26 july 99 minutes Town of Grand Bay-Westfield

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MINUTES
MONDAY, JULY 26, 1999

The Town of Grand Bay-Westfield met in a regular session on Monday, July 26, 1999 at 7:45 p.m. with Mayor Losier presiding.

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2.

RECORD OF ATTENDANCE
All members were in attendance with the exception of Councillor Keir.
Councillor McGowan moved to pay Councillor Keir in his absence.
Seconded by Councillor Sutton. Carried.

3.

DISCLOSURE OF CONFLICT OF INTEREST
Councillor McGowan declared a conflict of interest with items 61, 62, and 63 from Bills for Payment.

4.

PUBLIC HEARINGS
None

5. PUBLIC PRESENTATIONS

5.1

PRESENTATIONS TO VISITORS FROM IRELAND
Mayor Losier made presentations to the two children from Ireland as well as the host children and welcomed the visitors to our community.

5.2

R.C.M.P. STATISTICAL REPORT FOR THE PERIOD JUNE 10, 1999 – JULY 12, 1999
Corporal Matthews offered comments concerning the Statistical Report and advised Council he has accepted a transfer to Newfoundland effective September, 1999. Mayor Losier offered congratulations to Corporal Matthews on behalf of Council.
Councillor Sutton moved to receive and file R.C.M.P. Statistical Report for the period June 10, 1999 – July 12, 1999.
Seconded by Councillor McGowan. Carried.

5.3

MEMORANDUM OF JULY 16, 1999 FROM PLANNING ADVISORY COMMITTEE RE: ACQUIRE AND ACCESS LAND FOR PUBLIC PURPOSES - LARRY & JOAN CHAPMAN – COUNTRY CLUB DRIVE
Solicitor Don Cullinan of Cullinan & Moore offered comments regarding the Chapman proposal on behalf of his client Peter Auvinen.
Councillor Calvin moved to table memorandum of July 16, 1999 from Planning Advisory Committee Re: Acquire and Access Land for Public Purposes - Larry & Joan Chapman – Country Club Drive to the meeting of September 13, 1999 and to ask for offers from both parties, if interested, to be made by a deadline of September 8, 1999 with an option for Council to either accept or reject the offers.
Seconded by Councillor Sutton. Carried.

6.

MINUTES OF REGULAR COUNCIL MEETING OF JUNE 28, 1999
Councillor Sutton moved to adopt the minutes of the regular Council meeting of June 28, 1999.
Seconded by Councillor McGowan. Carried.

6.1

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JUNE 21, 1999
Deputy Mayor Black moved to receive and file the minutes of the Planning Advisory Committee meeting of June 21, 1999.
Seconded by Councillor McGowan. Carried.

6.2

MINUTES OF SPECIAL COUNCIL MEETING OF JULY 12, 1999
Councillor McGowan moved to receive and file the minutes of the Special Council meeting of July 12, 1999.
Seconded by Councillor Sutton. Carried.

6.3

TELEPHONE POLL OF JUNE 30, 1999 RE: AUTHORIZATION FOR THE PURCHASE OF TWO DOCKING FACILITIES
Councillor Sutton moved to ratify Telephone Poll of June 30, 1999 in that authorization is granted to purchase two docking facilities for a maximum of $3,000 plus $1,000 for water ready work for placement of the two docking facilities at boat ramp in area of Westfield Wharf.
Seconded by Councillor McGowan. Carried.
It was noted the Town has not purchased the docking facilities as they have been retained for use as a feed barge.

6.4

TELEPHONE POLL OF JUNE 30, 1999 RE: PROPOSAL – AMBULANCE VEHICLE
Councillor Sutton moved to ratify Telephone Poll of June 30, 1999 in that authorization is granted regarding replacement of ambulance vehicle per letter of June 30, 1999 from Ash, Casey and Thornton.
Seconded by Councillor Calvin. Carried.

6.5

TELEPHONE POLL OF JUNE 30, 1999 RE: DRAFT BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW
Councillor McGowan moved to ratify Telephone Poll of June 30, 1999 in that the Planning Advisory Committee be requested to submit their views to Council Re: Draft By-law No. 17 – Town of Grand Bay-Westfield Building By-law.
Seconded by Councillor Sutton. Carried.

