TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MINUTES
MONDAY, MAY 26, 2003

 
1........ CALL TO ORDER

The Town of Grand Bay-Westfield Council met in a regular session on Monday, May 26, 2003 at 7:36 p.m. with Deputy Mayor McGowan presiding.
 
2. 
 		 RECORD OF ATTENDANCE
 
All members were in attendance with the exception of Mayor Losier.

Councillor Silliphant moved to pay Mayor Losier in her absence.

Seconded by Councillor Day.  Carried.
 
3. 
 
 
 
 
 		 APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to adopt the agenda of May 26, 2003 as presented.

Seconded by Councillor Silliphant.  Carried.
 
4. 
 
 

5.
 
 
 

 DISCLOSURE OF CONFLICT OF INTEREST

None

PUBLIC HEARINGS

 None
 
6.
 
 
 		 PUBLIC PRESENTATIONS

 None
 
7. 
 
 
 
 
 		 MINUTES OF REGULAR COUNCIL MEETING MAY 12, 2003

Councillor Day moved to adopt the minutes of the regular Council meeting of May 12, 2003 as presented.

Seconded by Councillor Murphy.  Carried.
 
7.1 
 
 
 
 
 
 		 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING MAY 5, 2003

Councillor Silliphant moved to receive and file the minutes of the Planning Advisory Committee meeting
of May 5, 2003.

Seconded by Councillor Day.  Carried.
 
7.2
 
 
 
 
 
 
 		 TENDER NOTES OF MAY 20, 2003 
RE:  BALL FIELD MAINTENANCE SERVICES, BID NO. 03BF-005

Councillor Day moved to receive and file the Tender Notes of May 20, 2003 Re:  Ball Field Maintenance Services, Bid No. 03BF-005.

Seconded by Councillor Murphy.  Carried.
 
8. 
 
 
 
 
 
 		 BILLS FOR PAYMENT

Councillor Day moved to pay the Bills for Payment enbloc for a total of $3,074.25 and approve the Bills for
Ratification for a total of $35,217.56, Grand Total $38,291.81.

Seconded by Councillor Silliphant.  Carried.
 
9. 
 		 CONSENT AGENDA
 
a) Westfield Volunteer Ambulance Accounts Payable Information Listing of May 26, 2003

Councillor Silliphant moved to receive and file the following Consent Agenda item:

a) Westfield Volunteer Ambulance Accounts Payable Information Listing of May 26, 2003

Seconded by Councillor Day.  Carried.
 
10. 
 
 
 
 		 BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of May 12, 2003

None
 
11. 
 
 

12.
 
 

13.
 

 DELEGATIONS 

 None

PETITIONS

 None

BY-LAWS 
 
13.1 MEMORANDUM OF MAY 21, 2003 FROM PLANNING ADVISORY COMMITTEE
RE:  DRAFT SUBDIVISION BY-LAW NO. 102/DEVELOPMENT OFFICER’S MEMORANDUM OF MAY 23, 2003

Councillor Day moved to proceed with appropriate advertising using the Town web site to have draft By-law No. 102, Town of Grand Bay-Westfield Subdivision By-law read by section titles only prior to Third Reading and Enactment.

Seconded by Councillor Murphy.  Carried.  Unanimously.
 
13.2 FIRST READING BY TITLE OF BY-LAW NO. 102, TOWN OF GRAND BAY-WESTFIELD
SUBDIVISION BY-LAW

Councillor Day moved First Reading by Title of By-law No. 102, Town of Grand Bay-Westfield
Subdivision By-law.

Seconded by Councillor Silliphant.  Carried.

By-law No. 102 was read a first time by title.
 
13.3 SECOND READING BY TITLE OF BY-LAW NO. 102, TOWN OF GRAND BAY-WESTFIELD
SUBDIVISION BY-LAW

Councillor Murphy moved Second Reading by Title of By-law No. 102, Town of Grand Bay-Westfield Subdivision By-law.

Seconded by Councillor Day.  Carried.

 By-law No. 102 was read a second time by title.
 
14. 
 
 

15.
 
