27 March 2000 minutes Town of Grand Bay-Westfield

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, MARCH 27, 2000

The Town of Grand Bay-Westfield Council met in a regular session on Monday, March 27, 2000 at 7:35 p.m. with Mayor Losier presiding.

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2.

RECORD OF ATTENDANCE
All members were in attendance.

3.

DISCLOSURE OF CONFLICT OF INTEREST
Councillor McGowan declared a conflict of interest with the following item from Bills for Ratification:     item #   57.    McGowan, Diane     Amb. $ 5.69

4.

PUBLIC HEARINGS
None

5.
PUBLIC PRESENTATIONS

5.1

SAINT JOHN FOUNDATION PRESENTATION PER JANE BARRY
Jane Barry gave a presentation on the Saint John Foundation noting the foundation is a locally governed, independent, and a permanent trustee of endowment funds which generate earnings to meet Greater Saint John priorities through grants to local charities.
Councillor Sutton moved to receive the documentation as presented by Mrs. Barry on behalf of the Saint John Foundation.
Seconded by Councillor McGowan. Carried.

6.

MINUTES OF REGULAR COUNCIL MEETING OF MARCH 13, 2000
Councillor Sutton moved to adopt the minutes of the regular Council meeting of March 13, 2000 as presented.
Seconded by Councillor McGowan. Carried.

6.1

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MARCH 6, 2000
Councillor McGowan moved to receive and file the minutes of the Planning Advisory Committee meeting of March 6, 2000.
Seconded by Deputy Mayor Black. Carried.

6.2

MINUTES OF TRANS CANADA TRAIL RELAY 2000 COMMITTEE MEETING OF MARCH 2, 2000
Councillor Sutton moved to receive and file the minutes of the Trans Canada Trail Relay 2000 Committee meeting of March 2, 2000.
Seconded by Deputy Mayor Black. Carried.

6.3

MINUTES OF TOWN EMERGENCY MEASURES ORGANIZATION MEETING OF FEBRUARY 15, 2000
Deputy Mayor Black moved to receive and file the minutes of the Town Emergency Measures Organization meeting of February 15, 2000.
Seconded by Councillor Calvin. Carried.

6.4

TELEPHONE POLL OF MARCH 17, 2000 RE: AWARD OF HIGHLAND ROAD TO ROUTE 7 ACCESS STUDY TO GODFREY ASSOCIATES LTD., CONSULTING PROFESSIONAL ENGINEERS
Councillor Sutton moved to ratify the Telephone Poll of March 17, 2000 in that authorization be granted to award the Highland Road to Route 7 Access Study to Godfrey Associates Ltd., Consulting Professional Engineers for $7,500.00 plus HST as set out in the Development Officer’s Memorandum of March 17, 2000.
Seconded by Councillor McGowan. Carried.

6.5

TELEPHONE POLL OF MARCH 17, 2000 RE: AWARD OF WORKS GARAGE STUDY TO GODFREY ASSOCIATES LTD., CONSULTING PROFESSIONAL ENGINEERS
Councillor McGowan moved to ratify the Telephone Poll of March 17, 2000 in that authorization be granted to award the Works Garage Study to Godfrey Associates Ltd., Consulting Professional Engineers for $5,000.00 plus HST as set out in the Development Officer’s/Works Commissioner’s Memorandum of March 17, 2000.
Seconded by Councillor Calvin. Carried.

7.

BILLS FOR PAYMENT
Councillor McGowan departed the meeting due to a stated conflict of interest.
Councillor Keir moved to approve the following item from Bills for Ratification:
item #57.     McGowan, Diane     Amb.     $5.69
Seconded by Deputy Mayor Black. Carried.
Councillor McGowan rejoined the meeting.
Councillor Keir moved to pay the Bills for Payment enbloc for a total of $46,503.30, and approve the remaining Bills for Ratification for a total of $70,257.00, Grand Total $116,760.30.
Seconded by Councillor Sutton. Carried.

8.

CONSENT AGENDA
a) Town of Grand Bay-Westfield Volunteer Fire/Rescue Department Report for the Month of February, 2000
Deputy Mayor Black moved to receive and file the Town of Grand Bay-Westfield Volunteer Fire/Rescue Department Report for the month of February, 2000.
Seconded by Councillor Keir. Carried.
Councillor Calvin departed the meeting.

9.

BUSINESS ARISING FROM MINUTES
a. Regular Council Meeting Minutes of March 13, 2000
None

10.

