| 1..... | CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, July 27, 2009 with Mayor Losier presiding. |
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| 2. |
RECORD OF ATTENDANCE Deputy Mayor Archer, Councillor Calvin, Councillor Day, Councillor McGowan and Councillor Murphy were in attendance. |
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| 3. | APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Murphy moved to approve the agenda of July 27, 2009 as presented. Seconded by Councillor McGowan. Carried. |
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| 4. | DISCLOSURE OF CONFLICT OF
INTEREST None |
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| 5. | PUBLIC HEARINGS None |
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| 6. | PUBLIC PRESENTATIONS |
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| 6.1 |
PRESENTATION OF RCMP STATISTICAL
REPORT FOR JUNE 2009 - RCMP REPRESENTATIVE ATTENDING Cpl. Landry provided Council with information regarding the June 2009 RCMP Statistical Report. Councillor McGowan moved to receive and file the RCMP Statistical Report for June 2009. Seconded by Councillor Day. Carried. It was noted that the Town would review the use of signage at the new Intersection at Woolastook Drive and River Valley Drive. |
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| 6.2 | PRESENTATION BY BRIAN CURRY,
TOWN REPRESENTATIVE FOR HARBOUR STATION Brian Curry, Town Representative for Harbour Station provided information to Council regarding the operations of Harbour Station from June 2008 - July 2009. Deputy Mayor Archer moved to receive and file Presentation by Brian Curry, Town Representative for Harbour Station. Seconded by Councillor Day. Carried. Mayor Losier thanked Brian Curry for his many years of service as Representative for the Town of Grand Bay-Westfield on the Board for Harbour Station. |
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| 6.3 | PRESENTATION BY RANDY BELL, TOWN
REPRESENTATIVE FOR AQUATIC CENTRE Randy Bell, Town Representative for the Aquatic Centre provided information to Council regarding the operations of the Aquatic Center from June 2008 - July 2009. Deputy Mayor Archer moved to receive and file Presentation by Randy Bell, Town Representative for the Aquatic Centre. Seconded by Councillor Day. Carried. Mayor Losier thanked Randy Bell for his many years of service as Representative for the Town of Grand Bay-Westfield on the Board for Aquatic Centre. |
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| 7. | MINUTES |
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| 7.1 | MINUTES OF REGULAR COUNCIL
MEETING OF JUNE 22, 2009 Deputy Mayor Archer moved to adopt the minutes of the Regular Council Meeting of June 22, 2009 as presented. Seconded by Councillor Day. Carried. |
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| 7.2 | MINUTES OF PLANNING ADVISORY
COMMITTEE MEETING OF JUNE 15, 2009 Councillor McGowan moved to receive and file minutes of Planning Advisory Committee Meeting of June 15, 2009. Seconded by Councillor Calvin. Carried. |
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| 7.3 |
MINUTES OF TOURISM COMMITTEE
MEETINGS OF MAY 21, 2009 AND JUNE 11, 2009 Councillor Murphy moved to receive and file minutes of Tourism Committee Meetings of May 21, 2009 and June 11, 2009. Seconded by Councillor Day. Carried. It was noted that Town staff would inquire if “Open Air Festival Event Forms for Feedback” could be posted on the Town Website. |
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| 7.4 |
MINUTES OF RIVER VALLEY
COMMUNITY CENTER BOARD OF DIRECTORS MEETING OF MAY 19, 2009 Deputy Mayor Archer moved to receive and file minutes of River Valley Community Center Board of Directors Meeting of May 19, 2009. Seconded by Councillor Calvin. Carried. |
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| 7.5 | MINUTES OF FUNDY REGIONAL SOLID
WASTE COMMISSION MEETINGS OF APRIL 16, 2009 AND MAY 14, 2009 Councillor McGowan moved to receive and file minutes of Fundy Regional Solid Waste Commission Meetings of April 16, 2009 and May 14, 2009. Seconded by Councillor Murphy. Carried. It was noted a new Recycling System is being implemented by the Solid Waste Commission. |
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| 8. | BILLS FOR PAYMENT Councillor Day moved to pay Bills for Payment in the amount of $78,136.16 and Bills for Ratification in the amount of $68,872.96; Grand Total $147,009.12. Seconded by Deputy Mayor Archer. Carried. |
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| 9. | CONSENT AGENDA a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for June 2009 b) Building Inspector’s Report for June 2009 c) Recreation Department Report for June 2009 d) Dog Control Report for June 2009 e) Works Commissioner’s Report for June 2009 f) Brundage Point River Centre Report for June 2009 Councillor Day moved to receive and file the following Consent Agenda items: a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for June 2009 b) Building Inspector’s Report for June 2009 c) Recreation Department Report for June 2009 d) Dog Control Report for June 2009 e) Works Commissioner’s Report for June 2009 f) Brundage Point River Centre Report for June 2009. Seconded by Councillor Calvin. Carried. |
