October 25, 2004 Minutes
| 1. | CALL TO ORDER - 7:30 P.M. | ||
| The Town of Grand Bay-Westfield Council met in a regular session on Monday, October 25, 2004 with Deputy Mayor Murphy presiding. | |||
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| 2. | RECORD OF ATTENDANCE | ||
| All members of Council were in attendance with the exception of
Mayor Losier.
Councillor McGowan moved to pay Mayor Losier in her absence. Seconded by Councillor Evans. Carried. *
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| 3.
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APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS
Councillor McGowan moved to defer items 13.1 and 13.2 to the end of the agenda and to add them as item nos. 28.1 and 28.2. Seconded by Councillor Day. Carried unanimously. *
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| 4.
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DISCLOSURE OF CONFLICT OF INTEREST
None
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| 5.
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PUBLIC HEARINGS
None
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| 6.
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PUBLIC PRESENTATIONS
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| * Deputy Mayor Murphy voted in the affirmative.
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| 6.1 | PRESENTATION BY MLA MILT SHERWOOD | ||
| RE: GRANT FUNDING FROM REGIONAL DEVELOPMENT CORPORATION
MLA Milt Sherwood presented Deputy Mayor Murphy with a letter from the Regional Development Corporation outlining approval of up to $30,000 funding to the Town from the Corporation for the proposed Pedestrian Bridge at Milligan Brook. Deputy Mayor Murphy thanked MLA Sherwood for the grant funding provided
to the Town.
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| 6.2 | PRESENTATIONS TO GRAND BAY-WESTFIELD VOLUNTEER FIREFIGHTERS | ||
| FIRE CHIEF DAN MCCOY AND DEPUTY MAYOR BRENDA MURPHY PRESENTERS
Completion of Provincial Firefighter Level I Training Mike Goddard
Advancement to Class 2 Firefighter Status Mike Goddard
Deputy Mayor Murphy and Fire Chief Dan McCoy presented certificates for Completion of Provincial Firefighter Level 1 Training to: Mike Goddard
and presented certificates for Advancement to Class 2 Firefighter Status to: Mike Goddard
Deputy Mayor Murphy commended the recipients on their commitment
and dedicated service to the community.
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| 6.3 | PRESENTATION OF LONG SERVICE AWARD TO COUNCILLOR ASHLEY LITTLE | ||
| PER UNION OF MUNICIPALITIES OF NEW BRUNSWICK - DEPUTY MAYOR MURPHY
PRESENTER
Deputy Mayor Murphy presented Councillor Ashley Little with a plaque from Union of Municipalities of New Brunswick and a Certificate from the Town in recognition of his twenty years of service in municipal government. Deputy Mayor Murphy offered congratulations to Councillor Little
on behalf of Council.
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| 6.4 | PRESENTATION RE: IMPERIAL THEATRE OPERATIONS | ||
| BERTIS SUTTON, TOWN REPRESENTATIVE ATTENDING AT 8:15 P. M.
Councillor McGowan moved to defer Item 6.4 for the arrival of Bertis Sutton. Seconded by Councillor Day. Carried. *
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| 7. | MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 12, 2004 | ||
| Councillor Day moved to adopt the minutes of the Regular Council
Meeting of October 12, 2004 as presented.
Seconded by Councillor McGowan. Carried. *
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| * Deputy Mayor Murphy voted in the affirmative.
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| 7.1 | MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF OCTOBER 4, 2004 | ||
| Councillor Day moved to receive and file minutes of the Planning
Advisory Committee Meeting of October 4, 2004.
