TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, JUNE 9, 2003

 
1. ....... CALL TO ORDER 

The Town of Grand Bay-Westfield Council met in a regular session on Monday, June 9, 2003 at 7:35 p.m. with Mayor Losier presiding.
2. 
 
 
 		 RECORD OF ATTENDANCE

All members were in attendance.
 
3.  APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Silliphant moved to adopt the agenda of June 9, 2003 as presented.

Seconded by Councillor Day.  Carried.
 
4. 
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None
 
5. 
 
 

6.
 

 PUBLIC HEARINGS

 None

 PUBLIC PRESENTATIONS
 
6.1 
 
 
 		 RCMP STATISTICAL REPORTS FOR APRIL 2003, MAY 2003

The Town Manager noted that Cpl. Grant, due to another commitment, would be running late.
 
Councillor Day moved item No. 6.1 (RCMP Statistical Reports for April 2003, May 2003) be brought forward on the agenda for the arrival of Cpl. Grant.

Seconded by Deputy Mayor McGowan.  Carried.
 
7. 
 
 
 
 
 		 MINUTES OF REGULAR COUNCIL MEETING OF MAY 26, 2003

Councillor Day moved to adopt the minutes of the regular Council meeting of May 26, 2003 as presented.

Seconded by Councillor Murphy.  Carried.
 
7.1
 
 
 
 
 
 		 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MAY 20, 2003

Councillor Silliphant moved to receive and file the minutes of the Planning Advisory Committee meeting of
May 20, 2003.

Seconded by Councillor Day.  Carried.
 
7.2
 
 
 
 
 
 
 		 RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. BOARD MEETING MINUTES OF
APRIL 27, 2003

Councillor Silliphant moved to receive and file the minutes of April 27, 2003 River Valley Community
Center Foundation Inc. Board meeting.

Seconded by Deputy Mayor McGowan.  Carried.
 
8. 
 
 
 
 
 
 		 BILLS FOR PAYMENT

Councillor Day moved to pay the Bills for Payment enbloc for a total of  $43,168.23 and approve the Bills for Ratification for a total of $25,031.33, Grand Total $68,199.56.

Seconded by Councillor Silliphant.  Carried.
 
9. 
 		 CONSENT AGENDA
 
a) Dog Control Officer’s Report for May 2003
b) Building Inspector’s Report for May 2003
c) Westfield Volunteer Ambulance Accounts Payable Information Listing of June 9, 2003
d) Works Commissioner’s Report for May 2003
e) Recreation Director’s Report for May 2003
f) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for May 2003

Councillor Silliphant moved to receive and file the following Consent Agenda items:

a) Dog Control Officer’s Report for May 2003
b) Building Inspector’s Report for May 2003
c) Westfield Volunteer Ambulance Accounts Payable Information Listing of June 9, 2003
d) Works Commissioner’s Report for May 2003
e) Recreation Director’s Report for May 2003
f) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for May 2003.

Seconded by Deputy Mayor McGowan.  Carried.
 

Cpl. Grant arrived and was requested to present the following Agenda No. 6.1:
 
6.1 
 
 
 
 
 
 
 		 RCMP STATISTICAL REPORTS FOR APRIL 2003, MAY 2003

Cpl. Grant entertained questions from Council regarding the Federal Statutes for April and May.

Councillor Silliphant moved to receive and file the RCMP Statistical Reports for April 2003, May 2003.

Seconded by Councillor Day.  Carried.
 
10. 
 
 
 
 
 		 BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of May 26, 2003

It was noted for the record that the Town of Grand Bay-Westfield is involved with the 2003 Canada Day
celebrations financially and in a number of other ways.
 
11. 
 
 

12.
 
 

13.
 
 

14.
 
 
 

 DELEGATIONS

 None

PETITIONS

None

BY-LAWS

 None

NOTICE OF MOTIONS

None
 
15. 
 		 REPORTS
 
15.1 
 
 
 
 
 
 
 
 		 GENERAL REVENUE FUND FINANCIAL REPORT AS AT APRIL 30, 2003

Councillor Day moved to receive and file the General Revenue Fund Financial Report as at April 30, 2003.

Seconded by Deputy Mayor McGowan.  Carried.

The Town Manager gave a brief overview of the General Revenue Fund Financial Report as at 
April 30, 2003.
 
16.  LETTER OF MAY 8, 2003 FROM LINO CELESTE, CHAIRMAN, THE GREATER SAINT JOHN
COMMUNITY FOUNDATION RE:  LETTER OF ACCEPTANCE/CONTRACT - OSPREY NESTING OBSERVATORY - HENDERSON BROOK GRANT FUNDING

Councillor Day moved to receive and file letter of May 8, 2003 from Lino Celeste, Chairman, The Greater Saint John Community Foundation Re:  Letter of Acceptance/Contract - Osprey Nesting Observatory - Henderson Brook Grant Funding.