6.6

TELEPHONE POLL OF JULY 6, 1999 RE: APPOINTMENT OF ACTING OFFICERS DURING WORKS COMMISSIONER’S ABSENCE
Deputy Mayor Black moved to ratify Telephone Poll of July 6, 1999 in that Kent Tays, Clayton Rogers and Ken Hannah be appointed as Municipal Planning Officer, Development Officer, Building Inspector and By-law Enforcement Officer on an as required basis during the absence of the Works Commissioner between July 12, 1999 and July 23, 1999.
Seconded by Councillor McGowan. Carried.

6.7

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JULY 5, 1999.
Councillor Sutton moved to receive and file the minutes of the Planning Advisory Committee Meeting of July 5, 1999.
Seconded by Councillor McGowan. Carried.

7.

BILLS FOR PAYMENT
Councillor McGowan departed the meeting due to a stated conflict of interest.
Councillor Calvin moved to approve the following items from Bills for Ratification.
61. McGowan, Diane   Amb.   $55.17
62. McGowan, Diane   Amb.   $22.77
63. McGowan, Diane Petty Cash Amb.   $51.05
Seconded by Councillor Sutton. Carried.
Councillor McGowan rejoined the meeting.
Councillor Calvin moved to pay the Bills for Payment enbloc for a total of $12,825.95 and approve the Bills for Ratification for a total of $85,237.95, Grand Total of $98,063.23.
Seconded by Deputy Mayor Black. Carried.

8.

CONSENT AGENDA
a) Dog Control Report for the Month of June, 1999
b) Building Inspector’s Report for the Month of June, 1999
c) Recreation Director’s Report for the Month of June, 1999
d) Works Department Report for the Month of June, 1999
e) Fire Department Reports for the Months of May and June, 1999

Councillor McGowan moved to receive and file the following Consent Agenda items:
a) Dog Control Report for the Month of June, 1999
b) Building Inspector’s Report for the Month of June, 1999
c) Recreation Director’s Report for the Month of June, 1999
d) Works Department Report for the Month of June, 1999
e) Fire Department Reports for the Months of May and June, 1999
Seconded by Councillor Calvin. Carried.

9.

BUSINESS ARISING FROM THE MINUTES
a) Regular Council Meeting Minutes of June 28, 1999
None
b) Special Council Meeting Minutes of July 12, 1999
None

10.

DELEGATIONS
None

11.

PETITIONS
None

12. BY-LAWS

12.1

READING IN ITS ENTIRETY OF BY-LAW NO. 47, TOWN OF GRAND BAY-WESTFIELD EXHIBITION BY-LAW
Councillor Sutton moved Reading in its Entirety of By-law No. 47, Town of Grand Bay-Westfield Exhibition By-law.
Seconded by Councillor Calvin. Carried.
By-law No. 47 was read in its entirety.

12.2

THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 47, TOWN OF GRAND BAY-WESTFIELD EXHIBITION BY-LAW
Councillor Calvin moved Third Reading by Title and Enactment of By-law No. 47, Town of Grand Bay-Westfield Exhibition By-law.
Seconded by Councillor Sutton. Carried.
By-law No. 47 was read a third time by title and enacted.

12.3

READING IN ITS ENTIRETY OF BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW
Councillor Sutton moved Reading in its Entirety of By-law No. 17, Town of Grand Bay-Westfield Building By-law.
Seconded by Councillor Calvin. Carried.
By-law No. 17 was read in its entirety.

12.4

THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW
Councillor McGowan moved Third Reading by Title and Enactment of By-law No. 17, Town of Grand Bay-Westfield Building By-law.
Seconded by Councillor Sutton. Carried.
By-law No. 17 was read a third time by title and enacted.

13.

NOTICE OF MOTIONS
None

14.

REPORTS
None

15.

