25 oct 99 minutes Town of Grand Bay-Westfield

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, OCTOBER 25, 1999

The Town of Grand Bay-Westfield met in a regular session on Monday, October 25, 1999 at 7:35 p.m. with Mayor Losier presiding.

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2.

RECORD OF ATTENDANCE
All members were in attendance.

3.

DISCLOSURE OF CONFLICT OF INTEREST
Councillor McGowan declared a Conflict of Interest with the following item from Bills for Ratification:
53. McGowan, Diane Amb. $17.53

4.

PUBLIC HEARINGS
None

5. PUBLIC PRESENTATIONS

5.1

LETTER OF OCTOBER 18, 1999 FROM FUNDY REGION SOLID WASTE COMMISSION RE: NOTICE OF INTENTION TO VOTE ON A BORROWING RESOLUTION/YEAR 2000 BUDGET - JENS JENSEN, GENERAL MANAGER AND JOHN KING, CHAIR ATTENDING
John King, Chair and Jens Jensen, General Manager of the Fundy Region Solid Waste Commission made a presentation regarding the Commission’s budget for the upcoming year and noted that they hoped Council, by now, was aware that the Fundy Region Solid Waste Commission is very serious about operating the Crane Mountain Landfill efficiently, economically, effectively and in an environmentally safe way as technically and reasonably possible.
A general discussion occurred with Council members asking questions about the Fundy Region Solid Waste Commission Crane Mountain Landfill Site and the Operating Budget.
Jens Jensen invited Council to attend the opening of the Interpretation Center on Thursday, October 28, 1999 at 3:00 p.m.
Councillor Keir moved to encourage Councillor Calvin, as the Town’s Council Representative on the Fundy Region Solid Waste Commission, to vote for the Commission to submit to the Municipal Capital Borrowing Board an application for authorization to borrow $6,200,000 for capital expenses for a period not to exceed 15 years for the provision of Environmental Health Services as follows: Term: 10 years - $3,700,000; 15 years - $2,500,000.
Seconded by Deputy Mayor Black. Carried.
Councillor Keir moved to encourage Councillor Calvin, as the Town’s Council Representative on the Fundy Region Solid Waste Commission, to vote for approval of the Commission’s Year 2000 Budget as presented.
Seconded by Councillor McGowan. Carried.

5.2

LETTER OF SEPTEMBER 30, 1999 FROM TEEN RESOURCE CENTRE
Stacey McKay, Project Development Coordinator of the Teen Resource Centre gave a presentation with slides stating that the Teen Resource Centre initiative is an ambitious undertaking of local teens, adults, community organizations, and government agencies who want to work together to improve services, support, and opportunities for teenagers in the Greater Saint John area.
Councillor Calvin moved to provide a letter of support for the Teen Resource Centre Project; correspondence to be forwarded to Stacey McKay.
Seconded by Councillor McGowan. Carried.
It was noted the Recreation Director will act at the Town’s Liaison to the Teen Resource Centre.

6.

MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 12, 1999
Councillor Sutton moved to adopt the minutes of the regular Council meeting of October 12, 1999 as presented.
Seconded by Councillor McGowan. Carried.

6.1

MINUTES OF TOWN EMERGENCY MEASURES ORGANIZATION MEETING OF SEPTEMBER 21, 1999
Deputy Mayor Black moved to receive and file the minutes of the Town Emergency Measures Organization meeting of September 21, 1999.
Seconded by Councillor Calvin. Carried.

6.2

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF SEPTEMBER 7, 1999
Councillor McGowan moved to receive and file the minutes of the Planning Advisory Committee meeting of September 7, 1999.
Seconded by Councillor Sutton. Carried.

6.3

TELEPHONE POLL OF OCTOBER 14, 1999 RE: PURCHASE OF 2 FLAMES SEASON TICKETS PACKAGES
Councillor Sutton moved to ratify the Telephone Poll of October 14, 1999 in that authorization be granted to purchase 2 Flames Season Tickets packages with draws to be made to provide tickets to volunteers serving the Town on committees, boards, and volunteers on the Ambulance Service, and Fire/Rescue Department.
Seconded by Councillor Calvin. Carried.

