8nov99m

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, NOVEMBER 8, 1999

The Town of Grand Bay-Westfield met in a regular session on Monday, November 8, 1999 at 7:35 p.m. with Mayor Losier presiding.

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2.

RECORD OF ATTENDANCE
All members were in attendance with the exception of Councillor McGowan.
Councillor Calvin moved to pay Councillor McGowan in her absence.
Seconded by Councillor Sutton. Carried.
It was with unanimous consent that the following items were added to the agenda:
26a. Property – 17 Brandy Crescent
26b. Appointment to Enterprise Saint John Team of Champions

3.

DISCLOSURE OF CONFLICT OF INTEREST
None

4.

PUBLIC HEARINGS
None

5. PUBLIC PRESENTATIONS

5.1

R.C.M.P. STATISTICAL REPORT FOR THE PERIOD OCTOBER 4TH – OCTOBER 31ST, 1999
Cst. Desrosiers presented the October 4th – October 31st Statistical Report.

Councillor Sutton moved to receive and file the R.C.M.P. Statistical Report for the period October 4th – October 31st, 1999.
Seconded by Councillor Calvin. Carried.

5.2

DATA RECEIVED OCTOBER 18, 1999 FROM RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. RE: 2000 OPERATING BUDGET – JOHN WEBBER, C.A. ATTENDING
John Webber, C.A. presented the River Valley Community Center Foundation Inc. Year 2000 Operating Budget noting that the Demand Loan has been reduced by $15,000. The original amounts borrowed are as follows: 1st mortgage of $550,000, 2nd mortgage of $206,000 and a Demand Loan for $194,000 Balances as of November 8th are 1st mortgage $489,000, 2nd mortgage $174,000 and the Demand Loan $135,000; total owing is now approximately $800,000 which is anticipated to be down to $785,000 by year end.
A discussion occurred with Mr. Webber providing information on the operating costs of the River Valley Community Center.

5.3

LETTER FROM SAINT JOHN VISITOR & CONVENTION BUREAU RE: TOURISM PROMOTIONAL PARTNERSHIP FOR GREATER SAINT JOHN (2000-2001) -–MARGARET TOTTEN, MANAGER ATTENDING
Margaret Totten, Manager Saint John Visitor & Convention Bureau gave a presentation stating that their goal through an “intercept” strategy is to extend the length of stay of each visitor to the area through profiling a wide variety of activities and attractions available within a day’s drive of Greater Saint John. The proposed Regional Tourism Partnership for 2000 and 2001 will involve advertising, in the Fundy Scenic Drive Guide, the River Valley Scenic Drive Guide, and a Familiarization Tour of regional attractions, with a slogan of 1 City, 3 Towns, One Incredible Experience!
Councillor Calvin moved to become part of the Tourism Promotional Partnership team to promote the Greater Saint John Area and support the effort in an amount not to exceed $2,500.00
Seconded by Councillor Keir. Carried.

5.4

REQUEST FROM RIVER VALLEY COMMUNITY FOOD BASKET FOR RENTAL OF FORMER POLICE STATION AREA, RIVER VALLEY DRIVE AS PER TELEPHONE CALL OF OCTOBER 29, 1999 FROM NANCY PERRY/RELEVANT FILE DATA – NANCY PERRY ATTENDING
Diane Bormke offered comments on behalf of the River Valley Community Food Basket in support of the Municipality providing financial subsidies for the Food Bank.
A general discussion occurred with Nancy Perry and Carol Gray regarding the Food Bank’s request for use of the former Police Station.
Following the discussion it was agreed by the Food Bank representatives that they would return to the area churches noting the possible sale of the former Police Station property and the Town’s need for a monthly rental of $250.00 plus electrical upgrade, etc.
Nancy Perry concluded by advising she would contact the Town with the results of their meeting with the area churches.
Councillor Sutton moved to table the request from River Valley Community Food Basket for rental of former Police Station Area, River Valley Drive for further information from representatives of the Food Basket.
Seconded by Councillor Calvin. Carried.
It was with unanimous consent that a recess was taken for two minutes.
Time: 9:30 p.m.

