24 Jan 2000 minutes Town of Grand Bay-Westfield

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, JANUARY 24, 2000

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The Town of Grand Bay-Westfield met in a regular session on Monday, January 24, 2000 at 7:30 p.m. with Mayor Losier presiding.
Deputy Mayor Black moved to add the following items to the agenda:
22.a Memorandum of January 18, 2000 from Labour/Management Committee Re: 2000 Salary Reviews – Permanent Non-Unionized Staff
22.b Works Commissioner’s Report of January 24, 2000 Re: Municipal Kilometrage Maintenance Responsibility Agreement for 2000
Seconded by Councillor Calvin. Carried unanimously.

2.

RECORD OF ATTENDANCE
All members were in attendance.

3.

DISCLOSURE OF CONFLICT OF INTEREST
Councillor Calvin declared a conflict of interest with the following item from Bills for Ratification:
               $
68. Outback Distributors Fire 33.64

4.

PUBLIC HEARINGS
None

5.
PUBLIC PRESENTATIONS

5.1

RIVER VALLEY SENIORS – YEAR 2000 DONATION RE: CENTRUM USAGE GEORGE WELLS, LILLIAN BENNETT, AND CLUB MEMBERS ATTENDING
Lillian Bennett, President and George Wells, River Valley Seniors made a donation to the Town in appreciation of their usage of the Centrum.

5.2

C.U.P.E. LOCAL 2404 COLLECTIVE AGREEMENT 2000-2004
Councillor Keir moved to receive and file the C.U.P.E. Local 2404 Collective Agreement for 2000-2004.
Seconded by Councillor McGowan. Carried.
Councillor Keir, Chairperson, Labour Management Committee noted the Town’s appreciation to Bob Fergus and Mike Guthrie of C.U.P.E. Local 2404 for the positive negotiations which resulted in a new Collective Agreement.

5.3

LETTER RECEIVED JANUARY 19, 2000 FROM ANNE MCCANN RE: PARENTS FOR TOTS’ GREEN AREA ON MORNINGSIDE CRESCENT
Anne McCann, Spokesperson for the Parents for Tots’ group, spoke on behalf of the group requesting a playground on a green area on Morningside Crescent.
Councillor Keir moved to refer letter received January 19, 2000 from Anne McCann Re: Parents for Tots’ Green Area on Morningside Crescent to the Recreation Director and the Development Officer to meet with the Parents for Tots’ Group to come up with a workable solution.
Seconded by Councillor McGowan. Carried.

6.

MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 10, 2000
Councillor Sutton moved to adopt the minutes of the Regular Council meeting of January 10, 2000 as presented.
Seconded by Councillor McGowan. Carried.

6.1

MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF DECEMBER 15, 1999
Councillor McGowan moved to receive and file the Minutes of the Emergency Measures Organization Meeting of December 15, 1999.
Seconded by Councillor Sutton. Carried.

7.

BILLS FOR PAYMENT
Councillor Calvin departed the meeting due to a stated conflict of interest.
Deputy Mayor Black moved to approve the following item from Bills for Ratification:
               $
68. Outback Distributors Fire 33.64
Seconded by Councillor Keir. Carried.
Councillor Calvin rejoined the meeting.
Councillor Keir moved to pay the Bills for Payment enbloc for a total of $106,051.39, and approve the remaining Bills for Ratification for a total of $83,418.95, Grand Total $189,470.34.
Seconded by Councillor McGowan. Carried.

8.

CONSENT AGENDA
a) Volunteer Fire/Rescue Department Report for the Month of December, 1999
Councillor McGowan moved to receive and file the following Consent Agenda item:
a) Volunteer Fire/Rescue Department Report for the Month of December, 1999.
Seconded by Councillor Calvin. Carried.

9.

BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of January 10, 2000
None

10.

DELEGATIONS
None

11.

PETITIONS
None

12.

BY-LAWS
None

13.

NOTICE OF MOTIONS
None

14.

REPORTS
None

15.

