9 aug 99 minutes Town of Grand Bay-Westfield

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MINUTES
MONDAY, AUGUST 9, 1999

The Town of Grand Bay-Westfield met in a regular session on Monday, August 9, 1999 at 7:40 p.m. with Mayor Losier presiding.

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2.

RECORD OF ATTENDANCE
All members were in attendance.

3.

DISCLOSURE OF CONFLICT OF INTEREST
None

4.

PUBLIC HEARINGS
None

5.
PUBLIC PRESENTATIONS

5.1

RECOGNITION OF GRAND BAY-WESTFIELD VOLUNTEER FIREFIGHTERS – TRAINING
Mayor Losier presented a letter of congratulations on the successful completion of the New Member Training Program and advancement to a Class 3 Firefighter for the Volunteer Fire Department to the following firefighters:
Michael Cheley
Ralph Kane
Mayor Losier presented a letter of congratulations on the completion of the six month probationary period and successful completion of the New Member Training Program with advancement to a Class 3 Firefighter for the Volunteer Fire Department to the following firefighters:
Mark Richardson       Brock McConkey      Scott Worden       Mike Hawkes
Kevin Morton            Charles Sullivan
Chris Foote

5.2

LETTER OF JULY 20, 1999 FROM PETER BROOKER, CHAIRPERSON, RIVER VALLEY ACTION COMMITTEE ON DISABLED PERSONS RE: COMMITTEE ACTIVITIES FROM SEPTEMBER, 1998 TO PRESENT/LETTER OF JUNE 7, 1999 FROM PETER BROOKER – RESIGNATION
Councilor Calvin moved to receive and file the letter of July 20, 1999 from Peter Brooker, Chairperson, River Valley Action Committee on Disabled Persons Re: Committee Activities from September, 1998 to Present/Letter of June 7, 1999 from Peter Brooker – Resignation and refer Mr. Brooker’s request for $1,800.00 to the year 2000 budget process, and further to advertise for a Chairperson for the River Valley Action Committee on Disabled Persons Chairperson and additional Committee members.
Seconded by Deputy Mayor Black. Carried.
Mr. Brooker’s dedicated service to the Committee was noted and Mayor Losier advised a presentation was made to Mr. Brooker at the 1999 Wheelchair Basketball Game.

5.3

R.C.M.P. STATISTICAL REPORT FOR THE PERIOD JULY 13, 1999 TO AUGUST 4, 1999
Councillor Keir moved to receive and file the R.C.M.P. Statistical Report for the period July 13, 1999 to August 4, 1999.
Seconded by Councillor Sutton. Carried.
A request will be made to the R.C.M.P. by the Town Manager’s office to obtain additional information concerning street vs. property checks.

5.4

LETTER RECEIVED JULY 15, 1999 FROM MARY KIRKLAND RE: WATER RUN-OFF AND ROAD CONDITIONS/ SUBSEQUENT LETTER FROM MARY KIRKLAND RE: PROCEDURES – PUBLIC COUNCIL MEETING OF JUNE 28, 1999 AND CONCERNS ABOUT SNOW CONTROL AND WATER PROBLEMS IN AREA OF HER PROPERTY/RELEVANT INFORMATION
Mary Kirkland requested that her letter regarding her meeting with Council on June 28th be discussed at another time in closed session. It was noted Mrs. Kirkland will be scheduled to meet with Council on September 13th, 1999 and the Town Manager’s office will advise Mrs. Kirkland of the time for her attendance.
Mrs. Kirkland noted her concerns regarding water problems and road conditions in the community and was advised by Council that water problems and road conditions are being handled as funds permit and that the Town performs work annually to address these matters.
Mary Campbell advised Council of water problems on her property including a drain pipe running water onto her property. It was noted the Works Commissioner will re-inspect the property, address possible by-law violations, discuss the matter with Mary Campbell, and report back to Council.

6.