6.

MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 25, 1999
Councillor Sutton moved to adopt the minutes of the regular Council meeting of October 25, 1999 as presented.
Seconded by Councillor Calvin. Carried.

6.1

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF OCTOBER 18, 1999
Deputy Mayor Black moved to receive and file the minutes of the Planning Advisory Committee meeting of October 18, 1999.
Seconded by Councillor Calvin. Carried.

7.

BILLS FOR PAYMENT
Councillor Keir moved to approve the Bills for Ratification in the amount of $48,290.68.
Seconded by Councillor Sutton. Carried.

8.

CONSENT AGENDA
a) Dog Control Report for the Month of October , 1999
b) Building Inspector’s Report for the Month of October, 1999
c) Recreation Director’s Report for the Month of October, 1999
d) Works Department Report for the Month of October, 1999
Councillor Calvin moved to receive and file the following Consent Agenda items:
a) Dog Control Report for the Month of October , 1999
b) Building Inspector’s Report for the Month of October, 1999
c) Recreation Director’s Report for the Month of October, 1999
d) Works Department Report for the Month of October, 1999
Seconded by Deputy Mayor Black. Carried.

9.

BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of October 25, 1999
None

10.

DELEGATIONS
None

11.

PETITIONS
None

12.

BY-LAWS
None

13.

NOTICE OF MOTIONS
None

14.
REPORTS

14.1

GENERAL REVENUE FUND FINANCIAL REPORT AS AT SEPTEMBER 1, 1999
Councillor Sutton moved to receive and file the General Revenue Fund Financial Report as at September 1, 1999.
Seconded by Councillor Keir. Carried.

14.2

WESTFIELD VOLUNTEER AMBULANCE SERVICE FINANCIAL STATEMENTS FOR THE YEAR ENDED MARCH 31, 1999
Councillor Sutton moved to approve the Westfield Volunteer Ambulance Service Financial Statements for the Year Ended March 31, 1999.
Seconded by Councillor Calvin. Carried.

15.

LETTER OF OCTOBER 26, 1999 FROM GINA SPEAR-BURROWS: RE: THANK YOU FOR DONATION
Deputy Mayor Black moved to receive and file the letter of October 26, 1999 from Gina Spear-Burrows Re: Thank you for Donation.
Seconded by Councillor Sutton. Carried.

16.

LETTER OF OCTOBER 20, 1999 FROM GODFREY ASSOCIATES LTD. RE: STORM SEWER & STREET IMPROVEMENTS 1999 – VARIOUS LOCATIONS, PROJECT NO. 010-081
Councillor Sutton moved to pay Fairville Construction Ltd. the sum of $8,448.08 Re: Storm Sewer & Street Improvements 1999 – Various Locations, Project No. 010-081.
Seconded by Deputy Mayor Black. Carried.

17.

LETTER FROM RIVER VALLEY CHAMBER OF COMMERCE RE: VISITOR INFORMATION CENTRE
Councillor Sutton moved to receive and file the letter from the River Valley Chamber of Commerce Re: Visitor Information Centre and bring forward funding request to 2000 budget discussions.
Seconded by Councillor Calvin. Carried.

18.

LETTER OF SEPTEMBER 10, 1999 FROM SIMPLEX RE: ANNUAL TEST, INSPECTION AND MAINTENANCE AGREEMENT FIRE STATION #2, 293 NEREPIS ROAD
Councillor Calvin moved to enter into a three year agreement at $250. per year with Simplex International to provide the annual mandatory inspection as well as emergency service and parts to the Simplex Fire Alarm System at Fire Station #2, 293 Nerepis Road.
Seconded by Councillor Keir. Carried.

19.

LETTER OF OCTOBER 12, 1999 FROM CARIBOU SNOW DRIFTERS SNOWMOBILE CLUB INC. RE: DONATION OF RESCUE SNOW SLED/LETTER OF OCTOBER 19, 1999 FROM RIVER VALLEY TRAIL RIDERS ATV CLUB RE: DONATION OF TRAILER FOR RESCUE SNOW SLED
Councillor Calvin moved to receive and file letter of October 12, 1999 from Caribou Snow Drifters Snowmobile Club Inc. Re: Donation of Rescue Snow Sled/Letter of October 19, 1999 from River Valley Trail Riders ATV Club Re: Donation of Trailer for Rescue Snow Sled.
Seconded by Councillor Sutton. Carried.
Mayor Losier also recognized the Volunteer Firefighters as they have now taken on additional rescue services in their workload.

