December 12, 2011 Minutes

1.....

CALL TO ORDER - 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, November 14, 2011 with Mayor Losier presiding.

RECORD OF ATTENDANCE

Deputy Mayor McGowan, Councillor Calvin, Councillor Day, Councillor Murphy were in attendance. Councillor Likely was absent.

Councillor Day moved to pay Councillor Likely in his absence.

Seconded by Councillor Calvin. Carried.

APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the Agenda of December 12, 2011 as presented.

Seconded by Councillor Murphy. Carried.

DISCLOSURE OF CONFLICT OF INTEREST

Councillor Calvin stated a Conflict of Interest with item No. 18 on Bills for Payment: Firemed Training Solutions for $791.00.

PUBLIC HEARINGS

None

PUBLIC PRESENTATIONS

6.1

PRESENTATION OF RCMP STATISTICAL REPORT FOR NOVEMBER 2011 - RCMP REPRESENTATIVE ATTENDING

    Sgt. Bernard provided information to Council regarding the RCMP Statistical Report for November 2011.

    Deputy Mayor McGowan moved to receive and file RCMP Statistical Report for November 2011.

    Seconded by Councillor Day. Carried.

6.2

PRESENTATION OF IN MOTION INFORMATION PACKAGE - SYLVIE POULIN AND JOANNE BARRY PRESENTERS

Sylvie Poulin provided a slide show presentation on the “In Motion Workplace” and Joanne Barry offered thanks to the Town for their support of the In Motion Committee and presented Mayor Losier with an In Motion Workplace Package.

Councillor Murphy moved to receive and file Presentation by Sylvie Poulin and Joanne Barry of In Motion.

Seconded by Councillor Calvin. Carried.

MINUTES

7.1

MINUTES OF REGULAR COUNCIL MEETING OF NOVEMBER 28, 2011

Councillor Murphy moved to adopt Minutes of Regular Council Meeting of November 28, 2011 as presented.

Seconded by Councillor Day. Carried.

7.2

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF NOVEMBER 7, 2011

Councillor Calvin moved to receive and file minutes of Planning Advisory Committee Meeting of November 7, 2011 as presented.

Seconded by Councillor Murphy. Carried.

7.3

MINUTES OF TOURISM COMMITTEE MEETING OF OCTOBER 20, 2011/HISTORICAL-HERITAGE SUB-COMMITTEE REPORT OF OCTOBER 20, 2011

Deputy Mayor McGowan moved to receive and file minutes of the Tourism Committee Meeting of October 20, 2011 and the Historical-Heritage Sub-Committee Report of October 20, 2011.

Seconded by Councillor Calvin. Carried

7.4

QUOTATION NOTES OF NOVEMBER 30, 2011 RE: REPAIRS AND MAINTENANCE OF MUNICIPAL VEHICLES, QUOTATION NO. 001RM-11

Councillor Murphy moved to receive and file Quotation Notes of November 30, 2011 Re: Repairs and Maintenance of Municipal Vehicles, Quotation No. 001RM-11.

Seconded by Councillor Day. Carried.

7.5

QUOTATION NOTES OF NOVEMBER 30, 2011 RE: SUPPLY OF REGULAR UNLEADED GASOLINE FOR MUNICIPAL VEHICLES

    Deputy Mayor McGowan moved to receive and file Quotation Notes of November 30, 2011 Re: Supply of Regular Unleaded Gasoline for Municipal Vehicles.

    Seconded by Councillor Day. Carried.

    Councillor Calvin departed the meeting.

BILLS FOR PAYMENT

Councillor Day moved to pay item No. 18 to Firemed Training Solutions in the amount of $791.00.

    Seconded by Councillor Murphy. Carried.

    Councillor Calvin rejoined the meeting.

Councillor Day moved to pay Bills for Payment in the amount of $10,694.66 and Bills for Ratification in the amount of $42,211.58; Grand Total of $52,906.24.

    Seconded by Councillor Murphy. Carried.

CONSENT AGENDA

a) DOG CONTROL REPORT FOR NOVEMBER 2011
b) BUILDING INSPECTOR’S REPORT FOR NOVEMBER 2011
c) WORKS COMMISSIONER’S REPORT FOR NOVEMBER 2011
d) RECREATION DIRECTOR’S REPORT FOR NOVEMBER 2011
e) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT
REPORT FOR NOVEMBER 2011
f) RIVER CENTRE CO-ORDINATOR’S REPORT FOR NOVEMBER 2011

Deputy Mayor McGowan moved to receive and file the following Consent Agenda items:

a) Dog Control Report for November 2011
b) Building Inspector’s Report for November 2011
c) Works Commissioner’s Report for November 2011
d) Recreation Director’s Report for November 2011
e) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for November 2011
f) River Centre Co-ordinator’s Report for November 2011.