MINUTES OF REGULAR COUNCIL MEETING OF JULY 26, 1999
Councillor Sutton moved to adopt the minutes of the regular Council meeting of July 26, 1999 as presented.
Seconded by Councillor McGowan. Carried.

6.1

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JULY 19, 1999
Deputy Mayor Black moved to receive and file minutes of the Planning Advisory Committee meeting of July 19, 1999.
Seconded by Councillor McGowan. Carried.

7.

BILLS FOR PAYMENT
Councillor Calvin moved to approve the Bills for Ratification for a total of $27,393.38.
Seconded by Councillor McGowan. Carried.

8.

CONSENT AGENDA
   a) Dog Control Report for the Month of July, 1999
   b) Building Inspector’s Report for the Month of July, 1999
   c) Recreation Director’s Report for the Month of July, 1999
   d) Works Department Report for the Month of July, 1999
Councillor McGowan moved to receive and file the following Consent Agenda items:
   a) Dog Control Report for the Month of July, 1999
   b) Building Inspector’s Report for the Month of July, 1999
   c) Recreation Director’s Report for the Month of July, 1999
   d) Works Department Report for the Month of July, 1999
Seconded by Councillor Calvin. Carried.

8.

BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of July 26, 1999
None

9.

DELEGATIONS
None

10.

PETITIONS
None

11.

BY-LAWS
None

12.

NOTICE OF MOTIONS
None

13.
REPORTS

13.1

SEWERAGE REVENUE ACCOUNTS RECEIVABLE REPORT AS AT AUGUST 5, 1999
Councillor Keir moved to receive and file the Sewerage Revenue Accounts Receivable Report as at August 5, 1999.
Seconded by Councillor McGowan. Carried.

14.

LETTER OF JULY 23, 1999 FROM FUNDY REGION SOLID WASTE COMMISSION RE: PERIODIC UPDATE FOR COUNCILS ON COMMISSION ACTIVITIES
Councillor Calvin moved to request written Quarterly Financial Reports from the Fundy Region Solid Waste Commission as per the Commission’s offer in their correspondence of July 23, 1999.
Seconded by Councillor Keir. Carried.
Councillor Calvin moved to add the following two items to the agenda:
16a. Letter of August 4, 1999 From Simon Fraser University Re: Use of Animals for Performing in Circuses
16b. Letter of August 3, 1999 from Jane Goodall Institute Re: Use of Exotic Animals in Circuses
Seconded by Councillor Keir. Carried unanimously.

15.

LETTER OF JULY 10, 1999 FROM PAMELA LITTLE RE: ANIMALS IN THE CIRCUS
Councillor Calvin moved to receive and file the letter of July 10, 1999 from Pamela Little Re: Animals in the Circus.
Seconded by Councillor Keir. Carried.

16a.

LETTER OF AUGUST 4, 1999 FROM SIMON FRASER UNIVERSITY RE: USE OF ANIMALS IN CIRCUSES
Councillor Calvin moved to receive and file the letter of August 4, 1999 from Simon Fraser University Re: Use of Animals in Circuses.
Seconded by Councillor Keir. Carried.

16b.

LETTER OF AUGUST 3, 1999 FROM JANE GOODALL INSTITUTE RE: USE OF EXOTIC ANIMALS IN CIRCUSES
Councillor Calvin moved to receive and file the letter of August 3, 1999 from Jane Goodall Institute Re: Use of Exotic Animals in Circuses.
Seconded by Councillor Keir. Carried.

16.

LETTER OF JULY 20, 1999 FROM GODFREY ASSOCIATES LTD. RE: STORM SEWER & STREET IMPROVEMENTS 1999 – VARIOUS LOCATIONS, PROJECT NO. 010-081 – CERTIFICATE NO. 2
Councillor McGowan moved to pay Fairville Construction Ltd. Re: Project No. 010-081, Certificate No. 2 Storm Sewer & Street Improvements 1999 – Various Locations in the amount of $69,695.20.
Seconded by Councillor Sutton. Carried.

17.

