All members were in attendance.
 

Seconded by Deputy Mayor Murphy.  Carried unanimously.
 

None
 

None
 

Councillor Day moved to receive and file the RCMP Statistical Report for July 2004 as presented by Sgt. Greg Grant, RCMP Team Leader.

Seconded by Councillor McGowan.  Carried.

It was noted the Neighbourhood Watch Fund Raiser is being held September 18th.
 

Fire Chief Dan McCoy and Mayor Grace Losier presented Deputy Chief Troy Gautreau and Training Officer Grant Graham certificates of completion for the Canadian Fire Service Leadership (CFSL) Course through Dalhousie University.
 

Diane McGowan, Ambulance Administrator presented a donation of $250.00 to the Grand Bay-Westfield Volunteer Fire/Rescue Department towards the purchase of a Thermal Imaging Camera.
 

Mayor Grace Losier presented letters of recognition for attaining Essential Level - Partnerships Toward Safer Communities to the following Emergency Measures Organization (EMO) members: Victor Aucoin, Director, Crystal White, Dan McCoy, Sgt. Greg Grant, Robert Whiting, Greg Forestell, Red Cross Liaison, Lori Maxan, Pamela McKay, and Beverley Day.

Recognition letters will be forwarded to David Wilson, Deputy Director, Bruce Gault, and Judy Rau, as they were unable to attend.
 

MLA Milt Sherwood and Mayor Grace Losier presented NB Merit Awards to the following recipients:

Arts & Culture   Leah Brown

Business    Myles Home Hardware 

Community Leadership Ann Taylor

Environment   Judy Silliphant

Sports & Recreation  John Webber

Volunteer Service Westfield School Library Staff

Volunteer Service  Nicole Gardner

A brief recess was held following the presentations.
 

Beth Kelly of Advantage Saint John provided a presentation on the Advantage Saint John Organization and its goals. She noted that due to contributions already received, a financial donation was not required from the Town.

Councillor McGowan moved to receive and file presentation by Beth Kelly, Advantage Saint John Re:  Request for Financial Support.

Seconded by Councillor Day.  Carried.

It was noted that a letter of request for funding would need to be sent to Council in the fall for consideration in the Town’s 2005 budget, if Advantage Saint John wishes a donation for 2005.
 

Seconded by Councillor McGowan.  Carried.

7.1 MINUTES OF PLANNING ADVISORY COMMITTEE MEETINGS OF JULY 5, 2004 AND JULY 19, 2004

Councillor Day moved to receive and file the minutes of Planning Advisory Committee Meetings of July 5, 2004 and July 19, 2004.

 Seconded by Deputy Mayor Murphy.  Carried.
 

Seconded by Deputy Mayor Murphy.  Carried.
 

Seconded by Councillor Day.  Carried.
 

Seconded by Councillor Evans.  Carried.
 

Councillor Day moved to receive and file the following Consent Agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Information Listing of August 9, 2004
b) Building Inspector’s Report for July 2004
c) Dog Control Report for July 2004
d) Recreation Department Report for July 2004
e) Works Department Reports for June, July 2004

 Seconded by Deputy Mayor Murphy.  Carried.
 

 Regular Council Meeting Minutes of July 12, 2004

None
 

12.
 
 

13.
 
 

14.
 
 

15.
 
 
 

None

PETITIONS 

None

BY-LAWS 

None

NOTICE OF MOTIONS

None

REPORTS 

None
 

Councillor Day moved to approve Infrastructure Claim No. 7 with authorization for payment of relevant invoices in the amount of $219,718.31 Re:  Letter of July 12, 2004 from Stephanie Patterson P. Eng., Godfrey Associates Ltd. on Claim No. 7 – Sewer System Extension, Contract No. 1, Grand Bay-Westfield, NB Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103, 010-104 & 010-109.

Seconded by Deputy Mayor Murphy.  Carried.
 

Councillor McGowan moved to receive and file letter of July 12, 2004 from Saint John and Western District Crime Stoppers Re:  Request for Support for Conference for October 15-17, 2004.

 Seconded by Deputy Mayor Murphy.  Carried.
 

Councillor Day moved the acceptance of $177.18 (cash, money order, or certified cheque) as Money in Lieu of Land for Public Purposes, for the approval of 8 new lots to be created on Highland Road as shown on Tentative Subdivision Plan, Kelly Development Subdivision, Lot 2004-1 to Lot 2004-8, as prepared by DeSaulniers Surveys Inc., dated June 25, 2004, meeting the Department of Health and Department of Environment & Local Government requirements of adequate water quality and quantity, meeting the Canadian Drinking Water Quality Guidelines for the development of these lots; Tentative Approval may be granted by the Development Officer.

Seconded by Deputy Mayor Murphy.  Carried.
 

