Sandra Gautreau, Town Manager/Clerk administered the Oaths of Office to Grace Losier, as Mayor, Beverley Day, Stephen Evans, Ashley Little, Diane McGowan and Brenda Murphy as Councillors for the Town of Grand Bay-Westfield.

All members were in attendance.
 

 Seconded by Councillor McGowan.  Carried unanimously.
 

None
 

None
 

Fire Chief  McCoy and Mayor Losier presented  firefighters Chris Calvin, Justin Craig, Carole Dube Roy, Chris Matheson, Chris McCarthy and Andrew White with certificates for advancement to Class 3 Firefighter.

A fifteen minute recess was taken for light refreshments.
 

Due to a death in the family, Sergeant Grant was unable to attend.

Councillor Day moved to table item 6.3 - Presentation of RCMP Statistical Report for April 2004 to the June 14, 2004 Council Session.

Seconded by Councillor Evans.  Carried.
 

Councillor Day moved to adopt the minutes of the Regular Council Meeting of April 26, 2004 as presented.

Seconded by Councillor Little.  Carried.
 

Seconded by Councillor McGowan.  Carried.
 

Seconded by Councillor Day.  Carried. 
 

Seconded by Councillor Little.  Carried.
 

Councillor McGowan moved to receive and file the minutes of River Valley Community Center Foundation Inc. Board of Directors  Meetings of September 16, 2003, October 21, 2003, November 18, 2003, January 20, 2004, February 17, 2004 and March 16, 2004.

Seconded by Councillor Murphy.  Carried.
 

Seconded by Councillor Murphy.  Carried.
 

Councillor Day moved to establish property identified as PID # 30070957 owned by the Town and located south of the former landfill property at the western end of Highland Road and property identified as PID # 30073712 owned by the Town and located at the southern end of the east side of Bayview Road as the stockpile and disposal sites for the Town Sanitary Sewer Extension Infrastructure Project.

Seconded by Councillor McGowan.  Carried.
 

Councillor McGowan moved to receive and file the Tender Notes of May 21, 2004 - Sanitary Sewer Extensions Contract No. 1, Project No. 010-109.

Seconded by Councillor Day.  Carried.
 

Seconded by Councillor Murphy.  Carried.
 

Councillor Day moved to receive and file the following consent  agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Information Listing of May 25, 2004
b) Building Inspector’s Report for April 2004
c) Works Department Report for April 2004
d) Dog Control Report for April 2004
e) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for April 2004
f) Recreation Department Report for April 2004

Seconded by Councillor Murphy.  Carried.
 

None

b) SPECIAL COUNCIL MEETING MINUTES OF MAY 5, 2004

None
 

12.
 
 

13.
 
 

14.
 
 

15.
 

None

PETITIONS

None

BY-LAWS

 None

NOTICE OF MOTIONS

None

REPORTS
 

Seconded by Councillor Day.  Carried.
 

Seconded by Councillor Evans.  Carried.
 

Deputy Mayor, Diane McGowan, Councillor, Beverley Day, Councillor, and Sandra Gautreau, Town Manager/Treasurer, Marcia Mason, Assistant Clerk-Treasurer.

Seconded by Councillor Evans.  Carried.
 

Councillor McGowan moved to appoint full Council as Committee-of-the-Whole for the current term of office and further moved the following appointments:
Councillor Ashley Little as voting member/liaison to the Planning Advisory Committee for a three year term per section 12(5) of the Community Planning Act with Deputy Mayor Brenda Murphy to act as alternate with all voting rights and powers, Deputy Mayor Brenda Murphy as Liaison to the Tourism Committee, Councillor Stephen Evans to the Emergency Measures Organization per Section 9 (a) of the Emergency Measures Act, full Council as the Emergency Measures Committee, the Community Improvement Committee, and the Town Promotion Committee effective May 25, 2004, Mayor Grace Losier to the Beautification Committee, Councillor Stephen Evans, Councillor Diane McGowan, and the Town Manager to the Safety/Labour Management Committee, Deputy Mayor Brenda Murphy and Councillor  Beverley Day to the Grants Committee, Deputy Mayor Brenda Murphy to the Special Events Committee, Councillor Ashley Little as Liaison to the River Valley Chamber of Commerce, Councillor Diane McGowan as Liaison to the River Valley Senior Citizens, Mayor Grace Losier as Media Contact and Deputy Mayor  Brenda Murphy as Alternate Media Contact, Mayor Grace Losier as the Town’s representative on the Regional Facilities Commission, Councillor Beverley Day as the Employer Representative for the New Brunswick Municipal Employees Pension Plan, and Councillor Diane McGowan as the Town’s Representative to the Municipal Advisory Corporation Inc. Committee.

Seconded by Deputy Mayor Murphy.  Carried.
 

 Deputy Mayor Murphy moved to approve the following amendments to the Snow and Ice Control Plan with the amendments to be forwarded to the snow  control contractor:

 Appendix “J”
 Add:  London Lane, the equipment operator shall ensure a minimum application rate for sand/salt mix  to be applied;

 Appendix “I”
 Add:  end of Brooker Lane
 Add:  end of Shannon Road;

 Appendix “K”, Plan Revisions
 Add:  2.  Council Motion of May 25, 2004.

 Seconded by Councillor Day.  Carried.
 

 Councillor Day moved to approve Detailed Claim # 5 in the amount of $35,181.17 Re: Sanitary Sewer System Extension Grand Bay-Westfield, NB Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103, 010-104, & 010-109 and authorize relevant payments to Godfrey Associates Ltd.

Seconded by Councillor Evans.  Carried.
 

