25 apr 2000 minutes Town of Grand Bay-Westfield

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
TUESDAY, APRIL 25, 2000

The Town of Grand Bay-Westfield Council met in a regular session on Tuesday, April 25, 2000 at 7:45 p.m. with Mayor Losier presiding.

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2.

RECORD OF ATTENDANCE
All members were in attendance.

3.

DISCLOSURE OF CONFLICT OF INTEREST
None

4.

PUBLIC HEARINGS
None

5.
PUBLIC PRESENTATIONS

5.1

PRESENTATIONS TO GORDON TAYLOR RE: VOLUNTEER FIRE SERVICE MEDALS
Mayor Losier welcomed Hon. Milt. Sherwood, Minister of Public Safety and Cst. Norman Adams representing the former Grand Bay Fire Management Board.
Cst. Norman Adams congratulated Retired Fire Chief Taylor on his 40 years of dedicated service.
Minister Sherwood presented retired Chief Taylor with a 35 years plus Provincial Fire Service Medal.
Cst. Norman Adams presented Retired Fire Chief Taylor with a 40 year medal and a certificate for Exemplary Service Medal for 40 years of dedicated service from the Governor General of Canada.
Mayor Losier offered congratulations and appreciation for Retired Chief Taylor’s many years of service.

5.2

PRESENTATIONS TO GRAND BAY-WESTFIELD VOLUNTEER FIREFIGHTERS: SUSAN ROBERTSON, SCOTT WORDEN, MARK RICHARDSON, MIKE HAWKES, CHARLIE SULLIVAN, NORM SKJONSBERG RE: COMPLETION OF FIRST RESPONDER COURSE
Mayor Losier presented Susan Robertson, Scott Worden, and Mike Hawkes with letters of congratulations on completion of their First Responder Course.
Deputy Chief Bill Wallace, on behalf of Mark Richardson, Charlie Sullivan and Norm Skjonsberg, accepted letters of congratulations for completion on their First Responder Course.

5.3

“GOOD NEWS” – PRESENTATION TO KATE ROGERS RE: RHODES SCHOLARSHIP
Mayor Losier presented Kate Rogers with a letter of congratulations and a gift on receiving a Rhodes Scholarship and noted how proud the community is of her.
Kate Rogers is the first female Saint John High School graduate to be named a Rhodes Scholar.

6.

MINUTES OF REGULAR COUNCIL MEETING OF APRIL 10, 2000
Councillor Sutton moved to adopt the minutes of the regular Council meeting of April 10, 2000 as presented.
Seconded by Councillor McGowan. Carried.

6.1

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF APRIL 3, 2000
Councillor Calvin moved to receive and file the minutes of the Planning Advisory Committee meeting of April 3, 2000.
Seconded by Deputy Mayor Black. Carried.

6.2

TENDER NOTES OF APRIL 19, 2000 RE: VACUUM STREET SWEEPING SERVICES BID NO. 2000-015
Councillor Sutton moved to receive and file the Tender Notes of April 19, 2000 Re: Vacuum Street Sweeping Services Bid No. 2000-015.
Seconded by Councillor Calvin. Carried.

6.3

TENDER NOTES OF APRIL 19, 2000 RE: LAWN MOWING MAINTENANCE SERVICES MUNICIPAL GREEN AREAS BID NO. 0033L
Councillor Keir moved to receive and file Tender Notes of April 19, 2000 Re: Lawn Mowing Maintenance Services Municipal Green Areas Bid No. 0033L.
Seconded by Councillor McGowan. Carried.

7.

BILLS FOR PAYMENT
Deputy Mayor Black moved to approve the Bills for Ratification for an amount of $27,746.05.
Seconded by Councillor Sutton. Carried.

8.

CONSENT AGENDA
None

9.

BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of April 10, 2000
None

10.

DELEGATIONS
None

11.

PETITIONS
None

12.

BY-LAWS
None

13.

NOTICE OF MOTIONS
None

14.

REPORTS
None

15.

FAX OF APRIL 10, 2000 FROM CANADIAN WILDLIFE SERVICE RE: SPECIES AT RISK ACT (SARA)
Councillor Sutton moved to receive and file Fax of April 10, 2000 from Canadian Wildlife Service Re: Species at Risk Act (SARA).
Seconded by Councillor McGowan. Carried.

16.

FAX OF APRIL 14, 2000 FROM UNION OF THE MUNICIPALITIES OF NEW BRUNSWICK (UMNB) RE: PROVINCIAL DAY
Councillor Sutton moved to receive and file fax of April 14, 2000 from the Union of Municipalities of New Brunswick (UMNB) Re: Provincial Day.
Seconded by Deputy Mayor Black. Carried.