Seconded by Councillor Little. Carried. *
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| 7.2 | TELEPHONE POLL OF OCTOBER 12, 2004 | ||
| RE: PHOTOGRAPH IN THE BOOK “WESTFIELD - A STORY TOLD BY RESIDENTS”
Councillor Day moved to ratify Telephone Poll of October 12, 2004 Re: Photograph in the book “Westfield - A Story Told by Residents” in that authorization is granted for Archaeologist Darcy Dignam to use the photograph on page 48 of the book “Westfield – A Story Told by Residents” illustrating Brundage Point in an aerial view from 1948 in his report for Council regarding the archeological investigation for the area south of the Ferry Landing. Seconded by Councillor Evans. Carried. *
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| 7.3 | TENDER NOTES OF OCTOBER 22, 2004 | ||
| RE: HEATING SYSTEM UPGRADE - CENTRUM BUILDING - CONTRACT NO.
2340
Councillor Day moved to receive and file Tender Notes of October 22, 2004 Re: Heating System Upgrade - Centrum Building - Contract No. 2340. Seconded by Councillor Little. Carried. *
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| 8. | BILLS FOR PAYMENT | ||
| Councillor Day moved to pay Bills for Payment enbloc for a total
of $2,680.44 and Bills for Ratification for a total of $32,957.99; grand
total of $35,638.43.
Seconded by Councillor McGowan. Carried. * * Deputy Mayor Murphy voted in the affirmative.
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| 9. | CONSENT AGENDA | ||
| a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE INFORMATION LISTING
OF OCTOBER 25, 2004 Councillor Day moved to receive and file the following Consent Agenda item: a) Westfield Volunteer Ambulance Accounts Payable Information Listing of October 25, 2004. Seconded by Councillor Evans. Carried. *
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| 10.
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BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of October 12, 2004 None
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| 11.
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DELEGATIONS
None
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| 12.
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PETITIONS
None
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| 13.
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BY-LAWS
Deferred as 28.1 and 28.2
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| 14.
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NOTICE OF MOTIONS
None
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| 15.
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REPORTS
None
* Deputy Mayor Murphy voted in the affirmative.
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| 16. | LETTER OF OCTOBER 12, 2004 FROM MR. & MRS. EDGAR WHEELOCK, 2 WILLOW LANE | ||
| RE: WATER RUNOFF FROM 1 COOPER LANE/WORKS COMMISSIONER’S REPORT
OF OCTOBER 15, 2004
Councillor McGowan moved to concur with the previous recommendation of the Town Solicitor and the Works Commissioner in his report of October 15, 2004 and advise Edgar and Margaret Wheelock that matters involving water drainage between private property owners are between the owner(s) without the Town’s involvement. Seconded by Councillor Evans. Carried. *
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| 17. | FACSIMILE RECEIVED OCTOBER 19, 2004 FROM STEPHANIE PATTERSON, | ||
| P. ENG., GODFREY ASSOCIATES LTD. RE: CLAIM NO. 10, SEWER SYSTEM
EXTENSION, GRAND BAY-WESTFIELD, NB, INFRASTRUCTURE PROJECT NO. 63 37 05
431 02, PROJECT NOS. 010-091, 010-102, 010-103, 010-104, 010-109 &
101-110
Councillor Day moved to approve Claim No. 10, Sewer System Extension, Grand Bay-Westfield, NB, Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103, 010-104, 010-109 & 101-110 in the amount of $197,100.59 per correspondence of October 19, 2004 from Godfrey Associates Ltd. with approval for payment of all relevant invoices. Seconded by Councillor Evans. Carried. *
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| 18. | LETTER OF OCTOBER 15, 2004 FROM COUNCILLOR JOHN FERGUSON, | ||
| CHAIR, GREATER SAINT JOHN REGIONAL FACILITIES COMMISSION RE:
GREATER SAINT JOHN REGIONAL FACILITIES COMMISSION 2005 BUDGET
Councillor McGowan moved to refer letter of October 15, 2004 from
Councillor John Ferguson, Chair, Greater Saint John Regional Facilities
Commission Re: Greater Saint John Regional Facilities
* Deputy Mayor Murphy voted in the affirmative. Commission 2005 Budget to Town of Grand Bay-Westfield 2005 budget discussions. Seconded by Councillor Day. Carried. *
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| 19. | MEMORANDUM OF OCTOBER 5, 2004 FROM TOWN PLANNING ADVISORY COMMITTEE | ||
| RE: TERM EXPIRATIONS/FACSIMILE OF OCTOBER 19, 2004 FROM J.
