November 28, 2005 Minutes

1.  CALL TO ORDER
The Town of Grand Bay-Westfield Council met in a regular session on Monday, November 28, 2005 with Deputy Mayor Murphy presiding.
.........
2. RECORD OF ATTENDANCE
All members of Council were in attendance with the exception of Mayor Losier.
Councillor McGowan moved to pay Mayor Losier in her absence.

Seconded by Councillor Evans.  Carried.
 
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Day moved to adopt the agenda as presented and add item No. 4.a - Good News Announcements to the agenda.

 Seconded by Councillor Evans.  Carried unanimously.
 
4. 
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None
 
4.a GOOD NEWS ANNOUNCEMENTS
It was noted a Carol Sing will be held at Unity Park on December 11th and the RCMP Christmas Float will be on display at the River Valley Community Center (Arena) on December 11th as well.  It was also noted the Town has been approved for an ACOA Grant for $1.17 million dollars for its Trailhead project and in addition will receive funding under the new Municipal Gas Tax Program.
 
5.
 
 
 		 PUBLIC HEARINGS 

None
 
6. 
 		 PUBLIC PRESENTATIONS
 
6.1 PRESENTATION
RE:  HARBOUR STATION OPERATIONS FOR NOVEMBER 2004 - NOVEMBER 2005 - BRIAN CURRY, TOWN REPRESENTATIVE ATTENDING

Brian Curry, Town Representative on the Board of Harbour Station presented Council with an overview of the November 2004 - November 2005 operations of Harbour Station.

Councillor Day moved to receive the presentation by Brian Curry, Town Representative Re:  Harbour Station Operations for November 2004 - November 2005.

Seconded by Councillor McGowan.  Carried
 
6.2  PRESENTATION
RE:  IMPERIAL THEATRE OPERATIONS FOR OCTOBER 2004 - OCTOBER 2005 - BERTIS SUTTON, TOWN REPRESENTATIVE ATTENDING

Bertis Sutton, Town Representative on the Board of Imperial Theatre presented Council with an overview of the October 2004 - October 2005 operations of Imperial Theatre.

Councillor Day moved to receive the presentation by Bertis Sutton, Town Representative Re:  Imperial Theatre operations for October 2004 - October 2005.

Seconded by Councillor  Evans.  Carried.
 
6.3 PRESENTATION
 RE:  AQUATIC CENTRE OPERATIONS FOR NOVEMBER 2004 - NOVEMBER 2005 - RANDY BELL, TOWN REPRESENTATIVE ATTENDING 

Randy Bell, Town Representative on the Board of the Aquatic Centre presented Council with an overview of the November 2004 - November 2005 operations of the Aquatic Centre.

Councillor Day moved to receive the presentation by Randy Bell, Town Representative Re:  Aquatic Centre Operations for November 2004 - November 2005.

Seconded by Councillor Evans.  Carried.
 
6.4 PRESENTATION
RE:  TRADE AND CONVENTION CENTRE OPERATIONS FOR NOVEMBER 2004 - NOVEMBER 2005 - ED BETTS, TOWN REPRESENTATIVE ATTENDING 

Ed Betts, Town Representative on the Board of the Trade and Convention Centre presented Council with an overview of the November 2004 - November 2005 operations of the Trade and Convention Centre.

Councillor Day moved to receive the presentation by Ed Betts, Town Representative Re:  Trade and Convention Centre Operations for November 2004 - November 2005.

Seconded by Councillor  Little.  Carried.
 
7.  MINUTES OF REGULAR COUNCIL MEETING OF NOVEMBER 14, 2005
Councillor Day moved to adopt the minutes of the Regular Council Meeting of Monday, November 14, 2005 as presented.

Seconded by Councillor McGowan.  Carried.
 
7.1  MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF OCTOBER 18, 2005
Councillor McGowan moved to receive and file the minutes of  the Emergency Measures Organization Meeting of October 18, 2005.

 Seconded by Councillor Day.  Carried.
 