Deputy Mayor Murphy moved to refer letter of July 21, 2004 from Gordon Reid, Committee Canadian Red Cross Re:  Humanitarian Award Dinner, November 3, 2004 – Request for Financial Support to the Mayor’s Office for consideration.

Seconded by Councillor Evans.  Carried.
 

Councillor Day moved to pay Certificate No. 1 to Halpin Excavating Ltd. in the amount of $137,448.66 per letter of July 6, 2004 from Jonathan Sabean, P. Eng., Godfrey Associates Ltd.  Re:  Street Improvements – 2004 Various Locations, Project No. 010-108, Certificate No. 1.

 Seconded by Councillor Little.  Carried.
 

Councillor McGowan moved to receive and file letter of July 9, 2004 from Mayor Karen Titus, President, Union of Municipalities of New Brunswick (UMNB) Re:  Congratulations to Newly Elected Officials.

Seconded by Councillor Evans.  Carried.

It was noted the next UMNB Zone Meeting would be held in Quispamsis on August 24, 2004.
 

Councillor McGowan moved to refer letter of July 13, 2004 from Dean Mundee, Executive Secretary, Environmental Trust Fund Advisory Board Re:  Environmental Trust Fund – Milligan Brook Pedestrian Bridge Application for Funding to Town Staff to explore possible funding from the Regional Development Corporation.

Seconded by Deputy Mayor Murphy.  Carried.
 

Deputy Mayor Murphy moved to refer letter of July 12, 2004 from Joe Sturgeon, President, New Brunswick Horticultural Trades Association (NBHTA) Re:  Integrated Pest Management (IPM) Accreditation Program to the Recreation Director to process survey as requested with a report to return to Council.

Seconded by Councillor McGowan.  Carried.
 

Councillor Day moved to receive and file letter of July 26, 2004 from Walter Waite, Department of Environment & Local Government Re:  Revised Application for Financial Assistance – Infrastructure Program.

 Seconded by Deputy Mayor Murphy.  Carried.
 

Councillor Day moved to adopt the revised scope of work reflecting installation of a new energy efficient boiler, controls, and a limited number of new fixtures to a maximum of $38,000 for the Energy Efficiency Project, Phase 2 for the Community Centrum and authorize 
signing of the appropriate Contract documents including the Department of Environment & Local Government Letter of Offer for a contribution of $16,000 towards this Project.

Seconded by Deputy Mayor Murphy.  Carried.
 

Councillor McGowan moved to grant authorization for a Demand Loan at the Bank of Nova Scotia, Grand Bay-Westfield Branch regarding Ministerial Approval No. 04-20 concerning 2004 General Capital Borrowing with the Loan not to exceed $350,000 for a term of one year, and further to grant authorization for Demand Loans at the Bank of Nova Scotia, Grand Bay-Westfield Branch regarding Ministerial Approval No. 03-56 concerning Town Sewerage Infrastructure Projects with the Loans not to exceed $950,000 and $1,840,000 for a term of one year.

Seconded by Councillor Day.   Carried.
 

Councillor McGowan moved to provide a letter of support from Council for the proposed 11-unit River Valley Lions Seniors Residential Complex as previously presented to Council on July 12, 2004.

Seconded by Deputy Mayor Murphy.  Carried.
 

Deputy Mayor Murphy moved to receive and file letter of August 4, 2004 from Brendan Sheehan, UNBSJ Shinerama Director Re:  Annual Campaign for Cystic Fibrosis Research – Request for Financial Support.

Seconded by Councillor McGowan.  Carried.
 

Councillor McGowan moved to receive and file letter of August 4, 2004 from Patricia Sennett on behalf of the concerned residents of Epworth Park and Brandy Point Re:  Thank You for the Newly Widened Epworth Park Road.

Seconded by Councillor Day.  Carried.
 

Deputy Mayor Murphy moved to adopt 2004 Infrastructure Program Policy No. 2004-003, Request for Sanitary Sewer Services to Residences which are 60 Meters beyond the Municipal Sanitary Sewer System as follows:

Policy No. 2004-003

New policy Provision of Sanitary Sewer Service Under the Northern Sewerage Extension to Residences which are in Excess of 60 Meters beyond the Municipal Sanitary Sewer System

Importance To provide a standard policy for the extension of sanitary sewer service when requested by a property owner who is exempt from connection as their residence is beyond 60 meters from the sewer main.

Questions Call Bruce Gault at 738-6422

Responsibilities 

Definition
1. Sanitary sewer service refers to the 100 mm diameter PVC gravity sewer or 50 mm PE pressure sewer
    (or combination of both) which is installed to service an individual building. 
2. The distance of 60 metres is calculated as a straight line from the sewer main to the center of the dwelling
    at the shortest line possible which could provide gravity service, or the shortest distance for a pressure
    sewer line.