 
 

 NOTICE OF MOTIONS

None

REPORTS 

None
 
16. LETTER OF MAY 6, 2003 FROM ANDY MORTON, DEPUTY DIRECTOR, DEPARTMENT OF
PUBLIC SAFETY RE:  APPROVAL FOR COST SHARING (JEPP)/FIRE CHIEF’S REPORT OF MAY 15, 2003

Councillor Day moved that our Emergency Measures Organization purchase the equipment applied for in the Joint Emergency Preparedness Program for year 2003 and that the fifty percent (50%) contribution to be paid by the Town be covered by the budgets of the Fire Department and the Emergency Measures Organization.

Seconded by Councillor Murphy.  Carried.
 
17. FACSIMILE DATED MAY 13, 2003 FROM YVONNE GIBB, UNION OF MUNICIPALITIES OF 
NEW BRUNSWICK RE:  RESOLUTION U-02-08 IN SUPPORT OF INFRASTRUCTURE PROGRAM

Councillor Silliphant moved to table Facsimile dated May 13, 2003 from Yvonne Gibb, Union of Municipalities of New Brunswick Re:  Resolution U-02-08 in support of Infrastructure Program until the next Council meeting of June 9, 2003, for Mayor Losier’s attendance.

Seconded by Councillor Day.  Carried.
 
18.  MEMORANDUM OF MAY 9, 2003 FROM LINDA THOMPSON 
RE:  BEAUTIFICATION COMMITTEE RESIGNATION

Councillor Day moved to receive and file Memorandum of May 9, 2003 from Linda Thompson Re:  Beautification Committee Resignation with a letter of appreciation to be forwarded to Violet Sherriff.

Seconded by Councillor Murphy.  Carried.
 
19. LETTER OF APRIL 24, 2003 FROM RICK HANSEN, C.C., O.B.C., PRESIDENT AND CEO
RE:  RICK HANSEN WHEELS IN MOTION ON JUNE 14, 2003

Councillor Day moved to receive and file letter of April 24, 2003 from Rick Hansen, C.C., O.B.C., President and CEO Re:  Rick Hansen Wheels in Motion on June 14, 2003.

Seconded by Councillor Silliphant.  Carried.
 
20.  DEVELOPMENT OFFICER’S REPORT OF MAY 13, 2003
RE:  RIVER VALLEY LIONS CLUB – CANADA DAY PARADE

Councillor Day moved to approve the proposed “Grand Bay-Westfield Canada Day Parade” to be held by the River Valley Lions Club, on Canada Day, Tuesday July 1, 2003 beginning at 11:00 a.m. to run from the Sobey’s Plaza to the Arena along River Valley Drive subject to permission of the Team Leader of the R.C.M.P. and the District Engineer of the New Brunswick Department of Transportation; as well resources of the Recreation Department and the Works Department will be made available for the planning and preparation of this event.

Seconded by Councillor Murphy.  Carried.
 
21.  LETTER OF MAY 12, 2003 FROM WORKPLACE HEALTH, SAFETY AND COMPENSATION
COMMISSION OF NEW BRUNSWICK RE:  THANK YOU FOR SUPPORT - NATIONAL PHYSIOTHERAPY MONTH

Councillor Silliphant moved to receive and file letter of May 12, 2003 from Workplace Health, Safety and Compensation Commission of New Brunswick Re:  Thank You for Support - National Physiotherapy Month.

Seconded by Councillor Day.  Carried.
 
22.  GRAND BAY-WESTFIELD TOURISM COMMITTEE TERMS OF REFERENCE FOR ADOPTION
BY COUNCIL

Councillor Silliphant moved to adopt as presented and have read the Terms of Reference of the Grand Bay-Westfield Tourism Committee.

Seconded by Councillor Day.  Carried.

