January 24, 2005 Minutes
1. CALL TO ORDER - 7:30 P.M.
The Town of Grand Bay-Westfield Council met in a regular session on Monday, January 24, 2005 with Mayor Losier presiding.
.........
2.  RECORD OF ATTENDANCE
All members were in attendance with the exception of Councillor Little and Councillor McGowan.
Councillor Day moved to pay Councillor McGowan and Councillor Little in their absence.
Seconded by Deputy Mayor Murphy.  Carried.

It was noted Councillor McGowan was unavailable to attend due to a death in the family; Councillor Little was unavailable for medical reasons.
 
3. 
 
 
 		 APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

None 
 
4. 
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None 
 
5. 
 
 
 		 PUBLIC HEARINGS

None
 
6. 
 		 PUBLIC PRESENTATIONS
 
6.1 PRESENTATION BY LILLIAN BENNETT, PRESIDENT OF THE RIVER VALLEY SENIORS CLUB
Council was advised Mrs. Bennett was not available to attend due to weather conditions.

Deputy Mayor Murphy moved to table the presentation from the River Valley Seniors Club until the February 14, 2005 Council meeting.

Seconded by Councillor Evans.  Carried.
 
7.  MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 10, 2005
Deputy Mayor Murphy moved to adopt the minutes of the regular Council meeting of January 10, 2005 as presented.

Seconded by Councillor Day.  Carried.
 
7.1  MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JANUARY 4, 2005
Deputy Mayor Murphy moved to receive and file the minutes of the Planning Advisory Committee meeting of January 4, 2005.

Seconded by Councillor Day.  Carried.
 
7.2 MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF DECEMBER 21, 2004
Councillor Day moved to receive and file the minutes of Emergency Measures Organization meeting of December 21, 2004.

Seconded by Deputy Mayor Murphy.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Day moved to pay the Bills for Payment enbloc for a total of $88,957.94 and the Bills for Ratification for a total of 271,116.48; grand total of $360,074.42.

Seconded by Deputy Mayor Murphy.  Carried.
 
9.  CONSENT AGENDA
a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE INFORMATION LISTING
    OF JANUARY 24, 2005

Deputy Mayor Murphy moved to receive and file the Westfield Volunteer Ambulance Accounts Payable Information Listing of January 24, 2005.

Seconded by Councillor Evans.  Carried.
 
10.
 
 
 
 
 		 BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting Minutes of January 10, 2005

 None
 
11. 
 
 
 		 DELEGATIONS

None
 
12. 
 
 
 		 PETITIONS

None 
 
13.
 		 BYLAWS
 
13.1 FIRST READING BY TITLE OF BY-LAW NO. 104A, TOWN OF GRAND BAY-WESTFIELD BY-LAW
RESPECTING THE REMUNERATION OF THE MAYOR AND COUNCIL OF THE TOWN OF GRAND BAY-WESTFIELD

Councillor Day moved First Reading by Title of By-law 104A, Town of Grand Bay-Westfield By-law Respecting the Remuneration of the Mayor and Council of the Town of Grand Bay-Westfield.

Seconded by Deputy Mayor Murphy.  Carried.
 
13.2 SECOND READING BY TITLE OF BY-LAW NO. 104A, TOWN OF GRAND BAY-WESTFIELD
BY-LAW RESPECTING THE REMUNERATION OF THE MAYOR AND COUNCIL OF THE TOWN OF GRAND BAY-WESTFIELD

Councillor Day moved Second Reading by Title of By-law No. 104A, Town of Grand Bay-Westfield By-law Respecting the Remuneration of the Mayor and Council of the Town of Grand Bay-Westfield.

Seconded by Deputy Mayor Murphy.  Carried.
 
13.3 DECLARATION OF AN EMERGENCY 
RE:  BY-LAW NO. 104A, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE REMUNERATION OF THE MAYOR AND COUNCIL OF THE TOWN OF GRAND BAY-WESTFIELD

Councillor Day moved to declare an emergency Re:  By-law No. 104A, Town of Grand Bay-Westfield By-law Respecting the Remuneration of the Mayor and Council of the Town of Grand Bay-Westfield.

Seconded by Deputy Mayor Murphy.  Carried unanimously.
 