ANDREW SHAW/LETTER OF OCTOBER 18, 2004 FROM M. W. STEFFENS
Councillor Day moved to table memorandum of October 5, 2004 from Planning Advisory Committee Re: Term Expirations/Facsimile of October 19, 2004 from J. Andrew Shaw/Letter of October 18, 2004 from M. W. Steffens to the November 8, 2004 Council Session. Seconded by Councillor McGowan. Carried. *
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| 20. | MEMORANDUM OF OCTOBER 19, 2004 FROM PLANNING ADVISORY COMMITTEE | ||
| RE: RECOMMENDATION TO COUNCIL - TENTATIVE SUBDIVISION PLAN
- 009062 NB LTD., LOT 2004-3/DEVELOPMENT OFFICER’S REPORT OF OCTOBER 19,
2004
Councillor Little moved Council accept $176.67 (cash, money order or certified cheque) as Money in Lieu of Land for Public Purposes for the approval of creating one new residential building lot to be located on Inglewood Drive as shown on Tentative Subdivision Plan, 009062 NB Ltd., Lot 2004-3, as prepared by DeSaulniers Surveys Inc., dated October 4, 2004, subject to: a) payment of LFPP amount and the Final Subdivision Plan recording any Utility Easements required by NB Power. Seconded by Councillor Day. Carried. * * Deputy Mayor Murphy voted in the affirmative.
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| 21. | TOWN MANAGER’S REPORT OF OCTOBER 18, 2004 | ||
| RE: APPOINTMENT OF UNITY PARK COMMITTEE
Councillor McGowan moved to appoint a Unity Park Entertainment Committee comprised of Lynn Koumbias, Shirley Myles and Mayor Grace Losier. Seconded by Councillor Day. Carried. * It was noted the Town would be pleased to have additional residents
join the Committee.
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| 22. | WORKS COMMISSIONER’S REPORT OF OCTOBER 20, 2004 | ||
| RE: STREET LIGHT REVIEW
Councillor Day moved an application be made to the Environmental Trust Fund for funding to replace 150W and 200W street lights in the Town with 100W street lights in an effort to reduce the Town’s annual cost and reduce electrical waste. Seconded by Councillor Evans. Carried. *
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| 23. | TOWN MANAGER’S REPORT OF OCTOBER 19, 2004 | ||
| RE: CARPENTRY SERVICES
Councillor Day moved to accept the Town Manager’s recommendation to approve a one year renewal to May 26, 2005 of the Carpentry Services Agreement with Hilton Lomax Builders subject to the same terms and conditions as the original agreement per Bid No. 02C-004. Seconded by Councillor McGowan. Carried. *
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| * Deputy Mayor Murphy voted in the affirmative.
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| 24. | LETTER RECEIVED OCTOBER 20, 2004 FROM THE DUKE OF EDINBURGH’S AWARD, | ||
| YOUNG CANADIANS CHALLENGE, NB DIVISION RE: INVITATION TO GOVERNOR’S
GRAND BALL
Councillor McGowan moved to receive and file letter received October 20, 2004 from the Duke of Edinburgh’s Award, Young Canadian Challenge, NB Division Re: Invitation to Governor’s Grand Ball. Seconded by Councillor Evans. Carried. *
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| 25. | PROPOSAL FROM ADI LIMITED | ||
| RE: TRAFFIC/PEDESTRIAN STUDY FOR PORTION OF ROUTE NO. 177,
TOWN OF GRAND BAY-WESTFIELD
Councillor Day moved to table Proposal from ADI Limited Re: Traffic/Pedestrian Study Portion of Route No. 177, Town of Grand Bay-Westfield to the November 8, 2004 Regular Council Session so further information on funding can be obtained. Seconded by Councillor McGowan. Carried. * It was noted MLA Sherwood is seeking additional funding to cover
the cost of the proposed Traffic Study.
