January 9, 2006 Minutes
1. CALL TO ORDER - 7:30 P. M.
The Town of Grand Bay-Westfield Council met in a regular session on Monday, January 9, 2006.
.........
2. 
 
 
 		 RECORD OF ATTENDANCE

All members of Council were in attendance.
 
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Day moved to add items No. 25.a - Non-Unionized Staff Salary Review and 25.b - Volunteer Fire Department Ice Rescue Operations.

Seconded by Councillor McGowan.  Carried unanimously.
 
4. 
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None
 
5.
 
 
 		 PUBLIC HEARINGS 

None
 
6. 
 		 PUBLIC PRESENTATIONS
 
6.1
 		 PRESENTATION OF RCMP STATISTICAL REPORT FOR DECEMBER 2005 - 
RCMP REPRESENTATIVE ATTENDING
Corporal Landry presented Council with the RCMP Statistical Report for December 2005.

Councillor Day moved to receive and file the RCMP Statistical Report for December 2005.

Seconded by Councillor McGowan.  Carried.
 
7.  MINUTES OF REGULAR COUNCIL MEETING OF DECEMBER 12, 2005
Deputy Mayor Murphy moved to adopt the minutes of the Regular Council Meeting of December 12, 2005 as presented.

Seconded by Councillor McGowan.  Carried.
 
7.1 MINUTES OF SPECIAL COUNCIL MEETING DECEMBER 22, 2005
Councillor Evans moved to adopt the minutes of the Special Council Meeting of December 22, 2005 as presented.

Seconded by Councillor Day.  Carried.
 
7.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF DECEMBER 5, 2005
Councillor McGowan moved to receive and file the minutes of the Planning Advisory Committee Meeting of December 5, 2005.

 Seconded by Deputy Mayor Murphy.  Carried.
 
8. BILLS FOR PAYMENT
Councillor Day moved to pay the Bills for Payment enbloc for a total of $82,741.46, Bills for Ratification for a total of $198,074.79, grand total of $280,816.25.

Seconded by Deputy Mayor Murphy.  Carried.
 
9. CONSENT AGENDA 
a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR JANUARY 9, 2006
b) BUILDING INSPECTOR’S REPORT FOR DECEMBER 2005
c) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR DECEMBER 2005
d) RECREATION DIRECTOR’S REPORT FOR DECEMBER 2005
e) DOG CONTROL REPORT FOR DECEMBER 2005

Deputy Mayor Murphy moved to receive and file the following Consent Agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Listing for January 9, 2006
b) Building Inspector’s Report for December 2005
c) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for December 2005
d) Recreation Director’s Report for December 2005
e) Dog Control Report for December 2005.

 Seconded by Councillor McGowan.  Carried.
 
10. BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of December 12, 2005

 None

b) Special Council Meeting Minutes of December 22, 2005

         None
 
11. 
 
 
 		 DELEGATIONS

None
 
12. 
 
 
 		 PETITIONS 

None
 
13. 
 
 
 		 BY-LAWS

None
 
14.
 
 
 		 NOTICE OF MOTIONS

None
 
15. 
 		 REPORTS
 
15.1 TOWN OF GRAND BAY-WESTFIELD SEWERAGE UTILITY ACCOUNTS RECEIVABLE REPORT AS
AT DECEMBER 31, 2005

Deputy Mayor Murphy moved to receive and file Town of Grand Bay-Westfield Sewerage Utility Accounts Receivable report as at December 31, 2005.

 Seconded by Councillor Day.  Carried.
 
16. LETTER OF SEPTEMBER 22, 2005 FROM JAMES STEPHENSON 
RE:  PROPERTY AT 10 NEREPIS ROAD/DEVELOPMENT OFFICER’S REPORT OF JANUARY 3, 2006/DRAFT LETTER TO MR. STEPHENSON DATED JANUARY 10, 2006

Councillor Day moved to forward draft letter from the Development Officer to advise the property owner of the standards and process required for application to construct a new dwelling unit on property located at 10 Nerepis Road, PID No, 00228817.

 Seconded by Deputy Mayor Murphy.  Carried.
 
17. LETTER OF NOVEMBER 10, 2005 FROM BRENDAN SHEEHAN
RE:  THANK YOU FOR SUPPORT

Councillor McGowan moved to forward a letter to Brendan Sheehan to invite him to make a presentation to Council on his work with the World University Services of Canada (WUSC) in Burkina Faso at his earliest convenience.

 Seconded by Councillor Evans.  Carried.
 
18. LETTER OF DECEMBER 8, 2005 FROM RECREATION NEW BRUNSWICK 
RE:  RECREATION AND SPORT INFRASTRUCTURE PROGRAM

Deputy Mayor Murphy moved to forward a letter of support in response to correspondence of December 8, 2005 from Recreation New Brunswick Re:  Recreation Sport and Infrastructure Program.

 Seconded by Councillor Day.  Carried.
 