13.4 READING IN ITS ENTIRETY OF BY-LAW NO. 104A, 
TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE REMUNERATION OF THE MAYOR AND COUNCIL OF THE TOWN OF GRAND BAY-WESTFIELD

Councillor Day moved Reading in its Entirety of By-law No. 104A, Town of Grand Bay-Westfield By-law Respecting the Remuneration of the Mayor and Council of the Town of Grand Bay-Westfield.

Seconded by Deputy Mayor Murphy.  Carried.
 
13.5 THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 104A, TOWN OF
GRAND BAY-WESTFIELD BY-LAW RESPECTING THE REMUNERATION OF THE MAYOR AND COUNCIL OF THE TOWN OF GRAND BAY-WESTFIELD

Deputy Mayor Murphy moved Third Reading by Title and Enactment of By-law No. 104A, Town of Grand Bay-Westfield By-law Respecting the Remuneration of the Mayor and Council of the Town of Grand Bay-Westfield.

Seconded by Councillor Day.  Carried.
 
13.6 DRAFT RESOLUTION
RE:  USE OF PRIVATELY OWNED MOTOR VEHICLES - KILOMETRAGE RATE

Councillor Day moved to amend Section 2.02 of the Town Policy Manual regarding the use of Privately Owned Motor Vehicles to read as follows:  2.02 Privately Owned Motor Vehicles (POMV) used for Municipal Business shall be paid at the rate of .40¢ per kilometer effective January 1, 2005, if the employee elects other means of travel within the Province only the .40¢ rate will be paid.

Seconded by Councillor Evans.

Councillor Day moved to amend the main motion by adding or Elected Official after the word Employee. 

Seconded by Councillor Evans.  Carried.

Deputy Mayor Murphy moved to amend section 2.02 of the Town Policy Manual regarding the use of Privately Owned Motor Vehicles to read as follows:  2.02 Privately Owned Motor Vehicles (POMV) used for Municipal Business shall be paid at the rate of .40¢ per kilometer effective January 1, 2005, if the Employee or Elected Official elects other means of travel within the Province only the .40¢ rate will be paid.

Seconded by Councillor Evans.  Carried.
 
14.
 
 
 		 NOTICE OF MOTIONS

None
 
15.
 
 
 		 REPORTS

None
 
16. FACSIMILE OF JANUARY 10, 2005 FROM LISA LEBOUTHILLIER, CANADIAN RED CROSS
RE:  DOOR TO DOOR CAMPAIGN IN MARCH 2005

Councillor Day moved to receive and file the facsimile of January 10, 2005 from Lisa LeBouthiller, Canadian Red Cross Re:  Canadian Red Cross Door to Door Campaign for March 2005.

Seconded by Deputy Mayor Murphy.  Carried.
 
17.  LETTER OF JANUARY 12, 2005 FROM STEPHANIE PATTERSON, P. ENG. GODFREY
ASSOCIATES LTD. RE:  DETAIL CLAIM NO. 13 - SEWER SYSTEM EXTENSION, GRAND BAY-WESTFIELD, NB INFRASTRUCTURE PROJECT NO. 63 37 05 431 02, PROJECT NOS. 010-091, 010-102, 010-103, 010-109, 010-110

Councillor Day moved to approve Detail Claim No. 13 Re:  Sewer System Extension Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103, 010-104 & 010-109 and 010-110 and authorize payment of all relevant invoices for a total of $150,548.00.

Seconded by Deputy Mayor Murphy.  Carried. 
 
18. LETTER OF JANUARY 7, 2005 FROM HEATHER ERB CAMPBELL, EXECUTIVE DIRECTOR,
HEART AND STROKE FOUNDATION OF NEW BRUNSWICK RE:  REQUEST FOR FLYING OF FOUNDATION FLAG - FEBRUARY IS HEART AND STROKE MONTH IN NEW BRUNSWICK

Councillor Day moved to receive and file letter of January 7, 2005 from Heather Erb Campbell, Executive Director, Heart and Stroke Foundation of New Brunswick Re:  Request for Flying of Foundation Flag for February is Heart and Stroke Month in New Brunswick.

Seconded by Deputy Mayor Murphy.  Carried.

It was noted the Town will fly the Foundation flag during February.
 
