March 25, 2008 Minutes
1. ....... CALL TO ORDER - 7:30 PM
The Town of Grand Bay-Westfield Council met in a Regular Session on Tuesday, March 25, 2008 with Mayor Losier presiding.
 
2. RECORD OF ATTENDANCE
Deputy Mayor Murphy, Councillor McGowan, Councillor Day, Councillor Little, and Councillor Evans were in attendance.
 
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Day moved to approve the agenda of Tuesday, March 25, 2008 as presented.

Seconded by Deputy Mayor Murphy.  Carried.
 
4.
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None
 
5.
 
 
 		 PUBLIC HEARINGS

None
 
6.
 
 
 		 PUBLIC PRESENTATIONS 

None
 
7.
 		 MINUTES 
 
7.1 MINUTES OF REGULAR COUNCIL MEETING OF MARCH 10, 2008
Councillor Day moved to adopt the minutes of Regular Council Meeting of March 10, 2008 as presented.

 Seconded by Councillor McGowan.  Carried.
 
7.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MARCH 3, 2008
Councillor McGowan moved to receive and file minutes of Planning Advisory Committee Meeting of March 3, 2008.

 Seconded by Councillor Evans.  Carried.
 
7.3 MINUTES OF TOURISM COMMITTEE MEETING OF FEBRUARY 12, 2008
Councillor Evans moved to receive and file minutes of Tourism Committee Meeting of February 12, 2008.

 Seconded by Deputy Mayor Murphy.  Carried.
 
7.4 MINUTES OF BEAUTIFICATION COMMITTEE MEETING OF JANUARY 29, 2008
Councillor Evans moved to receive and file minutes of Beautification Committee Meeting of January 29, 2008.

 Seconded by Deputy Mayor Murphy.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Day moved to pay Bills for Payment in the amount of $47.391.05 and Bills for Ratification in the amount of $94,391.42; Grand Total of $141,782.47.

Seconded by Deputy Mayor Murphy.  Carried.
 
9. CONSENT AGENDA
a) RECREATION DIRECTOR’S REPORT FOR FEBRUARY 2008
Councillor Day moved to receive and file the following Consent Agenda item:
Recreation Director’s Report for February 2008.

Seconded by Councillor McGowan.  Carried.
 
10.
 
 
 
 		 BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of March 10, 2008

 None
 
11.
 
 
 		 DELEGATIONS 

None
 
12.
 
 
 		 PETITIONS

 None
 
13.
 
 
 		 BY-LAWS

 None
 
14.
 
 
 		 NOTICE OF MOTIONS

 None
 
15.
 
 
 		 REPORTS

None
 
16. FIRE CHIEF’S MEMORANDUM OF MARCH 10, 2008
RE:  RED CROSS APPOINTMENT TO TOWN EMERGENCY MEASURES ORGANIZATION

 Councillor McGowan moved to appoint Kerry Appleton to the Town Emergency Measures Organization (EMO) as the Red Cross representative.

 Seconded by Councillor Evans.  Carried.
 
17. LETTER OF MARCH 5, 2008 FROM ANGLICAN PARISH OF THE NEREPIS AND ST. JOHN
RE:  ADI TRAFFIC STUDY/DEVELOPMENT OFFICER’S REPORT OF MARCH 18, 2008

  Deputy Mayor Murphy moved to receive and file the letter of March 5, 2008 from the Anglican Parish of Nerepis and St. John and to advise the Church that the Town is open to considering alternative proposals for the Development of the Church of the Resurrection off River Valley Drive noting that alternate proposals to develop the access in the form of a driveway at the access point addressed by the ADI Traffic Study or reducing the length of the proposed new street to this access point would be subject to a Developer’s Agreement with the Town to include $51,000 assessed as the Developer’s Responsibility in the ADI Traffic Study to ensure public safety in light of the new traffic movements being introduced into this intersection by the Development.

 Seconded by Councillor McGowan.  Carried.
 
18. FIRE CHIEF’S REPORT OF MARCH 10, 2008
RE:  PURCHASE OF NOMEX WILDLAND COVERALLS

 Councillor Evans  moved to accept the bid from Unitex Company for the purchase of Nomex Wildland Firefighting Coveralls for the Volunteer Fire Department with the funding approved in the 2008 General Capital Budget as per motion of Council on February 25, 2008.

 Seconded by Deputy Mayor Murphy.  Carried.
 
