| 1..... | CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, June 28, 2010 with Deputy Mayor Archer presiding. |
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| 2. | RECORD OF ATTENDANCE Councillor Calvin, Councillor McGowan, and Councillor Murphy were in attendance. Mayor Losier and Councillor Day were absent. Councillor McGowan moved to pay Mayor Losier and Councillor Day in their absence. Seconded by Councillor Murphy. Carried.* |
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| 3. | APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor McGowan moved to approve the agenda of June 28, 2010 and add item No. 6.1 - Good News Item. Seconded by Councillor Calvin. Carried unanimously.* |
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| 4. | DISCLOSURE OF CONFLICT OF
INTEREST Councillor Calvin stated a Conflict of Interest with Item No. 25 on Bills for Payment. |
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| 5. | PUBLIC HEARINGS None |
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| 6. | PUBLIC PRESENTATIONS None |
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| 6.1 | GOOD NEWS ITEM Councillor McGowan noted that the Volunteer Fire Department Recruitment Drive on June 21, 2010 was a great success with 23 persons attending. |
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| 7. |
MINUTES |
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| 7.1 |
MINUTES OF REGULAR COUNCIL
MEETING OF JUNE 14, 2010 Councillor Murphy moved to adopt the minutes of the Regular Council Meeting of June 14, 2010 as presented. Seconded by Councillor McGowan. Carried.* |
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| 7.2 |
MINUTES OF PLANNING ADVISORY
COMMITTEE MEETING OF MAY 17, 2010 Councillor Calvin moved to receive and file minutes of Planning Advisory Committee Meeting of May 17, 2010. Seconded by Councillor McGowan. Carried.* |
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| 7.3 | TENDER NOTES OF JUNE 17, 2010
RE: CONCRETE CURB & GUTTER, RTE. #177, PROJECT NO. 10-3348 Councillor McGowan moved to receive and file Tender Notes of June 17, 2010 Re: Concrete Curb & Gutter, Rte. #177, Project No. 10-3348. Seconded by Councillor Calvin. Carried.* |
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| 7.4 | TOURISM COMMITTEE MEETING
MINUTES OF MAY 20, 2010 Councillor Murphy moved to receive and file Tourism Committee Meeting Minutes of May 20, 2010. Seconded by Councillor McGowan. Carried.* Councillor Calvin departed the meeting. |
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| 8. | BILLS FOR PAYMENT Councillor Murphy moved to pay item No. 25 on Bills for Payment in the amount of $500.00. Seconded by Councillor McGowan. Carried.* Councillor Calvin rejoined the meeting. Councillor Murphy moved to pay Bills for Payment in the amount of $206,883.07 and Bills for Ratification in the amount of $68,403.87; Grand Total $275,286.94. Seconded by Councillor McGowan. Carried.* |
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| 9. | CONSENT AGENDA None |
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| 10. |
BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of June 14, 2010 None |
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| 11. | DELEGATIONS None |
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| 12. | PETITIONS None |
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| 13. | BY-LAWS |
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| 13.1 | FIRST READING BY TITLE OF BY-LAW
NO. 80E, AMENDMENT TO BY-LAW NO. 80, TOWN OF GRAND BAY-WESTFIELD
TRAFFIC BY-LAW Councillor McGowan moved first Reading by Title of By-law No. 80E, Amendment to By-law No. 80, Town of Grand Bay-Westfield Traffic By-law. Seconded by Councillor Murphy. Carried.* By-law No. 80E was read by title. |
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| 13.2 | SECOND READING BY TITLE OF
BY-LAW NO. 80E, AMENDMENT TO BY-LAW NO. 80, TOWN OF GRAND BAY-WESTFIELD
TRAFFIC BY-LAW Councillor McGowan moved second Reading by Title of By-law No. 80E, Amendment to By-law No. 80, Town of Grand Bay-Westfield Traffic By-law. Seconded by Councillor Murphy. Carried.* By-law No. 80E was read by title. |
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| 14. | NOTICE OF MOTIONS None |
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| 15. |
REPORTS None |
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| 16. |
LETTER OF JUNE 1, 2010 FROM
DARCY HARRIS, P. ENG., DILLON CONSULTING
RE: STREET IMPROVEMENTS 2009 – VARIOUS LOCATIONS PROJECT NO.
