement Markings for 2011 subject to the same terms and conditions. Seconded by Councillor Day. Carried.* |
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| 27. |
ADJOURNMENT Councillor Day moved adjournment. Seconded by Councillor Calvin. Carried.* Time: 7:52 pm Respectfully submitted, |
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Marcia Mason assistant Clerk Deputy Mayor McGowan voted in favour of the Motion* |
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