June 9, 2008 Minutes

1...... Call to Order - 7:30 pm

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, June 9, 2008 with Mayor Losier presiding.
2. Record of Attendance

Deputy Mayor Archer, Councillor Calvin, Councillor Day, Councillor McGowan, and Councillor Murphy were in attendance.
3. Approval of the Order of Business and Approval of Additions and Deletions
Councillor Day moved to approve agenda of June 9, 2008 as presented.

    Seconded by Deputy Mayor Archer.  Carried.
4. Disclosure of Conflict of Interest

None
5. Public Hearings

None
6. Public Presentations
6.1 INTRODUCTION OF SGT. GARY FOURNIER, OPERATIONS NCO FOR GRAND BAY-WESTFIELD MUNICIPAL BY CPL. ROB LANDRY, TEAM LEADER FOR GRAND BAY-WESTFIELD MUNCIPAL

    Corporal Rob Landry, Team Leader for Grand Bay-Westfield Municipal introduced Sgt. Gary Fournier, Operations NCO for Grand Bay-Westfield Municipal.
6.2
Presentation of RCMP Statistical Reports for april and may 2008 - RCMP Representative Attending

Corporal Rob Landry provided information to Council regarding the RCMP Statistical Reports for April and May 2008.

Councillor McGowan moved to receive and file RCMP Statistical Reports for April and May 2008.

    Seconded by Councillor Day.  Carried.

    It was noted the RCMP and their families provided a great deal of support for the 2008 Bike Rodeo held on May 10th.
7. Minutes
7.1 Minutes of Regular Council Meeting of MAY 26, 2008 - OUTGOING COUNCIL

    Councillor Day moved to adopt minutes of Regular Council Meeting of May 26, 2008 - Outgoing Council as presented.

    Seconded by Councillor Murphy.  Carried.
7.2 Minutes of Regular Council Meeting of MAY 26, 2008 - incoming council

    Councillor Murphy moved to adopt minutes of Regular Council Meeting of May 26, 2008 - Incoming Council as presented.

    Seconded by Councillor Calvin.  Carried.
7.3
Minutes of Planning Advisory Committee Meeting of may 5, 2008

    Councillor Murphy moved to receive and file minutes of Planning Advisory Committee Meeting of May 5, 2008.

    Seconded by Councillor McGowan.  Carried.
8. Bills for Payment

Councillor Day moved to pay Bills for Payment in the amount of $62,203.82 and Bills for Ratification in the amount of $35,576.34; Grand Total of $97,780.16.

Seconded by Councillor Murphy.  Carried.
9.

 Consent Agenda

a)  Dog Control Report for may 2008
b)  Building Inspector’s Report for may 2008
c)   works department report for may 2008
d)   Recreation Director’s Report for may 2008
e)   Grand Bay-Westfield Volunteer Fire/Rescue Department Report for may 2008
f)    R  River Centre Manager’s Report for may 2008

Councillor Murphy moved to receive and file the following Consent Agenda items:
   
a)  Dog Control Report for May 2008
b)  Building Inspector’s Report for May 2008
c)  Works Department Report for May 2008
d)  Recreation Director’s Report for May 2008
e)  Grand Bay-Westfield Volunteer Fire/Rescue Department Report for May 2008
f)   R  River Centre Manager’s Report for May 2008

    Seconded by Councillor McGowan.  Carried.

    Staff will provide information concerning NB Power/Sewerage System.
10. Business Arising from Minutes

a)  Regular Council Meeting Minutes of May 26, 2008 - Outgoing Council

None

b)  Regular Council Meeting Minutes of May 26, 2008 - Incoming Council

None
11. Delegations

    None
12. Petitions

    None
13. By-laws

    None
14. Notice of Motions

    None
15. Reports

    None
16.
LETTER OF MAY 23, 2008 FROM PAUL ZED, MP
RE:  CONGRATULATIONS TO MAYOR AND NEWLY ELECTED COUNCILLORS

Councillor Murphy moved to receive and file letter of May 23, 2008 from Paul Zed, MP Re:  Congratulations to Mayor and Newly Elected Councillors.