010-146 –
CERTIFICATE NO. 4, FINAL COMPLETION Councillor Murphy moved to pay to Classic Construction $12,363.05 – Re: Certificate No. 4 - Final Completion, Street Improvements 2009, Project No. 010-146 per letter of June 1, 2010 from Darcy Harris, P. Eng., Dillon Consulting. Seconded by Councillor McGowan. Carried.* |
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| 17. |
LETTER OF JUNE 15, 2010 FROM
CLAYTON ROGERS, P. ENG., DILLON CONSULTING
RE: TENNIS COURT AND BALL FIELD IMPROVEMENTS, INGLEWOOD DRIVE,
GRAND
BAY-WESTFIELD, NB, PROJECT NO. 010-150 – FINAL HOLDBACK RELEASE Councillor Murphy moved to pay to Maguire Excavating Ltd. $2,712.00 Re: Final Holdback Release Tennis Court and Ball Field Improvements, Inglewood Drive, Grand Bay-Westfield, NB, Project No. 010-150 per letter of June 15, 2010 from Clayton Rogers, P. Eng., Dillon Consulting. Seconded by Councillor Calvin. Carried.* It was noted that Town staff would determine if the Tennis Courts are utilized more since improvements were made. |
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| 18. | LETTER RECEIVED JUNE 21, 2010
FROM AMY SALTER RE: THANK YOU FOR DONATION Councillor McGowan moved to receive and file letter received June 21, 2010 from Amy Salter Re: Thank You for Donation. Seconded by Councillor Murphy. Carried.* |
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| 19. | LETTER OF JUNE 17, 2010 FROM
WAYNE DEMPSEY, CONFERENCE CHAIR, NEW
BRUNSWICK NON-PROFIT HOUSING ASSOCIATION INC. RE: THANK YOU FOR
DONATION Councillor Murphy moved to receive and file letter of June 17, 2010 from Wayne Dempsey, Conference Chair, New Brunswick Non-Profit Housing Association Inc. Re: Thank You for Donation. Seconded by Councillor McGowan. Carried.* |
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| 20. |
LETTER OF JUNE 21, 2010 FROM
CLAYTON ROGERS, P. ENG., DILLON CONSULTING
RE: CONCRETE CURB AND GUTTER AND SIDEWALK, RIVER VALLEY DRIVE
(RTE.
177) (EPWORTH PARK ROAD TO STEVENS COURT) GRAND BAY-WESTFIELD, NB,
N.B.D.O.T. NO. 10-D478, PROJECT NO. 10-3348 Councillor Murphy moved subject to receiving approval from the Department of Transportation to award the contract to the low tenderer, Morin Curbing Inc., for the tender price of $153,684.30 HST included for Concrete Curb and Gutter and Sidewalk, River Valley Drive (Rte. 177) (Epworth Park Road to Stevens Court) Grand Bay-Westfield, NB, N.B.D.O.T. No. 10-D478, Project No. 10-3348, per letter of June 21, 2010 from Clayton Rogers, P. Eng., Dillon Consulting. Seconded by Councillor McGowan. Carried.* |
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| 21. | DEVELOPMENT OFFICER’S REPORT OF
JUNE 21, 2010 RE: WARRANTEE HOLD BACK RELEASE, PANORAMIC ESTATES
SUBDIVISION, PHASE 4 Councillor Murphy moved to release the Letter of Credit from Scotiabank dated May 28, 2009 for the amount of $34,100.00 for completion of the Warrantee Period for Panoramic Estates Subdivision, Phase 4, as set out in the Town’s Subdivision Developer’s Agreement with Maguire Excavating Ltd. Seconded by Councillor Calvin. Carried.* |
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| 22. | MEMORANDUM OF JUNE 23, 2010 FROM
PLANNING ADVISORY COMMITTEE RE:
APPLICATION FOR SUBDIVISION APPROVAL/RECOMMENDATION TO COUNCIL - JAMES
ALLEN SHAW SUBDIVISION - LOT 10-1/DEVELOPMENT OFFICER’S REPORT OF JUNE
23, 2010 Councillor McGowan moved to accept $1,106.69, as money in Lieu of Land for Public Purposes requirements (cash, money order, certified cheque or debit) for the purpose of creating one new building lot on Woolastook Drive, out of PID No. 30174650, as shown on the Tentative Subdivision Plan, James Andrew Shaw Subdivision, Lot 10-1, as prepared by DeSaulniers Surveys Inc. and (undated) with approval of Final Subdivision plan subject to: (a)Payment of $1,106.69 (cash, money order, certified cheque or debit); (b)recording of signatures for the Public Utility Easements; (c)recording of Civic Number “138” for Lot 10-1 on the Final Subdivision Plan. Seconded by Councillor Murphy. Carried.* |
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| 23. | ADJOURNMENT Councillor McGowan moved adjournment. Seconded by Councillor Calvin. Carried.* Time: 7:45 pm Respectfully submitted, |
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Marcia Mason Assistant Clerk Deputy Mayor Archer voted in favour of the motion |
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