LETTER OF JUNE 11, 1999 FROM GODFREY ASSOCIATES LTD. RE: MEETING WITH RESIDENTS ON MEADOW BROOK DRIVE RE: PROJECT 010-077, NAUTILUS CONSTRUCTION
Councillor Calvin moved to refer the letter of June 11, 1999 from Godfrey Associates Ltd. Re: Meeting with Residents on Meadow Brook Drive Re: Project 010-077, Nautilus Construction to the Capital Works Budget for consideration with the other items on the list.
Seconded by Councillor Sutton. Carried.

16.

MEMORANDUM OF JUNE 28, 1999 FROM FUNDY REGION SOLID WASTE COMMISSION RE: MEETING MINUTES OF THE COMMISSION
Councillor Calvin moved to receive and file the memorandum of June 28, 1999 from Fundy Region Solid Waste Commission Re: Meeting Minutes of the Commission.
Seconded by Councillor Sutton. Carried.

17.

LETTER OF JULY 9, 1999 FROM HON. JOAN MACALPINE, MINISTER OF MUNICIPALITIES RE: BEAUTIFICATION ASSISTANCE (CIP)/FACSIMILE OF JULY 23, 1999 FROM GODFREY ASSOCIATES LTD.
Councillor Calvin moved to proceed with CIP project for 1999 with a revised cost of $16,000 due to the reduction of the funding from the Province and revisions as follows: move one picnic shelter from Epworth Park to Ingleside, then the signage for the two picnic shelters would be Ingleside and Pamdenec; the new structures would be placed at the Epworth Park and Grand Bay locations; the Epworth Park unit could be the same as the existing Westfield structures and the Grand Bay unit would be modified as a combination Information Center;
deletion of the additional decorative street light at the Caboose due to the lack of finances with authorization to proceed to get work completed at the lowest cost by tender; in addition authorization is granted for co-ordination with the Beautification Committee and approval is granted for required expenditure from the Town Subdivision Fund.
Seconded by Deputy Mayor Black. Carried.

18.

LETTER FROM FUNDY FUTURE ENVIRONMENT AND BENEFITS COUNCIL RE: APPLICATION FOR FINANCIAL ASSISTANCE/ITEMS FOR COUNCIL CONSIDERATION
Councillor Calvin moved to refer the letter from Fundy Future Environment and Benefits Council Re: Application for Financial Assistance to community groups in the Municipality with a copy of the application to be forwarded to each group to ensure they are aware of available funding.
Seconded by Councillor Sutton. Carried.

19.

FACSIMILE OF JULY 14, 1999 FROM TOURISM & COMMUNICATIONS, CITY OF SAINT JOHN RE: PROPOSED Y2K INFORMATION SUPPLEMENT THROUGH NB PUBLISHING
Councillor Sutton moved to receive and file facsimile of July 14, 1999 from Tourism and Communications, City of Saint John Re: Proposed Y2K Information Supplement through NB Publishing.
Seconded by Councillor McGowan. Carried.
It was noted the Town has informed its residents regarding Y2K by means of a mass mail out to all homes.

20.

LETTER OF JULY 20, 1999 FROM REV. NEVILLE GOSMAN, UPSTREAM PLANNING COMMITTEE RE: PARKING OF SEMI-TRACTOR TRAILERS
Councillor McGowan moved to refer the letter of July 20, 1999 from Rev. Neville Gosman, Upstream Planning Committee Re: Parking of Semi-Tractor Trailers to the Works Commissioner for discussion with Rev. Gosman.
Seconded by Councillor Sutton. Carried.

21.

REPORT OF JULY 20, 1999 FROM TOWN MANAGER RE: HONORARIUM REVIEW FOR PLANNING ADVISORY COMMITTEE SECRETARY
Councillor McGowan moved to concur with the recommendation of the Town Manager dated July 20, 1999 in that the monthly honorarium for the Planning Advisory Committee secretary be increased from $225.00 per month to $230.00 per month ($112.50 - $115.00 per meeting) retro to January 1, 1999.
Seconded by Deputy Mayor Black. Carried.

22.

