TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MINUTES
MONDAY, DECEMBER 9, 2002

 
1. .....
 
 
 
 		 CALL TO ORDER

The Town of Grand Bay-Westfield Council met in a regular session on Monday, Dec.
9, 2002 at 7:30 p.m. with Mayor Losier presiding.
 
2. 
 
 
 		 RECORD OF ATTENDANCE

 All members were in attendance.
 
3.
 
 
 
 
 
 
 
 		 APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Deputy Mayor McGowan moved to add the following item to the agenda as 24a:

24a. Draft Town of Grand Bay-Westfield Snow and Ice Control Plan

Seconded by Councillor Day.  Carried unanimously.
 
4. 
 

5.
 

6.
 

 DISCLOSURE OF CONFLICT OF INTEREST
None

PUBLIC HEARINGS
None

PUBLIC PRESENTATIONS 
 
6.1  LETTER OF NOVEMBER 26, 2002 TO MR. AND MRS. JOHN LEGGETT
RE:  ZONING VIOLATION, 22 ROSEMERE DRIVE, PID #30111694/RELEVANT DATA

Mr. John Leggett of 22 Rosemere Drive spoke regarding his zoning violation at 22 Rosemere Drive noting that he realizes that his fence surrounding his pool is encroaching on Town property.  He apologized for not obtaining a Building Permit, which would have prevented the encroachment.

Mr. Leggett requested the Town grant him a temporary easement for the life of the pool, which would be about 10 - 15 years.

Councillor Day moved to refer the matter of the Zoning Violation, 22 Rosemere Drive, PID #30111694 to the Development Officer and Town Legal Counsel with the item to return to Council on January 27, 2003 with a recommendation regarding Mr. John Leggett’s request for a temporary easement at 22 Rosemere Drive.

Seconded by Deputy Mayor McGowan.  Carried.
 
6.2  LETTER OF NOVEMBER 1, 2002 FROM FUNDY REGION SOLID WASTE COMMISSION
RE:  SUBMISSION OF PROPOSED OPERATING BUDGET FOR THE YEAR 2003

Jack Keir, General Manager of the Fundy Region Solid Waste Commission presented the Fundy Region Solid Waste Commission proposed operating budget for the year 2003.

Mr. Keir introduced Richard MacLean, Board Member representing the Town of Grand Bay-Westfield. 

Mr. Keir noted that in 2003 there would be an increase in the tipping fee from $96.00 a ton to $110.00 a ton.  Mr. Keir also noted that the Proposed Budget for 2003 is $6,982,350.

A general discussion occurred regarding the proposed 2003 Fundy Region Solid Waste Commission Budget.

Councillor Day moved to encourage Richard MacLean, Town Representative on the Fundy Region Solid Waste Commission Board, to vote in favour of the Fundy Region Solid Waste Commission Operating Budget for the Year Ended December 31, 2003.

Seconded by Councillor Murphy.  Carried.
 
6.3 MILT SHERWOOD, MLA TO ATTEND
RE:  VARIOUS GOVERNMENT MATTERS/BROUGHT FORWARD FROM NOVEMBER 25, 2002

The following government matters were addressed by Milt Sherwood, MLA:
1)...
 
 
 
 
 
 
 
 
 
 
 		 By-pass Highland Road

Mr. Sherwood noted that there has to be a commitment from the Town and that he is willing to discuss what the Town wants to do about the By-pass and suggested the Department of Transportation be brought in for a meeting to get things started.

Deputy Mayor McGowan moved to have staff set up a meeting in early January with officials from Fredericton to start a discussion regarding the By-pass on Highland Road.

Seconded by Councillor Silliphant.  Carried.
 
2)
 
 
 
 
 
 
 
 
 		 Designated Highway Program

Mr. Sherwood noted there is no commitment as yet for funding for River Valley Drive.

Mayor Losier noted that the Town has put in an application for 5 year Designated Highway funding, which was forwarded to the Department of Transportation. 

It was noted a copy of the Town’s 2003 Designated Highway Grant application would be provided to Mr. Sherwood.
 
3) 
 
 
 
 
 
 
 
 		 Infrastructure Program

Mr. Sherwood advised Walter Waite would like to have a meeting set up, through Mr. Sherwood, with the Town to discuss the Environmental Impact Assessment (EIA) for our Infrastructure Grant application.

Mr. Sherwood noted that Walter Waite said there should be an announcement very soon on Infrastructure Funding, but it may not be prior to year-end.
 