LETTER OF JULY 26, 1999 FROM IMPERIAL THEATRE RE: REAPPOINTMENT OF COUNCILLOR BERTIS SUTTON TO BOARD OF DIRECTORS
Councillor Keir moved to reappoint Councillor Bertis Sutton as a Board Member of the Imperial Theatre representing Grand Bay-Westfield for the next three years.
Seconded by Councillor Calvin. Carried.

18.

LETTER OF JULY 20, 1999 FROM LOWER ST. JOHN RIVER SUSTAINABLE DEVELOPMENT COALITION RE: UPDATE/MEMBERSHIP
Councillor McGowan moved to receive and the file letter of July 20, 1999 from Lower St. John River Sustainable Development Coalition Re: Update/Membership.
Seconded by Councillor Sutton. Carried.

19.

MEMORANDUM OF AUGUST 4, 1999 FROM PLANNING ADVISORY COMMITTEE RE: REQUEST FOR VARIANCE/TENTATIVE SUBDIVISION PLAN ALDORIA & LINDA SAULNIER LOTS 99-1, 99-2 INGLEWOOD DRIVE AND BRANDY CRESCENT/WORKS COMMISSIONER’S REPORT OF AUGUST 5, 1999
Councillor Sutton moved to concur with the Planning Advisory Committee’s recommendation in their memorandum of August 4, 1999 in that both Tentative and Final Approval be granted to the Aldoria Saulnier & Linda Saulnier Subdivision, Lot 99-1 & Lot 99-2 dated July 7, 1999 subject to:
1. Council accepting $600.00 (cash, money order, certified cheque) as Money in Lieu of Land for Public Purposes;
2. the Subdivision Plan for Aldoria and Linda Saulnier to create two new lots 99-1 and 99-2 not be approved by the Development Officer until the Plan shows a private sewer easement to allow lot 99-1 and lot 99-2 to connect to the municipal sewer on Brandy Crescent six meters in width positioned to the satisfaction of the Development Officer, noting that the private easement will contain two individual sewer laterals, one for each lot.
Seconded by Deputy Mayor Black. Carried

20.

ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor Calvin. Carried.

Time: 8:45 p.m.
Respectfully submitted,

Sandra Gautreau                                               Grace Losier
Manager                                                                      Mayor