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| 10. | BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of June 22, 2009 None |
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| 11. | DELEGATIONS None |
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| 12. | PETITIONS None |
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| 13. | BY-LAWS |
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| 13.1.a. | Memorandum of July 8, 2009 from
Planning Advisory Committee (PAC) Re:
Recommendation to Council Re: Draft Subdivision By-law No. 113
and
Draft Building By-law No. 114 Councillor Day moved to receive and file and have read memorandum of July 8, 2009 from Planning Advisory Committee Re: Recommendation to Council Re: Draft Subdivision By-law No. 113 and Draft Building By-law No. 114. Seconded by Councillor McGowan. Carried. PAC memorandum of July 8, 2009 was read. |
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| 13.1 | Reading by Section Titles of
By-law No. 113, Town of Grand Bay-Westfield Subdivision By-law Councillor Day moved to read By-law No. 113, Town of Grand Bay-Westfield Subdivision By-law by Section Titles. Seconded by Deputy Mayor Archer. Carried. By-law No. 113 was read by Section Titles. |
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| 13.2 |
Third Reading by Title and
Enactment of By-law No. 113, Town of Grand Bay-Westfield Subdivision
By-law Councillor Murphy moved Third Reading by Title and Enactment of By-law No. 113, Town of Grand Bay-Westfield Subdivision By-law. Seconded by Councillor Day. Carried. By-law No.113 was read a third time by Title and enacted. |
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| 13.3 | Reading by Section titles of
By-law No. 114, Town of Grand Bay-Westfield Building By-law Councillor Day moved to read By-law No. 114, Town of Grand Bay-Westfield Building By-law by Section Titles. Seconded by Deputy Mayor Archer. Carried. By-law No. 114 was read by Section Titles. |
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| 13.4 |
Third Reading by Title and
Enactment of By-law No. 114, Town of Bay-Westfield Building By-law Councillor Calvin moved Third Reading by Title and Enactment of By-law No. 114, Town of Grand Bay-Westfield Building By-law. Seconded by Councillor McGowan. Carried. By-law No. 114 was read a third time by Title and enacted. |
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| 14. | NOTICE OF MOTIONS None |
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| 15. | REPORTS |
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| 15.1 | SEWERAGE UTILITY ACCOUNTS
RECEIVABLE REPORT AS AT JULY 2, 2009 Deputy Mayor Archer moved to receive and file Sewerage Utility Accounts Receivable Report as at July 2, 2009. Seconded by Councillor Murphy. Carried. |
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| 16. |
LETTER OF JUNE 22, 2009 FROM
CELIA MCDERMOTT, VICE PRESIDENT, EXTERNAL
STUDENTS’ REPRESENTATIVE COUNCIL, UNBSJ RE: 2009-2010 STUDENT EXECUTIVE
COUNCIL Councillor Day moved to receive and file letter of June 22, 2009 from Celia McDermott, Vice President, External Students’ Representative Council, UNBSJ Re: 2009-2010 Student Executive Council. Seconded by Councillor Calvin. Carried. |
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| 17. | LETTER OF APRIL 24, 2009 FROM
GARY MYLES, PRESIDENT SAINT JOHN AND WESTERN DISTRICT CRIME STOPPERS -
THANK YOU Councillor Day moved to receive and file and have read letter of April 24, 2009 from Gary Myles, President Saint John and Western District Crime Stoppers - Thank You. Seconded by Deputy Mayor Archer. Carried. Letter of April 24, 2009 from Gary Myles was read. |
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| 18. |
LETTER OF JULY 8, 2009 FROM
STEPHANIE B. PATTERSON, P. ENG., GODFREY
ASSOCIATES LTD. RE: INTERSECTION REALIGNMENT, WOOLASTOOK DRIVE
AND
RIVER VALLEY DRIVE, GRAND BAY-WESTFIELD, NB, PROJECT NO. 010-142,
N.B.D.O.T. NO. 09-D338 Deputy Mayor Archer moved to approve payment of relevant invoices per letter of July 8, 2009 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd. Re: Intersection Realignment, Woolastook Drive and River Valley Drive, Grand Bay-Westfield, NB, Project No. 010-142, N.B.D.O.T. No. 09-D338. Seconded by Councillor Murphy. Carried. |
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| 19. |
LETTER OF JUNE 18, 2009 FROM
STEPHANIE B. PATTERSON, P. ENG., GODFREY
ASSOCIATES LTD. RE: STORM SEWER IMPROVEMENTS 2009, HIGHLAND ROAD
AND
INGLEWOOD DRIVE, GRAND BAY-WESTFIELD, NB, PROJECT NO. 010-141 Councillor Day moved to receive and file letter of June 18, 2009 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd. Re: Storm Sewer Improvements 2009, Highland Road and Inglewood Drive, Grand Bay-Westfield, NB, Project No. 010-141. Seconded by Deputy Mayor Archer. Carried. It was noted that information would be requested regarding the breakdown of costs associated with the 2009 Gas Tax Project work. |