Seconded by Councillor McGowan.  Carried.
17. EMAIL RECEIVED MAY 22, 2008 FROM KIM HOULAHAN, SCHOOL DISTRICT 6, COMMUNITY COORDINATOR RE:  5 WAYS TO JUMP START CELEBRATE AT WORK

    Councillor Day moved to receive and file email of May 22, 2008 from Kim Houlahan, School District 6, Community Coordinator Re:  5 Ways to Jump Start Celebrate at Work

    Seconded by Councillor Calvin.  Carried.

    Information will be included in a future Town Mailout concerning the Celebrate at Work Newsletter and to encourage local businesses to participate.
18. LETTER OF MAY 23, 2008 FROM IDA MACPHERSON, CHAIR, FUNDY REGION SOLID WASTE COMMISSION RE:  TERMS OF APPOINTMENT OF COMMISSION MEMBER

    Councillor Day moved to forward a letter to Ida MacPherson, Chair, Fundy Region Solid Waste Commission Re:  Terms of Appointment of Commission Member advising Richard McLean is the Town’s appointee with his term expiring December 31, 2009.

    Seconded by Councillor Murphy.  Carried.
19.
RIVER CENTRE MANAGER’S REPORT OF MAY 26, 2008 RE:  WESTFIELD WHARF - SWING GATE BARRIER

    Deputy Mayor Archer moved to approve the removal of the present post and chain gate at the Westfield Wharf boat launch and install a new swing gate in the summer of 2008 for $2,180.90.

    Seconded by Councillor Murphy.  Carried.

    It was noted the River Centre Manager will identify a weekend for residents to put their boats in the water at no cost and possibly a weekend to take them from the water.
20. TOWN OF GRAND BAY-WESTFIELD, SUMMARY INFORMATION SHEET RE:  REQUESTS FOR FUNDING FOR APRIL 30, 2008 DEADLINE FOR GRANTS

    Councillor Day moved to donate $500 to Neighbourhood Watch for the Bike Rodeo at River Valley Community Center and $1,000 to Westfield Home & School for new playground equipment.

    Seconded by Deputy Mayor Archer.  Carried.
21.
LETTER OF MAY 26, 2008 FROM ALEX COFFIN RE:  PERMISSION REQUEST FOR THE GRAND BAY-WESTFIELD CANADA DAY RUN EVENT ON JULY 1, 2008/RECREATION DIRECTOR’S REPORT OF JUNE 4, 2008

    Councillor Murphy moved to approve the proposed Canada Day 10 Miler & 5K to be held on Tuesday, July 1, 2008 under provisions set out in the Town’s Traffic By-law No. 80, section 6(1) subject to permission and conditions of the Team Leader of the R.C.M.P. and the District Engineer of the New Brunswick Department of Transportation for the proposed route along River Valley Drive.

    Seconded by Councillor McGowan.  Carried.
22. DEVELOPMENT OFFICER’S REPORT OF JUNE 2, 2008 RE:  REQUEST FOR RE-ZONING, RIVER VALLEY PRESCHOOL, 24 EPWORTH PARK ROAD, PID NO. 00225714

    Councillor McGowan moved that Council advise the operator of River Valley Pre-School of the need to conform to the Town’s Zoning By-law under provisions of the Home Occupations for operating daycares in a single family dwelling and to deny the application to have the current Residential property located at PID No. 00225714 rezoned to a Commercial Use to expand the existing Daycare throughout the entire building.

    Seconded by Councillor Murphy.  Carried.
23. MEMORANDUM OF JUNE 3, 2008 FROM THE PLANNING ADVISORY COMMITTEE RE:  RECOMMENDATION TO COUNCIL, TENTATIVE SUBDIVISION APPROVAL, MAGUIRE EXCAVATING LTD. - PANORAMIC ESTATES SUBDIVISION, PHASE 5/DEVELOPMENT OFFICER’S REPORT OF JUNE 3, 2008