LETTER OF JANUARY 11, 2000 FROM COMMUNITIES IN BLOOM RE: 2000 COMMUNITIES IN BLOOM COMPETITION
Councillor Calvin moved to receive and file letter of January 11, 2000 from Communities in Bloom Re: 2000 Communities in Bloom Competition.
Seconded by Councillor Keir. Carried.
It was noted the Beautification Committee and the Recreation Director have been notified of the January 11th correspondence.

16.

FAX OF JANUARY 13, 2000 FROM FEDERATION OF CANADIAN MUNICIPALITIES RE: ANNOUNCEMENT OF NEW FEDERAL FUNDING FOR HOMELESSNESS
Councillor McGowan moved to receive and file fax of January 13, 2000 from Federation of Canadian Municipalities Re: Announcement of New Federal Funding for Homelessness.
Seconded by Deputy Mayor Black. Carried.
It was noted that the fax of January 13, 2000 will be forwarded to local developers.

17.

LETTER RECEIVED JANUARY 18, 2000 FROM MANUFACTURED HOUSING ASSOCIATION OF NEW BRUNSWICK RE: MANUFACTURED HOUSING WORKSHOP
Councillor Sutton moved to receive and file letter received January 18, 2000 from Manufactured Housing Association of New Brunswick Re: Manufactured Housing Workshop.
Seconded by Councillor Calvin. Carried.
It was noted Deputy Mayor Black and the Development Officer may be attending the upcoming Manufactured Housing Workshop.

18.

UNION OF MUNICIPALITIES OF NEW BRUNSWICK NEWSLETTER RECEIVED JANUARY 7, 2000 RE: ANNUAL CONFERENCE
Councillor Sutton moved to receive and file the Union of Municipalities of New Brunswick Newsletter received January 7, 2000 Re: Annual Conference.
Seconded by Councillor Calvin. Carried.
It was noted that the Union of NB Municipalities and the Cities Association will be holding their first annual conference together.

19.

LETTER OF DECEMBER 30, 1999 FROM LARRY MCCOY RE: SECONDARY ACCESS FOR RESIDENTS BELOW RAILWAY TRACKS/WORKS COMMISSIONER’S REPORT OF JANUARY 17, 2000
Deputy Mayor Black moved to refer letter of December 30, 1999 from Larry McCoy Re: Secondary Access for Residents below Railway Tracks/Works Commissioner’s Report of January 17, 2000 to the General Capital Budget Session for consideration; also staff is to study the possibility of providing access on the eastern side of the rail road tracks.
Seconded by Councillor McGowan. Carried.

20.

WORKS COMMISSIONER’S REPORT OF JANUARY 19, 2000/LETTER OF DECEMBER 8, 1999 FROM JOSIE PIKE RE: STREET SIGN FOR SCENIC VIEW LANE/WORKS COMMISSIONER’S REPORT OF JANUARY 5, 2000
Councillor Keir moved to adopt the following Street Sign Placement Policy:
STREET SIGN POLICY
PURPOSE
To identify locations for assistance by emergency personnel contacted through the Emergency 911 Service.
GUIDELINES
The Municipality will purchase and install street name signs at all roadways which intersect a public right-or-way subject to:
1. the roadway being developed for use as a minimum by All Terrain Vehicles (ATVs);
2. private roads shall be identified with a solid blue sign, white letters and no crest;
3. public roads shall be identified with a white sign, blue letters and a crest;
4. a Developer shall pay the Town for any new street signs required for newly created roads, private or public;
5. traffic control signs will be installed on the sign post as required to control traffic.
NOTES
1. Private roadways, which do not intersect a public road, will not be provided with a street sign, a post, or sign installation by the Town. The owner(s) of the private roadway may purchase (pay in advance, cash, certified cheque, money order) a sign through the Town. Sign post(s) and installation will be the responsibility of the road owner(s).
2. Before any street name (private or public) is ordered the selected name must receive Council approval and NB 911 approval.
and further moved authorization be granted for money previously paid to the Town by Lois Graham for the “Scenic View Lane” street sign to be returned noting the new policy does not apply to any signs purchased by residents prior to the amalgamation of Grand Bay-Westfield on January 1, 1998.

Seconded by Councillor Calvin. Carried.

21.

