September 8, 2008 Minutes
| 1...... |
CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, September 8, 2008 with Mayor Losier presiding. |
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| 2. |
RECORD OF ATTENDANCE Deputy Mayor Archer, Councillor Calvin, Councillor Day, Councillor McGowan, and Councillor Murphy were in attendance. |
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| 3. |
APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Murphy moved to approve the agenda of September 8, 2008 as presented. Seconded by Councillor McGowan. Carried. |
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| 4. |
DISCLOSURE OF CONFLICT OF
INTEREST None |
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| 5. |
PUBLIC HEARINGS None |
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| 6. |
PUBLIC PRESENTATIONS |
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| 6.1 | PRESENTATION OF RCMP STATISTICAL
REPORT FOR AUGUST 2008 - RCMP REPRESENTATIVE ATTENDING Cpl. Landry provided information to Council regarding the RCMP Statistical Report for August 2008. Councillor McGowan moved to receive and file RCMP Statistical Report for August 2008. Seconded by Councillor Day. Carried. Corporal Landry noted he would make an inquiry on the date for the next Neighbourhood Watch Meeting and the subject of racing at the intersection of Epworth Park and Inglewood Drive was brought to his attention and it was noted that Public Safety information would be added to a future Town flyer. |
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| 7. | MINUTES |
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| 7.1 | MINUTES OF REGULAR COUNCIL
MEETING OF AUGUST 11, 2008 Councillor Murphy moved to adopt the minutes of the Regular Council Meeting of August 11, 2008 as presented. Seconded by Councillor Calvin. Carried. |
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| 7.2 | MINUTES OF PLANNING ADVISORY
COMMITTEE MEETING OF JULY 7, 2008 Councillor McGowan moved to receive and file minutes of Planning Advisory Committee Meeting of July 7, 2008. Seconded by Deputy Mayor Archer. Carried. |
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| 8. | Bills for Payment Councillor Day moved to approve Bills for Payment in the amount of $74,377.60, Bills for Ratification in the amount of $88,453.81, Grand Total $162,831.41. Seconded by Councillor Murphy. Carried. |
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| 9. | CONSENT AGENDA
Councillor McGowan moved to receive and file the following Consent Agenda items:
Seconded
by Deputy Mayor Archer. Carried. |
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| 10. | Business Arising from Minutes a) Regular Council Meeting Minutes of August 11, 2008 None |
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| 11. | DELEGATIONS None |
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| 12. | Petitions None |
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| 13. | By-laws None |
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| 14. |
Notice of Motions None |
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| 15. | Reports None |
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| 16. | Works Commissioner’s and Fire
Chief’s Report of September 3, 2008 Re: Leased Vehicles Councillor Murphy moved to authorize a 48 month lease of a Jeep Nitro 4x4 SUV from Dobson Chrysler Dodge Jeep for $422.13 plus taxes per month to be assigned to the Superintendent of Public Works and further moved to authorize staff to explore the replacement cost for a lease for a Van to be available by the expiration of the current lease. Seconded by Deputy Mayor Archer. Carried. |
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| 17. | Letter of August 14, 2008 from
Clayton Rogers, P. Eng., Godfrey
Associates Ltd. Re: Street Improvements 2008 - Various Locations
Project No. 010-135, Certificate No. 2, Completion Certificate Councillor Day moved to approve payment of Certificate No. 2 Completion Certificate in the amount of $9,355.44 per letter of August 14, 2008 from Clayton Rogers, P. Eng. Godfrey Associates Ltd. Re: Street Improvements 2008 - Various Locations, Project No. 010-135. Seconded by Councillor McGowan. Carried. |
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| 18. |
Letter of August 20, 2008 from
Stephanie B. Patterson P. Eng., Godfrey
Associates Ltd. Re: Sewer System Extension, Grand Bay-Westfield,
NB
Infrastructure Project No. 63 37 05 431 02 Project Nos: 010-091,
010-102, 010-103, 010-104, 010-109, 010-110, 010-121 & 010-132 Deputy Mayor Archer moved to approve payment in the amount of $10,375.03 for Claim #30 per letter of August 20, 2008 from Stephanie B. Patterson P. Eng., Godfrey Associates Ltd. Re: Sewer System Extension, Grand Bay-Westfield, NB Infrastructure Project No. 63 37 05 431 02, Project Nos: 010-091, 010-102, 010-103, 010-104, 010-109, 010-110, 010-121 & 010-132. Seconded by Councillor Murphy. Carried. |
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| 19. | Memorandum of August 18, 2008
from Stephanie B. Patterson, P. Eng.,
Godfrey Associates Ltd. Re: Progress Invoice no. 2, Project
No.