7.

BILLS FOR PAYMENT
Councillor McGowan departed the meeting due to a stated conflict of interest.
Councillor Keir moved to approve the following item from Bills for Ratification:
53. McGowan, Diane Amb. $17.53
Seconded by Deputy Mayor Black. Carried.
Councillor McGowan rejoined the meeting.
Councillor Keir moved to approve the remaining Bills for Ratification in the amount of $37,321.06.
Seconded by Councillor Sutton. Carried.

.8.

CONSENT AGENDA
None

9.

BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of October 12, 1999
None

10.

DELEGATIONS
None

11.

PETITIONS
None

12.

BY-LAWS
None

13.

NOTICE OF MOTIONS
None

14.

REPORTS
None

15.

FAX OF OCTOBER 12, 1999 FROM JANICE CRILLEY RE: SPEED LIMIT ON NEREPIS ROAD/DEVELOPMENT OFFICER’S REPORT OF OCTOBER 13, 1999
Councillor McGowan moved to concur with the recommendation of the Development Officer in his report of October 13, 1999 in that Janice Crilley be informed the Department of Transportation is reviewing the speed limit on Nerepis Road and further moved the fax of October 12, 1999 from Janice Crilley Re: Speed Limit on Nerepis Road be tabled until the Traffic Study is completed and the Development Officer can prepare a report to Council, and at such time the report is made available to Council, Mrs. Crilley will be contacted to be present at the Council meeting.
Seconded by Councillor Calvin. Carried.

16.

LETTER OF OCTOBER 4, 1999 FROM CHERRY BROOK ZOO INC. RE: FUNDING REQUEST
Councillor Calvin moved to refer letter of October 4, 1999 from Cherry Brook Zoo Inc. Re: Funding Request to the 2000 Budget Process.
Seconded by Deputy Mayor Black. Carried.

17.

LETTER OF OCTOBER 12, 1999 FROM ANTHONY LOVESEY RE: THANK YOU
Councillor Keir moved to receive and file letter of October 12, 1999 from Anthony Lovesey Re: Thank you.
Seconded by Councillor McGowan. Carried.

18.

LETTER FROM SAINT JOHN VISITOR & CONVENTION BUREAU RE: TOURISM PROMOTIONAL PARTNERSHIP FOR GREATER SAINT JOHN (2000-2001)
Deputy Mayor Black moved to invite Margaret Totten, Manager, Saint John Visitor and Convention Bureau to meet with Council at the next Council meeting of November 8, 1999.
Seconded by Councillor Sutton. Carried.

19.

DATA RECEIVED OCTOBER 18, 1999 FROM RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. RE: 2000 OPERATING BUDGET
Councillor Sutton moved to table data received October 18, 1999 from the River Valley Community Center Foundation Inc. Re: 2000 Operating Budget pending discussion with John Webber, Treasurer regarding the River Valley Community Center 2000 Operating Budget at the next Council meeting of November 8, 1999.
Seconded by Councillor Calvin. Carried.

20.

CORRESPONDENCE RECEIVED OCTOBER 14, 1999 FROM TRANS CANADA TRAIL RELAY 2000 RE: RELAY 2000/RELEVANT STATUS REPORT FROM RECREATION DIRECTOR DATED OCTOBER 19, 1999
Councillor Keir moved to appoint Gary Clark, Recreation Director as Chairperson of the Trans Canada Trail Relay 2000 Committee.
Seconded by Councillor Calvin. Carried.

It was noted residents are to be contacted directly to serve on the Trail Committee.

21.

LETTER RECEIVED OCTOBER 19, 1999 FROM BARRY OGDEN RE: SEEDLINGS FOR REMEMBRANCE DAY
Councillor Sutton moved to receive and file letter received October 19, 1999 from Barry Ogden Re: Seedlings for Remembrance Day.
Seconded by Councillor Keir. Carried.

22.