WORKS COMMISSIONER’S REPORT OF JANUARY 13, 2000/LETTERS OF DECEMBER 21, 1999 FROM MARGARET AND FRED WILSON AND THOMAS AND ENID POTTS RE: STREET LIGHT ON MALLARD DRIVE/WORKS COMMISSIONER’S REPORT OF JANUARY 7, 2000
Councillor Sutton moved to deny the request for a street light pending revision of the Street Lighting Policy so that it more equitably considers the concerns of other residents affected by the placement of street lights.
Seconded by Councillor McGowan. Carried.
Councillor Keir cast a dissenting vote.

22.

REPORT OF JANUARY 12, 2000 FROM TOWN MANAGER RE: PROCEDURES – CASH FLOW MANAGEMENT
Councillor Sutton moved that the Town Manager be authorized to establish a 2000 line of credit for the Town with respect to the Sewerage Utility operating Fund as per section 189(13) of the Municipalities Act for an amount not to exceed $189,493 and further a 2000 line of credit with respect to the General Operating Fund as per section 89(1)(2) of the Municipalities Act for an amount not to exceed $101,448 at the most competitive rate.
Seconded by Councillor Calvin. Carried.

22.a

MEMORANDUM OF JANUARY 18, 2000 FROM LABOUR/MANAGEMENT COMMITTEE RE: 2000 SALARY REVIEWS – PERMANENT NON-UNIONIZED STAFF
Councillor Keir moved to concur with the Labour/Management Committee and authorize a 1.5% increase on annual salaries for non-unionized employees; in addition a total of $1,400 be allocated for wage adjustments for non-unionized staff at the discretion of the Town Manager.

Seconded by Councillor Calvin. Carried.

22.b

WORKS COMMISSIONER’S REPORT OF JANUARY 24, 2000 RE: MUNICIPAL KILOMETRAGE MAINTENANCE RESPONSIBILITY AGREEMENT 2000
Councillor Sutton moved authorization for the Town Manager to execute the January 4, 2000 Municipal Kilometrage Maintenance Responsibility Agreement.
Seconded by Councillor McGowan. Carried.

23.

ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor McGowan. Carried.

Time: 8:07 p.m.

Respectfully submitted,

Sandra Gautreau                                                      Grace Losier
Manager (Clerk)                                                       Mayor

