| TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES TUESDAY, MAY 25, 1999 |
The Town of Grand Bay-Westfield met in a regular session on Tuesday,
May 26, 1999 at 7:50 p.m. with Deputy Mayor Black presiding.
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| 2.
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RECORD OF ATTENDANCE
All members were in attendance with the exception of Mayor Losier and Councillor Sutton. Councillor Keir moved to pay Mayor Losier and Councillor Sutton in their absence. |
| 3.
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DISCLOSURE OF CONFLICT OF INTEREST
None
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| Councillor Calvin moved to bring forward item No. 29 as item No.
3a. Memorandum of May 19, 1999 from Planning Advisory Committee Re:
Access Across a “Green Area” – Sunnyside Drive – Allen & Veronica Titus
Seconded by Councillor Keir. Carried. |
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| 3a.
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MEMORANDUM OF MAY 19, 1999 FROM PLANNING ADVISORY COMMITTEE RE:
ACCESS ACROSS A “GREEN AREA” – SUNNYSIDE DRIVE – ALLEN & VERONICA TITUS
Councillor Keir moved to concur with the recommendation of
the Planning Advisory Committee in their Memorandum of May 19, 1999 in
that approval be granted to construct an access across the “Green Area”
on the Robert Titus property to construct a single family dwelling and
recommend the following:
1. Allen Titus pays to survey a 30 foot wide easement across the
“Green Area” and prepare all legal documents for review and execution by
the Town;
Seconded by Councillor Calvin. Carried.
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| 4.
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PUBLIC HEARINGS
None
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| 5.
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PUBLIC PRESENTATIONS
None
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| 6.
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MINUTES OF REGULAR COUNCIL MEETING OF MAY 10, 1999
Councillor Calvin moved to adopt the minutes of the regular Council meeting of May 10, 1999 as presented. Seconded by Councillor Keir. Carried.
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| 6.1
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MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF APRIL 20,
1999
Councillor Keir moved to receive and file the minutes of the Emergency Measures Organization meeting of April 20, 1999. Seconded by Councillor McGowan. Carried.
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| 6.2
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MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MAY 3, 1999
Councillor McGowan moved to receive and file minutes of the Planning Advisory Committee meeting of May 3, 1999. Seconded by Councillor Calvin. Carried.
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| 6.3
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MINUTES OF FUNDY REGION SOLID WASTE COMMISSION MEETING OF MAY 5,
1999
Councillor Calvin moved to receive and file minutes of the Fundy Region Solid Waste Commission meeting of May 5, 1999. Seconded by Councillor Keir. Carried.
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| 6.4
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MINUTES OF RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. MEETING
OF APRIL 20, 1999
Councillor Keir moved to receive and file minutes of the River Valley Community Center Foundation Inc. meeting of April 20, 1999. Seconded by Councillor McGowan. Carried.
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| 6.5
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TELEPHONE POLL OF MAY 10, 1999 RE: LOT 89-10 CRYSTAL COURT
Councillor Calvin moved to ratify the Telephone Poll of May 10, 1999 Re: Lot 89-10 Crystal Court in that authorization be granted to place Lot 89-10 in Crystal Court for sale at fair market value with The Prudential Property Specialists. Seconded by Councillor McGowan. Carried.
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| 6.6
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TELEPHONE POLL OF MAY 18, 1999 RE: PAVEMENT MARKINGS
Councillor Keir moved to ratify the Telephone Poll of May 18, 1999 Re: Pavement Markings in that authorization be granted to award Tender No. 003-99 for Pavement Markings to Four Seasons Sports Ltd. for $10,626.96. Seconded by Councillor Calvin. Carried.
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| 6.7
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TENDER NOTES OF MAY 18, 1999 RE: PAVEMENT MARKINGS TENDER
NO: 003-99
Councillor Keir moved to receive and file Tender Notes of May 18, 1999 Re: Pavement Markings Tender No. 003-99. Seconded by Councillor McGowan. Carried.
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| 6.8
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TELEPHONE POLL OF MAY 11, 1999 RE: DONATION TO WESTFIELD AND
DISTRICT RECREATION COMMISSION
Councillor Calvin moved to ratify Telephone Poll of May 11, 1999 Re: Donation to Westfield and District Recreation Commission in that authorization be granted for a donation of $4,000 to be issued in quarterly payments to the Westfield and District Recreation Commission upon receiving a financial update following each payment. Seconded by Councillor Keir. Carried.