LETTER OF OCTOBER 19, 1999 FROM NEW BRUNSWICK SPORTS HALL OF FAME RE: NOMINATIONS FOR THE SPORTS HALL OF FAME
Deputy Mayor Black moved to advertise in the next municipal flyer to request names of persons who might be nominated to the New Brunswick Sports Hall of Fame.
Seconded by Councillor McGowan. Carried.

23.

RECREATION DIRECTOR’S REPORT OF OCTOBER 20, 1999 RE: LETTER RECEIVED OCTOBER 13, 1999 FROM WESTFIELD AND DISTRICT RECREATION COMMISSION
Councillor McGowan moved to concur with the recommendation of the Recreation Director in his report of October 20, 1999 in that the third quarterly payment of $1,000 be forwarded to the Westfield and District Recreation Commission.
Seconded by Councillor Calvin. Carried.

24.

STATUS REPORT DATED SEPTEMBER, 1999 RE: YOUTH INITIATIVES GRANT
Councillor Sutton moved to receive and file status report dated September, 1999 Re: Youth Initiatives Grant.

Seconded by Councillor McGowan. Carried.

25.

WORKS COMMISSIONER’S REPORT OF OCTOBER 13, 1999 RE: WINTER MAINTENANCE SCHOOL STREET (PRIVATE)
Councillor Keir moved to have the Works Commissioner contact School Districts 6 and 8 informing them that the Town will continue to plow School Street at a specified cost to School Districts 6 and 8 for the term of the current snow control contract.
Seconded by Councillor Sutton. Carried.

26.

MEMORANDUM FROM PLANNING ADVISORY COMMITTEE DATED OCTOBER 19, 1999 RE: TENTATIVE SUBDIVISION PLAN FOR PHILIP HAMM SUBDIVISION, LOTS 99-1 AND 99-2/DEVELOPMENT OFFICER’S REPORT OF OCTOBER 19, 1999
Councillor Sutton moved to concur with the recommendation of the Development Officer in his report of October 19, 1999 in that Tentative Approval be granted for the Philip Hamm Subdivision Lot 99-1 and Lot 99-2 dated October 7, 1999 subject to:
a) determination of the nature and porosity of the soil by the Department of Health and Community Services;
b) acceptance of $600 Cash in Lieu of Land for Public Purposes;
c) the Plan be revised to clearly indicate Round Hill Road as a private road complete with a note indicating the responsibility for road maintenance and access for emergency vehicles is solely the responsibility of the property owners;
d) if a private road is offered for the Town to assume responsibility as a public road, the standard of acceptance of the roadway will be at the discretion of the Town.
Seconded by Deputy Mayor Black. Carried.

27.

LETTER OF OCTOBER 12, 1999 FROM RIVER VALLEY GROUND SEARCH & RESCUE TEAM INC. RE: FUNDING REQUEST
Councillor McGowan moved to donate $500 to the River Valley Ground Search & Rescue Team Inc.
Seconded by Councillor Calvin. Carried.

28.

WORKS COMMISSIONER’S REPORT OF OCTOBER 13, 1999 RE: STREET NAME CHANGES
Councillor Sutton moved that the smaller private right-of-way running between the Pike and Newman property westerly from Westfield Crescent be named “Scenic View Lane” which would continue westerly through the intersection with Spring Avenue noting that:
1. the residents would be renumbered accordingly;
2. a solid blue sign with white letters with no crest be purchased to distinguish the right-of-way as private, similar to current DOT standards;
3. residents will have to pay for street signs at their own expense due to the streets being private.
Seconded by Councillor Calvin. Carried.

29.

WORKS COMMISSIONER’S REPORT OF OCTOBER 18, 1999 RE: NEW 35,000 LB. G.V.W. TRUCK
Deputy Mayor Black moved approval for payment of $104,374.92 to Lounsbury Company Limited for one 1999 GMC three ton truck.
Seconded by Councillor Sutton. Carried.

Councillor Calvin moved to authorize a transfer of $96,595.81 from the Town General Capital Reserve Fund to the Town General Operating Fund for the purchase of one 1999 GMC three ton truck.
Seconded by Councillor Sutton. Carried.

