| 1..... |
CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, June 8, 2009 with Mayor Losier presiding. |
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| 2. |
RECORD OF ATTENDANCE Councillor Calvin, Councillor Day, Councillor McGowan, and Councillor Murphy were in attendance. Deputy Mayor Archer was absent. Councillor Day moved to pay Deputy Mayor Archer in her absence. Seconded by Councillor Murphy. Carried. |
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| 3. | APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Day moved to approve the agenda of June 8, 2009 as presented. Seconded by Councillor McGowan. Carried. |
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| 4. | DISCLOSURE OF CONFLICT OF
INTEREST None |
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| 5. | PUBLIC HEARINGS None |
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| 6. | PUBLIC PRESENTATIONS |
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| 6.1 | PRESENTATION OF RCMP STATISTICAL
REPORT FOR MAY 2009 - RCMP REPRESENTATIVE ATTENDING Corporal Landry provided information to Council regarding the RCMP Statistical Report for May 2009. Councillor McGowan moved to receive and file the RCMP Statistical Report for May 2009. Seconded by Councillor Murphy. Carried. It was noted that the Bike Rodeo sponsored by Neighbourhood Watch would be held on June 13, 2009. It was also noted that information on the specific location of accidents on River Valley Drive will be added to future Statistical Reports. |
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| 7. | MINUTES |
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| 7.1 | MINUTES OF REGULAR COUNCIL
MEETING OF MAY 25, 2009 Councillor Murphy moved to adopt the minutes of the Regular Council Meeting of May 25, 2009 as presented. Seconded by Councillor Day. Carried. |
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| 7.2 | MINUTES OF PLANNING ADVISORY
COMMITTEE MEETING OF MAY 4, 2009 Councillor Murphy moved to receive and file minutes of Planning Advisory Committee Meeting of May 4, 2009. Seconded by Councillor McGowan. Carried. |
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| 7.3 | Minutes of River Valley
Community Center Foundation Inc. Board of Directors Meeting of April
21, 2009 Councillor Calvin moved to receive and file minutes of River Valley Community Center Foundation Inc. Board of Directors Meeting of April 21, 2009. Seconded by Councillor Day. Carried. It was noted the River Valley Community Center’s Annual Meeting would be held on June 16, 2009 at 6:30 pm. |
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| 7.4 | Tender Notes of May 28, 2009
Re: Storm Sewer Improvements - 2009 - Project No. 010-141 Councillor Murphy moved to receive and file Tender Notes of May 28, 2009 Re: Storm Sewer Improvements - 2009 - Project No. 010-141. Seconded by Councillor McGowan. Carried. |
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| 8. |
BILLS FOR PAYMENT Councillor Day moved to pay Bills for Payment in the amount of $16,317.42 and Bills for Ratification in the amount of $35,327.44; Grand Total of $51,644.86. Seconded by Councillor Calvin. Carried. |
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| 9. |
CONSENT AGENDA a) Brundage Point River Centre Report for May 2009 b) Building Inspector’s Report for May 2009 c) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for May 2009 d) Dog Control Report for May 2009 e) Recreation Director’s Report for May 2009 f) Works Department Report for May 2009 Councillor McGowan moved to receive and file the following Consent Agenda items: a) Brundage Point River Centre Report for May 2009 b) Building Inspector’s Report for May 2009 c) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for May 2009 d) Dog Control Report for May 2009 e) Recreation Director’s Report for May 2009 f) Works Department Report for May 2009. Seconded by Councillor Murphy. Carried. |
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| 10. |
Business Arising from Minutes a) Regular Council Meeting Minutes of May 25, 2009 None |
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| 11. | DELEGATIONS None |
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| 12. | PETITIONS None |
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| 13. |
BY-LAWS None |
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| 14. | NOTICE OF MOTIONS None |
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| 15. | REPORTS None |
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| 16. | LETTER OF MAY 16, 2009 FROM
BARRY OGDEN, CHAIR OF THE LEISURE
SERVICES ADVISORY BOARD, CITY OF SAINT JOHN RE: MABEL PHOEBE
PETER
PLAYGROUND Councillor McGowan moved to receive and file letter of May 16, 2009 from Barry Ogden, Chair of the Leisure Services Advisory Board, City of Saint John Re: Mabel Phoebe Peter Playground and refer the item to the Recreation Director to obtain more information. Seconded by Councillor Murphy. Carried. |
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| 17. |
MEMORANDUM OF MAY 19, 2009 FROM
STEPHANIE B. PATTERSON, P. ENG.,
GODFREY ASSOCIATES LTD. RE: PROGRESS INVOICE NO. 1 FOR PROJECT
NO.
