| 1...... |
CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, October 27, 2008 with Mayor Losier presiding. |
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| 2. | RECORD OF ATTENDANCE Deputy Mayor Archer, Councillor Calvin, Councillor Day, Councillor McGowan, and Councillor Murphy were in attendance. |
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| 3. | APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Day moved to approve the agenda of October 27, 2008 and add item No. 26.a - Sidewalk Panel Replacement. Seconded by Deputy Mayor Archer. Carried unanimously. |
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| 4. | DISCLOSURE OF CONFLICT OF
INTEREST Councillor Calvin declared a Conflict of Interest with Item No. 49 on Bills for Payment: Home of the Chicken Man for $54.00. |
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| 5. | PUBLIC HEARINGS None |
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| 6. | PUBLIC PRESENTATIONS |
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| 6.1 | IMPERIAL THEATRE PRESENTATION
RE: REQUEST FOR FINANCIAL SUPPORT - RON OUTERBRIDGE PRESENTER Derek Oland presented Council with information regarding the need for financial support to cover capital costs of repairs to the Imperial Theatre. The amount requested is $25,000 over a five year period. Councillor Calvin moved to refer the request for funding from the Imperial Theatre to the Town’s 2009 Capital Budget discussions for consideration. Seconded by Deputy Mayor Archer. Carried. |
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| 6.2 |
RIVER VALLEY COMMUNITY CENTER
(ARENA) PRESENTATION RE: AUDIT/BUDGET - JOHN WEBBER, TREASURER,
PRESENTER John Webber, Treasurer presented Council with information regarding the 2008 operations of the River Valley Community Center (Arena) and the proposed 2009 Budget. Councillor Murphy moved to receive and file presentation Re: Arena Audit/Budget by John Webber, Treasurer River Valley Community Center. Seconded by Councillor McGowan. Carried. It was noted Town staff will obtain the additional pages of the Arena Audit document and provide them to Council. Mayor Losier thanked John Webber for his many years of service as Treasurer for the River Valley Community Center. |
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| 7. |
MINUTES |
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| 7.1 | MINUTES OF THE REGULAR COUNCIL
MEETING OF OCTOBER 14, 2008 Councillor Day moved to adopt the minutes of the Regular Council Meeting of October 14, 2008 as presented. Seconded by Deputy Mayor Archer. Carried. It was noted that Town staff will confirm if an elected official can vote on the adoption of minutes of a meeting for which they were not in attendance. |
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| 7.2 | MINUTES OF THE PLANNING ADVISORY
COMMITTEE MEETING OF OCTOBER 6, 2008 Councillor Murphy moved to receive and file minutes of the Planning Advisory Committee Meeting of October 6, 2008. Seconded by Deputy Mayor Archer. Carried. |
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| 7.3 | MINUTES OF THE TOURISM COMMITTEE
MEETING OF SEPTEMBER 11, 2008 Councillor McGowan moved to receive and file minutes of the Tourism Committee Meeting of September 11, 2008. Seconded by Councillor Day. Carried. |
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| 7.4 | Minutes of River Valley
Community Center Foundation Inc. Board of Directors Meetings of June
17, 2008 and September 16, 2008 Deputy Mayor Archer moved to receive and file minutes of River Valley Community Center Foundation Inc. Board of Directors Meetings of June 17, 2008 and September 16, 2008. Seconded by Councillor Murphy. Carried. |
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| 8. | BILLS FOR PAYMENT Councillor Calvin departed the meeting due to a stated Conflict of Interest. Councillor Day moved to pay Item # 49 in the amount of $54.00 to Home of the Chicken Man. Seconded by Councillor McGowan. Carried. Councillor Calvin rejoined the meeting. Councillor Day moved to pay Bills for Payment in the amount of $246,973.59 and Bills for Ratification in the amount of $67,648.77, Grand Total $314,622.36. Seconded by Councillor Murphy. Carried. |
