TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 2001

 
 
The Town of Grand Bay-Westfield Council met in a regular session on February 26, 2001 at 7:35 p.m. with Mayor Losier presiding.
.
 
2. RECORD OF ATTENDANCE
All members were in attendance with the exception of Councillor Sutton who was absent due to illness.

Councillor McGowan moved to pay Councillor Sutton in his absence.

Seconded by Deputy Mayor Black.  Carried.
 
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS 
AND DELETIONS

Councillor Keir moved to add the following items to the agenda:

22a. Consideration of Appointment of Town Representative to the Trade and Convention Centre Board for a 3 Year Term
22b. Consideration of Appointment of Town Representative to the Enterprise Saint John Board for a 3 Year Term

Seconded by Councillor Calvin.  Carried unanimously.
 
4.
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None
 
5. 
 		 PUBLIC HEARINGS
 
5.1  DEVELOPMENT OFFICER’S REPORT OF FEBRUARY 20, 2001 
RE:  DRAFT BY-LAW NO. 77– BY-LAW TO CLOSE CERTAIN PUBLIC STREETS OR RIGHTS-OF-WAY (PROSSER COURT)

Mayor Losier called three times for those to speak against Draft By-law No. 77 - By-law to Close Certain Public Streets or Rights-of-Way (Prosser Court).

No one spoke against the proposed Draft By-law No. 77.

Mayor Losier called three times for those to speak in favour of Draft By-law No. 77 - By-law to Close Certain Public Streets or Rights-of-Way (Prosser Court).

No one spoke in favour of the proposed Draft By-law No. 77.

Councillor Keir moved to receive and file Development Officer’s Report of February 20, 2001 Re:  Draft By-law No. 77 - By-law to Close Certain Public Streets or Rights-of-Way (Prosser Court).

Seconded by Deputy Mayor Black.  Carried.

It was noted the by-law will appear on the March 12, 2001 agenda for first and second readings.
 
6. 
 		 PUBLIC PRESENTATIONS
 
6.1  FUNDY FUTURE ENVIRONMENT AND BENEFITS COUNCIL
RE:  WASTE DISPOSAL IN THE HOST COMMUNITY – SUE WEST, PRESIDENT, GLEN COSMAN, AND ALAN TITUS ATTENDING

Sue West, Chairperson, Fundy Future Environment and Benefits Council introduced Glen Cosman and noted that, due to prior commitments, Alan Titus was not able to attend.

Sue West noted that Fundy Future Environment and Benefits Council (FFEBC) had great concerns with the lack of municipally organized garbage disposal in Grand Bay-Westfield, and requested that the Town arrange to have Blue Recycle Bins placed in the northern part of the Town.

It was noted the placement of Recycle Bins falls under the authority of the Fundy Region Solid Waste Commission.

Mayor Losier provided packages of information to FFEBC representatives noting the importance of individual residents assuming responsibility for garbage disposal and the reduction of waste.

Mayor Losier Departed the meeting.
Time:  8:00 p.m.
Deputy Mayor Black assumed the Chair.
Mayor Losier rejoined the meeting.
Time: 8:03 p.m.
Mayor Losier resumed the Chair.

Councillor Keir moved to receive and file Fundy Future Environment and Benefits Council correspondence Re:  Waste Disposal in the Host Community.

Seconded by Councillor McGowan.  Carried.
 
7.  MINUTES OF REGULAR COUNCIL MEETING OF FEBRUARY 12, 2001
Councillor Keir moved to adopt the minutes of the regular Council meeting of February 12, 2001 as presented.

Seconded by Councillor Calvin.  Carried.
 
7.1  MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF
FEBRUARY 5, 2001

Deputy Mayor Black moved to receive and file minutes of the Planning Advisory Committee meeting of February 5, 2001.

Seconded by Councillor Calvin.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Keir moved to pay the Bills for Payment enbloc for a total of $15,963.87, and approve the Bills for Ratification for a total of $15,927.90, Grand Total $31,891.77.

Seconded by Deputy Mayor Black.  Carried.
 
9.  CONSENT AGENDA
a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for the Month of January, 2001

Councillor Keir moved to receive and file the following Consent Agenda item:

a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for the Month of January, 2001

Seconded by Councillor Calvin.  Carried.
 
10. BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of February 12, 2001

None
11. 
 
 
 		 DELEGATIONS

None
 
12.
 
 
 		 PETITIONS

None
 
13. 
 
 
 		 BY-LAWS

None
 
14. 
 
 
 		 NOTICE OF MOTIONS

None
 
15. 
 		 REPORTS
 
15.1 TOWN OF GRAND BAY-WESTFIELD REPORT AND FINANCIAL 
STATEMENTS  AS AT DECEMBER 31, 2000
Councillor Keir moved to adopt as presented the Town of Grand Bay-Westfield Report and Financial Statements as at December 31, 2000.