4) 
 
 
 
 
 		 Former Standard Investment Property

Mr. Sherwood advised the results of the water tests numbers for the former Standard Investment Property are way down, and the property will soon be turned over to the Department of Supply and Services and then will be available for sale.
 
5) 
 
 
 
 		 Task Force on Volunteer Fire Services

It was noted that Deputy Mayor McGowan is serving on the Fire Marshall’s Committee that just met December 4, 2002. 
 
6) 
 
 
 
 
 
 
 
 		 Town Boundary Line to Workers’ Rehab Centre

Mayor Losier noted that if the boundary line were put back to where it once was it would provide all sorts of opportunities for the Town, not the least of which is another access to the area below the tracks.

If the Town were to pursue this matter a report would need to be provided to Mr. Sherwood.
 
7) 
 
 
 
 		 Minister’s Roundtable on Local Governance

Mr. Sherwood noted that the public hearings and report are completed on the local government aspect, but not the financial aspects of the Local Governance Review.
 
8) 
 
 
 		 Service New Brunswick Budget

This item is concluded.
 
9) 
 
 
 
 		 ATV Task Force

Mr. Sherwood noted that there was nothing new to report on the ATV Task Force – however, not all recommendations are being implemented.
 
10)
 
 
 
 
 		 Amalgamation Funding for Edmundston

Mr. Sherwood noted amalgamation was particularly complex in Edmundston, due to the number of areas that were merged.  He is not aware of any additional funding available in this regard.
 
11)
 
 
 
 
 
 
 		 Traffic Issues on River Valley Drive

Mr. Sherwood noted that the Department of Transportation would do a study on only a section of River Valley Drive, but not the entire road.

Traffic Issues on River Valley Drive will be brought up during the meeting with DOT in January.
 
12)
 
 
 		 Upgrading of School Street

Mr. Sherwood will pursue this item further.
 
13) 
 
 
 		 Land Adjacent to Westfield Wharf

Mr. Sherwood noted that the he would pursue this item further.
 
14) 
 
 
 
 
 
 
 
 
 
 
 
 
 		 Unity Park

Mr. Sherwood advised that no money was identified from the Community
Improvement Program for Unity Park, but he did identify some other money, which
was used to assist in putting up the Gazebo.

Mr. Sherwood noted the sign for Highway #7 will probably not be done until February
or March.

Mr. Sherwood noted that he is still looking into funding for the request for a wheel
chair ramp for the Centrum entrance.

Mayor Losier requested that Mr. Sherwood look into the increase for RCMP contract
services for 2003, as the Town was told there would be no increase.
6.4 RCMP STATISTICAL REPORT FOR THE MONTH OF NOVEMBER 2002
CPL. GREG GRANT ATTENDING

Cst. Jeff Cole presented the RCMP Statistical Report for the month of November on behalf of Corporal Grant. 

Councillor Silliphant moved to receive and file the RCMP Statistical Report for the month of November 2002.

Seconded by Councillor Day.  Carried.
 
7. 
 
 
 
 
 
 		 MINUTES OF REGULAR COUNCIL MEETING OF NOVEMBER 25, 2002

Councillor Silliphant moved to adopt the minutes of the regular Council meeting of November 25, 2002 as presented.

Seconded by Councillor Day.  Carried.
 
7.1
 
 
 
 
 
 		 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF NOVEMBER 18, 2002

Councillor Day moved to receive and file the minutes of the Planning Advisory Committee meeting of November 18, 2002.

Seconded by Deputy Mayor McGowan.  Carried.
 
7.2 
 
 
 
 
 
 
 		 TENDER NOTES OF DECEMBER 5, 2002 RE:  ADMINISTRATION OFFICE RENOVATIONS - COMMUNITY CENTRUM, 609 RIVER VALLEY DRIVE

Councillor Day moved to receive and file the Tender Notes of December 5, 2002 Re:  Administration Office Renovations – Community Centrum, 609 River Valley Drive.

Seconded by Councillor Murphy.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Day moved to pay the Bills for Payment enbloc for a total of $108,852.56 and approve the Bills for Ratification for a total of $61,403.08, Grand Total $170,255.64.

Seconded by Councillor Silliphant.  Carried.
 
9. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 		 CONSENT AGENDA
a) Building Inspector’s Report for November 2002
b) Dog Control Report for November 2002
c) Works Department Report for November 2002
d) Recreation Director’s Report for November 2002
e) Westfield Volunteer Ambulance Accounts Payable Information Listing of December 9, 2002

Councillor Sillihant moved to receive and file the following Consent Agenda items:

a) Building Inspector’s Report for November 2002
b) Dog Control Report for November 2002
c) Works Department Report for November 2002
d) Recreation Director’s Report for November 2002
e) Westfield Volunteer Ambulance Accounts Payable Information Listing of December 9, 2002

Seconded by Councillor Day.  Carried.
 
10. 
 
 
 
 		 BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of November 25, 2002

None
 
11. 
 
 

12. 
 
 

13. 
 

 DELEGATIONS

None

PETITIONS

None

BY-LAWS
 
13.1
 		 READING BY SECTION TITLES OF BY-LAW NO. 100,
TOWN OF GRAND BAY-WESTFIELD MUNICIPAL PLAN BY-LAW
Deputy Mayor McGowan moved Reading by Section Titles of By-law No. 100, Town of Grand Bay-Westfield Municipal Plan By-law.

Seconded by Councillor Murphy.  Carried unanimously.

By-law No. 100 was read by Section Titles.
 
13.2 
 
 
 
 
 
 
 
 
 		 THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 100, TOWN OF GRAND BAY-WESTFIELD MUNICIPAL PLAN BY-LAW

Councillor Day moved Third Reading by Title and Enactment of By-law No. 100, Town of Grand Bay-Westfield Municipal Plan By-law.

Seconded by Councillor Silliphant.  Carried.

By-law No. 100 was read a third time by Title and Enacted.
 
13.3
 
 
 
 
 
 
 
 
 		 READING BY SECTION TITLES OF BY-LAW NO. 101, TOWN OF GRAND BAY-WESTFIELD ZONING BY-LAW

Deputy Mayor McGowan moved Reading by Section Titles of By-law No. 101, Town of Grand Bay-Westfield Zoning By-law.

Seconded by Councillor Day.  Carried unanimously.

By-law No. 101 was read by Section Titles.
 
13.4 
 
 
 
 
 
 
 
 
 		 THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 101, TOWN OF GRAND BAY-WESTFIELD ZONING BY-LAW

Councillor Silliphant moved Third Reading by Title and Enactment of By-law No. 101, Town of Grand Bay-Westfield Zoning By-law.

Seconded by Councillor Murphy.  Carried.

By-law No. 101 was read a third time by Title and Enacted.
 
14.
 
 

15.
 
 
 

 NOTICE OF MOTIONS

None

 REPORTS 

 None
 
16. PLANNING ADVISORY COMMITTEE (PAC) MEMORANDUM DATED NOV  5, 2002
REGARDING TERM EXPIRATIONS/DEVELOPMENT OFFICER’S MEMORANDUM OF NOVEMBER 5, 2002 - BROUGHT FORWARD FROM NOVEMBER 25, 2002/LETTER OF DECEMBER 2, 2002 FROM JIM BURKE/LETTER OF DECEMBER 2, 2002 FROM LARRY CHAPMAN/LETTER OF DECEMBER 3, 2002 FROM DAVID R. CALVIN/MEMORANDUM OF DECEMBER 3, 2002 FROM MICHAEL HARE

Councillor Day moved to appoint Larry Chapman and Jim Burke to the Planning Advisory Committee for a term of 3 years commencing January 1, 2003.

Seconded by Deputy Mayor McGowan.  Carried.

 It was noted that a letter would be sent to Michael Hare thanking him for serving on the Planning Advisory Committee.
 
17. DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 28, 2002 REGARDING
2003 EXCAVATION PERMIT - KEEL CONSTRUCTION LTD., BALLENTINE PIT, PID NOS. 00093088/00227546/00227595/30042899

Deputy Mayor McGowan moved to approve the Rehabilitation Plan as presented by Hobart Realty Ltd. dated May 15, 1998, prepared by Murdock Lingley Ltd. as it relates to the 2003 Excavation Permit for excavation of material from Ballentine Pit, lands identified by PID Nos. 00093088/00227546 /00227595/30042899; and further to approve the Bond of Indemnity Bond #HM0003001013, Endorsement #6 in the amount of $20,000.00 to be held as security for the Rehabilitation of the Ballentine Pit, located at lands identified by PID Nos. 00093080/002275461/00227595/30042899, for the 2003 Excavation Permit period and to be effective  from January 1, 2003 to December 31, 2004 inclusive.