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| 7.
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BILLS FOR PAYMENT
Councillor Keir moved to pay the Bills for Payment enbloc for a total of $3,987.72, and approve the Bills for Ratification for a total of $17,744.62, Grand Total $21,732.34. Seconded by Councillor Calvin. Carried.
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| 8.
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CONSENT AGENDA
None
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| 9.
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BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of May 10, 1999 None
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| 10.
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DELEGATIONS
None
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| 11.
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PETITIONS
None
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| 12.
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BY-LAWS
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| 12.1
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FIRST READING BY TITLE OF BY-LAW NO. 15B AMENDMENT TO BY-LAW NO.
15, TOWN OF GRAND BAY-WESTFIELD MUNICIPAL PLAN BY-LAW
Councillor Calvin moved First Reading by Title of By-law No. 15B Amendment to By-law No. 15, Town of Grand Bay-Westfield Municipal Plan By-law. Seconded by Councillor Keir. Carried.
By-law No. 15B was read a first time by title.
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| 12.2
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SECOND READING BY TITLE OF BY-LAW NO. 15B AMENDMENT TO BY-LAW NO.
15, TOWN OF GRAND BAY-WESTFIELD MUNICIPAL PLAN BY-LAW
Councillor Keir moved Second Reading by Title of By-law No. 15B Amendment to By-law No. 15, Town of Grand Bay-Westfield Municipal Plan By-law. Seconded by Councillor Calvin. Carried. By-law No. 15B was read a second time by title.
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| 12.3
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FIRST READING BY TITLE OF BY-LAW NO. 16B AMENDMENT TO BY-LAW NO.
16, TOWN OF GRAND BAY-WESTFIELD ZONING BY-LAW
Councillor Keir moved First Reading by Title of By-law No. 16B Amendment to By-law No. 16, Town of Grand Bay-Westfield Zoning By-law. Seconded by Councillor Calvin. Carried. By-law No. 16B was read a first time by title.
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| 12.4
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SECOND READING BY TITLE OF BY-LAW NO. 16B AMENDMENT TO BY-LAW NO.
16, TOWN OF GRAND BAY-WESTFIELD ZONING BY-LAW
Councillor Calvin moved Second Reading by Title of By-law No. 16B Amendment to By-law No. 16, Town of Grand Bay-Westfield Zoning By-law. Seconded by Councillor Keir. Carried. By-law No. 16B was read a second time by title.
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| 13.
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NOTICE OF MOTIONS
None
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| 14.
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REPORTS
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| 14.1
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GENERAL REVENUE FUND FINANCIAL REPORT AS AT APRIL 30, 1999
Councillor McGowan moved to receive and file General Revenue Fund Financial Report as at April 30, 1999. Seconded by Councillor Calvin. Carried.
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| 15.
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RECREATION DIRECTOR’S REPORT OF MAY 19, 1999 RE: LAWN MAINTENANCE
FOR 1999
Councillor Keir moved to have Greenway Landscaping Inc. as low bidder do a weed and feed (granular) on all municipal greens at a cost of $2,800. Seconded by Councillor Calvin. Carried. Councillor Calvin moved to refer Recreation Director’s Report of May 19, 1999 Re: Lawn Maintenance for 1999 back to the Recreation Director for further information regarding the Lions Field with a possibility that Natural Lawn of Canada, Organic Based Lawn Care could be set up in one separate area to see how it does. Seconded by Councillor Keir. Carried.
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| 16.
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LETTER OF MAY 10, 1999 FROM ENTERPRISE SAINT JOHN RE: REGIONAL
TRANSPORTATION SYSTEM
Councillor Keir moved to forward a letter to Enterprise Saint John for discussion regarding a Regional Transportation System. Seconded by Councillor McGowan. Carried.
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| 17.
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LETTER OF MAY 10, 1999 FROM ENTERPRISE SAINT JOHN RE: BUDGETING
PROCESS AND FINANCIAL MANAGEMENT
Councillor Calvin moved to forward a letter to Enterprise Saint John stating that Council would welcome an open discussion with them regarding their Budgeting Process and Financial Management and request a specific proposal from Enterprise Saint John regarding the establishment of a Reserve Fund including the dollar amount for the cap of the fund and further suggest a joint meeting of all participating municipalities would need to occur at a future date. Seconded by Councillor Keir. Carried.