20.

MEMORANDUM OF NOVEMBER 3, 1999 FROM PLANNING ADVISORY COMMITTEE RE: TERM EXPIRATIONS
Councillor Sutton moved to advertise the two vacancies on the Planning Advisory Committee and invite people to submit their names to serve on the Planning Advisory Committee.
Seconded by Councillor Calvin. Carried.
It was noted a letter of appreciation will be forwarded to Phil Kelly thanking him for his dedicated service on the Planning Advisory Committee.

21.

MEMORANDUM OF NOVEMBER 3, 1999 FROM PLANNING ADVISORY COMMITTEE RE: FINAL APPROVAL, PHILLIP HAMM SUBDIVISION PLAN DATED OCTOBER 7, 1999, LOTS 99-1 AND 99-2 ROUND LAKE/DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 3, 1999
Councillor Sutton moved to concur with the recommendation of the Planning Advisory Committee in their memorandum of November 3, 1999 and the Development Officer’s report of November 3, 1999 in that since acceptable assessment has been determined by the Public Health Inspection Services Final Approval is granted for the Philip Hamm Subdivision Lot 99 – 1 and Lot 99-2 dated October 7, 1999 subject to:
a) the acceptance of $300.00 for each lot to a total of $600.00 in Lieu of Land for Public Purposes;
b) the Plan be revised to clearly indicate Round Hill Road as a Private Road complete with a note indicating the responsibility for road maintenance and access for emergency vehicles is solely the responsibility of the property owners;
c) the Plan be reviewed to add a note indicating that at such time as the private roads are offered to the Town to assume responsibility as a public road, the standard of acceptance of the roadway will be at the discretion of the Town.
Seconded by Deputy Mayor Black. Carried.

22

MEMORANDUM OF NOVEMBER 3, 1999 FROM PLANNING ADVISORY COMMITTEE RE: APPLICATION FOR SIGNAGE PERMIT RE: NEIGHBOURHOOD THEATRE COMPANY/DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 3, 1999
Councillor Calvin moved 1. (the Planning Advisory Committee) grant a Temporary Permit to the Neighbourhood Theatre Company to place a portable/mobile sign on Town property located across from the Westfield School on the east side of Nerepis Road, subject to signage set back off of Nerepis Road being approved by the Works Commissioner, 2. pursuant to Section 4(2) Division II of the Zoning By-law of the Town of Grand Bay-Westfield; authorization is granted for the development described above for a temporary period commencing November 27, 1999 and expiring on December 4, 1999;

at the end of the authorized period it is required to terminate or remove the development hereby authorized.
Seconded by Councillor Keir. Carried.
Councillor Calvin moved to establish a policy allowing temporary signage at 150 Nerepis Road subject to the discretion of the Planning Advisory Committee.
Seconded by Deputy Mayor Black. Carried.

23.

RECREATION DIRECTOR’S REPORT OF NOVEMBER 3, 1999 RE: TIMER FOR BALLFIELD LIGHTS AT RIVER VALLEY MIDDLE SCHOOL
Councillor Keir moved to change the two timers for the Ballfield Lights at the River Valley Middle School to seven days a week, day and night timers which allow the lights to be programmed each week according to schedule; the total estimated cost is $362 plus tax.
Seconded by Deputy Mayor Black. Carried.

24.

WORKS COMMISSIONER’S REPORT OF NOVEMBER 1, 1999 RE: PARTIAL SEWER EASEMENT RELEASE – NBGIC #00217570, JAMES PARK
Councillor Sutton moved to authorize the release and execute the Easement Release Document approved by the Town’s solicitor in correspondence dated October 28, 1999 and thereby release a portion of the sewer easement crossing the Park property, NBGIC #00217570 which is further defined in Schedule “A” of the document which will be filed in the Registry Office upon execution.
Seconded by Councillor Calvin. Carried.