19. TOWN MANAGER’S REPORT OF JANUARY 3, 2006
RE:  JANUARY 23, 2006 COUNCIL MEETING

Councillor McGowan moved to cancel the Regular Council Meeting of January 23, 2006 and re-schedule it to January 24, 2006 at 7:30 p.m. in the Council Chambers.

 Seconded by Deputy Mayor Murphy.  Carried.
 
20. PROGRESS CLAIM OF DECEMBER 13, 2005 FROM STEPHANIE PATTERSON, P. ENG., 
GODFREY ASSOCIATES LTD
RE:  STREET UPGRADING 2005 - ROUTE NO. 177, PROJECT NO. 010-113 (DESIGNATED HIGHWAY PROJECT)

Councillor Day moved to approve Progress Claim of December 13, 2005 Re: Street Upgrading 2005 - Route No. 177, Project No. 010-113 in the 
amount of $7,124.57 and pay relevant invoices upon receipt of funding from the Province.

 Seconded by Councillor McGowan.  Carried.
 
21. LETTER OF DECEMBER 19, 2005 FROM CLAYTON ROGERS, P. ENG., 
GODFREY ASSOCIATES LTD. RE:  STREET IMPROVEMENTS 2005 - VARIOUS STREETS, PROJECT NO. 010-111, CERTIFICATE NO. 4, FINAL COMPLETION

 Councillor Day moved to pay Certificate No. 4 - Final Completion in the amount of $38,663.81 per letter of December 19, 2005 from Clayton Rogers, P. Eng. Godfrey Associates Ltd. Re:  Street Improvements 2005, Project No. 010-111.

 Seconded by Deputy Mayor Murphy.  Carried.
 
22. LETTER OF DECEMBER 14, 2005 
FROM STEPHANIE B. PATTERSON, P. ENG., GODFREY ASSOCIATES LTD. RE:  SEWER SYSTEM EXTENSION, GRAND BAY-WESTFIELD, INFRASTRUCTURE PROJECT NO. 63 37 05 431 02, PROJECT NOS. 010-091, 010-102, 010-103, 010-104, 010-109 & 010-110, CLAIM NO. 22

 Councillor Day moved to approve Claim # 22 in the amount of $403.88 and pay relevant invoice per letter of December 14, 2005 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd. Re:  Sewer System Extension, Grand Bay-Westfield, Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 010-103, 010-104, 010-109 & 010-110.

 Seconded by Councillor McGowan.  Carried.
 
23.  WORKS COMMISSIONER’S REPORT OF JANUARY 3, 2006
RE:  MUNICIPAL KILOMETRAGE MAINTENANCE RESPONSIBILITY 2006

Deputy Mayor Murphy moved to authorize appropriate signatures on the Municipal Kilometrage Maintenance Responsibility Agreement dated December 12, 2005.

 Seconded by Councillor Evans.  Carried.
 
24. TOWN MANAGER’S REPORT OF JANUARY 3, 2006 
RE:  APPOINTMENT OF BEAUTIFICATION COMMITTEE MEMBER

 Councillor McGowan moved to appoint Susan West as a voting member of the Town Beautification Committee, effective immediately.

 Seconded by Councillor Evans.  Carried.
 
25. DRAFT TOWN POLICY AMENDMENT - RECORDS MANAGEMENT
Deputy Mayor Murphy moved to replace Sections 108 and 109 of Town Policy No. A003 as per recommendation of Solicitor Hopkins as follows:

1.08 The release of copies of Council or Committee agenda materials is not allowed before the scheduled Council or Committee meeting.

1.09 The release of staff reports shall be dealt with as follows:

a) staff reports relating to Council or Committee agenda items, which items are of interest to and affect the public in general, shall be released to parties requesting copies of said staff reports no earlier than 12:00 p.m. on the Friday prior to the scheduled Council or Committee meeting; and

b) staff reports relating to Council or Committee agenda items, which items do not affect the public in general, shall only be released, upon request, to parties directly affected by the agenda item, said release not to occur earlier than 12:00 p.m. on the Friday prior to the scheduled Council or Committee meeting.

 Seconded by Councillor McGowan.  Carried.
 
25.a  2006 SALARY REVIEW - NON UNIONIZED STAFF
Councillor Day moved to approve a 2.5% increase for non-unionized permanent staff retro to January 1, 2006 and to allocate $2,300 for wage adjustments at the discretion of the Town Manager for non-unionized staff.

 Seconded by Councillor McGowan.  Carried.
 
25.b FIRE DEPARTMENT ICE RESCUE OPERATIONS
Deputy Mayor Murphy moved to approve the purchase of Volunteer Fire Department equipment for Ice Rescue Operations, not to exceed $5,000.

 Seconded by Councillor McGowan.  Carried.
 
Council congratulated the Chamber of Commerce and volunteers for the successful New Year’s Eve Celebration at the River Valley Community Center.
 
26.  ADJOURNMENT
Councillor McGowan moved adjournment.
Seconded by Councillor Day.  Carried.

Time:  7:48 p.m.
 
 
Respectfully submitted,
Sandra Gautreau
Town Manager (Clerk)
Grace Losier
   Mayor

Marcia Mason
Assistant Clerk
 

 

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