| 1...... |
Call to Order - 7:30 pm The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, July 28, 2008 with Mayor Losier presiding. |
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| 2. |
Record of Attendance Deputy Mayor Archer, Councillor Calvin, Councillor McGowan and Councillor Murphy were in attendance. Councillor Day was absent. Councillor McGowan moved to pay Councillor Day in her absence. Seconded by Councillor Murphy. Carried. |
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| 3. |
Approval of the
Order of Business and Approval of Additions and Deletions Councillor Murphy moved to approve the agenda of July 28, 2008 as presented. Seconded by Councillor McGowan. Carried. |
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| 4. |
Disclosure of
Conflict of Interest Councillor Calvin stated a Conflict of Interest with item numbers 68 and 69 on July 28, 2008 Bills for Payment. |
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| 5. |
Public Hearings None |
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| 6. |
Public Presentations |
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| 6.1 | Presentation of
RCMP Statistical Report for June 2008 - RCMP Representative Attending Corporal Rob Landry provided information to Council regarding the RCMP Statistical Report for June 2008. Councillor McGowan moved to receive and file RCMP Statistical Report for June 2008. Seconded by Councillor Calvin. Carried. |
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| 6.2 |
2007 Grand
Bay-Westfield Volunteer Fire/Rescue Department Service Awards - Dan
McCoy, Fire Chief, Mayor Grace Losier, and Hon. Jack Keir, MLA
Presenters MLA Jack Keir, Mayor Grace Losier, and Fire Chief Dan McCoy presented the following service awards: |
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| 6.3 |
Adam Read Provincial Firefighter II Completion & Advancement to Class 1 Firefighter: Doug Finkle Provincial Firefighter II Completion & Advancement to Class 1 Firefighter: Mark Richardson Completion of Probation and New Member Training Advancement to Class 3 Firefighter: Scott Boyles Josh Shannon Rookie of the Year Award for 2007 Scott Boyles Firefighter of the Year Award for 2007 Mike Gogan Completion of Canadian Fire Services Administration Course: Brad Calhoun Completion of Provincial Firefighter II and Advancement Class I. Mark Richardson MLA Jack Keir, Mayor Grace Losier and Fire Chief Dan McCoy thanked the members of the Grand Bay-Westfield Volunteer Fire/Rescue Department for their dedicated service to the community. |
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| Presentation by
Randy Bell, Town Representative Aquatic Centre Randy Bell, Town Representative Aquatic Centre provided Council with information on the year to date operations of the Aquatic Centre. Councillor Murphy moved to receive and file presentation by Randy Bell, Town Representative Aquatic Centre. Seconded by Councillor McGowan. Carried. It was noted the Town would be provided with the number of users from Grand Bay-Westfield for the Aquatic Centre. Mayor Losier thanked Randy Bell for his many years of dedicated service as Town Representative Aquatic Centre. |
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| 6.4 | Presentation by
Brian Curry, Town Representative Harbour Station Brian Curry, Town Representative Harbour Station provided Council with information regarding year to date operations of Harbour Station. Deputy Mayor Archer moved to receive and file presentation by Brian Curry, Town Representative Harbour Station. Seconded by Councillor Murphy. Carried. Mayor Losier thanked Brian Curry for his many years of dedicated service as Town Representative Harbour Station. |
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| 7. | Minutes |
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| 7.1 | Minutes of the
Regular Council Meeting of June 23, 2008 Councillor Murphy moved to adopt the minutes of the Regular Council Meeting of June 23, 2008 as presented. Seconded by Councillor Calvin. Carried. |
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| 7.2 | Minutes of the
Planning Advisory Committee Meeting of June 16, 2008 Councillor McGowan moved to receive and file minutes of the Planning Advisory Committee Meeting of June 16, 2008. Seconded by Councillor Murphy. Carried. |
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| 7.3 | Telephone Poll of
June 25, 2008 Re: Approval of Additional Locations for ComeX Stops Councillor Murphy moved to ratify Telephone Poll of June 25, 2008 to approve the location of Station No. 2 as proposed by the Saint John Transit Authority for an additional bus stop and future Park and Ride site and to approve signing authority for an agreement to be recommended by the Town solicitor for the use of the Provincial property PID No. 219360 on the south side of the River Valley Community Center, to complete the Park and Ride site coupled with the Comex parking signage for the site at the cost of Saint John Transit. Seconded by Councillor McGowan. Carried. |