VALLEYVIEW ESTATES, PHASE 9, STAGE 1 – CONSIDERATION OF FINAL APPROVAL – FINAL DRAFT OF SUBDIVISION DEVELOPER’S AGREEMENT/LETTER OF MAY 28, 1999 TO WAYNE MCLEOD RE: TENTATIVE APPROVAL VALLEYVIEW ESTATES, PHASE 9, STAGE 1/PLANNING ADVISORY COMMITTEE TELEPHONE POLL OF JULY 20, 1999
Councillor Sutton moved to grant Final Approval of the Valleyview Estates Subdivision, Phase 9, Stage 1 ANBLS No. 115791 subject to:
1. accepting the cheque from the Royal Bank for $70,000 as security;
2. accepting the portion of Ridge Way (65 meters) to be constructed as a public street;
3. accepting the 6 m x 6 m municipal service easement on Lot 4, Block “Q”;
4. deducting eight percent of the area of land, excluding streets, in the subdivision from the previous large block of land vested as Land for Public Purposes and used as a land bank;
5. construction details of the roadway, municipal sanitary and municipal storm sewer (both sides) being shown as presented on preliminary construction drawings 014219-1 and 014219-D1 prepared by Hughes Surveys dated June 1999;
6. execution of Developer’s Agreement as attached to the Works Commissioner’s report of July 26, 1999;
7. New Brunswick Telephone Company and New Brunswick Electric Power Commission execution of final subdivision plans prior to the Town executing the plans.
Seconded by Councillor Calvin.   Carried.

23.

REPORT OF JULY 21, 1999 FROM RECREATION DIRECTOR RE: YOUTH CENTER FUNDING
Councillor Sutton moved to receive and file report of July 21, 1999 from the Recreation Director Re: Youth Center Funding.
Seconded by Councillor McGowan. Carried.

24.

REPORT OF JULY 20, 1999 FROM RECREATION DIRECTOR RE: RIVER VALLEY MIDDLE SCHOOL BALLFIELD
Councillor McGowan moved to concur with the recommendation of the Recreation Director in his report of July 20, 1999 and proceed with the addition of infield mix to the River Valley Middle School field estimated at $1,657.00 plus tax, weather permitting.
Seconded by Councillor Sutton. Carried.

ADJOURNMENT
Councillor McGowan moved adjournment.
Seconded by Councillor Calvin. Carried.
Time 8:30 p.m.

Respectfully submitted,

Sandra Gautreau                                           Grace Losier
Manager (Clerk)                                                      Mayor