DELEGATIONS
None

11.

PETITIONS
None
Councillor Calvin rejoined the meeting.

12. BY-LAWS

12.1

FIRST READING BY TITLE OF BY-LAW NO. 66, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 115, VILLAGE OF GRAND BAY RECREATION & CULTURAL BY-LAW
Councillor Sutton moved First Reading by Title of By-law No. 66, Town of Grand Bay-Westfield By-law Respecting the Repeal of By-law No. 115, Village of Grand Bay Recreation & Cultural By-law.
Seconded by Councillor Keir. Carried.
By-law No. 66 was read a first time by title.

12.2

SECOND READING BY TITLE OF BY-LAW NO. 66, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 115, VILLAGE OF GRAND BAY RECREATION & CULTURAL BY-LAW
Councillor Sutton moved Second Reading by Title of By-law No. 66, Town of Grand Bay-Westfield By-law Respecting the Repeal of By-law No. 115, Village of Grand Bay Recreation & Cultural By-law.
Seconded by Councillor McGowan. Carried.
By-law No. 66 was read a second time by title.

12.3

READING IN ITS ENTIRETY OF BY-LAW NO. 1A, AMENDMENT TO BY-LAW NO. 1, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE PROCEDURE AND ORGANIZATION OF THE COUNCIL
Councillor McGowan moved reading in its entirety of By-law No. 1A, Amendment to By-law No. 1, Town of Grand Bay-Westfield By-law Respecting the Procedure and Organization of the Council.
Seconded by Councillor Sutton. Carried.
By-law No. 1A was read in its entirety.

12.4

THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 1A, AMENDMENT TO BY-LAW NO. 1, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE PROCEDURE AND ORGANIZATION OF THE COUNCIL
Councillor Sutton moved Third Reading by Title and Enactment of By-law No. 1A, Amendment to By-law No. 1, Town of Grand Bay-Westfield By-law Respecting the Procedure and Organization of the Council.
Seconded by Councillor McGowan. Carried.
By-law No. 1A was read a third time by title and enacted.

13.

NOTICE OF MOTIONS
None

14.

REPORTS
None

15.

LETTER RECEIVED MARCH 10, 2000 FROM HIP HIP HOORAY RE: WALK WITH US MAY 28, 2000
Councillor Keir moved to receive and file letter received March 10, 2000 from Hip Hip Hooray Re: Walk With Us May 28, 2000.
Seconded by Councillor Calvin. Carried.

16.

LETTER OF MARCH 16, 2000 FROM KATHY WATT, EVENT CO-ORDINATOR FOR IMAGINE THE POSSIBILITIES RE: THE VISION OF YOUTH
Councillor Calvin moved to receive and file letter of March 16, 2000 from Kathy Watt, Event Co-ordinator for Imagine the Possibilities Re: The Vision of Youth.
Seconded by Councillor Keir. Carried.

17.

WORKS COMMISSIONER’S REPORT OF FEBRUARY 23, 2000 RE: 2000 SEWERAGE CAPITAL BUDGET/LETTER OF MARCH 24, 2000 FROM GODFREY ASSOCIATES LTD. RE: BAYVIEW ROAD SANITARY SEWER
Councillor Calvin moved to proceed with the following items on the Sewerage Capital list dated February 23, 2000:
1. Upgrade GP No. 1/Gravity Sewer
2. Lagoon Dredging/Inlet Pipe
Seconded by Deputy Mayor Black. Carried.

18.

MEMORANDUM OF MARCH 16, 2000 FROM GRAND BAY-WESTFIELD VOLUNTEER FIRE DEPARTMENT RE: VOLUNTEER FIRE DEPARTMENT SHOW AND SHINE EVENT/DEVELOPMENT OFFICER’S REPORT OF MARCH 16, 2000
Councillor Keir moved to concur with the recommendation of the Development Officer in his report of March 16, 2000 in that 1) permission be granted for the Town of Grand Bay-Westfield Volunteer Fire Department to parade through the Town from Westfield Elementary School to the southern limits of the Town, along Nerepis Road and River Valley Drive on Saturday, July 29, 2000 for the purpose of a “Show & Shine Event”; 2) staff contact the RCMP Team Leader to advise that re-routing of traffic will be required during the proposed 11 a.m. – 12 noon time period on July 29, 2000.
Seconded by Councillor McGowan. Carried.

19.