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| 7.4 | Minutes of the
Tourism Committee Meeting of June 18, 2008 Councillor McGowan moved to receive and file minutes of the Tourism Committee Meeting of June 18, 2008. Seconded by Councillor Murphy. Carried. |
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| 7.5 | Fundy Region Solid
Waste Commission Minutes of May 14, 2008 and June 26, 2008 Deputy Mayor Archer moved to receive and file Fundy Region Solid Waste Commission Minutes of May 14, 2008 and June 26, 2008. Seconded by Councillor Calvin. Carried. |
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| 8. | Bills for Payment Councillor Calvin departed the meeting due to a stated Conflict of Interest. Councillor Murphy moved to pay items 68 and 69 on Bills for Payment in the amount of $42.50 to Home of the Chicken Man. Seconded by Deputy Mayor Archer. Carried. Councillor Calvin rejoined the meeting. Councillor Murphy moved to pay the remaining Bills for Payment in the amount of $180,414.87 and Bills for Ratification in the amount of $114,775.59, Grand Total of $195,190.46. Seconded by Councillor McGowan. Carried. |
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| 9. |
Consent Agenda a) Dog Control Report for June 2008 b) Building Inspector’s Report for June 2008 c) Works Department Report for June 2008 d) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for June 2008 e) River Centre Manager’s Report for June 2008 f) Recreation Director’s Report for June 2008 Deputy Mayor Archer moved to receive and file the following Consent Agenda items: a) Dog Control Report for June 2008 b) Building Inspector’s Report for June 2008 c) Works Department Report for June 2008 d) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for June 2008 e) River Centre Manager’s Report for June 2008 f) Recreation Director’s Report for June 2008. Seconded by Councillor Murphy. Carried. |
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| 10. | Business Arising
from Minutes a) Regular Council Meeting Minutes of June 23, 2008 None |
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| 11. | Delegations None |
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| 12. | Petitions None |
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| 13. | By-laws |
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| 13.1 | First Reading
by Title of By-law No. 110, Town of Grand Bay-Westfield By-law
Respecting Dangerous or Unsightly Premises within the Town of Grand
Bay-Westfield Councillor McGowan moved First Reading by Title of By-law No. 110, Town of Grand Bay-Westfield By-law Respecting Dangerous or Unsightly Premises within the Town of Grand Bay-Westfield. Seconded by Councillor Murphy. Carried. By-law No. 110 was Read by Title. |
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| 13.2 | Second Reading
by Title of By-law No. 110, Town of Grand Bay-Westfield By-law
Respecting Dangerous or Unsightly Premises within the Town of Grand
Bay-Westfield Councillor McGowan moved Second Reading by Title of By-law No. 110, Town of Grand Bay-Westfield By-law Respecting Dangerous or Unsightly Premises within the Town of Grand Bay-Westfield. Seconded by Councillor Murphy. Carried. By-law No. 110 was Read by Title. |
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| 14. | Notice of Motions None |
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| 15. | Reports |
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| 15.1 | Town of Grand
Bay-Westfield Sewerage Utility Accounts Receivable Report as at July
15, 2008 Deputy Mayor Archer moved to receive and file Town of Grand Bay-Westfield Sewerage Utility Accounts Receivable Report as at July 15, 2008. Seconded by Councillor Calvin. Carried. |
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| 15.2 | Town of Grand
Bay-Westfield Tourism Development and Implementation Program Final
Report dated July 14, 2008 by Laurel J. Reid, Ph.D., Tourism Synergy
Ltd. Councillor Murphy moved to receive and file Town of Grand Bay-Westfield Tourism Development and Implementation Program Final Report dated July 14, 2008 by Laurel J. Reid, Ph.D., Tourism Synergy Ltd. and to work towards Community Family Day on Sundays from 1:00 pm to 4:00 pm at the River Centre. Seconded by Deputy Mayor Archer. Carried. It was noted that the Tourism Report would be utilized by the Tourism Committee to create a vision and goals for the community. |
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| 15.3 | General Revenue
Fund Financial Report as at June 30, 2008 Councillor Murphy moved to receive and file General Revenue Fund Financial Report as at June 30, 2008. Seconded by Deputy Mayor Archer. Carried. |
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| 16. | Letter of June
16, 2008 from Nadine Ives, Community Outreach Coordinator, New
Brunswick Climate Change Public Education & Outreach Hub Re:
Information on Operations Deputy Mayor Archer moved to receive and file letter of June 16, 2008 from Nadine Ives, Community Outreach Coordinator, New Brunswick Climate Change Public Education & Outreach Hub Re: Information on Operations. Seconded by Councillor Calvin. Carried. |
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| 17. | River Centre
Manager’s Report of June 23, 2008 Re: Mooring Repositioning Councillor Murphy moved to approve the repositioning of the River Centre’s five moorings by Keel Construction at a total cost of $1,695.00 and to add this amount yearly to the River Centre budget to be used if deemed necessary. Seconded by Councillor McGowan. Carried. |
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| 18. | Fire Chief’s Report
of July 15, 2008 Re: Purchase of Bunker Suits Deputy Mayor Archer moved to accept the quote of $14,415 from Fire Nova for the purchase of the Morning Pride bunker suits for the Volunteer Fire Department with the funds approved in the 2008 General Capital Budget as per motion of Council of February 25, 2008. Seconded by Councillor McGowan. Carried. |
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| 19. | Letter of July
8, 2008 from Randy Dickinson, C.M. and Christyne Allain,
Co-Chairpersons, NB Disability Awareness Week Re: Disability Awareness
Week Councillor Murphy moved to refer letter of July 8, 2008 from Randy Dickinson, C.M. and Christyne Allain, Co-Chairpersons, NB Disability Awareness Week Re: Disability Awareness Week to Town staff for review. Seconded by Deputy Mayor Archer. Carried. |
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| 20. | Recreation
Director’s Report of July 22, 2008 Re: Lawn Mowing Services Tender No.
12L-08 Councillor Murphy moved to award Lawn Mowing Services to Westfield Beach Enterprises for the amount of $17,000 HST included, being the low bid for a three year period of May 2009 to October 2011 with an option to renew for an additional six (6) month period based upon mutual consent and agreement of the Town and Vendor as per Tender Number 12L-08. Seconded by Deputy Mayor Archer. Carried. |
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| 21. | Recreation
Director’s Report of July 23, 2008 Re: Caboose Councillor Calvin moved to table the Recreation Director’s Report of July 23, 2008 Re: Caboose to the August 11, 2008 Council Meeting. Seconded by Deputy Mayor Archer. Carried. |
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| 22. | Development
Officer’s and Works Commissioner’s Report of July 23, 2008 Re:
Presentation by Gordon & Susan Skeldon Re: Paving the Gravel
Portion of Douglas Street, MacLean Road, and Mallard Drive Councillor Murphy moved that Council receive and file the presentation by Mr. & Mrs. Skeldon requesting the paving of the gravel portions of Mallard Drive, MacLean Road, and Douglas Street and to refer the item to Staff to get clarification from the Department of Transportation for the future use and development of the Route 7 Highway in regard to the completion of these existing streets and bring forward the item to the 2009 Capital Budget deliberations for consideration of the requested street work and refer the questions raised by the Skeldon’s submission be responded to by letter from the Works Commissioner. Seconded by Deputy Mayor Archer. Carried. |
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| 23. | Development
Officer’s/Works Commissioner’s Report of July 23, 2008 Re: Presentation
by Donna Wilson, 1 Milligan Road, Request for Paving of (Gravel)
Milligan Road Deputy Mayor Archer moved to receive and file the presentation by Mrs. Wilson requesting the paving of Milligan Road and refer the item to the 2009 Capital Budget for funds to verify ownership of the right-of-way. Seconded by Councillor McGowan. Carried. |
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| 24. | Works
Commissioner’s Report of July 23, 2008 Re: Restoration of Temporary
Roadways, Brandy Point Road and Shannon Road, Spring Flood 2008 Councillor McGowan moved to approve the upgrading of the two temporary roadways constructed during the spring 2008 Flood (portions of Shannon Road and Brandy Point Road) with costs to be submitted to the Regional Director of Public Safety Canada through NB EMO for all available funding and the balance of the cost to be paid by the Town. Seconded by Deputy Mayor Archer. Carried. |
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| 25. | Letter of June
11, 2008 from Jean-Bernard Lafontaine, Regional Executive Director,
Atlantic Region, Canadian Heritage Re: Approval of Grant Councillor Murphy moved to receive and file letter of June 11, 2008 from Jean-Bernard Lafontaine, Regional Executive Director, Atlantic Region, Canadian Heritage Re: Approval of Grant and acknowledge the funding received for Canada Day. Seconded Deputy Mayor Archer. Carried. |
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| 26. | Letter of June
12, 2008 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re:
Street Improvements 2008 - Various Locations, Project No. 010-135,