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| 9. | CONSENT AGENDA a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for September 2008 Deputy Mayor Archer moved to receive and file the following Consent Agenda item: a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for September 2008. Seconded by Councillor McGowan. Carried. |
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| 10. | BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of October 14, 2008 None |
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| 11. |
DELEGATIONS None |
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| 12. | PETITIONS None |
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| 13. | BY-LAWS None |
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| 14. | NOTICE OF MOTIONS None |
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| 15. | REPORTS None |
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| 16. | LETTER OF OCTOBER 10, 2008 FROM
THE FUNDY REGION SOLID WASTE COMMISSION
RE: SUBMISSION OF PROPOSED OPERATING BUDGET FOR THE YEAR 2009 Richard McLean, Town Representative for Fundy Region Solid Waste Commission presented Council with information regarding the 2008 operations of the Commission. Richard McLean introduced Marc MacLeod, General Manager of the Fundy Region Solid Waste Commission. Mr. MacLeod presented information regarding the proposed 2009 Commission Budget. Councillor Day moved to receive and file the correspondence of October 10, 2008 from the Fundy Region Solid Waste Commission (FRSWC) and to advise the Town’s representative on the Board that Council supports the proposed 2009 FRSWC budget. Seconded by Councillor Murphy. Carried. Mayor Losier thanked Richard McLean for his many years of service as the Town’s representative on the Fundy Region Solid Waste Commission Board. |
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| 17. | DEVELOPMENT OFFICER’S REPORT OF
OCTOBER 15, 2008 RE: PROPOSED ACCESS
TO THE PROPOSED NATURE PRESERVE AND MUNICIPAL ALTERNATE EMERGENCY
ACCESS ROUTE Councillor Murphy moved to refer the matter of legal and survey work necessary to complete the negotiations with the Nature Trust and the WorkSafe NB Board to acquire the rights of way necessary to construct the proposed Alternate Emergency Access road to the Town’s 2009 Capital Budget process. Seconded by Councillor McGowan. Carried. |
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| 18. | LETTER RECEIVED OCTOBER 16, 2008
FROM RON GODIN, PRESIDENT, NEW
BRUNSWICK CRIME STOPPERS RE: JANUARY 2009 NATIONAL CRIME STOPPERS
MONTH - REQUEST FOR SUPPORT Councillor McGowan moved to receive and file letter received October 16, 2008 from Ron Godin, President, New Brunswick Crime Stoppers Re: January 2009 National Crime Stoppers Month - Request for Support. Seconded by Deputy Mayor Archer. Carried. |
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| 19. | LETTER OF OCTOBER 22, 2008 FROM
THE GRAND BAY-WESTFIELD HERITAGE COMMITTEE RE: RELOCATION OF
CABOOSE Councillor McGowan moved to receive and file letter of October 22, 2008 from the Grand Bay-Westfield Heritage Committee Re: Relocation of Caboose. Seconded by Councillor Murphy. Carried. |
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| 20. | TOWN MANAGER’S REPORT OF OCTOBER
16, 2008 RE: DOG CONTROL SERVICES Councillor McGowan moved to renew the contract for Dog Control Services with Ann Savoy for a one year period from January 1, 2009 to December 31, 2009 subject to all terms and conditions of Bid No. 012D-006 per annual contract rate of $15,000.00 plus HST plus cost for annual insurance coverage as per insurance information provided by Ann Savoy. Seconded by Councillor Murphy. Carried. |
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| 21. | FIRE CHIEF’S REPORT OF OCTOBER