7.2  TENDER NOTES OF OCTOBER 28, 2005 
RE:  DOG CONTROL SERVICES, QUOTATION BID NO. 012D-06
Councillor McGowan moved to receive and file Tender Notes of October 28, 2005 Re:  Dog Control Services, Quotation Bid No. 012D-06.

 Seconded by Councillor Day.  Carried.
 
7.3 TENDER NOTES OF NOVEMBER 8, 2005
RE:  QUOTATION - REGULAR UNLEADED GASOLINE, QUOTATION BID NO. 02U-05

 Councillor McGowan moved to receive and file Tender Notes of November 8, 2005 Re:  Quotation - Regular Unleaded Gasoline, Quotation Bid No. 02U - 05.

 Seconded by Councillor Day.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Day moved to pay the Bills for Payment enbloc for a total of $14,031.67 and Bills for Ratification for a total of $38,851.65, grand total of $52,883.32.

 Seconded by Councillor Evans.  Carried.
 
9. CONSENT AGENDA
a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR NOVEMBER 28, 2005
b) RECREATION DIRECTOR’S REPORT FOR OCTOBER 2005

Councillor Day moved to receive and file the following Consent Agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Listing for November 28, 2005
b) Recreation Director’s Report for October 2005

 Seconded by Councillor Evans.  Carried.
 
10. BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of November 14, 2005.

         None
 
11. 
 
 
 		 DELEGATIONS

None
 
12.
 
 		 PETITIONS

None
 
13.
 		 BY-LAWS
 
13.1 READING IN ITS ENTIRETY OF BY-LAW NO. 107, 
TOWN OF GRAND BAY-WESTFIELD BY-LAW RELATED TO THE OPERATION OF RETAIL BUSINESSES

Councillor Day moved Reading in its of Entirety of By-law No. 107, Town of Grand Bay-Westfield By-law Related to the Operation of Retail Businesses.

 Seconded by Councillor McGowan.  Carried.

By-law No. 107, Town of Grand Bay-Westfield By-law Related to the Operation of Retail Businesses was read in its entirety.
 
13.2 THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 107, 
TOWN OF GRAND BAY-WESTFIELD BY-LAW RELATED TO THE OPERATION OF RETAIL BUSINESSES

Councillor Evans moved Third Reading by Title and Enactment of By-law No. 107, Town of Grand Bay-Westfield By-law Related to the Operation of Retail Businesses.

Seconded by Councillor McGowan.  Carried.

By-law No. 107, Town of Grand Bay-Westfield By-law Related to the Operation of Retail Businesses was read a third time and enacted.
 
14.
 
 
 		 NOTICE OF MOTIONS

None
 
15. 
 
 
 		 REPORTS

None
 
16. LETTER OF NOVEMBER 9, 2005 FROM GRACE LOSIER, CHAIR, 
GREATER SAINT JOHN REGIONAL FACILITIES COMMISSION RE:  APPROVED BUDGET FOR THE GREATER SAINT JOHN REGIONAL FACILITIES COMMISSION 2006 FISCAL PERIOD

Councillor McGowan moved to receive and file letter of November 9, 2005 from Grace Losier, Chair, Greater Saint John Regional Facilities Commission Re:  Approved Budget for the Greater Saint John Regional Facilities Commission 2006 Fiscal Period.

 Seconded by Councillor Evans.  Carried.

Councillor Evans moved to refer letter of November 9, 2005 from Grace Losier, Chair, Greater Saint John Regional Facilities Commission Re:  Approved Budget for the Greater Saint John Regional Facilities Commission 2006 Fiscal Period to Town Staff for further information regarding Council inquiries.

Seconded by Councillor Day.  Carried.
 
17. CORRESPONDENCE OF NOVEMBER 2, 2005 FROM STEPHANIE PATTERSON, P. ENG., 
GODFREY ASSOCIATES LTD. RE:  STREET UPGRADING 2005, ROUTE NO. 177, PROJECT NO. 010-113, PROGRESS CLAIM NO. 3

Councillor Day moved to approve Progress Claim No. 3 in the amount of $32,799.44 and pay all relevant invoices per correspondence from Stephanie Patterson, P. Eng., Godfrey Associates Ltd.  Re:  Street Upgrading 2005, Route No. 177, Project No. 010-113.

