TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, JULY 28, 2003

 
1. ....... CALL TO ORDER
The Town of Grand Bay-Westfield Council met in a regular session on Monday, July 28, 2003 at 7:35 p.m. with Mayor Losier presiding.
 
2. 
 
 
 		 RECORD OF ATTENDANCE

All members were in attendance.
 
3.  APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Deputy Mayor McGowan moved to add the following item to the agenda as number 26.a:

 26.a Assistant Clerk/Treasurer’s Draft Job Description.

Seconded by Councillor Day.  Carried unanimously.

Deputy Mayor McGowan moved to add the following item to the agenda as number 26.b:

26.b Town Manager’s Report of July 25, 2003 Re:  Appointment of NB Merit Awards Panel.

Seconded by Councillor Day.  Carried unanimously.
 
4.  DISCLOSURE OF CONFLICT OF INTEREST
Councillor Day declared a conflict of interest with the following item from Bills for Ratification:
 19. BeBe the Clown            $84.00. 
 
5. 
 		 PUBLIC HEARINGS
 
5.1  Public Hearing Re:  Proposed Town of Grand Bay-Westfield By-law No. 101A, Zoning By-law Amendment
Mayor Losier called three times for persons to speak in opposition to proposed By-law No. 101A.

No persons spoke in opposition to proposed By-law No. 101A.

Mayor Losier called three times for persons to speak in favour of proposed By-law No. 101A.

No persons spoke in favour of proposed By-law No. 101A.

It was noted proposed Town of Grand Bay-Westfield By-law No. 101A, Zoning By-law Amendment would appear on the August 11, 2003 agenda for First and Second Readings.
 
6.
 
 
 		  PUBLIC PRESENTATIONS

None
 
7.  MINUTES OF REGULAR COUNCIL MEETING OF JUNE 23, 2003
Councillor Silliphant moved to adopt the minutes of the Regular Council Meeting of June 23, 2003 as presented.

Seconded by Councillor Day.  Carried.
 
7.1 MINUTES OF SPECIAL COUNCIL MEETING OF JULY 10, 2003
Councillor Silliphant moved to receive and file the minutes of the Special Council Meeting of July 10, 2003 as presented.

 Seconded by Councillor Murphy.  Carried.
 
7.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JUNE 16, 2003
Councillor Silliphant moved to receive and file the minutes of the Planning Advisory Committee Meeting of June 16, 2003.

Seconded by Councillor Murphy.  Carried.

It was noted a request will be made to the Planning Advisory Committee to include a very brief note as to the content of letters from residents referenced in meeting minutes.
 
8.  BILLS FOR PAYMENT
Councillor Day departed the meeting due to a stated conflict of interest.

Councillor Silliphant moved to pay the following item from Bills for Ratification:

19.        BeBe the Clown                $84.00.

Seconded by Councillor Murphy.  Carried.

Councillor Day rejoined the meeting. 

Councillor Silliphant moved to pay the Bills for Payment enbloc for a total of $36,521.16 and approve the Bills for Ratification for a total of $73,760.01, Grand Total $110,281.17.

Seconded by Deputy Mayor McGowan.  Carried.
 
9.  CONSENT AGENDA
a)  Westfield Volunteer Ambulance Accounts Payable Information Listings of June 23, July 28, 2003
b)  Recreation Department Report for June 2003
c)  Dog Control Report for June 2003
d)  Building Inspector’s Report for June 2003
e)  RCMP Statistical Report for June 2003
 
It was noted staff will provide Council with information as to the reason for the significant increase in dog fine revenue for 2003 versus 2002.
 
10. 
 
 
 
 
 
 
 
 
 		 BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting Minutes of June 23, 2003

None

b) Special Council Meeting Minutes of July 10, 2003

None
 
11. 
 
 

12.
 
 

13.
 
 
 

 DELEGATIONS

None

PETITIONS

None

BY-LAWS

None
 
14. 
 
 

15.
 