Seconded by Councillor Silliphant.  Carried.
 
18. E-MAIL RECEIVED DECEMBER 3, 2002 FROM STEVEN FLOYD 
RE:  EXTENSION - PANORAMIC ESTATES DEVELOPER’S AGREEMENT - DEVELOPMENT OFFICER’S REPORT OF DECEMBER 3, 2002 RE:  REQUEST TO AMEND DEVELOPER’S AGREEMENT REQUIREMENTS FOR PANORAMIC ESTATES, PHASE 1

Councillor Day moved to extend the one-year requirement to complete the work set out in Subdivision Developer’s Agreement for Panoramic Estates, Phase 1, dated September 14, 2001, based on a request from the Developers and confirmation from Contractor QM Construction to complete the work as set out in the agreement on or before June 13, 2003.

Seconded by Deputy Mayor McGowan.  Carried.
 
19. GRAND BAY-WESTFIELD VOLUNTEER FIRE DEPARTMENT DRAFT JOB 
DESCRIPTIONS - EQUIPMENT OFFICER, TRAINING OFFICER

Councillor Day moved to adopt the Draft Job Descriptions for Grand Bay-Westfield Volunteer Fire Department Equipment Officer and Grand Bay-Westfield Volunteer Fire Department Training Officer, subject to changes as discussed with the Fire Chief.

Seconded by Deputy Mayor McGowan.  Carried.
 
20. 
 
 
 
 
 
 
 		 FAX OF DECEMBER 4, 2002 FROM GORMAN NASON RE:  SEWERAGE ACCOUNT NO. 2409

Councillor Silliphant moved to extend the deadline with respect to Sewerage Account No. 2409 to January 11, 2003.

Seconded by Councillor Day.  Carried.
 
21.
 
 
 
 
 
 
 		 LETTER OF OCTOBER 2002 FROM SAINT JOHN SKATING CLUB RE:  REQUEST FOR SPONSORSHIP

Deputy Mayor McGowan moved to receive and file letter of October 2002 from Saint John Skating Club Re:  Request for Sponsorship.

Seconded by Councillor Murphy.  Carried.
 
22.
 
 
 
 
 
 
 
 		 WORKS COMMISSIONER’S REPORT OF DECEMBER 3, 2002 RE:  DRAINAGE REVIEW - PID NO. 30134928/RELEVANT DATA

Councillor Day moved that Godfrey Associates Ltd. be retained to review drainage issues in the area of PID No. 30134928 with a report to be submitted to Council with recommendations/options upon completion of their review.

Seconded by Councillor Silliphant.  Carried.
 
23. 
 
 
 
 
 
 
 
 		 TOWN MANAGER’S MEMORANDUM OF DECEMBER 4, 2002 RE:  CHRISTMAS GIFT CHEQUES

Deputy Mayor McGowan moved to approve $30.00 Christmas gift cheques for Town volunteer firefighters, municipal employees, RCMP auxiliaries, and the Planning Advisory Committee Secretary.

Seconded by Councillor Silliphant.  Carried.
 
24. 
 
 
 
 
 
 
 
 
 		 FAX OF DECEMBER 6, 2002 FROM RICHARD & CO. ARCHITECTURE INC. RE:  RECOMMENDATION TO ACCEPT THE TENDER PRICE AMOUNT SUBMITTED BY ICR GENERAL CONTRACTORS LTD.

Councillor Day moved ICR General Contractors Ltd. be awarded the contract for Renovations to Municipal Administration Offices, Town of Grand Bay-Westfield, Project No. 02BR-09 with the low bid of $130,634.73, plus HST.

Seconded by Councillor Murphy.  Carried.
 
24a
 
 
 
 
 
 		 DRAFT TOWN OF GRAND BAY-WESTFIELD SNOW AND ICE CONTROL PLAN

Councillor Day moved to adopt the Town of Grand Bay-Westfield Snow and Ice Control Plan as presented.

Seconded by Deputy Mayor McGowan.  Carried.
 
25.
 
 
 
 
 
 
 
 		 ADJOURNMENT

Deputy Mayor McGowan moved adjournment.

Seconded by Councillor Day.  Carried.

Time:  9:40 p.m.

Respectfully submitted,
Sandra Gautreau
Town Manager (Clerk)
Grace Losier
Mayor
Judy Sproule
Assistant Clerk
/js
 
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