Spetember 27, 2004 Minutes
| 1. | CALL TO ORDER | ||
| The Town of Grand Bay-Westfield Council met in a regular session
on Monday, September 27, 2004 at 7:30 p.m. with Mayor Losier presiding.
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| 2.
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RECORD OF ATTENDANCE
All members were in attendance.
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| 3.
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APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS
None
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| 4.
5.
6.
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DISCLOSURE OF CONFLICT OF INTEREST
None PUBLIC HEARINGS None PUBLIC PRESENTATIONS
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| 6.1 | PRESENTATION OF RCMP STATISTICAL REPORT FOR AUGUST 2004 - RCMP | ||
| REPRESENTATIVE ATTENDING
Deputy Mayor Murphy moved to receive and file RCMP Statistical Report for August 2004 as presented by Cpl. Rob Landry. Seconded by Councillor McGowan. Carried. It was noted that the recent Neighbourhood Watch BBQ Yard Sale raised
$375 towards the purchase of Neighborhood Watch signs for the Town.
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| 7. | MINUTES OF REGULAR COUNCIL MEETING OF SEPTEMBER 13, 2004 | ||
| Councillor Day moved to adopt the minutes of the Regular Council
Meeting of September 13, 2004 as presented.
Seconded by Councillor McGowan. Carried.
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| 7.1 | MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF SEPTEMBER 7, 2004 | ||
| Deputy Mayor Murphy moved to receive and file the minutes of the
Planning Advisory Committee Meeting of September 7, 2004.
Seconded by Councillor Day. Carried.
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| 7.2 | TENDER NOTES OF SEPTEMBER 21, 2004 RE: 2004 MULTI-PURPOSE SIDEWALK TRACTOR | ||
| Councillor McGowan moved to receive and file the Tender Notes of
September 21, 2004 Re: Purchase of 2004 Multi-Purpose Sidewalk Tractor.
Seconded by Councillor Day. Carried.
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| 8. | BILLS FOR PAYMENT | ||
| Councillor Day moved to pay Bills for Payment enbloc for a total
of $119,397.00 and Bills for Ratification for a total of $28,724.68; grand
total of $148,121.68.
Seconded by Deputy Mayor Murphy. Carried.
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| 9. | CONSENT AGENDA | ||
| a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE INFORMATION LISTING
OF SEPTEMBER 27, 2004
Deputy Mayor Murphy moved to receive and file the following Consent
Agenda item:
a) Westfield Volunteer Ambulance Accounts Payable Information Listing of September 27, 2004. Seconded by Councillor Evans. Carried.
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| 10.
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BUSINESS ARISING FROM MINUTES
Regular Council Meeting Minutes of September 13, 2004 None
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15.
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DELEGATIONS
None PETITIONS None BY-LAWS None NOTICE OF MOTIONS None REPORTS None
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| 16. | LETTER OF SEPTEMBER 15, 2004 FROM STEPHANIE B. PATTERSON, P. ENG., | ||
| GODFREY ASSOCIATES LTD. RE: SEWER SYSTEM EXTENSION, GRAND
BAY-WESTFIELD, NB, INFRASTRUCTURE PROJECT NO. 63 37 05 431 02, PROJECT
NOS. 010-091, 010-102, 010-103, 010-104 & 010-109
Councillor Day moved to approve Claim No. 9 in the amount of $443,030.77 Re: Letter of September 15, 2004 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd Re: Sewer System Extension, Grand Bay-Westfield, NB Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103, 010-104 and 010-109 and authorize payment of all related invoices. Seconded by Deputy Mayor Murphy. Carried.
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| 17. | LETTER RECEIVED SEPTEMBER 20, 2004 FROM GARY MITTLEHOLTZ, CANADA DAY | ||
| HALF MARATHON RE: LETTER OF THANKS FOR SPONSORSHIP
Councillor McGowan moved to receive and file letter received September 20, 2004 from Gary Mittleholtz, Canada Day Half Marathon Re: Letter of Thanks for Sponsorship, with letter to be read. Seconded by Councillor Day. Carried. Letter from Gary Mittleholtz was read to the public.
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| 18. | WORKS COMMISSIONER’S REPORT OF SEPTEMBER 20, 2004 | ||
| RE: DESIGNATED HIGHWAY 5 YEAR PLAN 2005-2009
Councillor Day moved to adopt the Designated Highway 5 Year Plan 2005-2009 per Works Commissioner’s report of September 20, 2004 and forward the Plan to the Department of Transportation. Seconded by Deputy Mayor Murphy. Carried. It was noted a letter would be forwarded to the Department of Transportation
requesting a meeting to discuss the 5 Year Plan.
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| 19. | WORKS COMMISSIONER’S REPORT OF SEPTEMBER 21, 2004 | ||
| RE: AWARD - TENDER 2004-03, MULTI PURPOSE SIDEWALK TRACTOR
Deputy Mayor Murphy moved to award Tender No. 2004-03 for the purchase of a Multi Purpose Sidewalk Tractor to Saunders Equipment at the tendered price of $94,840.68 including HST and also moved to approve $4,500 to add air conditioning to the cab of the Works Department Backhoe. Seconded by Councillor McGowan. Carried.
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| 20. | RECREATION DIRECTOR’S REPORT OF SEPTEMBER 22, 2004 | ||
| RE: GRAND BAY-WESTFIELD PEDESTRIAN BRIDGE SOIL SAMPLING
Deputy Mayor Murphy moved to approve soil sampling at existing abutments to the proposed pedestrian bridge at Milligan Brook as provided by Greg McKay, CET, Civil Engineering Technologist, one (1) Engineer Support Unit up to an estimated cost of $1000 plus HST. Seconded by Councillor Evans. Carried. It was noted funds for soil sampling would be available from the
Subdivision Fund or the Council Discretion Account.
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| 21. | DRAFT RESOLUTION FOR BANK OF NOVA SCOTIA RE: 2004 CAPITAL PROJECTS | ||
| Councillor Day moved that for the purposes of bridge financing on
capital expenditures, Town of Grand Bay-Westfield (the “Corporation”) establish
certain non-revolving term credit facilities with The Bank of Nova Scotia
(the “Bank”) to bridge capital expenditures to a maximum of $3,390,000:
$250,000 for Transportation capital expenditures,
and that any one appointed (Sandra Gautreau, Marcia Mason) and one elected official (Mayor Losier, Deputy Mayor Murphy, Councillor McGowan, Councillor Day) are hereby authorized to sign on behalf of the Corporation and to furnish to the Bank from time to time a promissory note or notes sealed with the Corporate Seal for the sum or sums so borrowed with interest at such rate as the Bank may from time to time determine. Seconded by Deputy Mayor Murphy. Carried.
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| 22. | ADJOURNMENT | ||
| Councillor McGowan moved adjournment.
Seconded by Councillor Day. Carried. Time: 8:05 p.m. Respectfully submitted,
Marcia Mason
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