Councillor Day moved to receive and file letter of May 14, 2004 from Federation of Canadian Municipalities Re:  International Policy Review (IPR).
 

Seconded by Deputy Mayor Murphy.  Carried.
 

Councillor McGowan moved to  accept $184.44 (cash, money order or certified cheque) as Money in Lieu of Land for Public Purposes, for the approval of 2 new residential building lots to be created on Highland Road as shown on Tentative Subdivision Plan, Harold & Lori Snodgrass Subdivision, Lot 2004-1 & Lot 2004-2 as prepared by DeSaulniers Surveys Inc., dated April 16, 2004, subject to:

a) final Subdivision Plan recording any utility easements required by the NB Power;
b) final Subdivision Plan including a Key Plan;
c) award of Municipal Services Contract for the construction of Sewer Services to the proposed new lots;

and subject to meeting the requirements from the Department of Health and Department of Environment and Local Government for adequate water quality and quantity, meeting the Canadian Drinking Water Quality Guidelines for the development of these lots, prior to Tentative Approval being granted by the Development Officer.

Seconded by Deputy Mayor Murphy.  Carried.
 

Deputy Mayor Murphy moved that the Town accept conveyance of Shannon Road, having PID number 219964 as shown on the Service New Brunswick Plan, from Beatrice Alice Shaw, the present owner, for the purchase price of $1.00 and further that the Town pay the current 2004 outstanding property taxes on the Road in the amount of $108.30, and further that the Town’s Solicitor be directed to prepare the necessary documentation and attend to the registration of the conveyance.

Seconded by Councillor McGowan.  Carried.
 

Councillor McGowan moved to send a letter to Mr. & Mrs. Robin Cosman of 20 Beverley Hills Drive to invite them to attend the June 14, 2004 Council meeting to respond to Building By-law and Zoning By-law violations.

Seconded by Deputy Mayor Murphy.  Carried. 
 

Councillor Day moved to receive and file letter of May 16, 2004 from Lori Leach, Assistant Director, Connect NB Branch/Community Access Program Re:  Congratulations to Mayor and Council.

 Seconded by Deputy Mayor Murphy.  Carried.
 

Deputy Mayor Murphy moved to receive and file facsimile dated April 23, 2004 from Federation of Canadian Municipalities Re:  Municipalities Call for a New Deal on Rights-of-Way.

Seconded by Councillor Evans.  Carried.
 

Seconded by Councillor Little.  Carried.
 

Councillor Day moved to enact the following  operating procedure:

Draft Policy Re: Planned Road Closure Notification as per Works Commissioner’s report of May 18, 2004 for use during 2004 Infrastructure Program as follows:

New policy Planned Road Closure Notification

Importance To provide guidance and direction to staff, engineers, inspectors, and contractors by providing procedures to follow when a roadway is blocked to emergency service vehicles.

Questions Call Bruce Gault at 738-6422

Responsibilities 
Definition For purposes of this policy a road closure is any physical impediment, which would prevent emergency vehicles from getting through the construction site to respond to an emergency call, and the impediment is known in advance.

Town’s Role To ensure that all consultants and contractors are aware of the procedure to follow if a roadway is to be closed due to a physical blockage.

Consultant’s Role Whenever a municipal project is being managed by a consultant on behalf of the Municipality, the consultant must ensure that their field inspector is aware of the Town’s policy and follows the steps listed below whenever a blockage is scheduled.

Contractor’s Role The contractor shall notify the consultant 24 hours before any planned construction, which will physically block a roadway and prevent the passage of emergency vehicles. The contractor shall also provide a time estimate for the blockage and in no situation shall the roadway remain blocked at the end of that workday.

SPECIAL NOTE 

In the event that emergency vehicles need to cross the blockage, the contractor shall immediately remove/restore the physical blockage to allow the passage of emergency vehicles.

Notification procedures Once a blockage is scheduled the following steps must be taken by the Contractor:

Step Action

(1) Inform the engineer in charge of the project on behalf of the Municipality.

(2) Engineer/Consultant shall contact the following agencies and advise them of the blockage, location,
     duration and provide a cellular phone number for direct contact with the on-site inspector:

Volunteer Fire/Rescue Department 647-7080
Westfield Volunteer Ambulance Pager No. 631-9594
RCMP 757-1020
Works Commissioner 738-6422.

(3) Engineer/Consultant shall contact School District #8 at 658-5397 if the road to be closed is a school bus
     route, i.e. River Valley Drive, Nerepis Road, Woolastook Drive and/or Inglewood Drive and the closure
     is scheduled during normal school hours.

and further moved to enact the following operating procedure:

Draft Sewerage Lift Pump Agreement for use between residents below grade and the Town of Grand Bay-Westfield as attached to the Works Commissioner’s report of May 18, 2004 for use during the 2004 Infrastructure Program.

Seconded by Councillor McGowan.  Carried.
 

Councillor Day moved to concur with the recommendation of Godfrey Associates Ltd. and award the contract for Sanitary Sewer Extensions - Contract No. 1, Project No. 010-109 to Galbraith Construction Ltd. for  $1,289,955, being low tender.

 Seconded by Deputy Mayor Murphy.  Carried.

29.a RESCHEDULING OF REGULAR COUNCIL SESSION OF JUNE  28, 2004  DUE TO THE FEDERAL ELECTION

 Councillor McGowan moved to reschedule the Regular Council Session of June 28, 2004 to Tuesday, June 29, 2004  due to the Federal Election.

 Seconded by Councillor Day.  Carried.
 

Respectfully submitted,
 

Marcia Mason
Assistant Clerk