Seconded by Councillor Calvin.  Carried.
 
16.  DRAFT TOWN OF GRAND BAY-WESTFIELD POLICY 
RE:  GRANTS FOR ADOPTION BY COUNCIL

Councillor Calvin moved to approve the Draft Town of Grand Bay-Westfield Policy #A006 Re:  Grants as follows:

Policy #A006
Policy Title:  Grants

The Town of Grand Bay-Westfield shall provide funds to only those groups, organizations and events which provide a benefit to the residents of Grand Bay-Westfield.  As the guardians of the community’s tax dollars, Council must limit the grants it issues. Council must also ensure that grants do not exceed the budget allotment for the fiscal year.  Groups applying for grants will be judged under the conditions set out in this policy.

1.01 For organizations which are supplying municipal services, i.e. services which the Town may supply under its statutory authority:

 The proposed budget for the organization, including the amount of grant requested, should be submitted by September 30th of the previous year, in order for the grant request to be considered by Council in its annual budget.  The latest available audited financial statements should also be included.

1.02 For organizations which are providing a benefit to the community generally, Council may establish an amount annually in the budget for the purpose of assisting such organizations, under the following terms and conditions:
 

a. 
 		 grants shall generally be no more than $200 for any one organization annually,
    and shall not in total exceed the amount provided in the budget;
b.
 
 
 
 
 
 
 
 
 
 
 
 
 
 		 grant applicants may be requested to provide the following information:
  • purpose of solicitation;
  • total amount of funds the applicant expects to raise;
  • amount of money that will actually go to the beneficiary;
  • whether a professional fund-raiser is being used;
  • how much of a grant or contribution is the applicant seeking from the Town;
  • what will the contribution be specifically used for;
  • if the applicant is a charitable organization;
  • whether the applicant will receive funds from other sources, such as United Way, etc. and if so, a list of other sources; and

    • whether part or all of the contribution sought will be used specifically to benefit residents of the Town of Grand Bay-Westfield and, if so, how the allocation is determined;
c.
 
 
 
 
 
 		 generally, no grants shall be made to other than registered charitable organizations; no grants shall be made to teams and individuals traveling to sanctioned age-class tournaments, or other events;
d. all grants are at the discretion of Council, and Council may consider such criteria as it sees fit in deciding what grant, if any, should be given, including benefit to the community and the relationship between the purpose of the grant and the responsibility of Council in that area;
e.
 		 Council may, in any event, require appropriate financial statements from the applicant either before or after any grant decision.
1.03
 
 
 		 Notwithstanding the procedures covered under Section 1.02, the Mayor shall have the discretion to grant up to $50 for special events in the community, or to organizations working for the betterment of the community, under the following terms and conditions:
a. there are funds available in the budget approved by Council for this purpose;
b. such grants are reported to Council at their next meeting; and
c.
 		 events and organizations receiving such grants shall not be eligible for grants under the procedures covered in Section 1.02, and vice-versa.
Seconded by Councillor Keir.  Carried.
Councillor McGowan departed the meeting.
Time: 8:07 p.m.
Councillor McGowan rejoined the meeting.
Time: 8:10 p.m.
 
17.  APPLICATION FOR AUTHORIZATION UNDER THE MUNICIPAL CAPITAL
BORROWING ACT FOR 2001 GENERAL CAPITAL PROJECTS

Councillor Keir moved that the Municipality of Grand Bay-Westfield submit to the Municipal Capital Borrowing Board an application for authorization to borrow money in an amount not to exceed $250,000 for a term not to exceed 5 years for Transportation Services – Street Upgrading.

Seconded by Deputy Mayor Black.  Carried.

Councillor Calvin cast a dissenting vote.
Councillor Calvin noted his lack of support for the borrowing because it deviates from a plan to be debt free and because the amount proposed for general capital projects exceeds the amount spent in any previous year.

Deputy Mayor Black assumed the Chair.

Mayor Losier spoke on the item noting that the capital work proposed for 2001 is long overdue.

Mayor Losier resumed the Chair.
 
18. LETTER OF FEBRUARY 21, 2001 FROM GORMAN NASON
RE:  PROPOSED PURCHASE OF WESTFIELD WHARF PROPERTY/RELEVANT TRANSFER AGREEMENT

Councillor Calvin moved to refer Letter of February 21, 2001 from Gorman Nason Re:  Proposed Purchase of Westfield Wharf Property back to the Town Solicitor to pursue appropriate revisions to the Westfield Wharf Transfer Agreement.

Seconded by Councillor Keir.  Carried.
 