 
 

 NOTICE OF MOTIONS

None 

REPORTS

None 
 
16. LETTER RECEIVED JUNE 25, 2003 FROM MR. GEORGE BORMKE
RE:  MOTORIZED VEHICLES ON BEACHES

Councillor Day moved to table the letter received June 25, 2003 from Mr. George Bormke Re:  Motorized Vehicles on Beaches for a report from the Development Officer for the August 11, 2003 agenda on the matter of a by-law to regulate ATVs.

Seconded by Councillor Murphy.  Carried.

It was noted staff will contact Mrs. George Bormke for information on ATV by-laws – other areas.
 
17.  MEMORANDUM OF JULY 15, 2003 FROM UNION OF THE MUNICIPALITIES OF
NEW BRUNSWICK (UMNB) RE:  CONFERENCE 2003 – UMNB/NEWSLETTER DATED JULY 2003 FROM UNION OF THE MUNICIPALITIES OF NEW BRUNSWICK RE:  VARIOUS ITEMS

Councillor Silliphant moved to receive and file memorandum of July 15, 2003 from Union of the Municipalities of New Brunswick (UMNB) Re:  Conference 2003 – UMNB/Newsletter dated July 2003 from Union of the Municipalities of New Brunswick Re:  Various items.

Seconded by Councillor Day.  Carried.

It was noted available members of Council will attend the 2003 UMNB Conference.
 
18.  WORKS COMMISSIONER’S REPORT OF JUNE 20, 2003
RE:  WINTER MAINTENANCE CONTRACT HOLDBACK

Councillor Day moved to concur with the recommendation of the Works Commissioner in that the $5,000 holdback in the Plowing and Other Winter Maintenance Service Contract with Industrial Cold Milling be released.

Seconded by Councillor Silliphant.  Carried.
 
19.  WORKS COMMISSIONER’S REPORT OF JUNE 18, 2003 
RE:  EMERGENCY MEASURES ORGANIZATION STORAGE SUPPLIES

Councillor Day moved that Council execute the agreement Re:  Emergency Measures Storage Supplies with Health and Wellness and advise our Emergency Measures Organization (EMO) to bring forward a request to the 2004 Budget for consideration, if additional supplies are required for EMO storage supplies.

Seconded by Councillor Silliphant.  Carried.
 
20.  FIRE CHIEF’S REPORT OF JUNE 25, 2003 
RE:  BILL C-325 CONCERNING VOLUNTEER EMERGENCY WORKERS/INCOME TAX ACT

Councillor Murphy moved that a letter be drafted in support of Bill C-325, an Act to amend the Income Tax Act (deduction for volunteer emergency service) with the letter to be forwarded to our Member of Parliament, Greg Thompson, from Mayor and Council.

Seconded by Councillor Day.  Carried.
 
21. LETTER OF JULY 15, 2003 FROM CLAYTON ROGERS, GODFREY ASSOCIATES LTD.
RE:  STREET IMPROVEMENTS 2003, VARIOUS LOCATIONS, PROJECT NO. 010-100, CERTIFICATE NO. 2, COMPLETION CERTIFICATE

Deputy Mayor McGowan moved to pay Street Improvements 2003, Various Locations, Project No. 010-100, Certificate No. 2, Completion Certificate in the amount of $32,909.92 to Galbraith Construction Ltd.

Seconded by Councillor Day.  Carried.
 
22.  LETTER OF JULY 17, 2003 FROM STEPHANIE PATTERSON, GODFREY ASSOCIATES LTD.
RE:  CONCRETE CURB AND GUTTER, ROUTE # 177

Councillor Murphy moved to approve appropriate expenditures for Claim No. 1, Concrete Curb and Gutter, Route #177 – Designated Highway Project 2003.

Seconded by Councillor Day.  Carried.
 