010-137, Storm Sewer, River Valley Drive (Rte. 177) Councillor Day moved to approve payment of Progress Invoice No. 2 in the amount of $63,896.49 per Memorandum of August 18, 2008 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd. Re: Project No. 010-137, Storm Sewer, River Valley Drive (Rte. 177). Seconded by Deputy Mayor Archer. Carried. |
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| 20. | Information of August 26, 2008
and September 3, 2008 Re: Airport Board and Enterprise Saint John
Board Councillor Murphy moved to receive and have read for the record the information of August 26, 2008 and September 3, 2008 Re: Philip Reeves and Stephen Sherlock. Seconded by Deputy Mayor Archer. Carried. It was noted Philip Reeves has been appointed to the Saint John Airport Board of Directors and Stephen Sherlock has been appointed Secretary of ESJ Board. |
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| 21. | Letter of August 18, 2008 from
Monica Chaperlin, BCAPI Co-ordinator,
Business Community Anti-Poverty Initiative in Saint John Re:
Sixth
Annual Fortis Golf Charity Ball Councillor Murphy moved to receive and file letter of thanks dated August 18, 2008 from Monica Chaperlin, BCAPI Co-ordinator, Business Community Anti-Poverty Initiative in Saint John Re: Sixth Annual Fortis Golf Charity Ball. Seconded by Councillor Calvin. Carried. |
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| 22. |
Fire Chief’s Report of September
3, 2008 Re: Request for Training Tower Addition Councillor McGowan moved to approve the addition of a section of the training tower at the Volunteer Fire Department’s Training Facility for the purposes of firefighting training with the funds being used to purchase assorted materials from the 2008 Volunteer Fire Department Operating Budget. Seconded by Deputy Mayor Archer. Carried. It was noted a letter of thanks would be forwarded to Beckett’s Lumber for their donation of materials for the training tower. |
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| 23. | River Centre Manager’s Report of
September 8, 2008 Re: Visitor Statistics and Questions Councillor Murphy moved to receive and forward River Centre Manager’s Report of September 8, 2008 Re: Visitor Statistics and Questions to the Town’s Tourism Committee. Seconded by Deputy Mayor Archer. Carried. |
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| 24. | Draft Letter to Hon. Denis
Landry Re: Amendment to Provincial Shortline Railway Act for
Authorization by Council Deputy Mayor Archer moved to forward draft letter presented to Council in support of an Amendment to the Provincial Shortline Railway Act to the Department of Transportation with a copy to Hon. Jack Keir, MLA. Seconded by Councillor Murphy. Carried. |
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| 25. | Development Officer’s Report of
September 3, 2008 Re: Lawn Care and Landscape Pesticide Use Councillor Murphy moved that Council respond to the Department of Local Government’s request for input on Lawn Care and Landscape Pesticide Use with a letter of support for further Provincial regulation of Pesticide use, with emphasis on public education and awareness and with adoption of province wide regulations for their use; further the Town would like to be represented in the targeted stakeholder’s workshops to promote the position that Municipalities should not be downloaded with the enforcement in this issue. Seconded by Councillor McGowan. Carried. |
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| 26. | Fire Chief’s Memorandum of
September 2, 2008 Re: Emergency Measures Organization (EMO)
Appointment Councillor McGowan moved to appoint Alan Titus as a member of the Emergency Measures Organization effective immediately. Seconded by Deputy Mayor Archer. Carried. |
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| 27. | Development Officer’s Report of
September 3, 2008 Re: Order to Comply Re: 34 Woolastook
Drive, PID Nos. 217067/30227334 Councillor Day moved that pursuant to subsection 93(1) of the Community Planning Act the Town’s By-law Enforcement Officer, David Taylor be authorized to issue an Order in the form of the draft Order presented to Council and serve the same on the property owners, identified in the Order in order to gain compliance with the Town’s Zoning By-law #101 and the Town’s Building By-law #17. Seconded by Councillor Murphy. Carried. |
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| 28. | Works Commissioner’s Report of
September 2, 2008 Re: Snow and Ice Control Plan Revisions 2008 Councillor McGowan moved to adopt the recommended changes to the Town’s Snow and Ice Control Plan as set out in the Works Commissioner’s report dated September 2, 2008. Seconded by Deputy Mayor Archer. Carried. |
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| 29. | Works Commissioner’s Report of
August 27, 2008 Re: Fire Station No. 2 - Painting/Carpeting Deputy Mayor Archer moved to accept the quote from Gormley’s Painting for $5,700 plus taxes for the repainting/staining of the outside of Fire Station No. 2 to include cleaning and scraping. Seconded by Councillor Murphy. Carried. |
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| 30. | Works Commissioner’s Report of
August 29, 2008 Re: 2007-2009 Winter Holdback Release Councillor Murphy moved to release $2,691.64 of the $5,000 holdback to Brad Gould Trucking & Excavating per Works Commissioner’s report of August 29, 2008. Seconded by Councillor Calvin. Carried. |
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| 31. | Adjournment Councillor McGowan moved adjournment. Seconded by Deputy Mayor Archer. Carried. Time: 8:14 pm Respectfully submitted, |
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Marcia Mason Assistant Clerk |
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