Judy Sproule
Assistant Clerk
/js

........	................................................................................................................................................................
	The Town of Grand Bay-Westfield met in a regular session on Monday, January 24, 2000 at 7:30 p.m. with Mayor Losier presiding. Deputy Mayor Black moved to add the following items to the agenda: 22.a Memorandum of January 18, 2000 from Labour/Management Committee Re: 2000 Salary Reviews – Permanent Non-Unionized Staff 22.b Works Commissioner’s Report of January 24, 2000 Re: Municipal Kilometrage Maintenance Responsibility Agreement for 2000 Seconded by Councillor Calvin. Carried unanimously.
2.	RECORD OF ATTENDANCE All members were in attendance.
3.	DISCLOSURE OF CONFLICT OF INTEREST Councillor Calvin declared a conflict of interest with the following item from Bills for Ratification: $ 68. Outback Distributors Fire 33.64
4.	PUBLIC HEARINGS None
5.	PUBLIC PRESENTATIONS
5.1	RIVER VALLEY SENIORS – YEAR 2000 DONATION RE: CENTRUM USAGE GEORGE WELLS, LILLIAN BENNETT, AND CLUB MEMBERS ATTENDING Lillian Bennett, President and George Wells, River Valley Seniors made a donation to the Town in appreciation of their usage of the Centrum.
5.2	C.U.P.E. LOCAL 2404 COLLECTIVE AGREEMENT 2000-2004 Councillor Keir moved to receive and file the C.U.P.E. Local 2404 Collective Agreement for 2000-2004. Seconded by Councillor McGowan. Carried. Councillor Keir, Chairperson, Labour Management Committee noted the Town’s appreciation to Bob Fergus and Mike Guthrie of C.U.P.E. Local 2404 for the positive negotiations which resulted in a new Collective Agreement.
5.3	LETTER RECEIVED JANUARY 19, 2000 FROM ANNE MCCANN RE: PARENTS FOR TOTS’ GREEN AREA ON MORNINGSIDE CRESCENT Anne McCann, Spokesperson for the Parents for Tots’ group, spoke on behalf of the group requesting a playground on a green area on Morningside Crescent. Councillor Keir moved to refer letter received January 19, 2000 from Anne McCann Re: Parents for Tots’ Green Area on Morningside Crescent to the Recreation Director and the Development Officer to meet with the Parents for Tots’ Group to come up with a workable solution. Seconded by Councillor McGowan. Carried.
6.	MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 10, 2000 Councillor Sutton moved to adopt the minutes of the Regular Council meeting of January 10, 2000 as presented. Seconded by Councillor McGowan. Carried.
6.1	MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF DECEMBER 15, 1999 Councillor McGowan moved to receive and file the Minutes of the Emergency Measures Organization Meeting of December 15, 1999. Seconded by Councillor Sutton. Carried.
7.	BILLS FOR PAYMENT Councillor Calvin departed the meeting due to a stated conflict of interest. Deputy Mayor Black moved to approve the following item from Bills for Ratification: $ 68. Outback Distributors Fire 33.64 Seconded by Councillor Keir. Carried. Councillor Calvin rejoined the meeting. Councillor Keir moved to pay the Bills for Payment enbloc for a total of $106,051.39, and approve the remaining Bills for Ratification for a total of $83,418.95, Grand Total $189,470.34. Seconded by Councillor McGowan. Carried.
8.	CONSENT AGENDA a) Volunteer Fire/Rescue Department Report for the Month of December, 1999 Councillor McGowan moved to receive and file the following Consent Agenda item: a) Volunteer Fire/Rescue Department Report for the Month of December, 1999. Seconded by Councillor Calvin. Carried.
9.	BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of January 10, 2000 None
10.	DELEGATIONS None
11.	PETITIONS None
12.	BY-LAWS None
13.	NOTICE OF MOTIONS None
14.	REPORTS None
15.	LETTER OF JANUARY 11, 2000 FROM COMMUNITIES IN BLOOM RE: 2000 COMMUNITIES IN BLOOM COMPETITION Councillor Calvin moved to receive and file letter of January 11, 2000 from Communities in Bloom Re: 2000 Communities in Bloom Competition. Seconded by Councillor Keir. Carried. It was noted the Beautification Committee and the Recreation Director have been notified of the January 11th correspondence.
16.	FAX OF JANUARY 13, 2000 FROM FEDERATION OF CANADIAN MUNICIPALITIES RE: ANNOUNCEMENT OF NEW FEDERAL FUNDING FOR HOMELESSNESS Councillor McGowan moved to receive and file fax of January 13, 2000 from Federation of Canadian Municipalities Re: Announcement of New Federal Funding for Homelessness. Seconded by Deputy Mayor Black. Carried. It was noted that the fax of January 13, 2000 will be forwarded to local developers.
17.	LETTER RECEIVED JANUARY 18, 2000 FROM MANUFACTURED HOUSING ASSOCIATION OF NEW BRUNSWICK RE: MANUFACTURED HOUSING WORKSHOP Councillor Sutton moved to receive and file letter received January 18, 2000 from Manufactured Housing Association of New Brunswick Re: Manufactured Housing Workshop. Seconded by Councillor Calvin. Carried. It was noted Deputy Mayor Black and the Development Officer may be attending the upcoming Manufactured Housing Workshop.