25.

DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 3, 1999 RE: PROPOSED EASEMENT ACQUISITION BETWEEN YOUNG STREET AND PINE AVENUE
Councillor Calvin moved to concur with the recommendation of the Development Officer in his report of November 3, 1999 in that Council accept a 6 meter wide Municipal Service Easement along the northern property line of the proposed lot 99-2 running between Pine Avenue and Young Street; the easement shall be noted on the Final Amending Subdivision Plan to the satisfaction of the Development Officer prior to stamping the Plan for registration.
Seconded by Deputy Mayor Black. Carried.

26.

TOWN MANAGER’S REPORT OF OCTOBER 29, 1999 RE: REPAIRS AND MAINTENANCE – MUNICIPAL VEHICLES
Councillor Sutton moved to concur with the recommendation of the Town Manager in her report of October 29, 1999 in that approval be granted for a one year renewal to December 31, 2000 of the Repairs and Maintenance Agreement for Municipal Vehicles with Star-Key Enterprises subject to the same terms and conditions as the original agreement Bid No. 001RM-98.
Seconded by Councillor Calvin. Carried.

26a.

PROPERTY – 17 BRANDY CRESCENT
Councillor Calvin moved to authorize the Town’s legal counsel to proceed without delay to apply to the Court ex parte for an order authorizing the Town to take steps to either demolish or remove the immediate danger presented by the structures damaged by fire and those which are otherwise dilapidated at the Michael and Shirley Gallagher property at 17 Brandy Crescent, (the “Property”), with all costs including legal, demolition and removal costs, to be recovered from the Gallaghers.
Seconded by Councillor Sutton. Carried.

26b.

APPOINTMENT TO THE WATERFRONT DEVELOPMENT COMMITTEE RE: ESJ
Councillor Keir moved to appoint Mike Lee to the Enterprise Saint John Team of Champions Waterfront Development Committee.
Seconded by Councillor Sutton. Carried.

27.

ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor Calvin. Carried.