17.

UNION OF THE MUNICIPALITIES OF NEW BRUNSWICK (UMNB) MARCH 2000 NEWSLETTER/RELEVANT DATA
Councillor Keir moved to receive and file Union of the Municipalities of New Brunswick (UMNB) March 2000 Newsletter/Relevant Data.
Seconded by Councillor McGowan. Carried.

18.

TOWN MANAGER’S REPORT OF APRIL 17, 2000 RE: CANADA DAY COMMITTEE
Councillor Calvin moved to appoint Cheryl Brown and Gerry Albert to serve on the Canada Day Committee, with authorization for an expenditure of $300 Re: Canada Day 2000.
Seconded by Councillor Keir. Carried.

19.

PLANNING ADVISORY COMMITTEE MEMORANDUM OF APRIL 19, 2000 RE: TENTATIVE SUBDIVISION APPROVAL PANORAMIC ESTATES SUBDIVISION, PHASE 1, PLAN DATED JULY 28, 1999/DEVELOPMENT OFFICER’S REPORT OF APRIL 19, 2000/RELEVANT DATA
Councillor Sutton moved to concur with the April 19, 2000 recommendation of the Development Officer Re: Panoramic Estates Subdivision, Phase I in that Council:
1. accept Cash in Lieu of Land for Public Purposes proposed for Phase I, based on design calculations subject to negotiations with the Developer;
2. accept the design calculations as presented on drawing titles: Plan and Profile June Avenue, and Plan and Profile, Florence Lane, Subdivision Services, Panoramic Estates dated April 10, 2000 along with design summary prepared by ADI Limited, dated April 10, 2000 as meeting development standards for concrete curb and gutter street design, storm sewer and sanitary sewer to be assumed by the Town prior to Final Subdivision approval subject to:
a) the maximum slope on any roadway embankment shall be 2:1 for stability except when rock is encountered;
b) embankments shaped at a maximum of 2:1 may have to extend on to the proposed building lots in order to maintain the slope;
c) driveway access must be maintained level with the road within the 1 metre area behind the curb to allow for future sidewalks without having to re-shape driveways;
d) during any construction check-dams and other appropriate measures must be used to prevent and control erosion;
e) if during construction additional room beyond the 1 metre area behind the curb is possible to be created, it should be obtained;
f) hydro-seed all embankments on roadway cuts and Land for Public Purposes prior to acceptance by the Town;
3. easements should be obtained as required in the drainage area east of Woolastook Drive to allow future upgrades or maintenance to ensure the pathway remains adequate to handle present and future flows;
4. utility easements for Phase I be reviewed by NB Power and NB Tel and recorded on the Subdivision Plan;
5. pursuant to Regulation 76-154 under the Clean Environment Act, the Department of the Environment shall approve plans and profiles for installation of storm sewers, catch basins, and manholes prior to Final Subdivision Approval.
Seconded by Deputy Mayor Black. Carried.

20.

PLANNING ADVISORY COMMITTEE MEMORANDUM OF APRIL 19, 2000 RE: TENTATIVE SUBDIVISION APPROVAL BOB DARLING/WESTFIELD COUNTRY ESTATES SUBDIVISION, PHASE II, PLAN DATED MARCH 29, 2000/DEVELOPMENT OFFICER’S REPORT OF APRIL 19, 2000/RELEVANT DATA
Mayor Losier departed the meeting.
Time: 8:10 p.m.
Deputy Mayor Black assumed the Chair.
Mayor Losier rejoined the meeting.
Time: 8:12 p.m.
Councillor Sutton moved Tentative Approval be granted for the proposed development of land identified as NBGIC No. 00227702, for a 13 lot subdivision, based on Tentative Subdivision Plan, Westfield Country Estates, Phase II, dated March 29, 2000 with approval for the following:
1) approval of Land for Public Purposes identified by NBGIC No. 30188734, from Phase I of the development (having an area of 8790m² and a total lot width/frontage of 3.47m on a semi- developed road way) to be exchanged for lot 24 Block B being 4.0+/- ha including lands between NBEPC power lines corridor and Milligan Brook;
2) approval of future street access to Chapman property identified by NBGIC No. 00210773 within Lot 24, Block B, to be identified as future Street “A” and;
3) approval of future street identified on the Plan accessing lands held by the Westfield Golf Club identified by NBGIC No. 3004335 to be identified as future street “B”;
4) approval of future street to Lot 19 as shown on Tentative Plan to be consolidated with Lot 19 and shown as such on subdivision plan subject to:
a) roadway design to be provided by Developer for maximum 8% road grade and storm water control to meet minimum standards set in the Sub-division By-law with the addition of 10 cm course gravel, 3.2 cm crushed gravel, 5 cm thick base asphalt and 2.5 cm thick top coat asphalt;
b) utility easements having been approved by NB Power and NB Tel recorded on the Final Subdivision Plan;
c) nature & porosity of the soil determination by the Department of Health to be recorded on the Subdivision Plan;
d) addition of key plan showing relative position of proposed development to be recorded on the Subdivision Plan;
e) entering into a Developer’s Agreement setting out the minimum standard of road construction the P-loop road design prior to final subdivision approval by the Development Officer;
f) subdivision approval to be subject to the $15.00 subdivision fee as set out in the Village of Westfield Subdivision By-law #12 prior to final subdivision approval by the Development Officer.
Seconded by Councillor Calvin. Carried.
It was noted the matter of sewerage services would be explored with the Developer.