 Seconded by Councillor McGowan.  Carried.
 
18. FACSIMILE OF NOVEMBER 17, 2005 FROM LISA LEBOUTHILLIER,
FUND DEVELOPMENT, CANADIAN RED CROSS RE:  MARCH IS RED CROSS MONTH

Councillor Day moved to receive and file facsimile of November 17, 2005 from Lisa LeBouthillier, Fund Development, Canadian Red Cross 
Re:  March is Red Cross Month and to advise residents in an upcoming mass mailout.

 Seconded by Councillor Evans.  Carried.
 
19.  LETTER AND RÉSUMÉ OF NOVEMBER 18, 2005 FROM LINDA ESTABROOKS, 
AACI/RÉSUMÉ RECEIVED NOVEMBER 21, 2005 FROM JAMES D. BURKE/RÉSUMÉ RECEIVED NOVEMBER 21, 2005 FROM DANIEL A. O’DELL RE:  TOWN OF GRAND BAY-WESTFIELD PLANNING ADVISORY COMMITTEE POSITIONS

 Councillor Day moved to table letter and Résumé of November 18, 2005 from Linda Estabrooks, AACI/Résumé received November 21, 2005 from James D. Burke/Résumé received November 21, 2005 from Daniel A. O’Dell Re:  Town of Grand Bay-Westfield Planning Advisory Committee Positions to the December 12, 2005 Council agenda.

 Seconded by Councillor Little.  Carried.
 
20. TOWN MANAGER’S REPORT OF NOVEMBER 15, 2005 
RE:  QUOTATIONS FOR REGULAR UNLEADED GASOLINE

 Councillor McGowan moved to purchase regular unleaded fuel for municipal vehicles and equipment for the period of January 1, 2006 to December 31, 2007 from Busy Beaver (Scholtens) being the lowest quotation received with a discount of 5.4395 cents per litre off the posted retail price.

 Seconded by Councillor Evans.  Carried.
 
21. LETTER OF NOVEMBER 17, 2005 FROM CLAYTON ROGERS, P. ENG., 
GODFREY ASSOCIATES LTD. RE:  STREET IMPROVEMENTS - 2005, VARIOUS STREETS, PROJECT NO. 010-111, CERTIFICATE NO. 3

Councillor Day moved to pay Certificate No. 3 in the amount of $20,247.56 to Keel Construction per letter of November 17, 2005 from  Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re:  Street Improvements - 2005, Various Streets, Project No. 010-111.

 Seconded by Councillor McGowan.  Carried.
 
22. WORKS COMMISSIONER’S REPORT OF NOVEMBER 22, 2005
RE:  PEDESTRIAN ACTIVATED CROSSWALK LIGHT

 Councillor Day moved to receive and file Works Commissioner’s Report of November 22, 2005 Re:  Pedestrian Activated Crosswalk Light.

 Seconded by Councillor McGowan.  Carried.
 
23. TOWN MANAGER’S REPORT OF NOVEMBER 15, 2005 
RE:  DOG CONTROL SERVICES

Councillor Day moved to award the contract for Dog Control Services to Ann Savoy for a three year period from January 1, 2006 to December 31, 2008 subject to all terms and conditions of Bid No. 012D-006 per annual contract rate of $15,000.00 plus HST plus cost for insurance coverage provided by Ann Savoy per correspondence of November 22, 2005.

 Seconded by Councillor Evans.  Carried.
 
24. ADJOURNMENT
Councillor  McGowan moved adjournment.
Seconded by Councillor Evans.  Carried.*
Time:  8:46 p.m.

Respectfully submitted,
Sandra Gautreau
Town Manager (Clerk)
Grace Losier
   Mayor

Marcia Mason
Assistant Clerk
 

 
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