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| 18.
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FAX OF MAY 7, 1999 FROM NB POLICE ASSOCIATION RE: 12TH ANNUAL
COMMUNITY GUIDE
Councillor Keir moved to receive and file Fax of May 7, 1999 from NB Police association Re: 12th annual Community Guide. Seconded by Councillor Calvin. Carried.
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| 19.
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LETTER OF MAY 4, 1999 FROM SOLICITOR FRANK LONGSTAFF OF LUTZ LONGSTAFF,
BARRISTERS AND SOLICITORS RE: LEGAL MATTER/LETTER OF MAY 19, 1999
FROM CRAWFORD ADJUSTERS CANADA
Councillor McGowan moved to refer letter of May 4, 1999 from Solicitor Frank Longstaff of Lutz Longstaff Re: Legal Matter/Letter of May 19, 1999 from Crawford Adjusters Canada to the Town Solicitor. Seconded by Councillor Calvin. Carried.
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| 20.
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LETTER OF MAY 7, 1999 FROM JENS JENSEN, P. ENG., GENERAL MANAGER,
FUNDY REGION SOLID WASTE COMMISSION RE: BORROWING RESOLUTIONS
Councillor Calvin moved to encourage the Town’s Representative on
the Fundy Region Solid Waste Commission to support the Fundy Region Solid
Waste Commission’s motions for borrowing.
Seconded by Councillor Keir. Carried.
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| 21.
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LETTER OF MAY 13, 1999 FROM ROBERT O’CONNELL, PRESIDENT, RIVER VALLEY
BASKETBALL ASSOCIATION RE: THANK YOU TO THE TOWN OF GRAND BAY-WESTFIELD
Councillor Keir moved to receive and file letter of May 13, 1999 from Robert O’Connell, President, River Valley Basketball Association Re: Thank you to the Town of Grand Bay-Westfield. Seconded by Councillor Calvin. Carried.
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| 22.
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LETTER OF MAY 13, 1999 FROM OSCAR O. BOYD, ZONE 3 REPRESENTATIVE
AND RON MALONEY, ZONE 3 REPRESENTATIVE, UNION OF MUNICIPALITIES OF NEW
BRUNSWICK RE: ZONE MEETING
Councillor Keir moved to receive and file letter of May 13, 1999 from Oscar O. Boyd, Zone 3 Representative and Ron Maloney, Zone 3 Representative, Union of Municipalities of New Brunswick Re: Zone Meeting. Seconded by Councillor Calvin. Carried.
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| 23.
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LETTER OF MAY 11, 1999 FROM JENNIE CARTON, CHAIR, LOWER ST. JOHN
RIVER SUSTAINABLE DEVELOPMENT COALITION RE: ANNUAL MEETING
Councillor Keir moved to refer letter of May 11, 1999 from Jennie Carton, Chair, Lower St. John River Sustainable Development Coalition Re: Annual Meeting to the Town Manager to have someone attend the Annual Meeting with a report back to Council. Seconded by Councillor McGowan. Carried.
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| 24.
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LETTER OF MAY 13, 1999 FROM SUSAN SKELDON RE: PAVING AND LINE
PAINTING OF NEREPIS ROAD
Councillor McGowan moved to forward a letter to Susan Skeldon thanking her for her comments and explain to her what procedures the Town takes regarding Paving and Line Painting of Nerepis Road. Seconded by Councillor Keir. Carried.
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| 25.