21.

WORKS COMMISSIONER’S AND RECREATION DIRECTOR’S REPORT OF APRIL 19, 2000 RE: LAWN MOWING SERVICES
Councillor Calvin moved to concur with the following recommendations of the Recreation Director in his report of April 19, 2000:
1) to concur with the Works Commissioner and delete the area of the Works Building from the tender;
2) accept the low bid of $9,219 all taxes included per season from Green Path Landscaping minus the Works Building for $124 for a new total of $9,095;
3) acceptance be subject to receiving the Performance Bond in the form of a certified cheque made payable to the Town of Grand Bay-Westfield in the amount of 5% of $9,095 which is $454.75.
Seconded by Councillor Sutton. Carried.

22.

WORKS COMMISSIONER’S REPORT OF APRIL 19, 2000 RE: VACUUM STREET SWEEPING
Councillor McGowan moved to concur with the recommendation of the Works Commissioner in his report of April 19, 2000 in that the tender for Vacuum Street Sweeping Services for 2000 and 2001 be awarded to John Sweeping for $38,485.94 ($19,242.97 per year.)
Seconded by Councillor Calvin. Carried.
It was noted staff would identify the hourly rate for the year 2000 vacuum street sweeping.

23.

ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor McGowan. Carried.
Time: 8:15 p.m.