23. CONSIDERATION OF ENGAGEMENT OF GODFREY ASSOCIATES LTD. FOR ENGINEERING
SERVICES FOR 2003 SEWERAGE CAPITAL PROJECT

Councillor Day moved to engage Godfrey Associates Ltd. for engineering services for the 2003 Town Sewerage Capital Project subject to execution of an agreement reflecting provincially approved fees to include all services as provided on previous sewerage capital projects as administered by Godfrey Associates Ltd., with authorization for signatures for relevant funding documents.

Seconded by Deputy Mayor McGowan.  Carried.
 
24.  LETTER RECEIVED JULY 22, 2003 FROM THE GRAND BAY-WESTFIELD CANADA DAY
HALF MARATHON RE:  THANK YOU

Councillor Silliphant moved to receive and file letter of July 22, 2003 from the Grand Bay-Westfield Canada Day Half Marathon Re:  Thank You.

Seconded by Councillor Day.  Carried.
 
25.  CORRESPONDENCE OF JULY 21, 2003 RE:  YOUTH COMMUNITY ASSISTANCE PROGRAM
(YCAP) GRANT – LIONS FIELD

Councillor Silliphant moved to receive and file correspondence of July 21, 2003 from Youth Community Assistance Program (YCAP) Grant – Lions Field.

Seconded by Councillor Murphy.  Carried.
 
26. CORRESPONDENCE OF JULY 25, 2003 FROM MLA MILT SHERWOOD RE:  VARIOUS MATTERS
1. School Street – I have asked for a meeting with School District Office.  This should include:
    a)District Office Representative, 
    b) Town Representative(s) and myself.

2. Youth Community Assistance Program (YCAP) – Approval of $3,550 enclosed for improvements to 
    Lions Field.

3. Painting of Lines on Nerepis Road Route #177 – Scheduled for mid to late August.

4. Exit from Route #7 to Town – Nothing further to report but I am asking the new Minister to D.O.T.
    (Paul Robichaud) to come to riding in the fall.  This exit will be on my list for discussion.
 
Mayor Losier noted the following information as outlined in MLA Sherwood’s correspondence of 
July 25, 2003:
 
It was noted that staff would inquire as to the date of the meeting with Minister Robichaud so that all elected officials can be advised so they may attend the meeting.

It was also noted that the Town Tourism Committee and the River Trails Network representatives should be notified should Minister McAlpine be scheduled for a meeting in our area.
 
5. Infrastructure Announcement – Tentatively set for late August.

6. Standard Investment Property Update – Information unavailable.  I will advise when it is received.

It was noted that staff will contact the Department of the Environment (DOE) and also request test results for the former Standard Investment Property and will advise MLA Sherwood of any information obtained from DOE.

7. Guide Rail by River Valley Middle School playing field – I have acquired funding for approximately
    200 metres.  Work to be done in this government year.

Councillor Silliphant moved to receive and file correspondence of July 25, 2003 from MLA Milt Sherwood Re:  Various Matters.

Seconded by Councillor Murphy.  Carried.
 
26.a 
 
 
 
 
 		 ASSISTANT CLERK/TREASURER’S DRAFT JOB DESCRIPTION

 Councillor Murphy moved to approve the Assistant Clerk/Treasurer’s Draft Job Description as presented.

 Seconded by Councillor Day.  Carried.
 
26.b 
 
 
 
 
 
 
 		 TOWN MANAGER’S REPORT OF JULY 25, 2003 RE:  APPOINTMENT OF NB MERIT AWARDS PANEL

 Councillor Day moved to appoint a Three Member Panel comprised of Lynn Koumbias, Peter Fenwick and Glen Cosman to review the applications for NB Merit Awards and make recommendations to Council.

 Seconded by Deputy Mayor McGowan.  Carried.
 
27.  ADJOURNMENT
Deputy Mayor McGowan moved adjournment.

Seconded by Councillor Day.  Carried.

Time:  8:10 p.m.

Respectfully submitted.
Sandra Gautreau
Town Manager (Clerk)
     Grace Losier
  Mayor

Wendy Boyles
Secretary
 

 
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