19. TOWN MANAGER’S REPORT OF JANUARY 12, 2005 
RE:  ANNUAL BONDING - TOWN OF GRAND BAY-WESTFIELD

Councillor Day moved to receive and file Town Manager’s Report of January 12, 2005 Re:  Annual Bonding - Town of Grand Bay-Westfield.

Seconded by Councillor Evans.  Carried.
 
20. RECREATION DIRECTOR’S REPORT OF JANUARY 18, 2005
RE:  2005 GREATER SAINT JOHN TOURISM PROMOTION PARTNERSHIP

Deputy Mayor Murphy moved to participate in the Greater Saint John Tourism Promotion Partnership at a cost of $2,500.00 for the year 2005.

Seconded by Councillor Day.  Carried.
 
21. RECREATION DIRECTOR’S REPORT OF JANUARY 14, 2005
RE:  P.R.O. KIDS - REQUEST FOR DONATION

Councillor Day moved to concur with the recommendation of the Recreation Director per his report of January 14, 2005 and approve a one year pilot trial of the P.R.O. Kids Program with the City of Saint John based on the Regional Facilities contribution percentage of 3.58% of $60,000 or $2,148. 

Seconded by Councillor Evans.  Carried.
 
22. FIRE CHIEF’S REPORT OF JANUARY 19, 2005
RE:  ENGINE 3 REPAIRS

 Deputy Mayor Murphy moved to authorize the necessary additional repairs required to Engine 3 while it is at Fort Garry Industries, in the amount of $5,682.00; the payment of such repairs to be paid from the General Capital Reserve Fund.

 Seconded by Councillor Day.  Carried.
 
23. DEVELOPMENT OFFICER’S/WORKS COMMISSIONER’S
REPORT RE:  HENDERSON BROOK WET-LAND LOOK-OUT PROJECT

Councillor Day moved to concur with the Works Commissioner/Development Officer’s recommendation per report of January 18, 2005 Re:  Henderson Brook Wetland Look-out Project and refer the Project to the 2005 General Capital Budget.

Seconded by Councillor Evans.  Carried.
 
24. WORKS COMMISSIONER’S REPORT OF JANUARY 18, 2005
RE:  RESIDENTIAL PUMP MAINTENANCE POLICY

Councillor Day moved to concur with the Works Commissioner’s recommendation of January 18, 2005 in regard to Residential Lift Pump Units and authorize Staff and the Town’s Engineers, Godfrey Associates Ltd. to obtain required easements from various property 
 

owners in the Town, where and when required, for the purpose of vesting the required rights of access to the said Pump Units and to authorize appropriate signatures to execute the necessary documents, prepared by the Town Solicitor.

Seconded by Deputy Mayor Murphy.  Carried.
 
25.  MEMORANDUM OF JANUARY 18, 2005 FROM PLANNING ADVISORY COMMITTEE
RE:  TENTATIVE SUBDIVISION PLAN APPROVAL, VALLEY VIEW ESTATES SUBDIVISION, PHASE 9, STAGE 3/DEVELOPMENT OFFICER’S REPORT OF JANUARY 18, 2005

Deputy Mayor Murphy moved to grant approvals as previously granted by Council concerning the street design and Land for Public Purposes for Tentative Subdivision Plan, Valley View Estates Subdivision, Phase 9, Stage 3, as prepared by Hughes Surveys & Consultants Ltd., Plan dated January 7, 2004 permitting the Development Officer to grant a further 6-month period for Tentative Approval of the Tentative Subdivision Plan.

Seconded by Councillor Evans.  Carried.
 
26. MEMORANDUM OF JANUARY 18, 2005 FROM THE PLANNING ADVISORY COMMITTEE (PAC)
RE:  INDEX LIST OF PAC ITEMS FOR 2004

Deputy Mayor Murphy moved to receive and file the Planning Advisory Committee (PAC) Index List of PAC Items for 2004.

Seconded by Councillor Day.  Carried.
 