30.

ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor McGowan. Carried.
Time: 9:00 p.m.

Respectfully submitted,

Sandra Gautreau Grace Losier
Manager (Clerk) Mayor

Judy Sproule
Assistant Clerk
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2.	RECORD OF ATTENDANCE All members were in attendance.
3.	DISCLOSURE OF CONFLICT OF INTEREST Councillor McGowan declared a Conflict of Interest with the following item from Bills for Ratification: 53. McGowan, Diane Amb. $17.53
4.	PUBLIC HEARINGS None
5.	PUBLIC PRESENTATIONS
5.1	LETTER OF OCTOBER 18, 1999 FROM FUNDY REGION SOLID WASTE COMMISSION RE: NOTICE OF INTENTION TO VOTE ON A BORROWING RESOLUTION/YEAR 2000 BUDGET - JENS JENSEN, GENERAL MANAGER AND JOHN KING, CHAIR ATTENDING John King, Chair and Jens Jensen, General Manager of the Fundy Region Solid Waste Commission made a presentation regarding the Commission’s budget for the upcoming year and noted that they hoped Council, by now, was aware that the Fundy Region Solid Waste Commission is very serious about operating the Crane Mountain Landfill efficiently, economically, effectively and in an environmentally safe way as technically and reasonably possible. A general discussion occurred with Council members asking questions about the Fundy Region Solid Waste Commission Crane Mountain Landfill Site and the Operating Budget. Jens Jensen invited Council to attend the opening of the Interpretation Center on Thursday, October 28, 1999 at 3:00 p.m. Councillor Keir moved to encourage Councillor Calvin, as the Town’s Council Representative on the Fundy Region Solid Waste Commission, to vote for the Commission to submit to the Municipal Capital Borrowing Board an application for authorization to borrow $6,200,000 for capital expenses for a period not to exceed 15 years for the provision of Environmental Health Services as follows: Term: 10 years - $3,700,000; 15 years - $2,500,000. Seconded by Deputy Mayor Black. Carried. Councillor Keir moved to encourage Councillor Calvin, as the Town’s Council Representative on the Fundy Region Solid Waste Commission, to vote for approval of the Commission’s Year 2000 Budget as presented. Seconded by Councillor McGowan. Carried.
5.2	LETTER OF SEPTEMBER 30, 1999 FROM TEEN RESOURCE CENTRE Stacey McKay, Project Development Coordinator of the Teen Resource Centre gave a presentation with slides stating that the Teen Resource Centre initiative is an ambitious undertaking of local teens, adults, community organizations, and government agencies who want to work together to improve services, support, and opportunities for teenagers in the Greater Saint John area. Councillor Calvin moved to provide a letter of support for the Teen Resource Centre Project; correspondence to be forwarded to Stacey McKay. Seconded by Councillor McGowan. Carried. It was noted the Recreation Director will act at the Town’s Liaison to the Teen Resource Centre.
6.	MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 12, 1999 Councillor Sutton moved to adopt the minutes of the regular Council meeting of October 12, 1999 as presented. Seconded by Councillor McGowan. Carried.
6.1	MINUTES OF TOWN EMERGENCY MEASURES ORGANIZATION MEETING OF SEPTEMBER 21, 1999 Deputy Mayor Black moved to receive and file the minutes of the Town Emergency Measures Organization meeting of September 21, 1999. Seconded by Councillor Calvin. Carried.
6.2	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF SEPTEMBER 7, 1999 Councillor McGowan moved to receive and file the minutes of the Planning Advisory Committee meeting of September 7, 1999. Seconded by Councillor Sutton. Carried.