TOWN MANAGER’S REPORT OF MARCH 15, 2000 RE: FIRE PROTECTION SERVICES REVIEW GROUP
Councillor Sutton moved to form a Fire Protection Services Review Group, to appoint Councillor Keir as Chairperson, and to appoint the following individuals to the Review Group:
Councillor Diane McGowan
Dan McCoy, Fire Chief
Richard McLean, resident
Mark Gillan, resident
Harriet Hutchinson, resident
and also to adopt the following Terms of Reference for the Fire Protection Services Review Group:
TERMS OF REFERENCE
Purpose: To identify key issues of concern with respect to the provision of responsible fire protection services and to identify possible solutions within the scope of: 1) a fully volunteer department, or 2) a combination volunteer/career department, recognizing the Municipality’s limitations.
Tasks: The Review Group will:
a. address factors affecting responsible fire protection services;
b. gather information internally and externally relating to the key issues affecting viable, effective services;
c. address the possible establishment of a combination volunteer/career fire department, i.e. number of full-time officers, number of full-time firefighters, plus number of volunteer firefighters;
d. address providing for a fully volunteer department with an adequate number of available and trained volunteer firefighters and officers;
e. address location of fire station(s);
f. address administrative time demands on officers, particularly the Fire Chief;
g. address liability issues respecting a fully volunteer department versus a combination department;
h. identify financial requirements for a combination department.
Accountability: The Review Group will provide recommendations to Council through the Chairperson on or about June 30, 2000.
Membership: The Review Group will be chaired by Councillor Jack Keir. Membership will be per Council appointment as follows:
Councillor Diane McGowan
Dan McCoy, Fire Chief
Richard McLean, resident
Mark Gillan, resident
Harriet Hutchinson, resident
Frequency: The Review Group will meet at the discretion of the Chair.
Seconded by Councillor Calvin. Carried.

20.

WORKS COMMISSIONER’S REPORT OF MARCH 20, 2000 RE: MAINTENANCE RESPONSIBILITY AGREEMENT
Councillor Keir moved to concur with the recommendation of the Works Commissioner in his report of March 20, 2000 in that authorization is granted for appropriate signatures on Schedule “F” of the 2000 Municipal Kilometrage Agreement.
Seconded by Councillor Calvin. Carried.

21.

ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor McGowan. Carried.
Time: 8:15 p.m.

Respectfully submitted,

Sandra Gautreau                                             Grace Losier
Manager (Clerk)                                                       Mayor