Application This policy is only in effect during the construction period of a sanitary sewer extension under the Northern Sewerage Extension program. This policy does not apply to areas where the sanitary sewer system has already been installed or for sewer extensions which are not part of the Northern Sewerage Extension program;

Property Owner’s Role 

Request for the service must be made by the property owner.

The property owner will pay the Municipality all additional costs associated with the installation of sewer pipe beyond the 60 meter length. This amount will be determined by the Town of Grand Bay-Westfield and paid by the property owner to the Municipality before construction of the sewer service. Payment will be cash, money order, or certified cheque. 

If a residential pumping unit is installed, the property owner will enter into Residential Pumping Unit Agreement with the Town of Grand Bay- Westfield prior to installation.

All required restoration on private property resulting from the sanitary sewer service installation will be the responsibility of the property owner.

Municipality’s Role The Town of Grand Bay-Westfield may approve or disapprove the request for a sanitary sewer service.

The Municipality will determine the length of the proposed service and the cost of the service which is above the 60 meter length.

If approved, the Municipality will install the sanitary sewer service including the portion on private property according to the Residential Pump Unit Agreement.

with a copy of the policy be forwarded to Graeme Roderick.

Seconded by Councillor Day.  Carried.
 

Councillor Day moved to authorize staff, in conjunction with the Department of Transportation, to prepare a terms of reference to conduct a Pedestrian Traffic Study on River Valley Drive between the Southern Town Boundary and the Cenotaph and request proposal submissions.

 Seconded by Councillor Evans.  Carried.

 Special thanks was noted to MLA Sherwood for obtaining $5,000 for the Traffic Study - River Valley Drive.
 

Councillor Day moved the acceptance of $64.03 (cash, money order, or certified cheque) as Money in Lieu of Land for Public Purposes, for the approval of one (1) new residential building lot to be created on Murray Street as shown on Tentative Subdivision Plan, Homestead Subdivision, Lot 3, as prepared by Kierstead Quigley & Roberts, dated July 29, 2004, subject to:

a) final Subdivision Plan recording any Utility easements required by the NB Power;
b) final Subdivision Plan is provided a Key Plan;
c) meeting the Department of Health and Department of Environment & Local Government guidelines for
    provision of adequate water quality and quantity, meeting the Canadian Drinking Water Quality
    Guidelines for the development of this lot, prior to Tentative Approval being granted by the
    Development Officer.

Seconded by Deputy Mayor Murphy.  Carried.
 

Deputy Mayor Murphy moved the Town release the amount of $28,650 held by Irrevocable Standby Letter of Credit by the RBC Royal Bank (Reference No. P119789H09344) for the development of Panoramic Estates Subdivision, Phase 1.

Seconded by Councillor Evans.  Carried.
 

Deputy Mayor Murphy moved to authorize granting the power to the Works Commissioner to determine if voluntary compliance with the Notice served on Mr. P. A. William Hall, owner of 63 Central Avenue, PID Nos. 30066658 and 00220368 under provisions of the Town of Grand Bay-Westfield By-law No. 105, Dangerous or Unsightly Premises By-law has been achieved as of Friday August 13, 2004, and if not to proceed with the demolition of the main building and removal of all miscellaneous materials from the property, with Keel Construction being engaged for the quoted sum of $1,885.00 plus HST to complete the work.

 Seconded by Councillor McGowan.  Carried.
 

Councillor Day moved to grant approvals as previously granted by Council regarding street design and Land for Public Purposes for Tentative Subdivision Plan Panoramic Estates Subdivision, Phase 3, as prepared by Kierstead Quigley and Roberts Ltd., Plan dated August 15, 2003.

Seconded by Deputy Mayor Murphy.  Carried.
 

Deputy Mayor Murphy moved to award Contract No. 2 Grand Bay-Westfield, NB – Project No. 010-110 to Charmac Ltd. per recommendation of Godfrey Associates Ltd. dated August 6, 2004 with the deletion of Riverside Park (street only) Mullen Lane/Nerepis Road north of Unity Park and the deferral of Wastewater Pumping Station No. 2 to 2005.

Seconded by Councillor Day.  Carried.
 

Councillor McGowan moved to accept the proposed street development standards as prepared by CITE Consultants and reviewed by Godfrey Engineering for the construction of roadwork on Hillandale Drive adjacent to PID No. 30191258 for a distance of 65 m and a temporary turn around, to be completed with a certificate of completion provided by a Registered Engineer in New Brunswick and reviewed to the Town’s satisfaction prior to the release of security as provided by the TD Bank in the amount of $13,184.00.

 Seconded by Deputy Mayor Murphy.  Carried.
 

Seconded by Councillor McGowan.  Carried.
 

Seconded by Councillor Day.  Carried.
 

Seconded by Deputy Mayor Murphy.  Carried.
Time:  8:55 p.m.

Respectfully submitted,
 

Marcia Mason
Assistant Clerk