010-142, INTERSECTION REALIGNMENT, WOOLASTOOK DRIVE AND RIVER VALLEY
DRIVE (ROUTE 177) Councillor Murphy moved to approve payment of an invoice in the amount of $8,180.92 per memorandum of May 19, 2009 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd. Re: Progress Invoice No. 1 for Project No. 010-142, Intersection Realignment, Woolastook Drive and River Valley Drive (Route 177). Seconded by Councillor Calvin. Carried. |
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| 18. |
LETTER OF MAY 27, 2009 FROM
JEAN-BERNARD LAFONTAINE, REGIONAL
EXECUTIVE DIRECTOR, ATLANTIC REGION, CANADIAN HERITAGE RE: GRANT
APPROVAL Councillor Day moved to receive and file letter of May 27, 2009 from Jean-Bernard Lafontaine, Regional Executive Director, Atlantic Region, Canadian Heritage Re: Grant Approval. Seconded by Councillor Murphy. Carried. It was noted that a grant in the amount of $1,590.00 was received for Canada Day Celebrations. |
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| 19. | LETTER OF JUNE 1, 2009 FROM
CLAYTON ROGERS, P. ENG., GODFREY
ASSOCIATES LTD. RE: STORM SEWER IMPROVEMENTS 2009, INGLEWOOD
DRIVE -
HIGHLAND ROAD, GRAND BAY-WESTFIELD, NB, PROJECT NO. 010-141 Councillor Murphy moved to award the contract to the low tenderer, Keel Construction Ltd. for the Tender Price of $363,920.00 HST included per letter of June 1, 2009 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Re: Storm Sewer Improvements 2009, Inglewood Drive - Highland Road, Grand Bay-Westfield, NB, Project No. 010-141. Seconded by Councillor McGowan. Carried. |
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| 20. | LETTER OF MAY 28, 2009 FROM ROB
MOORE, MP, FUNDY ROYAL RE: CBC SAINT JOHN Councillor Day moved to receive and file and have read letter of May 28, 2009 from Rob Moore, MP, Fundy Royal Re: CBC Saint John. Seconded by Councillor McGowan. Carried. The letter of May 28, 2009 from Rob Moore was read for the record. |
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| 21. | MEMORANDUM OF JUNE 2, 2009 FROM
PLANNING ADVISORY COMMITTEE RE: PLANNING ADVISORY COMMITTEE
SUMMER MEETING SCHEDULE Councillor Murphy moved to receive and file memorandum of June 2, 2009 from Planning Advisory Committee Re: Planning Advisory Committee Summer Meeting Schedule. Seconded by Councillor McGowan. Carried. |
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| 22. |
MEMORANDUM OF JUNE 2, 2009 FROM
PLANNING ADVISORY COMMITTEE RE:
TOWN OF GRAND BAY-WESTFIELD, APPLICATION FOR DISCRETIONARY USE - 4
FERRY ROAD Councillor McGowan moved to receive and file and have read memorandum of June 2, 2009 from Planning Advisory Committee Re: Town of Grand Bay-Westfield, Application for Discretionary Use - 4 Ferry Road. Seconded by Councillor Day. Carried. Memorandum, of June 2, 2009 was read for the record. |
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| 23. |
MEMORANDUM OF JUNE 2, 2009 FROM
PLANNING ADVISORY COMMITTEE RE:
RECOMMENDATION TO COUNCIL/APPLICATION FOR VARIANCE CHESTNUT HILL
ESTATES SUBDIVISION, PHASE 1/DEVELOPMENT OFFICER’S REPORT OF JUNE 3,
2009 Councillor Day moved as follows: 1. to accept the recommendation from Godfrey & Associates Ltd., acting as the Town Engineer, dated May 26, 2009 for the cost estimate prepared by ADI Limited dated May 22, 2009 describing the total value of the work to be completed under Chestnut Hill Estates Subdivision, Phase 1, with a value of $191,356.34; and further moved 2. to approve signing authority on the Subdivision Developer’s Agreement for the Subdivision Plan, Chestnut Hill Estates Subdivision, Phase 1, Town of Grand Bay-Westfield, Parish of Westfield, Kings County, New Brunswick, as prepared by Kierstead Quigley & Roberts Ltd. and dated June 3, 2009 and under section 56(1) of the Community Planning Act, assent to the Plan for the vesting of public street Myles Terrace and a 10 m wide Municipal Service Easement, prior to Final Approval being granted by the Development Officer; subject to final receipt and final review of all contract documents to the satisfaction of the Town Solicitor, including signed Subdivision Plan, outstanding Security and Insurance Certificates and payment of $706.11 (cash, money order, certified cheque or debit). Seconded by Councillor Murphy. Carried. |
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| 24. |
RIVER CENTRE MANAGER’S REPORT OF
JUNE 4, 2009 RE: DOCK REPAIR AND INSTALLATION CLARIFICATION REPORT Councillor Murphy moved to approve the clarified dock repair recommendations by Mr. Moffatt from Maritime Docks as explained in the new dock’s design for a total cost of $3,491.70. Seconded by Councillor McGowan. Carried. |
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| 25. | ADJOURNMENT Councillor McGowan moved adjournment. Seconded by Councillor Day. Carried. Time: 7:56 pm Respectfully submitted, |
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Marcia Mason Assistant Clerk |
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