Judy Sproule
Assistant Clerk
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2.	RECORD OF ATTENDANCE All members were in attendance.
3.	DISCLOSURE OF CONFLICT OF INTEREST Councillor McGowan declared a conflict of interest with the following item from Bills for Ratification: item # 57. McGowan, Diane Amb. $ 5.69
4.	PUBLIC HEARINGS None
5.	PUBLIC PRESENTATIONS
5.1	SAINT JOHN FOUNDATION PRESENTATION PER JANE BARRY Jane Barry gave a presentation on the Saint John Foundation noting the foundation is a locally governed, independent, and a permanent trustee of endowment funds which generate earnings to meet Greater Saint John priorities through grants to local charities. Councillor Sutton moved to receive the documentation as presented by Mrs. Barry on behalf of the Saint John Foundation. Seconded by Councillor McGowan. Carried.
6.	MINUTES OF REGULAR COUNCIL MEETING OF MARCH 13, 2000 Councillor Sutton moved to adopt the minutes of the regular Council meeting of March 13, 2000 as presented. Seconded by Councillor McGowan. Carried.
6.1	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MARCH 6, 2000 Councillor McGowan moved to receive and file the minutes of the Planning Advisory Committee meeting of March 6, 2000. Seconded by Deputy Mayor Black. Carried.
6.2	MINUTES OF TRANS CANADA TRAIL RELAY 2000 COMMITTEE MEETING OF MARCH 2, 2000 Councillor Sutton moved to receive and file the minutes of the Trans Canada Trail Relay 2000 Committee meeting of March 2, 2000. Seconded by Deputy Mayor Black. Carried.
6.3	MINUTES OF TOWN EMERGENCY MEASURES ORGANIZATION MEETING OF FEBRUARY 15, 2000 Deputy Mayor Black moved to receive and file the minutes of the Town Emergency Measures Organization meeting of February 15, 2000. Seconded by Councillor Calvin. Carried.
6.4	TELEPHONE POLL OF MARCH 17, 2000 RE: AWARD OF HIGHLAND ROAD TO ROUTE 7 ACCESS STUDY TO GODFREY ASSOCIATES LTD., CONSULTING PROFESSIONAL ENGINEERS Councillor Sutton moved to ratify the Telephone Poll of March 17, 2000 in that authorization be granted to award the Highland Road to Route 7 Access Study to Godfrey Associates Ltd., Consulting Professional Engineers for $7,500.00 plus HST as set out in the Development Officer’s Memorandum of March 17, 2000. Seconded by Councillor McGowan. Carried.
6.5	TELEPHONE POLL OF MARCH 17, 2000 RE: AWARD OF WORKS GARAGE STUDY TO GODFREY ASSOCIATES LTD., CONSULTING PROFESSIONAL ENGINEERS Councillor McGowan moved to ratify the Telephone Poll of March 17, 2000 in that authorization be granted to award the Works Garage Study to Godfrey Associates Ltd., Consulting Professional Engineers for $5,000.00 plus HST as set out in the Development Officer’s/Works Commissioner’s Memorandum of March 17, 2000. Seconded by Councillor Calvin. Carried.
7.	BILLS FOR PAYMENT Councillor McGowan departed the meeting due to a stated conflict of interest. Councillor Keir moved to approve the following item from Bills for Ratification: item #57. McGowan, Diane Amb. $5.69 Seconded by Deputy Mayor Black. Carried. Councillor McGowan rejoined the meeting. Councillor Keir moved to pay the Bills for Payment enbloc for a total of $46,503.30, and approve the remaining Bills for Ratification for a total of $70,257.00, Grand Total $116,760.30. Seconded by Councillor Sutton. Carried.
8.	CONSENT AGENDA a) Town of Grand Bay-Westfield Volunteer Fire/Rescue Department Report for the Month of February, 2000 Deputy Mayor Black moved to receive and file the Town of Grand Bay-Westfield Volunteer Fire/Rescue Department Report for the month of February, 2000. Seconded by Councillor Keir. Carried. Councillor Calvin departed the meeting.
9.	BUSINESS ARISING FROM MINUTES a. Regular Council Meeting Minutes of March 13, 2000 None
10.	DELEGATIONS None
11.	PETITIONS None Councillor Calvin rejoined the meeting.
12.	BY-LAWS
12.1	FIRST READING BY TITLE OF BY-LAW NO. 66, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 115, VILLAGE OF GRAND BAY RECREATION & CULTURAL BY-LAW Councillor Sutton moved First Reading by Title of By-law No. 66, Town of Grand Bay-Westfield By-law Respecting the Repeal of By-law No. 115, Village of Grand Bay Recreation & Cultural By-law. Seconded by Councillor Keir. Carried. By-law No. 66 was read a first time by title.
12.2	SECOND READING BY TITLE OF BY-LAW NO. 66, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 115, VILLAGE OF GRAND BAY RECREATION & CULTURAL BY-LAW Councillor Sutton moved Second Reading by Title of By-law No. 66, Town of Grand Bay-Westfield By-law Respecting the Repeal of By-law No. 115, Village of Grand Bay Recreation & Cultural By-law. Seconded by Councillor McGowan. Carried. By-law No. 66 was read a second time by title.
12.3	READING IN ITS ENTIRETY OF BY-LAW NO. 1A, AMENDMENT TO BY-LAW NO. 1, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE PROCEDURE AND ORGANIZATION OF THE COUNCIL Councillor McGowan moved reading in its entirety of By-law No. 1A, Amendment to By-law No. 1, Town of Grand Bay-Westfield By-law Respecting the Procedure and Organization of the Council. Seconded by Councillor Sutton. Carried. By-law No. 1A was read in its entirety.