Seconded by Councillor Silliphant.  Carried.

It was noted that the Town was successful in obtaining a $2,000 grant from The Greater Saint John Community Foundation for a portion of the Town Waterfront Development Plan.
 
17. LETTER OF MAY 9, 2003 FROM DEAN MUNDEE, SECRETARY, ENVIRONMENTAL TRUST FUND
ADVISORY BOARD RE:  COMPLETION OF ENVIRONMENTAL TRUST FUND PROJECT FOR 2002/2003

Councillor Day moved to receive and file letter of May 9, 2003 from Dean Mundee, Secretary, Environmental Trust Fund Advisory Board Re:  Completion of Environmental Trust Fund Project for 2002/2003.

Seconded by Councillor Murphy.  Carried.

It was noted the Municipality has successfully completed its Centrum Energy Efficiency Lighting and Heating project as approved under its 2002/2003 Environmental Trust grant.
 
18. FACIMILE OF MAY 13, 2003 FROM YVONNE GIBB -
UNION OF MUNICIPALITIES OF NEW BRUNSWICK RE:  RESOLUTION U-02-08 - INFRASTRUCTURE PROGRAM – BROUGHT FORWARD FROM MAY 26, 2003

Councillor Silliphant moved to receive and file Facsimile of May 13, 2003 from Yvonne Gibb - Union of Municipalities of New Brunswick Re:  Resolution U-02-08 - Infrastructure Program.

Seconded by Councillor Murphy.  Carried.

 It was noted it is expected that, as a result of the efforts of the Union of Municipalities of New Brunswick, municipalities will play a roll in decision making for the next round of Infrastructure Funding.
 
19. 
WORKS COMMISSIONER’S REPORT OF MAY 8, 2003
RE:  DRAFT SNOW AND ICE CONTROL PLAN AMENDMENT

Councillor Silliphant moved to approve the following amendments to the Town’s Snow and Ice Control Plan with the amendments to be forwarded to the snow control contractor:
 

1. .... Table of Contents
Revise page numbers after revisions and include two new Appendices “K” & “L” which will include policies;
 
2.  Page 8 - Section a) Contractor’s Procedure
  • First paragraph Priority 1 - level of service, delete “and a bare centre strip”;  Reason:  the operation does not actually maintain a bare centre strip which is the yellow line, but does clear the driving lanes.
  • Line item No. 1 add: “time and intensity” to (subject to temperature).
  • First paragraph Priority 2 - Level of Service delete “and a bare centre strip”;  Reason:  the operation does not actually maintain a bare centre strip which is the yellow line but does clear the driving lanes.
3.  Page 9 - Section b) Works Department Procedures

Line item No. 1 add:  “time and intensity” to (subject to temperature).
 
4. 
 
 
 		 Page 13 - Section TIPS FOR THE PUBLIC

Add the following new tips:
 
15. If a homeowner engages a private plow truck to plow his/her driveway please ask the driver not
     to plow snow across roadways or sidewalks so as to interfere with traffic flow or pedestrian usage.

16. When plowing or shoveling your driveway, please try and avoid creating large banks at the
      entrance to your driveway.  These banks can hinder your visibility, possibly causing an accident.

17. If your home is susceptible to flooding during winter rain, you may wish to maintain drainage
     pathways along or across your property all winter to ensure they are open whenever it rains,
     which also allows easy monitoring to ensure the pathway is clear.
 
5. 
 		 Appendix “D”
 
Page 34 - Delete:  “Epworth Park Road” and insert “Epworth Park Road (between Inglewood Drive and River Valley Drive)” above Inglewood Drive.
Page 35 - Insert:  “Highland Road (paved portion)” between George Street and Hillandale Drive.
Page 35 - Move:  “Bellaire Terrace” between Bayview Drive and Beverley Hills Drive.
Page 36 - Insert:  “Highland Road (gravel portion)” between Hazel Street and Hillside Road.
 
6. 
 
 
 		 Appendix “E”

Pages 53, 54, & 55 – change:  “Unit 25580 Dresser Loader” to “Unit 25434 CAT Loader”.
 
7. 
 
 
 
 		 Appendix “F”

 Change “25580 Dresser Loader/one way plow with wing” to “25434 CAT Loader 28B/one way plow with wing”.
 
8.  Appendix “I”

   Priority 2 - Additional Storage for next storm event.

   Add at the end of the list:  “end of Riverview Avenue”

   Priority 4 - Improve Facility Usage

   Change:  “Fire Station No. 2” to “Fire Stations No. 1 & 2”.
 