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FAX OF MAY 18, 1999 FROM SYLVIE DELAQUIS, POLICY ASSISTANT, FEDERATION
OF CANADIAN MUNICIPALITIES RE: MUNICIPAL INFRASTRUCTURE IN THE MILLENNIUM
BUDGET
Councillor McGowan moved whereas the FCM inspired $7 – million, six year Canada Infrastructure Works Program (CIWP) described by Prime Minister Jean Chretien at the FCM 1998 Annual Conference as “…one of the proudest achievements of our government”—exceeded original projections, funding 17,000 projects that created assets of lasting value and generated more than 130,000 short-term jobs, and set a new standard for intergovernmental cooperation in Canada; Whereas the CIWP could not fully address Canada’s long-term infrastructure needs given the extent of the problem revealed in various FCM studies completed between 1985 and 1996; Whereas Grand Bay-Westfield has benefited from the CIWP but still has a number of outstanding infrastructure projects which it cannot finance out of municipal revenues alone; Whereas FCM is dedicated to improving the quality of life in all communities; Whereas the Millennium budget offers an opportunity for achieving an improved quality of life and ensuring sustainable communities; Whereas the FCM National Board of Directors has endorsed a new long-term national infrastructure program with environmental benefits as a component of a sustainable communities strategy; Whereas the FCM proposal, with the theme CLEAN AIR, CLEAN WATER, CLEAN SOIL, calls for flexibility to accommodate equally the needs of rural/small communities and large municipalities, supporting:
Whereas Canada is a leader in environmental technologies: Be it resolved that the Town of Grand Bay-Westfield endorses the federation of Canadian Municipalities (FCM) call for a long term national core municipal infrastructure program highlighting environmental benefits, in the federal Millennium Budget’ Be it further resolved that the Town of Grand Bay-Westfield through letters, personal meetings and/or other communications, will urge local members of parliament to support FCM’s Millennium Budget proposal and to communicate their support to the Minister of Finance. Be it further resolved that the Town of Grand Bay-Westfield through letters, personal meetings and/or other communications, will urge the Prime Minister, the Minister of Finance, other members of the federal Cabinet and members of the Government of New Brunswick to support FCM’s Millennium Budget proposal; Be it further resolved that the Town of Grand Bay-Westfield will communicate the urgent need for a new municipal infrastructure program with environmental benefits to neighbouring communities; Be it further resolved that the Town of Grand Bay-Westfield will communicate to local media and the public our support for FCM’s Millennium Budget proposal. Seconded by Councillor Calvin. Carried.
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| 26.
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LETTER OF MAY 6, 1999 FROM BOBBY DONOVAN AND KENNETH H. MAYBEE CO-CHAIRS
OF VISIT CANADA RE: FINANCIAL SUPPORT
Councillor McGowan moved to refer letter of May 6, 1999 from Bobby Donovan and Kenneth H. Maybee Co-Chairs of Visit Canada Re: Financial Support to staff for further information. Seconded by Councillor Keir. Carried.
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| 27.
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RECREATION DIRECTOR’S REPORT OF MAY 19, 1999 RE: OPERATION
OF TOURIST INFORMATION CENTRE FOR 1999 BY RIVER VALLEY CHAMBER OF COMMERCE
Councillor Keir moved to concur with the recommendation of the Recreation Director in his report of May 19, 1999 in that 1)the grant in the amount of $3,050 be forwarded to the River Valley Chamber of Commerce to assist with the operation of the Tourist Information Centre in Grand Bay-Westfield; 2) the people working the T.I.C. be asked to pick up litter around and near the Caboose as part of the daily duties while the T.I.C. is operating; 3) at the beginning and end of the operation of the Tourist Information Centre items in the Caboose will be safely unpacked and then packed for the season; 4) a report is to be submitted to the Town from the River Valley Chamber of Commerce to include the number and breakdown of Tourist’s over the season and any financial requests for assistance for the 2000 Tourist season be received before October 1, 1999. This report should include a breakdown of expenses for the $3,050 received from the Town of Grand Bay-Westfield. Seconded by Councillor Calvin. Carried.
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| 28.
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MEMORANDUM OF MAY 19, 1999 FROM PLANNING ADVISORY COMMITTEE RE:
LAND FOR PUBLIC PURPOSES – COUNTRY CLUB DRIVE – LARRY & JOAN CHAPMAN
Councillor Calvin moved to receive and file memorandum of May 19, 1999 from Planning Advisory Committee Re: Land for Public Purposes – Country Club Drive – Larry & Joan Chapman. Seconded by Councillor Keir. Carried.
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| 29.
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MEMORANDUM OF MAY 19, 1999 FROM PLANNING ADVISORY COMMITTEE RE:
ACCESS ACROSS A “GREEN AREA” – SUNNYSIDE DRIVE – ALLEN & VERONICA TITUS
Item moved forward on the agenda as Item No. 3a.
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| 30.
