January 26, 2009 Minutes

1..... CALL TO ORDER - 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, January 26, 2009 with Mayor Losier presiding.
2.
 RECORD OF ATTENDANCE

Deputy Mayor Archer, Councillor Calvin, Councillor Day, Councillor McGowan, and Councillor Murphy were in attendance.
3.
 APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the agenda of Monday, January 26, 2009 as presented.

Seconded by Councillor Murphy.  Carried.
4.
 DISCLOSURE OF CONFLICT OF INTEREST

None
5.
 PUBLIC HEARINGS

None
6.
 PUBLIC PRESENTATIONS
6.1 PRESENTATION BY RCMP PROGRAMS OFFICER TANYA WARREN RE:  COMMUNITY PROGRAMS REPORT

    Tanya Warren, RCMP Programs Officer presented Council with information regarding the Community Programs Report.
6.2 PRESENTATION OF DONATION FROM RIVER VALLEY SENIOR CITIZENS CLUB - COUNCILLOR DIANE MCGOWAN, LIAISON TO RIVER VALLEY SENIORS PRESENTER

Councillor McGowan, liaison to the River Valley Seniors presented Council with a donation from the River Valley Seniors Citizens Club in appreciation for their use of the Centrum building.
7. MINUTES
7.1 MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 12, 2009

Councillor Day moved to adopt the minutes of the Regular Council Meeting of January 12, 2009 as presented.

    Seconded by Councillor Calvin.  Carried.

It was noted a reminder would be included in a future mailout regarding the deadline for submitting written comments on the Municipal Plan By-law Review.
7.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF DECEMBER 1, 2008

    Councillor Murphy moved to receive and file minutes of Planning Advisory Committee Meeting of December 1, 2008.

    Seconded by Deputy Mayor Archer.  Carried.
7.3 EMERGENCY MEASURES ORGANIZATION (EMO) MEETING MINUTES OF NOVEMBER 18, 2008 AND DECEMBER 16, 2008

    Councillor McGowan moved to receive and file minutes of Emergency Measures Organization (EMO) Meetings of November 18, 2008 and December 16, 2008.

    Seconded by Councillor Calvin.  Carried.
8. BILLS FOR PAYMENT

Councillor Day moved to pay Bills for Payment in the amount of $278,490.81 and Bills for Ratification in the amount of $124,283.65; Grand Total of $402,774.46.

Seconded by Councillor Murphy.  Carried.
9. CONSENT AGENDA

    None
10. BUSINESS ARISING FROM MINUTES

a)Regular Council Meeting Minutes of January 12, 2009

            None
11. DELEGATIONS

    None
12. PETITIONS

    None
13. BY-LAWS

    None
14. NOTICE OF MOTIONS

    None
15. REPORTS

    None
16. LETTER OF DECEMBER 1, 2008 FROM DANIEL CONNOLLY, CHIEF EXECUTIVE DIRECTOR, HEART AND STROKE FOUNDATION OF NEW BRUNSWICK RE:  FEBRUARY IS HEART MONTH IN NEW BRUNSWICK

Councillor Day moved to receive and file letter of December 1, 2008 from Daniel Connolly, Chief Executive Director, Heart and Stroke Foundation of New Brunswick Re:  February is Heart Month in New Brunswick.

Seconded by Councillor McGowan.  Carried.
17.
 MEMORANDUM OF JANUARY 20, 2009 FROM PLANNING ADVISORY COMMITTEE RE:  RECOMMENDATION TO COUNCIL, TENTATIVE SUBDIVISION APPROVAL, W. C. MACLEOD BUILDERS LTD. - VALLEY VIEW ESTATES SUBDIVISION, PHASE 10/DEVELOPMENT OFFICER’S REPORT OF JANUARY 21, 2009

    Deputy Mayor Archer moved that Council accept the proposed road design standards as shown on Plan Profile of Emma Avenue as prepared by CBCL Limited dated July 28, 2008, subject to the following revisions as recommended by Godfrey Associates Ltd. acting as the Town Engineer in letter dated October 6, 2008 for:

i)the temporary turn around to be constructed as a bulb design;
ii)  extension of 450 mm diameter storm sewer down Ridge Way to close the storm pipe into the existing storm pipe system, with the design to ensure that the capacity of the existing storm sewer system is not exceeded;

and also subject to approval of the following conditions:

i)no blasting to occur in the development of the subdivision without a pre-blast survey and proof of liability insurance to the approval of Council;
ii)recording of NB Power Utility Easements on the Final Subdivision Plan;
iii)a Subdivision Developer’s Agreement prior to approval of the Final Subdivision Plan;
iv)civic addresses to be recorded on the Final Plan for NB911 identification;

    that Council accept 1,090 m² Land for Public Purposes in the existing Land for Public Purposes Land Bank (leaving a total of 0.1740 ha or 7.68% of the total Land Bank for future subdivisions) for the creation of fifteen new building lots for single family homes as shown on the Tentative Subdivision Plan, Valley View Estates Subdivision – Phase 10, as prepared by Kierstead Quigley & Roberts Ltd. dated July 8, 2008;

that Council assent to the name Emma Avenue on the Final Subdivision Plan.

    Seconded by Councillor Murphy.  Carried.

It was noted that an inquiry would be made regarding the notification to residents concerning pre-blast surveys.
18.
 MEMORANDUM OF JANUARY 20, 2009 FROM PLANNING ADVISORY COMMITTEE RE:  TENTATIVE SUBDIVISION APPROVAL, MAGUIRE EXCAVATING LTD. - PANORAMIC ESTATES SUBDIVISION, PHASE 2 - JUNE AVENUE (EXTENSION)/DEVELOPMENT OFFICER’S REPORT OF JANUARY 22, 2009

    Deputy Mayor Archer moved that Council accept the Tentative Subdivision Plan, Panoramic Estates Phase 2, as prepared by Kierstead Quigley & Roberts dated October 16, 2008 and the proposed road design standards as shown on Preliminary Plans, Subdivision Services, Panoramic Estates Phase 2, Drawings 4-1 and 4-2 for an

    extension of June Avenue as prepared by ADI Limited dated February 25, 2008,

subject to:

a)    confirmation from the Department of Environment for extension of sewer services to these 14 lots;

b)    and also be subject to the following general conditions prior to consideration of registration of a Subdivision Developer’s Agreement with Final Approval of the Subdivision Plan:

i)    a note on the Plan to identify the area of the lots subject to engineered design meets the minimum lot area with grades less than 15%;
ii) a note on the plan to indicate lots subject to restrictions on modification to engineered fill, to form part of the Subdivision Developer’s Agreement and a Covenant to be registered against Deeds to these applicable lots;
iii)    civic addresses to be identified on the Plan for NB911 identification;

that Council accept $261.97 Money in Lieu of Land For Public Purposes (cash, debit, money order, or certified cheque) for the creation of fourteen new building lots as shown on the Tentative Subdivision Plan, Panoramic Estates Subdivision Phase 2 as prepared by Kierstead Quigley & Roberts Ltd., dated October 16, 2008;

that Council assent to the name June Avenue on the Final Subdivision Plan.

    Seconded by Councillor McGowan.  Carried.
19. ADJOURNMENT

Councillor McGowan moved adjournment.

    Seconded by Deputy Mayor Archer.  Carried.
    Time:  7:56 pm

Respectfully submitted,

Sandra Gautreau                                                                    Grace Losier
Town Manager                                                                                  Mayor

Marcia Mason
Assistant Clerk