Time: 10:00 p.m.
Respectfully submitted,

Sandra Gautreau Grace Losier
Manager (Clerk) Mayor

Judy Sproule
Assistant Clerk
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2.	RECORD OF ATTENDANCE All members were in attendance with the exception of Councillor McGowan. Councillor Calvin moved to pay Councillor McGowan in her absence. Seconded by Councillor Sutton. Carried. It was with unanimous consent that the following items were added to the agenda: 26a. Property – 17 Brandy Crescent 26b. Appointment to Enterprise Saint John Team of Champions
3.	DISCLOSURE OF CONFLICT OF INTEREST None
4.	PUBLIC HEARINGS None
5.	PUBLIC PRESENTATIONS
5.1	R.C.M.P. STATISTICAL REPORT FOR THE PERIOD OCTOBER 4TH – OCTOBER 31ST, 1999 Cst. Desrosiers presented the October 4th – October 31st Statistical Report. Councillor Sutton moved to receive and file the R.C.M.P. Statistical Report for the period October 4th – October 31st, 1999. Seconded by Councillor Calvin. Carried.
5.2	DATA RECEIVED OCTOBER 18, 1999 FROM RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. RE: 2000 OPERATING BUDGET – JOHN WEBBER, C.A. ATTENDING John Webber, C.A. presented the River Valley Community Center Foundation Inc. Year 2000 Operating Budget noting that the Demand Loan has been reduced by $15,000. The original amounts borrowed are as follows: 1st mortgage of $550,000, 2nd mortgage of $206,000 and a Demand Loan for $194,000 Balances as of November 8th are 1st mortgage $489,000, 2nd mortgage $174,000 and the Demand Loan $135,000; total owing is now approximately $800,000 which is anticipated to be down to $785,000 by year end. A discussion occurred with Mr. Webber providing information on the operating costs of the River Valley Community Center.
5.3	LETTER FROM SAINT JOHN VISITOR & CONVENTION BUREAU RE: TOURISM PROMOTIONAL PARTNERSHIP FOR GREATER SAINT JOHN (2000-2001) -–MARGARET TOTTEN, MANAGER ATTENDING Margaret Totten, Manager Saint John Visitor & Convention Bureau gave a presentation stating that their goal through an “intercept” strategy is to extend the length of stay of each visitor to the area through profiling a wide variety of activities and attractions available within a day’s drive of Greater Saint John. The proposed Regional Tourism Partnership for 2000 and 2001 will involve advertising, in the Fundy Scenic Drive Guide, the River Valley Scenic Drive Guide, and a Familiarization Tour of regional attractions, with a slogan of 1 City, 3 Towns, One Incredible Experience! Councillor Calvin moved to become part of the Tourism Promotional Partnership team to promote the Greater Saint John Area and support the effort in an amount not to exceed $2,500.00 Seconded by Councillor Keir. Carried.
5.4	REQUEST FROM RIVER VALLEY COMMUNITY FOOD BASKET FOR RENTAL OF FORMER POLICE STATION AREA, RIVER VALLEY DRIVE AS PER TELEPHONE CALL OF OCTOBER 29, 1999 FROM NANCY PERRY/RELEVANT FILE DATA – NANCY PERRY ATTENDING Diane Bormke offered comments on behalf of the River Valley Community Food Basket in support of the Municipality providing financial subsidies for the Food Bank. A general discussion occurred with Nancy Perry and Carol Gray regarding the Food Bank’s request for use of the former Police Station. Following the discussion it was agreed by the Food Bank representatives that they would return to the area churches noting the possible sale of the former Police Station property and the Town’s need for a monthly rental of $250.00 plus electrical upgrade, etc. Nancy Perry concluded by advising she would contact the Town with the results of their meeting with the area churches. Councillor Sutton moved to table the request from River Valley Community Food Basket for rental of former Police Station Area, River Valley Drive for further information from representatives of the Food Basket. Seconded by Councillor Calvin. Carried. It was with unanimous consent that a recess was taken for two minutes. Time: 9:30 p.m.
6.	MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 25, 1999 Councillor Sutton moved to adopt the minutes of the regular Council meeting of October 25, 1999 as presented. Seconded by Councillor Calvin. Carried.
6.1	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF OCTOBER 18, 1999 Deputy Mayor Black moved to receive and file the minutes of the Planning Advisory Committee meeting of October 18, 1999. Seconded by Councillor Calvin. Carried.
7.	BILLS FOR PAYMENT Councillor Keir moved to approve the Bills for Ratification in the amount of $48,290.68. Seconded by Councillor Sutton. Carried.