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| 26. | DEVELOPMENT OFFICER’S REPORT OF OCTOBER 21, 2004 | ||
| RE: SHANNON ROAD, LAND TITLES CLARIFICATION OF PUBLIC STREET
Councillor McGowan moved the Town of Grand Bay-Westfield acknowledge and accept a portion of Shannon Road, situated in the said Town and owned by the Town pursuant to deed registered in Kings County Registry by the number 18547852, as a public street, said portion described as follows: Beginning at the intersection of the westerly boundary of a lot shown as “Elsie Hall Property” on plan filed as number 9006 in Kings County * Deputy Mayor Murphy voted in the affirmative. Registry on August 13, 1986, and Bayview Drive, shown on said plan 9006, said point of intersection also being station 35 shown on said plan; thence in easterly, southerly and northerly directions, maintaining a constant width of 20.12 metres, following the various courses of Shannon Road to a prolongation of the easterly sideline of lot 13 shown on a plan filed as number 3291 in Kings County Registry aforesaid on June 18, 1969. The said lands above described being that portion of Shannon Road maintained and serviced by the Village of Grand Bay and by its successor Municipality, the said Town of Grand Bay-Westfield, since 1972. Seconded by Councillor Evans. Carried. *
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| 27. | DEVELOPMENT OFFICER’S REPORT OF OCTOBER 22, 2004 | ||
| RE: WATERFRONT DEVELOPMENT, BRUNDAGE POINT TRAILHEAD RTN
Councillor Day moved to accept the Heritage Resource Impact Assessment for the proposed Grand Bay-Westfield Brundage Point Waterfront Development as prepared by Dignam & Associates Consulting for the approval of the Environmental Impact Assessment of the Brundage Point Trailhead site, and further moved to request proposals for the preparation of a Geotechnical Review and Engineering Plan for the construction of the the Brundage Point Trailhead Infill Site based on the proposed Development Plan prepared by Natech Environmental Services Inc., dated December 17, 2003. Seconded by Councillor Evans. Carried. *
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| 28.1 | READING IN ITS ENTIRETY OF BY-LAW NO. 106, TOWN OF GRAND BAY-WESTFIELD BY-LAW | ||
| RESPECTING THE PROCEDURE AND ORGANIZATION OF THE COUNCIL
Councillor Day moved reading in its entirety of By-law No. 106, Town of Grand Bay-Westfield By-law Respecting the Procedure and Organization of the Council. * Deputy Mayor Murphy voted in the affirmative. Seconded by Councillor McGowan. Carried. * By-law No. 106 was read in its entirety.
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| 6.4 | PRESENTATION RE: IMPERIAL THEATRE OPERATIONS - BERTIS SUTTON, | ||
| TOWN REPRESENTATIVE ATTENDING AT 8:15 P. M.
Councillor Little moved to accept the verbal presentation by Bertis Sutton, Town Representative Re: Imperial Theatre Operations. Seconded by Councillor Evans. Carried. *
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| 28.2 | THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 106, | ||
| TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE PROCEDURE AND
ORGANIZATION OF THE COUNCIL
Councillor Day moved Third Reading by Title and Enactment of By-law No. 106, Town of Grand Bay-Westfield By-law Respecting the Procedure and Organization of the Council. Seconded by Councillor Evans. Carried. * By-law No. 106 was read by title and enacted.
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| 29. | ADJOURNMENT | ||
| Councillor McGowan moved adjournment.
Seconded by Councillor Day. Carried. * Time: 8:50 p.m. * Deputy Mayor Murphy voted in the affirmative.
Marcia Mason
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