9.
 		 Appendix “J” Special Conditions
 
Add: “the portion of municipal sidewalk on the east side of River Valley Drive from Station Street north to the beginning of the Walking Trail is only plowed; sand/salt is not applied except for in front of the bus stop”.  Reason:  due to the location of the sidewalk behind the antique lights, vehicle access is not possible except for the Trackless.  As such the area is only serviced with the snowblower.  Attempts have been made in the past to sand the portion of sidewalk by hand with no success.
 To purchase a sand spreader for the Trackless Unit would cost approximately $5,000.  Due to the Trackless model year, a sand spreader is only available for the front, meaning that after everything is snowblowed, the blower would need to be removed and the sander attached.

     The special condition reflects current practices.
 
10.  Appendix “L”

 Add Policy 2003-001 and 2003-002 which are attached to the Works Commissioner’s report of May 28, 2003, to the newly created Appendix “L”.

Seconded by Councillor Murphy.  Carried.
 
20.  LETTER OF MAY 15, 2003 FROM WAYNE EASTER, P.C., M.P. RE:  POLICING COSTS
Councillor Day moved to receive and file letter of May 15, 2003 from Wayne Easter, P.C., M.P. Re:  Policing Costs.

Seconded by Councillor Murphy.  Carried.
 
21. FACSIMILE RECEIVED MAY 29, 2003 FROM ANN MARIE FAIRBAIRN, ASSISTANT TO
BILL FAIRBAIRN, SALES ASSOCIATE REMAX RE:  USE OF CREST FOR ADVERTISING

Councillor Murphy moved to receive and file facsimile received May 29, 2003 from Ann Marie Fairbairn, Assistant to Bill Fairbairn, Sales Associate ReMax Re:  Use of Crest for Advertising.

Seconded by Deputy Mayor McGowan.  Carried.

 It was noted Mr. Fiarbairn would be notified the Town’s Crest is not available for other than Town use as it is a registered trademark.
 
22.  DEVELOPMENT OFFICER’S REPORT OF JUNE 4, 2003
RE:  BUILDING BY-LAW AND ZONING BY-LAW VIOLATIONS, 22 ROSEMERE DRIVE, PID # 30111694

Deputy Mayor McGowan moved to instruct the Town Solicitor to make application to the Court of Queens Bench under provisions of the Community Planning Act Section 94(1) for an order to remove the illegally placed pool/deck and pool enclosure at 22 Rosemere Drive, PID #30111694.

Seconded by Councillor Murphy.  Carried.
 
23. 
 
 
 
 
 		 2004 CONTRACT RENEWAL FOR WESTFIELD VOLUNTEER AMBULANCE SERVICE

Councillor Day moved to authorize signatures for the Westfield Ambulance Service 2003-2004 Contract.

Seconded by Councillor Silliphant.  Carried.
 
24. FACSIMILE OF JUNE 5, 2003 FROM HUESTIS COMMERCIAL INSURANCE LTD. 
RE:  POSSIBLE PREMIUM REDUCTIONS

Councillor Day moved to receive and file facsimile of June 5, 2003 from Huestis Commercial Insurance Ltd. Re:  Possible Premium Reductions.

Seconded by Councillor Silliphant.  Carried.

 It was noted the Town would not be adjusting its current insurance policy as increased risks out weighed possible premium reductions.
 
25.  REPORT OF JUNE 3, 2003 FROM WORKS COMMISSIONER 
RE:  AGREEMENT FOR “EMERGENCY EQUIPMENT” – CASUALTY COLLECTION UNIT

Councillor Silliphant moved to table for further investigation the report of June 3, 2003 from the Works Commissioner Re:  Agreement for “Emergency Equipment” - Casualty Collection Unit.

Seconded by Councillor Day.  Carried.
 
26.  REPORT OF JUNE 3, 2003 FROM WORKS COMMISSIONER
RE:  VEHICLE TENDER AWARD - CITY OF SAINT JOHN JOINT PURCHASING

Councillor Day moved that, under joint purchasing with the City of Saint John, Dobson Chrysler Dodge Jeep, 276 Rothesay Avenue be awarded the tender as low bidder for a ½ ton, 4 wheel drive for $22,601.00 plus HST for the Town Works Department.

Seconded by Councillor Murphy.  Carried.
 
27. ADJOURNMENT
Deputy Mayor McGowan moved adjournment.

Seconded by Councillor Murphy.  Carried.

Time:  8:05 p.m.
Respectfully submitted,
 
Sandra Gautreau 
Town Manager (Clerk)
Grace Losier
Mayor

Judy Sproule
Assistant Clerk
 

  

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