8.	CONSENT AGENDA a) Dog Control Report for the Month of October , 1999 b) Building Inspector’s Report for the Month of October, 1999 c) Recreation Director’s Report for the Month of October, 1999 d) Works Department Report for the Month of October, 1999 Councillor Calvin moved to receive and file the following Consent Agenda items: a) Dog Control Report for the Month of October , 1999 b) Building Inspector’s Report for the Month of October, 1999 c) Recreation Director’s Report for the Month of October, 1999 d) Works Department Report for the Month of October, 1999 Seconded by Deputy Mayor Black. Carried.
9.	BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of October 25, 1999 None
10.	DELEGATIONS None
11.	PETITIONS None
12.	BY-LAWS None
13.	NOTICE OF MOTIONS None
14.	REPORTS
14.1	GENERAL REVENUE FUND FINANCIAL REPORT AS AT SEPTEMBER 1, 1999 Councillor Sutton moved to receive and file the General Revenue Fund Financial Report as at September 1, 1999. Seconded by Councillor Keir. Carried.
14.2	WESTFIELD VOLUNTEER AMBULANCE SERVICE FINANCIAL STATEMENTS FOR THE YEAR ENDED MARCH 31, 1999 Councillor Sutton moved to approve the Westfield Volunteer Ambulance Service Financial Statements for the Year Ended March 31, 1999. Seconded by Councillor Calvin. Carried.
15.	LETTER OF OCTOBER 26, 1999 FROM GINA SPEAR-BURROWS: RE: THANK YOU FOR DONATION Deputy Mayor Black moved to receive and file the letter of October 26, 1999 from Gina Spear-Burrows Re: Thank you for Donation. Seconded by Councillor Sutton. Carried.
16.	LETTER OF OCTOBER 20, 1999 FROM GODFREY ASSOCIATES LTD. RE: STORM SEWER & STREET IMPROVEMENTS 1999 – VARIOUS LOCATIONS, PROJECT NO. 010-081 Councillor Sutton moved to pay Fairville Construction Ltd. the sum of $8,448.08 Re: Storm Sewer & Street Improvements 1999 – Various Locations, Project No. 010-081. Seconded by Deputy Mayor Black. Carried.
17.	LETTER FROM RIVER VALLEY CHAMBER OF COMMERCE RE: VISITOR INFORMATION CENTRE Councillor Sutton moved to receive and file the letter from the River Valley Chamber of Commerce Re: Visitor Information Centre and bring forward funding request to 2000 budget discussions. Seconded by Councillor Calvin. Carried.
18.	LETTER OF SEPTEMBER 10, 1999 FROM SIMPLEX RE: ANNUAL TEST, INSPECTION AND MAINTENANCE AGREEMENT FIRE STATION #2, 293 NEREPIS ROAD Councillor Calvin moved to enter into a three year agreement at $250. per year with Simplex International to provide the annual mandatory inspection as well as emergency service and parts to the Simplex Fire Alarm System at Fire Station #2, 293 Nerepis Road. Seconded by Councillor Keir. Carried.
19.	LETTER OF OCTOBER 12, 1999 FROM CARIBOU SNOW DRIFTERS SNOWMOBILE CLUB INC. RE: DONATION OF RESCUE SNOW SLED/LETTER OF OCTOBER 19, 1999 FROM RIVER VALLEY TRAIL RIDERS ATV CLUB RE: DONATION OF TRAILER FOR RESCUE SNOW SLED Councillor Calvin moved to receive and file letter of October 12, 1999 from Caribou Snow Drifters Snowmobile Club Inc. Re: Donation of Rescue Snow Sled/Letter of October 19, 1999 from River Valley Trail Riders ATV Club Re: Donation of Trailer for Rescue Snow Sled. Seconded by Councillor Sutton. Carried. Mayor Losier also recognized the Volunteer Firefighters as they have now taken on additional rescue services in their workload.
20.	MEMORANDUM OF NOVEMBER 3, 1999 FROM PLANNING ADVISORY COMMITTEE RE: TERM EXPIRATIONS Councillor Sutton moved to advertise the two vacancies on the Planning Advisory Committee and invite people to submit their names to serve on the Planning Advisory Committee. Seconded by Councillor Calvin. Carried. It was noted a letter of appreciation will be forwarded to Phil Kelly thanking him for his dedicated service on the Planning Advisory Committee.
21.	MEMORANDUM OF NOVEMBER 3, 1999 FROM PLANNING ADVISORY COMMITTEE RE: FINAL APPROVAL, PHILLIP HAMM SUBDIVISION PLAN DATED OCTOBER 7, 1999, LOTS 99-1 AND 99-2 ROUND LAKE/DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 3, 1999 Councillor Sutton moved to concur with the recommendation of the Planning Advisory Committee in their memorandum of November 3, 1999 and the Development Officer’s report of November 3, 1999 in that since acceptable assessment has been determined by the Public Health Inspection Services Final Approval is granted for the Philip Hamm Subdivision Lot 99 – 1 and Lot 99-2 dated October 7, 1999 subject to: a) the acceptance of $300.00 for each lot to a total of $600.00 in Lieu of Land for Public Purposes; b) the Plan be revised to clearly indicate Round Hill Road as a Private Road complete with a note indicating the responsibility for road maintenance and access for emergency vehicles is solely the responsibility of the property owners; c) the Plan be reviewed to add a note indicating that at such time as the private roads are offered to the Town to assume responsibility as a public road, the standard of acceptance of the roadway will be at the discretion of the Town. Seconded by Deputy Mayor Black. Carried.