Wendy Boyles
Secretary

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2.	RECORD OF ATTENDANCE All members were in attendance with the exception of Councillor Keir. Councillor McGowan moved to pay Councillor Keir in his absence. Seconded by Councillor Sutton. Carried.
3.	DISCLOSURE OF CONFLICT OF INTEREST Councillor McGowan declared a conflict of interest with items 61, 62, and 63 from Bills for Payment.
4.	PUBLIC HEARINGS None
5.	PUBLIC PRESENTATIONS
5.1	PRESENTATIONS TO VISITORS FROM IRELAND Mayor Losier made presentations to the two children from Ireland as well as the host children and welcomed the visitors to our community.
5.2	R.C.M.P. STATISTICAL REPORT FOR THE PERIOD JUNE 10, 1999 – JULY 12, 1999 Corporal Matthews offered comments concerning the Statistical Report and advised Council he has accepted a transfer to Newfoundland effective September, 1999. Mayor Losier offered congratulations to Corporal Matthews on behalf of Council. Councillor Sutton moved to receive and file R.C.M.P. Statistical Report for the period June 10, 1999 – July 12, 1999. Seconded by Councillor McGowan. Carried.
5.3	MEMORANDUM OF JULY 16, 1999 FROM PLANNING ADVISORY COMMITTEE RE: ACQUIRE AND ACCESS LAND FOR PUBLIC PURPOSES - LARRY & JOAN CHAPMAN – COUNTRY CLUB DRIVE Solicitor Don Cullinan of Cullinan & Moore offered comments regarding the Chapman proposal on behalf of his client Peter Auvinen. Councillor Calvin moved to table memorandum of July 16, 1999 from Planning Advisory Committee Re: Acquire and Access Land for Public Purposes - Larry & Joan Chapman – Country Club Drive to the meeting of September 13, 1999 and to ask for offers from both parties, if interested, to be made by a deadline of September 8, 1999 with an option for Council to either accept or reject the offers. Seconded by Councillor Sutton. Carried.
6.	MINUTES OF REGULAR COUNCIL MEETING OF JUNE 28, 1999 Councillor Sutton moved to adopt the minutes of the regular Council meeting of June 28, 1999. Seconded by Councillor McGowan. Carried.
6.1	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JUNE 21, 1999 Deputy Mayor Black moved to receive and file the minutes of the Planning Advisory Committee meeting of June 21, 1999. Seconded by Councillor McGowan. Carried.
6.2	MINUTES OF SPECIAL COUNCIL MEETING OF JULY 12, 1999 Councillor McGowan moved to receive and file the minutes of the Special Council meeting of July 12, 1999. Seconded by Councillor Sutton. Carried.
6.3	TELEPHONE POLL OF JUNE 30, 1999 RE: AUTHORIZATION FOR THE PURCHASE OF TWO DOCKING FACILITIES Councillor Sutton moved to ratify Telephone Poll of June 30, 1999 in that authorization is granted to purchase two docking facilities for a maximum of $3,000 plus $1,000 for water ready work for placement of the two docking facilities at boat ramp in area of Westfield Wharf. Seconded by Councillor McGowan. Carried. It was noted the Town has not purchased the docking facilities as they have been retained for use as a feed barge.
6.4	TELEPHONE POLL OF JUNE 30, 1999 RE: PROPOSAL – AMBULANCE VEHICLE Councillor Sutton moved to ratify Telephone Poll of June 30, 1999 in that authorization is granted regarding replacement of ambulance vehicle per letter of June 30, 1999 from Ash, Casey and Thornton. Seconded by Councillor Calvin. Carried.
6.5	TELEPHONE POLL OF JUNE 30, 1999 RE: DRAFT BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW Councillor McGowan moved to ratify Telephone Poll of June 30, 1999 in that the Planning Advisory Committee be requested to submit their views to Council Re: Draft By-law No. 17 – Town of Grand Bay-Westfield Building By-law. Seconded by Councillor Sutton. Carried.
6.6	TELEPHONE POLL OF JULY 6, 1999 RE: APPOINTMENT OF ACTING OFFICERS DURING WORKS COMMISSIONER’S ABSENCE Deputy Mayor Black moved to ratify Telephone Poll of July 6, 1999 in that Kent Tays, Clayton Rogers and Ken Hannah be appointed as Municipal Planning Officer, Development Officer, Building Inspector and By-law Enforcement Officer on an as required basis during the absence of the Works Commissioner between July 12, 1999 and July 23, 1999. Seconded by Councillor McGowan. Carried.