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MEMORANDUM OF MAY 19, 1999 FROM PLANNING ADVISORY COMMITTEE RE:
RIVER VALLEY ACTION COMMITTEE ON DISABLED PERSONS REQUEST FOR SIGNS FOR
733 RIVER VALLEY DRIVE AND 150 NEREPIS ROAD
Councillor Keir moved to concur with the recommendation of the Planning Advisory Committee in their memorandum of May 19, 1999 in that approval be granted for the River Valley Action Committee on Disabled Persons to erect mobile signs from May 30, 1999 to June 5, 1999 at 733 River Valley Drive and 150 Nerepis Road, approval also be granted for a variance to allow the erection of a second temporary mobile sign at 733 River Valley Drive; and a Temporary Use Permit be issued to allow the placement of a temporary mobile sign at 150 Nerepis Road. Seconded by Councillor Calvin. Carried.
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| 31.
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MEMORANDUM OF MAY 19, 1999 FROM PLANNING ADVISORY COMMITTEE RE:
TENTATIVE SUBDIVISION APPROVAL FOR VALLEY VIEW ESTATES PHASE 9, STAGE 1,
PLAN DATED APRIL 27, 1999 – WAYNE MCLEOD
Councillor Calvin moved to concur with the recommendation of the Planning Advisory Committee in their memorandum of May 19, 1999 in that Tentative Approval be granted for the proposed six lot subdivision called Valleyview Estates, Phase 9, Stage 1, Plan dated April 27, 1999 subject to: 1. submission of Engineering Plans with an acceptable road grade
center line profile and stormsewer and curb and gutter design;
Seconded by Councillor Keir. Carried.
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| 32.
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LETTER OF MAY 14, 1999 FROM SMALL CRAFT HARBOURS PROGRAM RE:
DIVESTITURE OF WESTFIELD WHARF
Councillor Calvin moved to receive letter of May 14, 1999 from Small Craft Harbours Program Re: Divestiture of Westfield Wharf and to forward a letter to Fisheries and Oceans stating that the Town is giving the matter serious consideration. Seconded by Councillor Keir. Carried.
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| 33.
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LETTER OF APRIL 7, 1999 FROM WESTFIELD AND DISTRICT RECREATION COMMISSION/REPORT
FROM RECREATION DIRECTOR DATED APRIL 8, 1999 RE: 1999 FINANCIAL REQUEST
FROM WESTFIELD AND DISTRICT RECREATION COMMISSION/BROUGHT FORWARD FROM
MAY 10, 1999
Councillor McGowan moved to table letter of April 7, 1999 from Westfield District Recreation Commission/Report from Recreation Director dated April 8, 1999 Re: 1999 Financial Request from Westfield and District Recreation Commission for further discussion. Seconded by Councillor Calvin. Carried.
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| 34.
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MEMORANDUM OF APRIL 13, 1999 FROM TOWN MANAGER TO EMERGENCY MEASURES
ORGANIZATION RE: ORGANIZATION STRUCTURE
Councillor Keir moved to establish a Grand Bay-Westfield Emergency Measures Committee per section 9(c) of the Emergency Measures Act and to appoint the following officials to the Committee: Mayor Grace Losier
Seconded by Councillor McGowan. Carried.
Councillor Keir moved to establish a Grand Bay-Westfield Emergency Measures Organization (EMO) per section 9(a) of the Emergency Measures Act and to appoint the following persons to EMO: Gary McKay Chairperson, Voting Member
Seconded by Councillor Calvin. Carried.
Councillor Keir moved to appoint the Town Manager as EMO Director, Gary McKay as EMO Chairperson, and David Wilson as EMO Vice Chairperson, and appoint Laylia Nice as EMO Secretary. Seconded by Councillor McGowan. Carried.
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| 35.
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WESTFIELD VOLUNTEER AMBULANCE SERVICE FINANCIAL STATEMENTS FOR THE
YEAR ENDED MARCH 31, 1998
Councillor Keir moved to receive and file Westfield Volunteer Ambulance Service Financial Statements for the Year Ended March 31, 1998. Seconded by Councillor Calvin. Carried.
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| 36.
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ADJOURNMENT
Councillor Keir moved adjournment. Seconded by Councillor McGowan. Carried.
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Time: 9:00 p.m.
Respectfully submitted,
Sandra Gautreau
Grace Losier
Manager (Clerk)
Mayor
Judy Sproule
Assistant Clerk
/js
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