27. MEMORANDUM OF JANUARY 18, 2005 FROM PLANNING ADVISORY COMMITTEE
RE:  TENTATIVE SUBDIVISION PLAN APPROVAL, PANORAMIC ESTATES SUBDIVISION, PHASE 3/DEVELOPMENT OFFICER’S REPORT OF JANUARY 18, 2005

Councillor Evans moved to grant Tentative Approval regarding street design as previously considered by the Planning Advisory Committee on November 18, 2002, September 2, 2003, March 1, 2004 and August 3, 2004 for Tentative Subdivision Plan, Panoramic Estates Subdivision, Phase 3, as prepared by Kierstead Quigley & Roberts Ltd., Revised Plan dated August 15, 2003 and Plan and Profile Garfield Street, Subdivision Services Drawing 4-2, Panoramic Estates Subdivision as prepared by ADI Ltd. dated August 8, 2003 subject to: 
a).. street design to be completed by Professional Engineer, and reviewed to the satisfaction of the Town
Engineer prior to completion of Developer’s Subdivision Agreement and approval of Final Subdivision Plan, meeting development standards for concrete curb and gutter street design, storm sewer and sanitary sewer design to be assumed by the Town;
 
b) the maximum slope on any roadway embankment (right-of-way) beyond the 2.5 m level space behind the
curb shall be 3H:1V for stability, except when rock is encountered;
 
c) subject to (b), positive sloped embankments shall be provided with a maximum positive slope from the 
2.5 m level area behind curb to extend onto the proposed building lots, providing for top of concrete foundation walls to be a minimum of 750 mm above finished centre line road grade at a minimum 7.5 m set back from street line for future residential construction or be subject to variance approval before building permit is issued for the development of the lot;
 
d) driveway accesses must maintain a 2.5 metre area behind the curb to allow for future sidewalks
(without having to re-shape driveways);
 
e) during any construction of roadways, sanitary and storm sewers, check-dams and other appropriate 
measures must be used to prevent and control erosion and debris from entering active infrastructure;
 
f) slope stabilization for all lots to be created with slopes greater than 15% grade to be designed by a 
Professional Engineer and reviewed to the satisfaction of the Town Engineer prior to completion of Developer’s Subdivision Agreement and approval of Final Subdivision Plan;
 
g) no blasting is to occur in the construction of the subdivision without a comprehensive pre-blast survey 
being  conducted with prior approval of Council;
 
h) utility easements for Phase 3 shall be reviewed by NB Power and NB Tel and recorded on the
Final Subdivision Plan;
 
i) pursuant to Water Quality Regulation #82-126, under the Clean Environment Act, the Department of
the Environment and Local Government shall approve plans and profiles for installation of storm sewers, catch basins, and manholes prior to Final Subdivision Approval, to permit the Development Officer to grant a further 6-month period for Tentative Approval of the Tentative Subdivision Plan.

Seconded by Councillor Day.  Carried.
 
28. LETTER OF JANUARY 20, 2005 FROM DIANE MCGOWAN, AMBULANCE ADMINISTRATOR
RE:  ADDITIONAL PROVINCIAL FUNDING - PAID POSITIONS AND CASUAL POSITIONS

Councillor Day moved to approve an additional Paid Position as well as Casual Positions for the Westfield Volunteer Ambulance Service with positions to be hired at the discretion of the Ambulance Administrator under approved Provincial funding.

Seconded by Deputy Mayor Murphy.  Carried.
 
29. RECREATION DIRECTOR’S REPORT OF JANUARY 19, 2005 
RE:  ENVIRONMENTAL TRUST FUND PROJECT (2004/2005) - CENTRUM HEATING UPGRADE/LIGHTING AND CONTROLS UPGRADE

Councillor Day moved as follows:  

1. to proceed to have lighting and controls installed at the Centrum prior to the March 31, 2005 
    Environmental Trust Fund Deadline;

2. to proceed to install propane radiant tube heating in the Fire Apparatus area with existing remaining
    2004 General Capital Funds at an estimated cost of $11,500 plus HST by Superior Propane;

3. to refer remaining outstanding Project details per Eastcan Consultants option 2 to 2005 General Capital
    Budget for additional funding.

Seconded by Deputy Mayor Murphy.  Carried.
 
30.  ADJOURNMENT
Deputy Mayor Murphy moved adjournment.
Seconded by Councillor Day.  Carried.
Time:  8:10 p.m.

Respectfully submitted,
 

Sandra Gautreau
Town Manager (Clerk)
Grace Losier
   Mayor

Wendy Boyles
Secretary
 
 
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