6.7	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JULY 5, 1999. Councillor Sutton moved to receive and file the minutes of the Planning Advisory Committee Meeting of July 5, 1999. Seconded by Councillor McGowan. Carried.
7.	BILLS FOR PAYMENT Councillor McGowan departed the meeting due to a stated conflict of interest. Councillor Calvin moved to approve the following items from Bills for Ratification. 61. McGowan, Diane Amb. $55.17 62. McGowan, Diane Amb. $22.77 63. McGowan, Diane Petty Cash Amb. $51.05 Seconded by Councillor Sutton. Carried. Councillor McGowan rejoined the meeting. Councillor Calvin moved to pay the Bills for Payment enbloc for a total of $12,825.95 and approve the Bills for Ratification for a total of $85,237.95, Grand Total of $98,063.23. Seconded by Deputy Mayor Black. Carried.
8.	CONSENT AGENDA a) Dog Control Report for the Month of June, 1999 b) Building Inspector’s Report for the Month of June, 1999 c) Recreation Director’s Report for the Month of June, 1999 d) Works Department Report for the Month of June, 1999 e) Fire Department Reports for the Months of May and June, 1999 Councillor McGowan moved to receive and file the following Consent Agenda items: a) Dog Control Report for the Month of June, 1999 b) Building Inspector’s Report for the Month of June, 1999 c) Recreation Director’s Report for the Month of June, 1999 d) Works Department Report for the Month of June, 1999 e) Fire Department Reports for the Months of May and June, 1999 Seconded by Councillor Calvin. Carried.
9.	BUSINESS ARISING FROM THE MINUTES a) Regular Council Meeting Minutes of June 28, 1999 None b) Special Council Meeting Minutes of July 12, 1999 None
10.	DELEGATIONS None
11.	PETITIONS None
12.	BY-LAWS
12.1	READING IN ITS ENTIRETY OF BY-LAW NO. 47, TOWN OF GRAND BAY-WESTFIELD EXHIBITION BY-LAW Councillor Sutton moved Reading in its Entirety of By-law No. 47, Town of Grand Bay-Westfield Exhibition By-law. Seconded by Councillor Calvin. Carried. By-law No. 47 was read in its entirety.
12.2	THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 47, TOWN OF GRAND BAY-WESTFIELD EXHIBITION BY-LAW Councillor Calvin moved Third Reading by Title and Enactment of By-law No. 47, Town of Grand Bay-Westfield Exhibition By-law. Seconded by Councillor Sutton. Carried. By-law No. 47 was read a third time by title and enacted.
12.3	READING IN ITS ENTIRETY OF BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW Councillor Sutton moved Reading in its Entirety of By-law No. 17, Town of Grand Bay-Westfield Building By-law. Seconded by Councillor Calvin. Carried. By-law No. 17 was read in its entirety.
12.4	THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW Councillor McGowan moved Third Reading by Title and Enactment of By-law No. 17, Town of Grand Bay-Westfield Building By-law. Seconded by Councillor Sutton. Carried. By-law No. 17 was read a third time by title and enacted.
13.	NOTICE OF MOTIONS None
14.	REPORTS None
15.	LETTER OF JUNE 11, 1999 FROM GODFREY ASSOCIATES LTD. RE: MEETING WITH RESIDENTS ON MEADOW BROOK DRIVE RE: PROJECT 010-077, NAUTILUS CONSTRUCTION Councillor Calvin moved to refer the letter of June 11, 1999 from Godfrey Associates Ltd. Re: Meeting with Residents on Meadow Brook Drive Re: Project 010-077, Nautilus Construction to the Capital Works Budget for consideration with the other items on the list. Seconded by Councillor Sutton. Carried.
16.	MEMORANDUM OF JUNE 28, 1999 FROM FUNDY REGION SOLID WASTE COMMISSION RE: MEETING MINUTES OF THE COMMISSION Councillor Calvin moved to receive and file the memorandum of June 28, 1999 from Fundy Region Solid Waste Commission Re: Meeting Minutes of the Commission. Seconded by Councillor Sutton. Carried.
17.	LETTER OF JULY 9, 1999 FROM HON. JOAN MACALPINE, MINISTER OF MUNICIPALITIES RE: BEAUTIFICATION ASSISTANCE (CIP)/FACSIMILE OF JULY 23, 1999 FROM GODFREY ASSOCIATES LTD. Councillor Calvin moved to proceed with CIP project for 1999 with a revised cost of $16,000 due to the reduction of the funding from the Province and revisions as follows: move one picnic shelter from Epworth Park to Ingleside, then the signage for the two picnic shelters would be Ingleside and Pamdenec; the new structures would be placed at the Epworth Park and Grand Bay locations; the Epworth Park unit could be the same as the existing Westfield structures and the Grand Bay unit would be modified as a combination Information Center; deletion of the additional decorative street light at the Caboose due to the lack of finances with authorization to proceed to get work completed at the lowest cost by tender; in addition authorization is granted for co-ordination with the Beautification Committee and approval is granted for required expenditure from the Town Subdivision Fund. Seconded by Deputy Mayor Black. Carried.