Certificate No. 1 Councillor Murphy moved to approve payment of Certificate No. 1 in the amount of $185,628.36 to Lafarge Canada Inc. per letter of June 12, 2008 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: Street Improvements 2008 - Various Locations, Project No. 010-135. Seconded by Councillor McGowan. Carried. |
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| 27. | Letter of June
17, 2008 from Hon. Victor Boudreau, Minister, Regional Development
Corporation Re: Contribution by the Province of New Brunswick for 2008
Family Canada Day Celebrations Deputy Mayor Archer moved to receive and file letter of June 17, 2008 from Hon. Victor Boudreau, Minister, Regional Development Corporation Re: Contribution by the Province of New Brunswick for 2008 Family Canada Day Celebrations and to acknowledge funding received for Canada Day. Seconded by Councillor Murphy. Carried. |
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| 28. | Letter of June 27,
2008 from Bob Manning, Chair, Enterprise Saint John Re: Changes to
Letters Patent Deputy Mayor Archer moved to approve amendments for Letters Patent for Enterprise Saint John per letter of June 27, 2008 from Bob Manning, Chair, Enterprise Saint John. Seconded by Councillor Murphy. Carried. |
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| 29. | Memorandum of
July 8, 2008 from Ralph Stevens, Planning Advisory Committee (PAC)
Chairman Re: Index List of PAC Items for First Half of 2008 Councillor McGowan moved to receive and file memorandum of July 8, 2008 from Ralph Stevens, Planning Advisory Committee (PAC) Chairman Re: Index List of PAC Items for First Half of 2008. Seconded by Deputy Mayor Archer. Carried. |
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| 30. | Letter of July
7, 2008 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: Storm
Sewer Improvements 2008, George Street - Highland Road - Meadowbrook
Drive, Project No. 010-136, Certificate No. 2 Councillor Murphy moved to approve payment of Certificate No. 2 in the amount of $99,700.56 to Halpin Excavating Ltd. per letter of July 7, 2008 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: Storm Sewer Improvements 2008, George Street - Highland Road - Meadowbrook Drive, Project No. 010-136. Seconded by Deputy Mayor Archer. Carried. |
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| 31. | Letter
received from Bonnie Keevey, Joanne Barry, Martha MacLean, Cathy
Boudreau, St. Joseph’s Community Health Centre Re: Thank You for
Assistance - Weight Management Program Deputy Mayor Archer moved to receive and file letter received from Bonnie Keevey, Joanne Barry, Martha MacLean, Cathy Boudreau, St. Joseph’s Community Health Centre Re: Thank You for Assistance - Weight Management Program. Seconded by Councillor Murphy. Carried. |
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| 32. | Letter of July 17,
2008 from Edward Powell Re: Appreciation - Maintenance Work Deputy Mayor Archer moved to receive and read letter of July 17, 2008 from Edward Powell Re: Appreciation - Maintenance Work. Seconded by Councillor Murphy. Carried. Letter from Edward Powell was read. |
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| 33. | Letter of July
22, 2008 from Stephanie B. Patterson, Godfrey Associates Ltd. Re: Sewer
System Extension, Grand Bay-Westfield, NB, Infrastructure Project No.
63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103,101-104,
010-109, 010-110, 010-121, and 010-132 Councillor Murphy moved to approve Claim #29 per letter of July 22, 2008 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd. Re: Sewer System Extension, Grand Bay-Westfield, NB, Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103,101-104, 010-109, 010-110, 010-121, and 010-132 and pay relevant invoices. Seconded by Councillor Calvin. Carried. |
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| 34. | Letter Received
from Maurice A. Rhodes Re: Thank You to Grand Bay-Westfield Volunteer
Fire/Rescue Department Deputy Mayor Archer moved to receive and file and have letter read from Maurice A. Rhodes Re: Thank You to Grand Bay-Westfield Volunteer Fire/Rescue Department. Seconded by Councillor Murphy. Carried. Letter from Maurice A. Rhodes was read. |
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| 35. | Letter of July
24, 2008 from Clayton Rogers, P. Eng., Re: New Commercial Core
Collector Road, Wetlands Delineation Report Proposal Councillor Murphy moved to authorize required work to prepare a Wetlands Delineation Report per quotation from Fundy Engineering in the amount of $7,500.00 plus HST per letter of July 24, 2008 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Seconded by Deputy Mayor Archer. Carried. |
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| 36. | Adjournment Councillor McGowan moved adjournment. Seconded by Councillor Calvin. Carried. Time: 8:59 pm Respectfully submitted, |
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Assistant Clerk |
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