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| 20. | FIRE CHIEF’S REPORT OF JULY 14,
2009 RE: CASUALTY COLLECTION UNITS - STORAGE Councillor Murphy moved that the Town enter into a (3) three year agreement with the Department of Health to store, on their behalf, Casualty Collection Units (CCU’s) as previously done since 2002 and to authorize signatures to the relevant agreement. Seconded by Councillor McGowan. Carried. It was noted their will be no cost to the Town associated with the Casualty Collection Units agreement. |
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| 21. |
FIRE CHIEF’S REPORT OF JULY 15,
2009 RE: CENTRUM ELECTRICAL UPGRADE Councillor Day moved to accept the quote from the Town’s Electrical Contractor RH Electrical, in the amount of $11,200 plus HST to upgrade the electrical system in the Centrum to be able to connect a portable generator during a power outage; the cost of this project will be shared 50/50 between the Town and Joint Emergency Preparedness Program (JEPP) a Provincial and Federal program. Seconded by Deputy Mayor Archer. Carried. |
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| 22. |
DEVELOPMENT OFFICER’S REPORT OF
JULY 15, 2009 RE: TERRY FOX RUN, SEPTEMBER 13, 2009 Deputy Mayor Archer moved to approve the proposed Terry Fox Run to be held on Sunday, September 13, 2009 from Unity Park under provisions set out in the Town’s Traffic By-law No. 80, section 6(1) subject to permission and conditions of the Team Leader of the RCMP and the District Engineer of the New Brunswick Department of Transportation for the proposed route along River Valley Drive/Nerepis Road. Seconded by Councillor Calvin. Carried. |
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| 23. | DEVELOPMENT OFFICER’S REPORT OF
JULY 17, 2009 RE: TENTATIVE SUBDIVISION
PLAN, VALLEY VIEW ESTATES SUBDIVISION, PHASES 10, PID NO. 00220871 Councillor Day moved to accept the request from W.C. McLeod Builders Ltd. dated July 15, 2009 for the extension to the 6 month Tentative Approval granted for Valley View Estates Subdivision, Phase 10, PID No. 00220871 by the Development Officer based upon previous motion of Council dated January 26, 2009. Seconded by Councillor McGowan. Carried. |
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| 24. | DEVELOPMENT OFFICER’S REPORT OF
JULY 21, 2009 RE: ENERPLAN ENERGY AUDIT Councillor Murphy moved to receive and refer Enerplan Energy Audit to Department Heads for the 2010 Operating and Capital Budgets as appropriate. Seconded by Deputy Mayor Archer. Carried. |
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| 25. | MEMORANDUM OF JUNE 2, 2009 FROM
RALPH STEVENS, PLANNING ADVISORY
COMMITTEE CHAIRMAN RE: RECOMMENDATION TO COUNCIL/APPLICATION FOR
VARIANCE CHESTNUT HILL ESTATES SUBDIVISION, PHASE 1/DEVELOPMENT
OFFICER’S REPORT OF JULY 22, 2009 Councillor Murphy moved: 1. to accept the recommendation from Godfrey Associates Ltd., acting as the Town Engineer, dated July 22, 2009 for the cost estimate prepared by ADI Limited dated July 17, 2009 describing the total value of the work to be completed under Chestnut Hill Estates Subdivision, Phase 1, with a value of $80,000.00; and 2. further moved to approve signing authority on the Subdivision Developer’s Agreement for the Subdivision Plan, Chestnut Hill Estates Subdivision, Phase 1, Town of Grand Bay-Westfield, Parish of Westfield, Kings County, New Brunswick, as prepared by Kierstead Quigley & Roberts Ltd. and dated June 18, 2009 and under section 56(1) of the Community Planning Act, assent to the Plan for the vesting of public street Myles Terrace and a 10 m wide Municipal Service Easement, prior to Final Approval being granted by the Development Officer, subject to final receipt and final review of all contract documents to the satisfaction of the Town Solicitor, outstanding Security and Insurance Certificates, and payment of $706.11 (cash, money order, certified cheque or debit). Seconded by Councillor McGowan. Carried. |
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| 26. |
MEMORANDUM OF JULY 8, 2009
RE: RECOMMENDATION TO COUNCIL RE: 009062
NB LTD. SUBDIVISION, LOT 09-6 & 09-7, SANDLEWOOD
CRESCENT/DEVELOPMENT OFFICER’S REPORT OF JULY 10, 2009 Councillor Day moved to approve the Amending Subdivision Plan, 009062 NB Ltd. Subdivision, Lot 09-6 and Lot 09-7, situate on Inglewood Drive, Town of Grand Bay-Westfield, Parish of Westfield, Kings County, New Brunswick, as prepared by DeSaulniers Surveys Inc. and dated June 15, 2009 and under section 56(1) of the Community Planning Act, assent to the Plan for the vesting of a Municipal Service Easement, subject to final receipt of $771.55 (cash, money order, certified cheque or debit). Seconded by Deputy Mayor Archer. Carried. |
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| 27. |
ADJOURNMENT Councillor McGowan moved adjournment. Seconded by Deputy Mayor Archer. Carried. Time: 8:45 pm Respectfully submitted, |
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Assistant Clerk |
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