6.3	TELEPHONE POLL OF OCTOBER 14, 1999 RE: PURCHASE OF 2 FLAMES SEASON TICKETS PACKAGES Councillor Sutton moved to ratify the Telephone Poll of October 14, 1999 in that authorization be granted to purchase 2 Flames Season Tickets packages with draws to be made to provide tickets to volunteers serving the Town on committees, boards, and volunteers on the Ambulance Service, and Fire/Rescue Department. Seconded by Councillor Calvin. Carried.
7.	BILLS FOR PAYMENT Councillor McGowan departed the meeting due to a stated conflict of interest. Councillor Keir moved to approve the following item from Bills for Ratification: 53. McGowan, Diane Amb. $17.53 Seconded by Deputy Mayor Black. Carried. Councillor McGowan rejoined the meeting. Councillor Keir moved to approve the remaining Bills for Ratification in the amount of $37,321.06. Seconded by Councillor Sutton. Carried.
.8.	CONSENT AGENDA None
9.	BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of October 12, 1999 None
10.	DELEGATIONS None
11.	PETITIONS None
12.	BY-LAWS None
13.	NOTICE OF MOTIONS None
14.	REPORTS None
15.	FAX OF OCTOBER 12, 1999 FROM JANICE CRILLEY RE: SPEED LIMIT ON NEREPIS ROAD/DEVELOPMENT OFFICER’S REPORT OF OCTOBER 13, 1999 Councillor McGowan moved to concur with the recommendation of the Development Officer in his report of October 13, 1999 in that Janice Crilley be informed the Department of Transportation is reviewing the speed limit on Nerepis Road and further moved the fax of October 12, 1999 from Janice Crilley Re: Speed Limit on Nerepis Road be tabled until the Traffic Study is completed and the Development Officer can prepare a report to Council, and at such time the report is made available to Council, Mrs. Crilley will be contacted to be present at the Council meeting. Seconded by Councillor Calvin. Carried.
16.	LETTER OF OCTOBER 4, 1999 FROM CHERRY BROOK ZOO INC. RE: FUNDING REQUEST Councillor Calvin moved to refer letter of October 4, 1999 from Cherry Brook Zoo Inc. Re: Funding Request to the 2000 Budget Process. Seconded by Deputy Mayor Black. Carried.
17.	LETTER OF OCTOBER 12, 1999 FROM ANTHONY LOVESEY RE: THANK YOU Councillor Keir moved to receive and file letter of October 12, 1999 from Anthony Lovesey Re: Thank you. Seconded by Councillor McGowan. Carried.
18.	LETTER FROM SAINT JOHN VISITOR & CONVENTION BUREAU RE: TOURISM PROMOTIONAL PARTNERSHIP FOR GREATER SAINT JOHN (2000-2001) Deputy Mayor Black moved to invite Margaret Totten, Manager, Saint John Visitor and Convention Bureau to meet with Council at the next Council meeting of November 8, 1999. Seconded by Councillor Sutton. Carried.
19.	DATA RECEIVED OCTOBER 18, 1999 FROM RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. RE: 2000 OPERATING BUDGET Councillor Sutton moved to table data received October 18, 1999 from the River Valley Community Center Foundation Inc. Re: 2000 Operating Budget pending discussion with John Webber, Treasurer regarding the River Valley Community Center 2000 Operating Budget at the next Council meeting of November 8, 1999. Seconded by Councillor Calvin. Carried.
20.	CORRESPONDENCE RECEIVED OCTOBER 14, 1999 FROM TRANS CANADA TRAIL RELAY 2000 RE: RELAY 2000/RELEVANT STATUS REPORT FROM RECREATION DIRECTOR DATED OCTOBER 19, 1999 Councillor Keir moved to appoint Gary Clark, Recreation Director as Chairperson of the Trans Canada Trail Relay 2000 Committee. Seconded by Councillor Calvin. Carried. It was noted residents are to be contacted directly to serve on the Trail Committee.
21.	LETTER RECEIVED OCTOBER 19, 1999 FROM BARRY OGDEN RE: SEEDLINGS FOR REMEMBRANCE DAY Councillor Sutton moved to receive and file letter received October 19, 1999 from Barry Ogden Re: Seedlings for Remembrance Day. Seconded by Councillor Keir. Carried.