The Terms of Reference were read as follows:

Composition

 One elected official and at least three community members

Term

Elected Official – Term of Office

Budget

To be established by Council

Purpose

1. To provide guidance and expertise to Council

2. To assist Council in fostering greater investment in tourism related enterprise and development within the
....Town and to promote assets that are already in place

3. To identify and maintain a registry of community assets of Grand Bay-Westfield and the surrounding
....area:
........a) special events
........b) document oral history

MEETINGS:  Third Thursday of Each Month
.........................In Town Office Board Room at 7:00 p.m.
.........................Duration:  1 1/2 hours
 
23.  RECREATION DIRECTOR’S REPORT OF MAY 21, 2003
RE:  TENDER OPENING FOR BALL FIELD MAINTENANCE SERVICES, TENDER NO. 03BF-005

Councillor Silliphant moved to engage Wendall Derrah at a cost of $15.50 per hour for Ball Field Services for 2003/2004 subject to: 1) receiving the performance bond of 5% of the accepted bid, 2) insurance coverage under the Town of Grand Bay-Westfield policy for a fee of $250, 3) the Town will provide the lining material and equipment to be stored and maintained by Wendall Derrah.

Seconded by Councillor Murphy.  Carried.
 
24. RECREATION DIRECTOR’S REPORT OF MAY 21, 2003
RE:  RIVER VALLEY CHAMBER OF COMMERCE (R.V.C.C.) OPERATION OF VISITOR INFORMATION CENTER (V.I.C.)

Councillor Murphy moved to provide 1) a grant in the amount of $3,050 to be forwarded to the River Valley Chamber of Commerce to assist with the operation of the Visitor Information Centre (V.I.C.) in Grand Bay-Westfield; 2) the people working the V.I.C. be asked to pick up litter around and near the Caboose as part of their daily duties while the V.I.C. is operating; 3) at the beginning and end of the operation of the V.I.C. items in the Caboose be safely unpacked and then packed for the season; 4) a report will be submitted to the Town from the River Valley Chamber of Commerce to include the number and breakdown of Tourists over the season and any financial requests for assistance for the 2004 Tourist season to be received before October 1, 2003; this report is to include a breakdown of expenses for the $3,050 received from the Town of Grand Bay-Westfield; 5) to consult with the Recreation Department before carrying out any repairs or changes on or around the caboose area.

Seconded by Councillor Silliphant.  Carried.
 
25. CORRESPONDENCE OF MAY 23, 2003 FROM GODFREY ASSOCIATES LTD.
RE:  STREET IMPROVEMENTS - 2003 RIVER VALLEY DRIVE, BEACH ROAD, HARMONY ROAD, BAYVIEW DRIVE, MIDWOOD LANE, MARALYN COURT, ALDER ROAD, BROAD STREET, GRAND BAY-WESTFIELD, NB PROJECT NO. 010-100

Councillor Silliphant moved to award the tender for 2003 Street Improvements – River Valley Drive, Beach Road, Harmony Road, Bayview Drive, Midwood Lane, Maralyn Court, Alder Road, Broad Street, Grand Bay-Westfield, NB Project No. 010-100 to the low tenderer Galbraith Construction Ltd. for a contract price of $174,643.00 subject to approval from the Municipal Capital Borrowing Board.

Seconded by Councillor Day.  Carried.
 
26.  CORRESPONDENCE OF MAY 23, 2003 FROM GODFREY ASSOCIATES LTD. 
RE:  STREET IMPROVEMENTS - 2003 PROJECT NO. 010-100 POSSIBLE ADDITIONS AND DELETIONS

Councillor Day moved to add the approved 2003 Designated Highway work to the 2003 Street Improvements Project No. 010-100 as awarded to Galbraith Construction.

Seconded by Councillor Murphy.  Carried.

Councillor Day moved to add two items of work to the 2003 Street Improvements Project, No. 010-100: 1) Retaining Wall corner of Woolastook Drive and Valley View Drive and 2) Phase 1 Storm Sewer Woolastook Drive/Valley View Drive, approximately 20 meters. 

Seconded by Councillor Silliphant.  Carried.
 
27. 
 		 DEVELOPMENT OFFICER’S REPORT OF MAY 21, 2003 RE:  63 CENTRAL AVENUE
 
Councillor Murphy moved to forward a notice under section 190 of the Municipalities Act concerning conditions at 63 Central Avenue.

Seconded by Councillor Day.  Carried.
 
28. 
 		 ADJOURNMENT
 
Councillor Silliphant moved adjournment.

Seconded by Councillor Day.  Carried.

Time:  7:55 p.m.

Respectfully submitted,
 

Sandra Gautreau
Town Manager (Clerk)
Grace Losier
   Mayor

Judy Sproule
Assistant Clerk
 

 

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