18.	UNION OF MUNICIPALITIES OF NEW BRUNSWICK NEWSLETTER RECEIVED JANUARY 7, 2000 RE: ANNUAL CONFERENCE Councillor Sutton moved to receive and file the Union of Municipalities of New Brunswick Newsletter received January 7, 2000 Re: Annual Conference. Seconded by Councillor Calvin. Carried. It was noted that the Union of NB Municipalities and the Cities Association will be holding their first annual conference together.
19.	LETTER OF DECEMBER 30, 1999 FROM LARRY MCCOY RE: SECONDARY ACCESS FOR RESIDENTS BELOW RAILWAY TRACKS/WORKS COMMISSIONER’S REPORT OF JANUARY 17, 2000 Deputy Mayor Black moved to refer letter of December 30, 1999 from Larry McCoy Re: Secondary Access for Residents below Railway Tracks/Works Commissioner’s Report of January 17, 2000 to the General Capital Budget Session for consideration; also staff is to study the possibility of providing access on the eastern side of the rail road tracks. Seconded by Councillor McGowan. Carried.
20.	WORKS COMMISSIONER’S REPORT OF JANUARY 19, 2000/LETTER OF DECEMBER 8, 1999 FROM JOSIE PIKE RE: STREET SIGN FOR SCENIC VIEW LANE/WORKS COMMISSIONER’S REPORT OF JANUARY 5, 2000 Councillor Keir moved to adopt the following Street Sign Placement Policy: STREET SIGN POLICY PURPOSE To identify locations for assistance by emergency personnel contacted through the Emergency 911 Service. GUIDELINES The Municipality will purchase and install street name signs at all roadways which intersect a public right-or-way subject to: 1. the roadway being developed for use as a minimum by All Terrain Vehicles (ATVs); 2. private roads shall be identified with a solid blue sign, white letters and no crest; 3. public roads shall be identified with a white sign, blue letters and a crest; 4. a Developer shall pay the Town for any new street signs required for newly created roads, private or public; 5. traffic control signs will be installed on the sign post as required to control traffic. NOTES 1. Private roadways, which do not intersect a public road, will not be provided with a street sign, a post, or sign installation by the Town. The owner(s) of the private roadway may purchase (pay in advance, cash, certified cheque, money order) a sign through the Town. Sign post(s) and installation will be the responsibility of the road owner(s). 2. Before any street name (private or public) is ordered the selected name must receive Council approval and NB 911 approval. and further moved authorization be granted for money previously paid to the Town by Lois Graham for the “Scenic View Lane” street sign to be returned noting the new policy does not apply to any signs purchased by residents prior to the amalgamation of Grand Bay-Westfield on January 1, 1998. Seconded by Councillor Calvin. Carried.
21.	WORKS COMMISSIONER’S REPORT OF JANUARY 13, 2000/LETTERS OF DECEMBER 21, 1999 FROM MARGARET AND FRED WILSON AND THOMAS AND ENID POTTS RE: STREET LIGHT ON MALLARD DRIVE/WORKS COMMISSIONER’S REPORT OF JANUARY 7, 2000 Councillor Sutton moved to deny the request for a street light pending revision of the Street Lighting Policy so that it more equitably considers the concerns of other residents affected by the placement of street lights. Seconded by Councillor McGowan. Carried. Councillor Keir cast a dissenting vote.
22.	REPORT OF JANUARY 12, 2000 FROM TOWN MANAGER RE: PROCEDURES – CASH FLOW MANAGEMENT Councillor Sutton moved that the Town Manager be authorized to establish a 2000 line of credit for the Town with respect to the Sewerage Utility operating Fund as per section 189(13) of the Municipalities Act for an amount not to exceed $189,493 and further a 2000 line of credit with respect to the General Operating Fund as per section 89(1)(2) of the Municipalities Act for an amount not to exceed $101,448 at the most competitive rate. Seconded by Councillor Calvin. Carried.
22.a	MEMORANDUM OF JANUARY 18, 2000 FROM LABOUR/MANAGEMENT COMMITTEE RE: 2000 SALARY REVIEWS – PERMANENT NON-UNIONIZED STAFF Councillor Keir moved to concur with the Labour/Management Committee and authorize a 1.5% increase on annual salaries for non-unionized employees; in addition a total of $1,400 be allocated for wage adjustments for non-unionized staff at the discretion of the Town Manager. Seconded by Councillor Calvin. Carried.
22.b	WORKS COMMISSIONER’S REPORT OF JANUARY 24, 2000 RE: MUNICIPAL KILOMETRAGE MAINTENANCE RESPONSIBILITY AGREEMENT 2000 Councillor Sutton moved authorization for the Town Manager to execute the January 4, 2000 Municipal Kilometrage Maintenance Responsibility Agreement. Seconded by Councillor McGowan. Carried.
23.	ADJOURNMENT Councillor Keir moved adjournment. Seconded by Councillor McGowan. Carried.