22.	LETTER OF OCTOBER 19, 1999 FROM NEW BRUNSWICK SPORTS HALL OF FAME RE: NOMINATIONS FOR THE SPORTS HALL OF FAME Deputy Mayor Black moved to advertise in the next municipal flyer to request names of persons who might be nominated to the New Brunswick Sports Hall of Fame. Seconded by Councillor McGowan. Carried.
23.	RECREATION DIRECTOR’S REPORT OF OCTOBER 20, 1999 RE: LETTER RECEIVED OCTOBER 13, 1999 FROM WESTFIELD AND DISTRICT RECREATION COMMISSION Councillor McGowan moved to concur with the recommendation of the Recreation Director in his report of October 20, 1999 in that the third quarterly payment of $1,000 be forwarded to the Westfield and District Recreation Commission. Seconded by Councillor Calvin. Carried.
24.	STATUS REPORT DATED SEPTEMBER, 1999 RE: YOUTH INITIATIVES GRANT Councillor Sutton moved to receive and file status report dated September, 1999 Re: Youth Initiatives Grant. Seconded by Councillor McGowan. Carried.
25.	WORKS COMMISSIONER’S REPORT OF OCTOBER 13, 1999 RE: WINTER MAINTENANCE SCHOOL STREET (PRIVATE) Councillor Keir moved to have the Works Commissioner contact School Districts 6 and 8 informing them that the Town will continue to plow School Street at a specified cost to School Districts 6 and 8 for the term of the current snow control contract. Seconded by Councillor Sutton. Carried.
26.	MEMORANDUM FROM PLANNING ADVISORY COMMITTEE DATED OCTOBER 19, 1999 RE: TENTATIVE SUBDIVISION PLAN FOR PHILIP HAMM SUBDIVISION, LOTS 99-1 AND 99-2/DEVELOPMENT OFFICER’S REPORT OF OCTOBER 19, 1999 Councillor Sutton moved to concur with the recommendation of the Development Officer in his report of October 19, 1999 in that Tentative Approval be granted for the Philip Hamm Subdivision Lot 99-1 and Lot 99-2 dated October 7, 1999 subject to: a) determination of the nature and porosity of the soil by the Department of Health and Community Services; b) acceptance of $600 Cash in Lieu of Land for Public Purposes; c) the Plan be revised to clearly indicate Round Hill Road as a private road complete with a note indicating the responsibility for road maintenance and access for emergency vehicles is solely the responsibility of the property owners; d) if a private road is offered for the Town to assume responsibility as a public road, the standard of acceptance of the roadway will be at the discretion of the Town. Seconded by Deputy Mayor Black. Carried.
27.	LETTER OF OCTOBER 12, 1999 FROM RIVER VALLEY GROUND SEARCH & RESCUE TEAM INC. RE: FUNDING REQUEST Councillor McGowan moved to donate $500 to the River Valley Ground Search & Rescue Team Inc. Seconded by Councillor Calvin. Carried.
28.	WORKS COMMISSIONER’S REPORT OF OCTOBER 13, 1999 RE: STREET NAME CHANGES Councillor Sutton moved that the smaller private right-of-way running between the Pike and Newman property westerly from Westfield Crescent be named “Scenic View Lane” which would continue westerly through the intersection with Spring Avenue noting that: 1. the residents would be renumbered accordingly; 2. a solid blue sign with white letters with no crest be purchased to distinguish the right-of-way as private, similar to current DOT standards; 3. residents will have to pay for street signs at their own expense due to the streets being private. Seconded by Councillor Calvin. Carried.
29.	WORKS COMMISSIONER’S REPORT OF OCTOBER 18, 1999 RE: NEW 35,000 LB. G.V.W. TRUCK Deputy Mayor Black moved approval for payment of $104,374.92 to Lounsbury Company Limited for one 1999 GMC three ton truck. Seconded by Councillor Sutton. Carried. Councillor Calvin moved to authorize a transfer of $96,595.81 from the Town General Capital Reserve Fund to the Town General Operating Fund for the purchase of one 1999 GMC three ton truck. Seconded by Councillor Sutton. Carried.
30.	ADJOURNMENT Councillor Keir moved adjournment. Seconded by Councillor McGowan. Carried. Time: 9:00 p.m.