12.4	THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 1A, AMENDMENT TO BY-LAW NO. 1, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING THE PROCEDURE AND ORGANIZATION OF THE COUNCIL Councillor Sutton moved Third Reading by Title and Enactment of By-law No. 1A, Amendment to By-law No. 1, Town of Grand Bay-Westfield By-law Respecting the Procedure and Organization of the Council. Seconded by Councillor McGowan. Carried. By-law No. 1A was read a third time by title and enacted.
13.	NOTICE OF MOTIONS None
14.	REPORTS None
15.	LETTER RECEIVED MARCH 10, 2000 FROM HIP HIP HOORAY RE: WALK WITH US MAY 28, 2000 Councillor Keir moved to receive and file letter received March 10, 2000 from Hip Hip Hooray Re: Walk With Us May 28, 2000. Seconded by Councillor Calvin. Carried.
16.	LETTER OF MARCH 16, 2000 FROM KATHY WATT, EVENT CO-ORDINATOR FOR IMAGINE THE POSSIBILITIES RE: THE VISION OF YOUTH Councillor Calvin moved to receive and file letter of March 16, 2000 from Kathy Watt, Event Co-ordinator for Imagine the Possibilities Re: The Vision of Youth. Seconded by Councillor Keir. Carried.
17.	WORKS COMMISSIONER’S REPORT OF FEBRUARY 23, 2000 RE: 2000 SEWERAGE CAPITAL BUDGET/LETTER OF MARCH 24, 2000 FROM GODFREY ASSOCIATES LTD. RE: BAYVIEW ROAD SANITARY SEWER Councillor Calvin moved to proceed with the following items on the Sewerage Capital list dated February 23, 2000: 1. Upgrade GP No. 1/Gravity Sewer 2. Lagoon Dredging/Inlet Pipe Seconded by Deputy Mayor Black. Carried.
18.	MEMORANDUM OF MARCH 16, 2000 FROM GRAND BAY-WESTFIELD VOLUNTEER FIRE DEPARTMENT RE: VOLUNTEER FIRE DEPARTMENT SHOW AND SHINE EVENT/DEVELOPMENT OFFICER’S REPORT OF MARCH 16, 2000 Councillor Keir moved to concur with the recommendation of the Development Officer in his report of March 16, 2000 in that 1) permission be granted for the Town of Grand Bay-Westfield Volunteer Fire Department to parade through the Town from Westfield Elementary School to the southern limits of the Town, along Nerepis Road and River Valley Drive on Saturday, July 29, 2000 for the purpose of a “Show & Shine Event”; 2) staff contact the RCMP Team Leader to advise that re-routing of traffic will be required during the proposed 11 a.m. – 12 noon time period on July 29, 2000. Seconded by Councillor McGowan. Carried.
19.	TOWN MANAGER’S REPORT OF MARCH 15, 2000 RE: FIRE PROTECTION SERVICES REVIEW GROUP Councillor Sutton moved to form a Fire Protection Services Review Group, to appoint Councillor Keir as Chairperson, and to appoint the following individuals to the Review Group: Councillor Diane McGowan Dan McCoy, Fire Chief Richard McLean, resident Mark Gillan, resident Harriet Hutchinson, resident and also to adopt the following Terms of Reference for the Fire Protection Services Review Group: TERMS OF REFERENCE Purpose: To identify key issues of concern with respect to the provision of responsible fire protection services and to identify possible solutions within the scope of: 1) a fully volunteer department, or 2) a combination volunteer/career department, recognizing the Municipality’s limitations. Tasks: The Review Group will: a. address factors affecting responsible fire protection services; b. gather information internally and externally relating to the key issues affecting viable, effective services; c. address the possible establishment of a combination volunteer/career fire department, i.e. number of full-time officers, number of full-time firefighters, plus number of volunteer firefighters; d. address providing for a fully volunteer department with an adequate number of available and trained volunteer firefighters and officers; e. address location of fire station(s); f. address administrative time demands on officers, particularly the Fire Chief; g. address liability issues respecting a fully volunteer department versus a combination department; h. identify financial requirements for a combination department. Accountability: The Review Group will provide recommendations to Council through the Chairperson on or about June 30, 2000. Membership: The Review Group will be chaired by Councillor Jack Keir. Membership will be per Council appointment as follows: Councillor Diane McGowan Dan McCoy, Fire Chief Richard McLean, resident Mark Gillan, resident Harriet Hutchinson, resident Frequency: The Review Group will meet at the discretion of the Chair. Seconded by Councillor Calvin. Carried.
20.	WORKS COMMISSIONER’S REPORT OF MARCH 20, 2000 RE: MAINTENANCE RESPONSIBILITY AGREEMENT Councillor Keir moved to concur with the recommendation of the Works Commissioner in his report of March 20, 2000 in that authorization is granted for appropriate signatures on Schedule “F” of the 2000 Municipal Kilometrage Agreement. Seconded by Councillor Calvin. Carried.
21.	ADJOURNMENT Councillor Keir moved adjournment. Seconded by Councillor McGowan. Carried. Time: 8:15 p.m.