Deputy Mayor Murphy, Councillor McGowan, Councillor Little, Councillor Day, and Councillor Evans were in attendance.
 

 Seconded by Councillor McGowan.  Carried unanimously.
 

Councillor Evans stated a Conflict of Interest with item No. 21.a - Ball Field Maintenance Services.
 

None
 

 Councillor Evans moved to receive and file the RCMP Statistical Report for April 2006 as presented.

 Seconded by Councillor Day.  Carried.

 It was noted Sgt. Fraser will inform RCMP officers of Council’s wish for attention to be given to crosswalk safety particularly at the Epworth Park Road and River Valley Drive intersection.  In addition the Town will continue to  place notices on the Town website and in Town flyers.
 

Harriet Hutchinson, Chairperson of the Building Committee for the new Proposed Lions Multiple-Residential Seniors Complex presented Council with a brief overview of the project.

Deputy Mayor Murphy moved to establish the date of June 12, 2006 for a Public Hearing under Section 68 of the Community Planning Act to hear objections to the Council’s intention to amend By-law No. 100, Town of Grand Bay-Westfield Municipal Plan By-law and By-law No.101, Town of Grand Bay-Westfield Zoning By-law for the development of a 7-unit Seniors Residential Complex to be located on Inglewood Drive, being a portion of property with PID No. 0090274 as identified on Amending Subdivision Plan, Lions Field Subdivision, Lot 84-1A, Parcel “A” and Parcel “B” prepared by DeSaunliers Surveyors dated March 17, 2006.

 Seconded by Councillor McGowan.  Carried.
 

Seconded by Councillor Day.  Carried.
 

 Seconded by Councillor Evans.  Carried.
 

 Seconded by Councillor Evans.  Carried.
 

 Seconded by Councillor McGowan.  Carried.
 

Councillor Day moved to receive and file the following Consent Agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Listing for May 8, 2006
b) Building Inspector’s Report for April 2006
c) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for April 2006
d) Recreation Director’s Report for April 2006
e) Works Department Report for April 2006.

 Seconded by Deputy Mayor Murphy.  Carried.
 

a) Regular Council Meeting Minutes of April 24, 2006

         None
 

None
 

None
 

None
 

None
 

None
 

 Councillor Day moved to sponsor a Mile Marker for the 2006 Half Marathon with a $100 donation as requested per letter of April 24, 2006 from Donna McCullum, Canada Day Half Marathon Committee.

 Seconded by Councillor Evans.  Carried.
 

 Councillor Day moved to receive letter of April 20, 2006 from Mr. Kerr of the Department of Transportation Re:  Intersection of Woolastook Drive and Route #177 noting the recommended study for the intersection is on the Town’s Capital Budget list for future consideration.

 Seconded by Councillor McGowan.  Carried.
 

 Deputy Mayor Murphy moved to receive and file letter from Michelle Smith, 40 Majestic Drive Re:  Crosswalk Light on River Valley Drive and further moved to forward a letter to Ms. Smith to advise there are restraints on the Town in regard to the crosswalk light due to standards per the Transportation Association of Canada (TAC), however Council has discussed the situation with the RCMP and requested appropriate action and the Town will continue to educate the public through notices in Town flyers and on the Town’s website.

 Seconded by Councillor Day.  Carried.

 It was noted Council will be provided with detail regarding the TAC criteria applicable to the Epworth Park/River Valley Drive crosswalk light.
 

 Deputy Mayor Murphy moved to award Tender for Street Improvements 2006, Project No. 010-119 to Classic Construction Ltd. in the amount of $147,000.00 per letter of May 3, 2006 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. 

 Seconded by Councillor McGowan.  Carried.

 It was noted all three tenders were below the Engineers’ estimate.
 

Councillor Day moved to approve the construction of a new sewerage lift station on Kenwood Road with tendering, construction supervision, and administration to be performed by Godfrey Associates Ltd. under the Infrastructure Program with additional Town funding subject to acquiring the land needed for the new lift station excluding the SCADA component to a maximum cost of $105,000 including construction and engineering.

 Seconded by Councillor Evans.  Carried.
 

The Town of Grand Bay-Westfield may provide annual or miscellaneous grants or in-kind services in limited amounts to individuals, groups, and organizations for a particular purpose consistent with the aims and objectives of the Town.  As the guardians of the community’s tax dollars Council must limit the grants it issues and must ensure grants do not exceed the allotment for each fiscal year.  Accordingly, the budget for miscellaneous grants shall be limited to $1.00 per capita for each fiscal year and the budget for annual grants (typically $500 or more) shall be established at Council’s discretion on a merit basis upon review of submissions received no later than September 30th of the prior year of the funding request. Applications for miscellaneous grants shall be determined at Council’s discretion twice annually based on submissions received by April 30th and Sept. 30th.

1.01 Grants and in-kind services shall be considered under the terms and conditions set out in section 1.02 of this 
        policy and requests must be in writing.

1.02  a. Miscellaneous grants shall generally be no more than $200 for any one organization/individual annually, and 
             shall not in total exceed the amount provided in the budget;

      b. grant applicants shall be requested to provide the following information:

• purpose of solicitation;
• total amount of funds the applicant expects to raise;
• amount of money that will actually go to the beneficiary;
• whether a professional fund-raiser is being used;
• how much of a grant or contribution is the applicant seeking from the Town;
• what will the contribution be specifically used for;
• if the applicant is a charitable organization;
• whether the applicant will receive funds from other sources, such as United Way, etc. and if so, a list of other sources; and
• whether part or all of the contribution sought will be used specifically to benefit residents of the Town of Grand Bay-Westfield and, if so, how the allocation is determined;

     d. all grants are at the discretion of Council, and Council may consider such criteria as it sees fit in deciding 
         what grant, if any, should be given, including benefit to the community and the relationship between the
         purpose of the grant and the responsibility of Council in that area;

     e. Council may, in any event, require appropriate financial statements from the applicant either before or after
         any grant decision;

1.03 Notwithstanding the procedures covered under Section 1.02, the Mayor shall have the discretion to grant up
        to $100 for special events in the community or to organizations working for the betterment of the community, 
        under the following terms and conditions:

        a. there are funds available in the budget approved by Council for this purpose;

        b. such grants are reported to Council at their next meeting; and

        c. events and organizations receiving such grants shall not be eligible for grants under the procedures covered
            in Section 1.02, and vice-versa.

 Seconded by Councillor Evans.  Carried.

 Policy # A006 was read in its entirety.
 

 Councillor McGowan moved to accept the quote from Timothy Smith at a cost of $18.50 per hour for Ball Field Maintenance Services (Lining and Dragging) for 2006 and 2007 with an option to renew for one year.

 Seconded by Councillor Day.  Carried.

 Councillor Evans rejoined the meeting.
 

 Seconded by Councillor Evans.  Carried.
 

Respectfully submitted,
 

Marcia Mason
Assistant Clerk