19.  LETTER RECEIVED FEBRUARY 7, 2001 FROM BRIAN E. PARKER
RE:  PURCHASE OF PROPERTY/REPORT OF FEBRUARY 20, 2001 FROM DEVELOPMENT OFFICER, WORKS COMMISSIONER, AND RECREATION DIRECTOR RE:  OFFER OF LAND SALE - WILLIAM STREET AREA, NBGIC NO. 30194450

Councillor Keir moved to concur with the Development Officer, Works Commissioner, and Recreation Director in their Report of February 20, 2001 in that notice be given to Mr. Brian Parker that the Town declines the offer of sale for land accessed by William Street and identified by NBGIC No. 30194450 due to the associated costs in the land transfer, the potential liability for future expenditures and no presently identified need by the Town to undertake the purchase at this time.

Seconded by Councillor McGowan.  Carried.
 
20.  DEVELOPMENT OFFICER’S MEMORANDUM OF FEBRUARY 20, 2001
RE:  TENTATIVE SUBDIVISION PLAN, 500607 NB LTD. SUBDIVISION LOT 00-1, DATED OCTOBER 17, 2000

Councillor Keir moved to approve the acceptance of $300.00 (cash, money order or certified cheque) for Money in Lieu of Land for Public Purposes for the development of one building lot as shown on Tentative Subdivision Plan 500607 NB Ltd. Subdivision Lot 00-1, dated October 17, 2000, prepared by DeSaulniers Surveys Inc., subject to:
i)  the Developer proposing a design for a public street from River Valley Drive 
to the proposed lot, to be vested in the Municipality upon completion and reflecting the standards established by the Village of Grand Bay, Subdivision By-law No. 6, to the approval of Council prior to Tentative Approval being granted by the Development Officer;
ii)  the existing 9.14 m wide municipal easement shown as running between the 
proposed lot and the Railway property to be included in the Final Subdivision Plan for the length of the lot (proposed 38.4 m);
iii) a Tentative Plan to be forwarded to NB Tel and NB Power for confirmation of 
any easements required to be registered on the Final Subdivision Plan;
 iv)
 		 $300.00 (cash, money order, or certified cheque), to be received by the Town prior to approval of the Final Subdivision Plan by the Development Officer;
v)  a Developer’s Agreement approved by Council, including a requirement for the
Developer to provide security to be held by the Town for completion of the street construction, to be in place prior to Final Approval of the Subdivision Plan by the Development Officer; and 
vi)  the Rezoning application and Municipal Plan By-law Amendment application
must be completed and any approved changes must be registered prior to the issuance of a Building Permit for a single family dwelling on the proposed lot.
Seconded by Councillor McGowan.  Carried.

It was noted that Mr. Smith will need to return to PAC with a proposal for the design of the street, or if he chooses to change his Tentative Plan he will need to return to PAC for a variance because the width of Elsie Lane does not meet the standards for frontage. 
 
21.  MEMBER ADVISORY OF FEBRUARY 12, 2001 FROM FEDERATION OF
CANADIAN MUNICIPALITIES (FCM) RE:  REQUEST FOR CONTRIBUTION – MUNICIPAL RIGHTS-OF-WAY DEFENCE FUND

Councillor Calvin moved to forward $146.40 to the Federation of Canadian Municipalities Re:  Municipal Rights-of-Way Defence Fund.

Seconded by Councillor Keir.  Carried.
 
22. TOWN MANAGER’S REPORT OF FEBRUARY 21, 2001
RE:  LONG TERM FINANCING FOR 2000 GENERAL CAPITAL PROJECTS

Councillor Keir moved that the Treasurer and Mayor be authorized to issue and sell to the New Brunswick Municipal Finance Corporation, a Municipality of Grand Bay-Westfield debenture in the principal amount of $250,000 for a term of 3 years on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation, and be it resolved that the Municipality of Grand Bay-Westfield agrees to issue post dated cheques payable to the New Brunswick Municipal Finance Corporation, as and when they are requested, in payment of principal and interest charges on the above debenture, one year in advance.

Seconded by Councillor Calvin.  Carried.
22.a CONSIDERATION OF APPOINTMENT OF TOWN REPRESENTATIVE
TO THE TRADE AND CONVENTION CENTRE BOARD FOR A 3 YEAR TERM

 Councillor Calvin moved to reappoint Ed Betts as the Town’s representative to the Trade and Convention Centre Board for a 3-year term.

 Seconded by Councillor Keir.  Carried.
 
22.b  CONSIDERATION OF APPOINTMENT OF TOWN REPRESENTATIVE TO
THE ENTERPRISE SAINT JOHN BOARD FOR 3 YEAR TERM

 Councillor McGowan moved to appoint Councillor Keir as the Town’s representative to the Enterprise Saint John Board for a 3-year term effective April 1, 2001.

 Seconded by Councillor Calvin.  Carried.
 
23.  ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor McGowan.  Carried.
Time:  8:40 p.m.

Respectfully submitted,

          
Sandra Gautreau                                                                                  Grace Losier
Town Manager (Clerk)                                                                                   Mayor
    
Judy Sproule
Assistant Clerk
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