22	MEMORANDUM OF NOVEMBER 3, 1999 FROM PLANNING ADVISORY COMMITTEE RE: APPLICATION FOR SIGNAGE PERMIT RE: NEIGHBOURHOOD THEATRE COMPANY/DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 3, 1999 Councillor Calvin moved 1. (the Planning Advisory Committee) grant a Temporary Permit to the Neighbourhood Theatre Company to place a portable/mobile sign on Town property located across from the Westfield School on the east side of Nerepis Road, subject to signage set back off of Nerepis Road being approved by the Works Commissioner, 2. pursuant to Section 4(2) Division II of the Zoning By-law of the Town of Grand Bay-Westfield; authorization is granted for the development described above for a temporary period commencing November 27, 1999 and expiring on December 4, 1999; at the end of the authorized period it is required to terminate or remove the development hereby authorized. Seconded by Councillor Keir. Carried. Councillor Calvin moved to establish a policy allowing temporary signage at 150 Nerepis Road subject to the discretion of the Planning Advisory Committee. Seconded by Deputy Mayor Black. Carried.
23.	RECREATION DIRECTOR’S REPORT OF NOVEMBER 3, 1999 RE: TIMER FOR BALLFIELD LIGHTS AT RIVER VALLEY MIDDLE SCHOOL Councillor Keir moved to change the two timers for the Ballfield Lights at the River Valley Middle School to seven days a week, day and night timers which allow the lights to be programmed each week according to schedule; the total estimated cost is $362 plus tax. Seconded by Deputy Mayor Black. Carried.
24.	WORKS COMMISSIONER’S REPORT OF NOVEMBER 1, 1999 RE: PARTIAL SEWER EASEMENT RELEASE – NBGIC #00217570, JAMES PARK Councillor Sutton moved to authorize the release and execute the Easement Release Document approved by the Town’s solicitor in correspondence dated October 28, 1999 and thereby release a portion of the sewer easement crossing the Park property, NBGIC #00217570 which is further defined in Schedule “A” of the document which will be filed in the Registry Office upon execution. Seconded by Councillor Calvin. Carried.
25.	DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 3, 1999 RE: PROPOSED EASEMENT ACQUISITION BETWEEN YOUNG STREET AND PINE AVENUE Councillor Calvin moved to concur with the recommendation of the Development Officer in his report of November 3, 1999 in that Council accept a 6 meter wide Municipal Service Easement along the northern property line of the proposed lot 99-2 running between Pine Avenue and Young Street; the easement shall be noted on the Final Amending Subdivision Plan to the satisfaction of the Development Officer prior to stamping the Plan for registration. Seconded by Deputy Mayor Black. Carried.
26.	TOWN MANAGER’S REPORT OF OCTOBER 29, 1999 RE: REPAIRS AND MAINTENANCE – MUNICIPAL VEHICLES Councillor Sutton moved to concur with the recommendation of the Town Manager in her report of October 29, 1999 in that approval be granted for a one year renewal to December 31, 2000 of the Repairs and Maintenance Agreement for Municipal Vehicles with Star-Key Enterprises subject to the same terms and conditions as the original agreement Bid No. 001RM-98. Seconded by Councillor Calvin. Carried.
26a.	PROPERTY – 17 BRANDY CRESCENT Councillor Calvin moved to authorize the Town’s legal counsel to proceed without delay to apply to the Court ex parte for an order authorizing the Town to take steps to either demolish or remove the immediate danger presented by the structures damaged by fire and those which are otherwise dilapidated at the Michael and Shirley Gallagher property at 17 Brandy Crescent, (the “Property”), with all costs including legal, demolition and removal costs, to be recovered from the Gallaghers. Seconded by Councillor Sutton. Carried.
26b.	APPOINTMENT TO THE WATERFRONT DEVELOPMENT COMMITTEE RE: ESJ Councillor Keir moved to appoint Mike Lee to the Enterprise Saint John Team of Champions Waterfront Development Committee. Seconded by Councillor Sutton. Carried.
27.	ADJOURNMENT Councillor Keir moved adjournment. Seconded by Councillor Calvin. Carried.