Judy Sproule
Assistant Clerk
/js

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..........	......................................................................................................................................................................
2.	RECORD OF ATTENDANCE All members were in attendance.
3.	DISCLOSURE OF CONFLICT OF INTEREST None
4.	PUBLIC HEARINGS None
5.	PUBLIC PRESENTATIONS
5.1	RECOGNITION OF GRAND BAY-WESTFIELD VOLUNTEER FIREFIGHTERS – TRAINING Mayor Losier presented a letter of congratulations on the successful completion of the New Member Training Program and advancement to a Class 3 Firefighter for the Volunteer Fire Department to the following firefighters: Michael Cheley Ralph Kane Mayor Losier presented a letter of congratulations on the completion of the six month probationary period and successful completion of the New Member Training Program with advancement to a Class 3 Firefighter for the Volunteer Fire Department to the following firefighters: Mark Richardson Brock McConkey Scott Worden Mike Hawkes Kevin Morton Charles Sullivan Chris Foote
5.2	LETTER OF JULY 20, 1999 FROM PETER BROOKER, CHAIRPERSON, RIVER VALLEY ACTION COMMITTEE ON DISABLED PERSONS RE: COMMITTEE ACTIVITIES FROM SEPTEMBER, 1998 TO PRESENT/LETTER OF JUNE 7, 1999 FROM PETER BROOKER – RESIGNATION Councilor Calvin moved to receive and file the letter of July 20, 1999 from Peter Brooker, Chairperson, River Valley Action Committee on Disabled Persons Re: Committee Activities from September, 1998 to Present/Letter of June 7, 1999 from Peter Brooker – Resignation and refer Mr. Brooker’s request for $1,800.00 to the year 2000 budget process, and further to advertise for a Chairperson for the River Valley Action Committee on Disabled Persons Chairperson and additional Committee members. Seconded by Deputy Mayor Black. Carried. Mr. Brooker’s dedicated service to the Committee was noted and Mayor Losier advised a presentation was made to Mr. Brooker at the 1999 Wheelchair Basketball Game.
5.3	R.C.M.P. STATISTICAL REPORT FOR THE PERIOD JULY 13, 1999 TO AUGUST 4, 1999 Councillor Keir moved to receive and file the R.C.M.P. Statistical Report for the period July 13, 1999 to August 4, 1999. Seconded by Councillor Sutton. Carried. A request will be made to the R.C.M.P. by the Town Manager’s office to obtain additional information concerning street vs. property checks.
5.4	LETTER RECEIVED JULY 15, 1999 FROM MARY KIRKLAND RE: WATER RUN-OFF AND ROAD CONDITIONS/ SUBSEQUENT LETTER FROM MARY KIRKLAND RE: PROCEDURES – PUBLIC COUNCIL MEETING OF JUNE 28, 1999 AND CONCERNS ABOUT SNOW CONTROL AND WATER PROBLEMS IN AREA OF HER PROPERTY/RELEVANT INFORMATION Mary Kirkland requested that her letter regarding her meeting with Council on June 28th be discussed at another time in closed session. It was noted Mrs. Kirkland will be scheduled to meet with Council on September 13th, 1999 and the Town Manager’s office will advise Mrs. Kirkland of the time for her attendance. Mrs. Kirkland noted her concerns regarding water problems and road conditions in the community and was advised by Council that water problems and road conditions are being handled as funds permit and that the Town performs work annually to address these matters. Mary Campbell advised Council of water problems on her property including a drain pipe running water onto her property. It was noted the Works Commissioner will re-inspect the property, address possible by-law violations, discuss the matter with Mary Campbell, and report back to Council.
6.	MINUTES OF REGULAR COUNCIL MEETING OF JULY 26, 1999 Councillor Sutton moved to adopt the minutes of the regular Council meeting of July 26, 1999 as presented. Seconded by Councillor McGowan. Carried.
6.1	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JULY 19, 1999 Deputy Mayor Black moved to receive and file minutes of the Planning Advisory Committee meeting of July 19, 1999. Seconded by Councillor McGowan. Carried.
7.	BILLS FOR PAYMENT Councillor Calvin moved to approve the Bills for Ratification for a total of $27,393.38. Seconded by Councillor McGowan. Carried.