19.  DEVELOPMENT OFFICER’S REPORT OF MARCH 18, 2008
RE:  TENTATIVE SUBDIVISION PLAN, PANORAMIC ESTATES SUBDIVISION, PHASE 2, TENTATIVE APPROVAL EXTENSION

Councillor Evans moved
1... that a note be included on the Plan which is to be registered and form part of the Developer’s 
Subdivision Agreement to require Engineered fill and erosion control measures with 1 vertical to 2 horizontal (1:2) slope protection to be undertaken and verified by the Consulting Engineer, including preparation for foundation placement on engineered fill as required prior to the completion of the development of Phase 2 or in advance of any Building Permits to be issued for these lots in Phase 2, with confirmation of compliance with the minimum required 690 m² area for each of these lots ( C-1 to C-7 and B-22 to B-26) per requirements of section 4.8 of Town Zoning By-law No. 101;
 
2. that an undertaking be registered against the property to restrict any changes in final grades and slope protection,
unless modifications are designed, supervised, and substantiated by a geotechnical engineering firm licensed in the Province of New Brunswick, for any such alterations;
 
3. that an undertaking be registered against all lots created in Panoramic Estates Phase 2 and Phase 4 to 
advise potential homeowners of the possible treatment requirements necessary to meet the Canadian Drinking Water Quality Guidelines for elevated levels of fluoride;
 
4. that Council accept the proposed development design standards as shown on Preliminary Plans, 
Subdivision Services, Panoramic Estates Phase 2, Drawings 4-1 and 4-2 for an extension of June Avenue as prepared by ADI Limited received August 31, 2006 subject to:

a) the following revisions to be noted on the final Subdivision Plan:

i) indicate a 15 m radius temporary turn around to be at the south end of June Avenue;

ii) delete the 20 m x 17 m temporary turn around as indicated beside lot B-21;

iii) record the slope stabilization control measures to be undertaken on Lots C1-C7;

b) approval of the following general conditions:

i) no blasting to occur in the development of the subdivision without a pre-blast survey and proof of liability
   insurance to the approval of Council;

ii) recording of NB Power Utility Easements on the Final Subdivision Plan (provided that the service corridor
    not be located at the rear of the lots);

iii) approval of Subdivision Developer’s Agreement including conditions for infill stabilization and erosion control
    prior to final approval of the Plan;
 
5. that Council accept $205.19, Money in Lieu of Land For Public Purposes (cash, debit, money order, 
or certified cheque) for the creation of thirteen new building lots as shown on the Tentative Subdivision Plans, Panoramic Estates Subdivision as prepared by Kierstead Quigley & Roberts Ltd., Phase 2 dated August 21, 2006;
 
6.  that Council assent to the proposed name on the Final Subdivision Plans as June Avenue, 
for Panoramic Estates Subdivision – Phase 2, as prepared by Kierstead Quigley & Roberts Ltd. dated August 21, 2006.
 
Seconded by Councillor McGowan.  Carried.
 
20.  WORKS COMMISSIONER’S REPORT OF MARCH 19, 2008
RE:  UPDATE NORTHERN COMEX SITE, SAINT AUGUSTINE’S PARISH

 Councillor Day moved to refer the Works Commissioner’s Report of March 19, 2008 Re:  Update Northern ComeX Site, Saint Augustine’s Parish back to Town Staff for further discussions with the Church Parish.

 Seconded by Deputy Mayor Murphy.  Carried.
 
21. LETTER OF MARCH 12, 2008 FROM BELINDA A. ALLEN, BBA, 
RESEARCH PROJECT COORDINATOR,  HUMAN DEVELOPMENT COUNCIL RE:  THANK YOU FOR PARTICIPATION

 Councillor Day moved to receive and file letter of March 12, 2008 from Belinda A. Allen, BBA, Research Project Coordinator, Human Development Council Re:  Thank You for Participation.

 Seconded by Deputy Mayor Murphy.  Carried.
 
22. LETTER OF MARCH 12, 2008 FROM LOIS VINCENT, MANAGER, BUSINESS DEVELOPMENT,
ENTERPRISE SAINT JOHN

RE:  COMMUNITY ECONOMIC DEVELOPMENT FUND (CEDF), TOWN OF GRAND BAY-WESTFIELD TOURISM OPPORTUNITIES STUDY

 Deputy Mayor Murphy moved to receive and file letter of March 12, 2008 from Lois Vincent, Manager, Business Development, Enterprise Saint John Re:  Community Economic Development Fund (CEDF), 
 

 Town of Grand Bay-Westfield Tourism Opportunities Study and to offer thanks to ESJ and CEDA for the approved funding.

 Seconded by Councillor Evans.  Carried.
 
23. PROPOSAL FROM DR. LAUREL J. REID, PH. D. OF TOURISM SYNERGY LTD. 
RE:  TOWN OF GRAND BAY-WESTFIELD TOURISM DEVELOPMENT AND IMPLEMENTATION PROGRAM STUDY/CONSULTANT PROFILE

 Councillor Day moved to engage Dr. Laurel Reid, Ph.D. of Tourism Synergy Ltd. to perform a Tourism Development and Implementation Study for Grand Bay-Westfield as outlined in her proposal dated March 14, 2008 with a proposed completion date of April 30, 2008 in conjunction with approved funding from the Community Economic Development Fund via Enterprise Saint John.

 Seconded by Deputy Mayor Murphy.  Carried.
 
24. ADJOURNMENT
Councillor McGowan moved adjournment.
Seconded by Councillor Evans.  Carried.
Time:  7:47 p.m.

Respectfully submitted,
Sandra Gautreau
Town Manager/Clerk
Grace Losier
Mayor

Marcia Mason
Assistant Clerk
 

 
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