Councillor Murphy moved that Council accept the proposed road design standards as shown on Preliminary Plans, Panoramic Estates Phase 5, Drawings 4-1 for the creation of 11 new lots as prepared by ADI Limited received May 12, 2008,

a)    subject to the following revisions to be noted on the final Subdivision Plan for Phase 5:

i)civic addresses to be recorded on the Final Subdivision Plan;
ii)a note indicating the water quality concerns raised by the Department of Environment on the Final Subdivision Plan;

b)and subject to recommendation of approval by the Department of Environment for extension of sewer services to these 11 lots;

c)and also subject to the following general conditions:

i)no blasting to occur in the development of the subdivision without a pre-blast survey and proof of liability insurance to the approval of Council;
ii)recording of NB Power utility Easements on the Final Subdivision Plan;
iii)approval of Subdivision Developer’s Agreement prior to final approval of the Plan,

    and further moved  to accept $129.66 as Money in Lieu of Land For Public Purposes (cash, debit, money order or certified cheque) for the creation of 11 new building lots as shown on the Tentative Subdivision Plan, Panoramic Estates Subdivision as prepared by Kierstead Quigley & Roberts Ltd., Phase 5 dated April 7, 2008 and,

    further moved to assent the Public Street to be shown as Maplecrest Drive on the Final Subdivision Plan.

Seconded by Councillor Day.  Carried.
24. DEVELOPMENT OFFICER’S REPORT OF JUNE 4, 2008 RE:  2008 EXCAVATION PERMIT REVISION - KEEL CONSTRUCTION LTD., BALLENTINE PIT, PID NOS. 00093088, 00227546, 00227595, 30042899; APPLICATION FOR REVISION TO EXISTING PERMIT

Councillor McGowan moved to approve the Revised Compiled Plan of Existing Pit Area, Hobart Realty Ltd. dated May 15, 2006 prepared by Murdock Lingley Ltd. as it relates to the 2008 Excavation Permit for excavation of material from Ballentine Pit, lands identified by PID  Nos. 00093088, 00227546, 00227595, 3004289 and,

approve additional conditions for the 2008 Excavation Permit to include:

i)the requirement to provide the Town with a copy of the Certificate of Issuance by the Blasting Company and a copy of the Blaster’s Licence prior to the Town issuing the approval for the revised Excavation Permit;


ii)for any blasting to be undertaken 72 hours advance notice to the Town is required, with notice to be provided to surrounding property owners by the operator, complete with provision for all necessary Pre-Blast surveys and seismic recording to ensure no damage to surrounding property;

iii)the exposed rock faces will be left no higher than 6 m (20 ft) with a stabilized face of 1.5:1 with a maximum of two terraces to be rehabilitated with local granular material and seeded at the end of the 2008 working season.

    Seconded by Deputy Mayor Archer.  Carried.
25. TOWN MANAGER’S REPORT OF JUNE 2, 2008 RE:  QUOTATIONS FOR SERVICES BY A QUALIFIED CARPENTER

    Councillor Day moved to engage Flewelling Construction Ltd. for carpentry services for a two year period from June 14, 2008 - June 14, 2010 with an option to renew for one year per Quotation Number 10C-08.

    Seconded by Councillor Calvin.  Carried.
26.
RIVER CENTRE MANAGER’S REPORT OF JUNE 4, 2008 RE: ACCESSORY BUILDING - RIVER CENTRE SITE/SIGNAGE

    Councillor Murphy moved to authorize the installation of a kiosk at the River Centre site per Graves Barns & Buildings Ltd. drawings and to authorize the purchase of three Tourist Oriented Directional signs at a cost of $2,100 and two “Welcome to” signs at a cost of $8,000.

    Seconded by Deputy Mayor Archer.  Carried.
27. LETTER OF MAY 28, 2008 FROM POSITIVE RECREATION OPPORTUNITIES FOR KIDS (P.R.O. KIDS) RE:  LONGER TERM AGREEMENT/REQUEST FOR ADVISORY COMMITTEE REPRESENTATIVE

    Councillor Murphy moved to receive and file letter of May 28, 2008 from Positive Recreation Opportunities for Kids (P.R.O. Kids) and to advertise in a Town Mailout for a Representative to serve on the P.R.O. Kids Advisory Committee.

    Seconded by Councillor Day.  Carried.

Mayor Losier noted Sandra Gautreau had reached 25 years of service with the Municipality and offered her appreciation on behalf of Council.
28. Adjournment

Councillor McGowan moved adjournment.

    Seconded by Deputy Mayor Archer.  Carried.

    Time:  8:20 pm

Respectfully submitted,
Sandra Gautreau                                                                               Grace Losier
Town Manager/Clerk                                                                                   Mayor

Wendy Boyles
Confidential Secretary

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