8.	CONSENT AGENDA a) Dog Control Report for the Month of July, 1999 b) Building Inspector’s Report for the Month of July, 1999 c) Recreation Director’s Report for the Month of July, 1999 d) Works Department Report for the Month of July, 1999 Councillor McGowan moved to receive and file the following Consent Agenda items: a) Dog Control Report for the Month of July, 1999 b) Building Inspector’s Report for the Month of July, 1999 c) Recreation Director’s Report for the Month of July, 1999 d) Works Department Report for the Month of July, 1999 Seconded by Councillor Calvin. Carried.
8.	BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of July 26, 1999 None
9.	DELEGATIONS None
10.	PETITIONS None
11.	BY-LAWS None
12.	NOTICE OF MOTIONS None
13.	REPORTS
13.1	SEWERAGE REVENUE ACCOUNTS RECEIVABLE REPORT AS AT AUGUST 5, 1999 Councillor Keir moved to receive and file the Sewerage Revenue Accounts Receivable Report as at August 5, 1999. Seconded by Councillor McGowan. Carried.
14.	LETTER OF JULY 23, 1999 FROM FUNDY REGION SOLID WASTE COMMISSION RE: PERIODIC UPDATE FOR COUNCILS ON COMMISSION ACTIVITIES Councillor Calvin moved to request written Quarterly Financial Reports from the Fundy Region Solid Waste Commission as per the Commission’s offer in their correspondence of July 23, 1999. Seconded by Councillor Keir. Carried. Councillor Calvin moved to add the following two items to the agenda: 16a. Letter of August 4, 1999 From Simon Fraser University Re: Use of Animals for Performing in Circuses 16b. Letter of August 3, 1999 from Jane Goodall Institute Re: Use of Exotic Animals in Circuses Seconded by Councillor Keir. Carried unanimously.
15.	LETTER OF JULY 10, 1999 FROM PAMELA LITTLE RE: ANIMALS IN THE CIRCUS Councillor Calvin moved to receive and file the letter of July 10, 1999 from Pamela Little Re: Animals in the Circus. Seconded by Councillor Keir. Carried.
16a.	LETTER OF AUGUST 4, 1999 FROM SIMON FRASER UNIVERSITY RE: USE OF ANIMALS IN CIRCUSES Councillor Calvin moved to receive and file the letter of August 4, 1999 from Simon Fraser University Re: Use of Animals in Circuses. Seconded by Councillor Keir. Carried.
16b.	LETTER OF AUGUST 3, 1999 FROM JANE GOODALL INSTITUTE RE: USE OF EXOTIC ANIMALS IN CIRCUSES Councillor Calvin moved to receive and file the letter of August 3, 1999 from Jane Goodall Institute Re: Use of Exotic Animals in Circuses. Seconded by Councillor Keir. Carried.
16.	LETTER OF JULY 20, 1999 FROM GODFREY ASSOCIATES LTD. RE: STORM SEWER & STREET IMPROVEMENTS 1999 – VARIOUS LOCATIONS, PROJECT NO. 010-081 – CERTIFICATE NO. 2 Councillor McGowan moved to pay Fairville Construction Ltd. Re: Project No. 010-081, Certificate No. 2 Storm Sewer & Street Improvements 1999 – Various Locations in the amount of $69,695.20. Seconded by Councillor Sutton. Carried.
17.	LETTER OF JULY 26, 1999 FROM IMPERIAL THEATRE RE: REAPPOINTMENT OF COUNCILLOR BERTIS SUTTON TO BOARD OF DIRECTORS Councillor Keir moved to reappoint Councillor Bertis Sutton as a Board Member of the Imperial Theatre representing Grand Bay-Westfield for the next three years. Seconded by Councillor Calvin. Carried.
18.	LETTER OF JULY 20, 1999 FROM LOWER ST. JOHN RIVER SUSTAINABLE DEVELOPMENT COALITION RE: UPDATE/MEMBERSHIP Councillor McGowan moved to receive and the file letter of July 20, 1999 from Lower St. John River Sustainable Development Coalition Re: Update/Membership. Seconded by Councillor Sutton. Carried.
19.	MEMORANDUM OF AUGUST 4, 1999 FROM PLANNING ADVISORY COMMITTEE RE: REQUEST FOR VARIANCE/TENTATIVE SUBDIVISION PLAN ALDORIA & LINDA SAULNIER LOTS 99-1, 99-2 INGLEWOOD DRIVE AND BRANDY CRESCENT/WORKS COMMISSIONER’S REPORT OF AUGUST 5, 1999 Councillor Sutton moved to concur with the Planning Advisory Committee’s recommendation in their memorandum of August 4, 1999 in that both Tentative and Final Approval be granted to the Aldoria Saulnier & Linda Saulnier Subdivision, Lot 99-1 & Lot 99-2 dated July 7, 1999 subject to: 1. Council accepting $600.00 (cash, money order, certified cheque) as Money in Lieu of Land for Public Purposes; 2. the Subdivision Plan for Aldoria and Linda Saulnier to create two new lots 99-1 and 99-2 not be approved by the Development Officer until the Plan shows a private sewer easement to allow lot 99-1 and lot 99-2 to connect to the municipal sewer on Brandy Crescent six meters in width positioned to the satisfaction of the Development Officer, noting that the private easement will contain two individual sewer laterals, one for each lot. Seconded by Deputy Mayor Black. Carried
20.	ADJOURNMENT Councillor Keir moved adjournment. Seconded by Councillor Calvin. Carried.