22, 2008 RE: REVISED EMERGENCY RESPONSE PLAN Councillor McGowan moved to approve the revised Municipal Emergency Response Plan submitted by the Municipal Emergency Measures Organization with authorization for signatures as required which will be submitted to the New Brunswick Emergency Measures Organization. Seconded by Councillor Day. Carried. It was noted letters of thanks would be forwarded to the three members of the EMO who worked diligently to complete the Plan, Chief Dan McCoy, Vic Aucoin, and Councillor Diane McGowan. Clarification will be obtained on the phrase: Neighbouring Municipalities in the Plan. |
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| 22. | LETTER OF OCTOBER 22, 2008 FROM
BARBARA KEIR RE: TOWN REPRESENTATIVE ON THE IMPERIAL THEATRE BOARD Councillor Murphy moved to appoint Barbara Keir as Town Representative on the Imperial Theatre Board for a three year term from 2008 - 2011. Seconded by Deputy Mayor Archer. Carried. It was noted a letter of thanks would be forwarded to Bertis Sutton for his many years of service as Town Representative on the Imperial Theatre Board. |
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| 23. | LETTER OF OCTOBER 15, 2008 FROM
STEPHANIE B. PATTERSON, GODFREY
ASSOCIATES LTD. RE: SEWER SYSTEM EXTENSION, GRAND BAY-WESTFIELD,
NB,
INFRASTRUCTURE PROJECT NO. 63 37 05 431 02, PROJECT NOS: 010-091,
010-102, 010-103, 010-104, 010-109, 010-110, 010-121 & 010-132 Councillor Day moved to approve Claim #31 in the amount of $7,213.37 for Sewer System Extension, Grand Bay-Westfield, NB, Infrastructure Project No. 63 37 05 431 02, Project Nos: 010-091, 010-102, 010-103, 010-104, 010-109, 010-110, 010-121 & 010-132 per letter of October 15, 2008 from Stephanie Patterson, P. Eng., Godfrey Associates Ltd. Seconded by Councillor McGowan. Carried. |
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| 24. | FACSIMILE OF OCTOBER 21, 2008
FROM CLAYTON ROGERS, P. ENG., GODFREY
ASSOCIATES LTD. RE: STORM SEWER, RIVER VALLEY DRIVE (RTE. 177),
PROJECT NO. 010-137, CERTIFICATE NO. 3 - FINAL COMPLETION Councillor Day moved to pay Certificate No. 3 - Final Completion to Fairville Construction Ltd. in the amount of $12,458.84 per facsimile of October 21, 2008 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: Storm Sewer, River Valley Drive (Rte. 177), Project No. 010-137. Seconded by Deputy Mayor Archer. Carried. |
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| 25. | LETTER OF OCTOBER 8, 2008 FROM
HON. DENIS LANDRY, MINISTER OF TRANSPORTATION RE: TRESPASSING ON
RAILWAY PROPERTY Deputy Mayor Archer moved to receive and file letter of October 8, 2008 from Hon. Denis Landry, Minister of Transportation Re: Trespassing on Railway Property. Seconded by Councillor Calvin. Carried. |
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| 26. | LETTER OF OCTOBER 16, 2008 FROM
DARRAH SAWYER, RIVER VALLEY MIDDLE SCHOOL RE: CELEBRATE WHAT’S
RIGHT WITH THE WORLD COMMITTEE Councillor Murphy moved to receive and file letter of October 16, 2008 from Darrah Sawyer, River Valley Middle School Re: Celebrate What’s Right with the World Committee. Seconded by Councillor McGowan. Carried. It was noted any information regarding Celebrate What’s Right with the World Committee would be noted in upcoming Town flyers. |
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| 26.a | SIDEWALK PANEL REPLACEMENT Councillor Day moved to award the contract for Sidewalk Panel Replacement, Nerepis Road (Rte, 177) ( Hillandale Drive to Westfield School), Grand Bay-Westfield, Project No. 010-139 to Maguire Excavating Ltd. in the amount of $24,960.00 per letter of October 24, 2008 from Ken Hannah, P. Eng., Godfrey Associates Ltd. Seconded by Deputy Mayor Archer. Carried. |
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| 27. | ADJOURNMENT Deputy Mayor Archer moved adjournment. Seconded by Councillor Murphy. Carried. Time: 8:59 pm Respectfully submitted, |
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