Respectfully submitted,

Sandra Gautreau Grace Losier
Manager (Clerk) Mayor

Judy Sproule
Assistant Clerk
/js

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2.	RECORD OF ATTENDANCE All members were in attendance.
3.	DISCLOSURE OF CONFLICT OF INTEREST None
4.	PUBLIC HEARINGS None
5.	PUBLIC PRESENTATIONS
5.1	PRESENTATIONS TO GORDON TAYLOR RE: VOLUNTEER FIRE SERVICE MEDALS Mayor Losier welcomed Hon. Milt. Sherwood, Minister of Public Safety and Cst. Norman Adams representing the former Grand Bay Fire Management Board. Cst. Norman Adams congratulated Retired Fire Chief Taylor on his 40 years of dedicated service. Minister Sherwood presented retired Chief Taylor with a 35 years plus Provincial Fire Service Medal. Cst. Norman Adams presented Retired Fire Chief Taylor with a 40 year medal and a certificate for Exemplary Service Medal for 40 years of dedicated service from the Governor General of Canada. Mayor Losier offered congratulations and appreciation for Retired Chief Taylor’s many years of service.
5.2	PRESENTATIONS TO GRAND BAY-WESTFIELD VOLUNTEER FIREFIGHTERS: SUSAN ROBERTSON, SCOTT WORDEN, MARK RICHARDSON, MIKE HAWKES, CHARLIE SULLIVAN, NORM SKJONSBERG RE: COMPLETION OF FIRST RESPONDER COURSE Mayor Losier presented Susan Robertson, Scott Worden, and Mike Hawkes with letters of congratulations on completion of their First Responder Course. Deputy Chief Bill Wallace, on behalf of Mark Richardson, Charlie Sullivan and Norm Skjonsberg, accepted letters of congratulations for completion on their First Responder Course.
5.3	“GOOD NEWS” – PRESENTATION TO KATE ROGERS RE: RHODES SCHOLARSHIP Mayor Losier presented Kate Rogers with a letter of congratulations and a gift on receiving a Rhodes Scholarship and noted how proud the community is of her. Kate Rogers is the first female Saint John High School graduate to be named a Rhodes Scholar.
6.	MINUTES OF REGULAR COUNCIL MEETING OF APRIL 10, 2000 Councillor Sutton moved to adopt the minutes of the regular Council meeting of April 10, 2000 as presented. Seconded by Councillor McGowan. Carried.
6.1	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF APRIL 3, 2000 Councillor Calvin moved to receive and file the minutes of the Planning Advisory Committee meeting of April 3, 2000. Seconded by Deputy Mayor Black. Carried.
6.2	TENDER NOTES OF APRIL 19, 2000 RE: VACUUM STREET SWEEPING SERVICES BID NO. 2000-015 Councillor Sutton moved to receive and file the Tender Notes of April 19, 2000 Re: Vacuum Street Sweeping Services Bid No. 2000-015. Seconded by Councillor Calvin. Carried.
6.3	TENDER NOTES OF APRIL 19, 2000 RE: LAWN MOWING MAINTENANCE SERVICES MUNICIPAL GREEN AREAS BID NO. 0033L Councillor Keir moved to receive and file Tender Notes of April 19, 2000 Re: Lawn Mowing Maintenance Services Municipal Green Areas Bid No. 0033L. Seconded by Councillor McGowan. Carried.
7.	BILLS FOR PAYMENT Deputy Mayor Black moved to approve the Bills for Ratification for an amount of $27,746.05. Seconded by Councillor Sutton. Carried.
8.	CONSENT AGENDA None
9.	BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of April 10, 2000 None
10.	DELEGATIONS None
11.	PETITIONS None
12.	BY-LAWS None
13.	NOTICE OF MOTIONS None
14.	REPORTS None
15.	FAX OF APRIL 10, 2000 FROM CANADIAN WILDLIFE SERVICE RE: SPECIES AT RISK ACT (SARA) Councillor Sutton moved to receive and file Fax of April 10, 2000 from Canadian Wildlife Service Re: Species at Risk Act (SARA). Seconded by Councillor McGowan. Carried.
16.	FAX OF APRIL 14, 2000 FROM UNION OF THE MUNICIPALITIES OF NEW BRUNSWICK (UMNB) RE: PROVINCIAL DAY Councillor Sutton moved to receive and file fax of April 14, 2000 from the Union of Municipalities of New Brunswick (UMNB) Re: Provincial Day. Seconded by Deputy Mayor Black. Carried.
17.	UNION OF THE MUNICIPALITIES OF NEW BRUNSWICK (UMNB) MARCH 2000 NEWSLETTER/RELEVANT DATA Councillor Keir moved to receive and file Union of the Municipalities of New Brunswick (UMNB) March 2000 Newsletter/Relevant Data. Seconded by Councillor McGowan. Carried.
18.	TOWN MANAGER’S REPORT OF APRIL 17, 2000 RE: CANADA DAY COMMITTEE Councillor Calvin moved to appoint Cheryl Brown and Gerry Albert to serve on the Canada Day Committee, with authorization for an expenditure of $300 Re: Canada Day 2000. Seconded by Councillor Keir. Carried.
19.	PLANNING ADVISORY COMMITTEE MEMORANDUM OF APRIL 19, 2000 RE: TENTATIVE SUBDIVISION APPROVAL PANORAMIC ESTATES SUBDIVISION, PHASE 1, PLAN DATED JULY 28, 1999/DEVELOPMENT OFFICER’S REPORT OF APRIL 19, 2000/RELEVANT DATA Councillor Sutton moved to concur with the April 19, 2000 recommendation of the Development Officer Re: Panoramic Estates Subdivision, Phase I in that Council: 1. accept Cash in Lieu of Land for Public Purposes proposed for Phase I, based on design calculations subject to negotiations with the Developer; 2. accept the design calculations as presented on drawing titles: Plan and Profile June Avenue, and Plan and Profile, Florence Lane, Subdivision Services, Panoramic Estates dated April 10, 2000 along with design summary prepared by ADI Limited, dated April 10, 2000 as meeting development standards for concrete curb and gutter street design, storm sewer and sanitary sewer to be assumed by the Town