18.	LETTER FROM FUNDY FUTURE ENVIRONMENT AND BENEFITS COUNCIL RE: APPLICATION FOR FINANCIAL ASSISTANCE/ITEMS FOR COUNCIL CONSIDERATION Councillor Calvin moved to refer the letter from Fundy Future Environment and Benefits Council Re: Application for Financial Assistance to community groups in the Municipality with a copy of the application to be forwarded to each group to ensure they are aware of available funding. Seconded by Councillor Sutton. Carried.
19.	FACSIMILE OF JULY 14, 1999 FROM TOURISM & COMMUNICATIONS, CITY OF SAINT JOHN RE: PROPOSED Y2K INFORMATION SUPPLEMENT THROUGH NB PUBLISHING Councillor Sutton moved to receive and file facsimile of July 14, 1999 from Tourism and Communications, City of Saint John Re: Proposed Y2K Information Supplement through NB Publishing. Seconded by Councillor McGowan. Carried. It was noted the Town has informed its residents regarding Y2K by means of a mass mail out to all homes.
20.	LETTER OF JULY 20, 1999 FROM REV. NEVILLE GOSMAN, UPSTREAM PLANNING COMMITTEE RE: PARKING OF SEMI-TRACTOR TRAILERS Councillor McGowan moved to refer the letter of July 20, 1999 from Rev. Neville Gosman, Upstream Planning Committee Re: Parking of Semi-Tractor Trailers to the Works Commissioner for discussion with Rev. Gosman. Seconded by Councillor Sutton. Carried.
21.	REPORT OF JULY 20, 1999 FROM TOWN MANAGER RE: HONORARIUM REVIEW FOR PLANNING ADVISORY COMMITTEE SECRETARY Councillor McGowan moved to concur with the recommendation of the Town Manager dated July 20, 1999 in that the monthly honorarium for the Planning Advisory Committee secretary be increased from $225.00 per month to $230.00 per month ($112.50 - $115.00 per meeting) retro to January 1, 1999. Seconded by Deputy Mayor Black. Carried.
22.	VALLEYVIEW ESTATES, PHASE 9, STAGE 1 – CONSIDERATION OF FINAL APPROVAL – FINAL DRAFT OF SUBDIVISION DEVELOPER’S AGREEMENT/LETTER OF MAY 28, 1999 TO WAYNE MCLEOD RE: TENTATIVE APPROVAL VALLEYVIEW ESTATES, PHASE 9, STAGE 1/PLANNING ADVISORY COMMITTEE TELEPHONE POLL OF JULY 20, 1999 Councillor Sutton moved to grant Final Approval of the Valleyview Estates Subdivision, Phase 9, Stage 1 ANBLS No. 115791 subject to: 1. accepting the cheque from the Royal Bank for $70,000 as security; 2. accepting the portion of Ridge Way (65 meters) to be constructed as a public street; 3. accepting the 6 m x 6 m municipal service easement on Lot 4, Block “Q”; 4. deducting eight percent of the area of land, excluding streets, in the subdivision from the previous large block of land vested as Land for Public Purposes and used as a land bank; 5. construction details of the roadway, municipal sanitary and municipal storm sewer (both sides) being shown as presented on preliminary construction drawings 014219-1 and 014219-D1 prepared by Hughes Surveys dated June 1999; 6. execution of Developer’s Agreement as attached to the Works Commissioner’s report of July 26, 1999; 7. New Brunswick Telephone Company and New Brunswick Electric Power Commission execution of final subdivision plans prior to the Town executing the plans. Seconded by Councillor Calvin. Carried.
23.	REPORT OF JULY 21, 1999 FROM RECREATION DIRECTOR RE: YOUTH CENTER FUNDING Councillor Sutton moved to receive and file report of July 21, 1999 from the Recreation Director Re: Youth Center Funding. Seconded by Councillor McGowan. Carried.
24.	REPORT OF JULY 20, 1999 FROM RECREATION DIRECTOR RE: RIVER VALLEY MIDDLE SCHOOL BALLFIELD Councillor McGowan moved to concur with the recommendation of the Recreation Director in his report of July 20, 1999 and proceed with the addition of infield mix to the River Valley Middle School field estimated at $1,657.00 plus tax, weather permitting. Seconded by Councillor Sutton. Carried.