prior to Final Subdivision approval subject to: a) the maximum slope on any roadway embankment shall be 2:1 for stability except when rock is encountered; b) embankments shaped at a maximum of 2:1 may have to extend on to the proposed building lots in order to maintain the slope; c) driveway access must be maintained level with the road within the 1 metre area behind the curb to allow for future sidewalks without having to re-shape driveways; d) during any construction check-dams and other appropriate measures must be used to prevent and control erosion; e) if during construction additional room beyond the 1 metre area behind the curb is possible to be created, it should be obtained; f) hydro-seed all embankments on roadway cuts and Land for Public Purposes prior to acceptance by the Town; 3. easements should be obtained as required in the drainage area east of Woolastook Drive to allow future upgrades or maintenance to ensure the pathway remains adequate to handle present and future flows; 4. utility easements for Phase I be reviewed by NB Power and NB Tel and recorded on the Subdivision Plan; 5. pursuant to Regulation 76-154 under the Clean Environment Act, the Department of the Environment shall approve plans and profiles for installation of storm sewers, catch basins, and manholes prior to Final Subdivision Approval. Seconded by Deputy Mayor Black. Carried.
20.	PLANNING ADVISORY COMMITTEE MEMORANDUM OF APRIL 19, 2000 RE: TENTATIVE SUBDIVISION APPROVAL BOB DARLING/WESTFIELD COUNTRY ESTATES SUBDIVISION, PHASE II, PLAN DATED MARCH 29, 2000/DEVELOPMENT OFFICER’S REPORT OF APRIL 19, 2000/RELEVANT DATA Mayor Losier departed the meeting. Time: 8:10 p.m. Deputy Mayor Black assumed the Chair. Mayor Losier rejoined the meeting. Time: 8:12 p.m. Councillor Sutton moved Tentative Approval be granted for the proposed development of land identified as NBGIC No. 00227702, for a 13 lot subdivision, based on Tentative Subdivision Plan, Westfield Country Estates, Phase II, dated March 29, 2000 with approval for the following: 1) approval of Land for Public Purposes identified by NBGIC No. 30188734, from Phase I of the development (having an area of 8790m² and a total lot width/frontage of 3.47m on a semi- developed road way) to be exchanged for lot 24 Block B being 4.0+/- ha including lands between NBEPC power lines corridor and Milligan Brook; 2) approval of future street access to Chapman property identified by NBGIC No. 00210773 within Lot 24, Block B, to be identified as future Street “A” and; 3) approval of future street identified on the Plan accessing lands held by the Westfield Golf Club identified by NBGIC No. 3004335 to be identified as future street “B”; 4) approval of future street to Lot 19 as shown on Tentative Plan to be consolidated with Lot 19 and shown as such on subdivision plan subject to: a) roadway design to be provided by Developer for maximum 8% road grade and storm water control to meet minimum standards set in the Sub-division By-law with the addition of 10 cm course gravel, 3.2 cm crushed gravel, 5 cm thick base asphalt and 2.5 cm thick top coat asphalt; b) utility easements having been approved by NB Power and NB Tel recorded on the Final Subdivision Plan; c) nature & porosity of the soil determination by the Department of Health to be recorded on the Subdivision Plan; d) addition of key plan showing relative position of proposed development to be recorded on the Subdivision Plan; e) entering into a Developer’s Agreement setting out the minimum standard of road construction the P-loop road design prior to final subdivision approval by the Development Officer; f) subdivision approval to be subject to the $15.00 subdivision fee as set out in the Village of Westfield Subdivision By-law #12 prior to final subdivision approval by the Development Officer. Seconded by Councillor Calvin. Carried. It was noted the matter of sewerage services would be explored with the Developer.
21.	WORKS COMMISSIONER’S AND RECREATION DIRECTOR’S REPORT OF APRIL 19, 2000 RE: LAWN MOWING SERVICES Councillor Calvin moved to concur with the following recommendations of the Recreation Director in his report of April 19, 2000: 1) to concur with the Works Commissioner and delete the area of the Works Building from the tender; 2) accept the low bid of $9,219 all taxes included per season from Green Path Landscaping minus the Works Building for $124 for a new total of $9,095; 3) acceptance be subject to receiving the Performance Bond in the form of a certified cheque made payable to the Town of Grand Bay-Westfield in the amount of 5% of $9,095 which is $454.75. Seconded by Councillor Sutton. Carried.
22.	WORKS COMMISSIONER’S REPORT OF APRIL 19, 2000 RE: VACUUM STREET SWEEPING Councillor McGowan moved to concur with the recommendation of the Works Commissioner in his report of April 19, 2000 in that the tender for Vacuum Street Sweeping Services for 2000 and 2001 be awarded to John Sweeping for $38,485.94 ($19,242.97 per year.) Seconded by Councillor Calvin. Carried. It was noted staff would identify the hourly rate for the year 2000 vacuum street sweeping.
23.	ADJOURNMENT Councillor Keir moved adjournment. Seconded by Councillor McGowan. Carried. Time: 8:15 p.m.