Seconded by Councillor Day. Carried.

10.

BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting Minutes of November 28, 2011

None

11.

DELEGATIONS

None

12.

PETITIONS

None

143.

BY-LAWS

None

14.

NOTICE OF MOTIONS

None

15.

REPORTS

15.1

TOWN MANAGER’S REPORT OF DECEMBER 7, 2011 RE: 2012 SEWERAGE REVENUE FUND OPERATING BUDGET

Councillor Murphy moved to adopt the 2012 Sewerage Revenue Fund Operating Budget as per document attached to the Town Manager’s report of December 7, 2011 reflecting total revenues of $478,187 and total expenditures of $478,187; the sewerage user fee shall be $270.00 per user unit effective January 1, 2012 with a $15.00 discount for residential units only, if full payment is received by the Town Office by 5:00 p.m. on Monday, April 2, 2012; discount applicable where there are no arrears or penalties payable in respect of the annual user charge.

Seconded by Deputy Mayor McGowan. Carried.

15.2

TOWN MANAGER’S REPORT OF DECEMBER 7, 2011 RE: 2012 GENERAL     REVENUE FUND OPERATING BUDGET

    Deputy Mayor McGowan moved that the sum of $5,303,329 be the total budget of the Municipality, that the sum of $4,594,065 be the Warrant of the Municipality for the ensuing year, and that the tax rate for the Municipality be $1.37 and further that the Council orders and directs the levying by the Minister of Local Government of said amount on real property liable to taxation under the Assessment Act within the Municipality of Grand Bay-Westfield.

    Seconded by Councillor Calvin. Carried.

15.3

TOWN MANAGER’S REPORT OF DECEMBER 8, 2011 RE: PROPOSED 2011     TRANSFERS TO/FROM CAPITAL RESERVE FUNDS

    Councillor Day moved to transfer $200,477.29 from the General Capital Reserve Fund to the General Revenue Operating Fund per attached Schedule A, and move to transfer $143,000.00 from the General Revenue Operating Fund to the General Capital Reserve Fund for future capital expenditures, and move to transfer $33,000.00 from the Sewerage Revenue Fund to the Sewerage Capital Reserve Fund for future capital expenditures and move to transfer $81,176.81 from the Sewerage Capital Reserve Fund to the Sewerage Revenue Operating Fund.

    Seconded by Councillor Calvin. Carried.

16.

INFORMATION PACKAGE FROM ENTERPRISE SAINT JOHN RE: BUSINESS BULLETIN

Councillor Murphy moved to receive and file Information Package from Enterprise Saint John Re: Business Bulletin.

Seconded by Councillor Calvin. Carried.

17.

LETTER OF NOVEMBER 25, 2011 FROM HON. BRUCE FITCH, MINISTER OF LOCAL GOVERNMENT RE: THANK YOU FOR LETTER REGARDING THE ENHANCEMENT OF LOCAL GOVERNANCE INITIATIVE

Councillor Day moved to receive and file Letter of November 25, 2011 from Hon. Bruce Fitch, Minister of Local Government Re: Thank You Letter Regarding the Enhancement of Local Governance Initiative and to respond back to Minister Fitch in regard to working with our area LSDs for support of the River Valley Community Center (Arena) operations.

Seconded by Councillor Calvin. Carried.

18.

TOWN MANAGER’S REPORT OF NOVEMBER 30, 2011 RE: REPAIRS AND MAINTENANCE – MUNICIPAL VEHICLES

Councillor Murphy moved that the Town of Grand Bay-Westfield enter into an agreement with Star-Key Enterprises Ltd. for the Repairs and Maintenance of Municipal Vehicles Re: Quotation No. 001RM-11 for the period January 1, 2012 to December 31, 2014 with an option to renew for one additional year, subject to the following rates:

$50.00 per hour Labour Rate – Regular Time plus HST
Parts Pricing – Bidder’s Cost Price plus 20% plus HST
Restocking charge not to exceed 10% plus HST.

Seconded by Councillor Day. Carried.

19.

TOWN MANAGER’S REPORT OF NOVEMBER 30, 2011 RE: QUOTATIONS FOR REGULAR UNLEADED GASOLINE

Deputy Mayor McGowan moved that regular unleaded fuel for municipal vehicles and equipment for the period of January 1, 2012 to December 31, 2014 be purchased from Scholten’s with a discount of 5.372 cents per litre off the posted retail price per Quotation No. 02U-11 with an option to renew for one year.

Seconded by Councillor Day. Carried.

20.

LETTER OF NOVEMBER 30, 2011 FROM CLAYTON ROGERS, P. ENG., DILLON CONSULTING LTD. RE: MANHOLE REPAIRS, WOOLASTOOK DRIVE & INGLEWOOD DRIVE PROJECT NO. 11-4749, CERTIFICATE NO. 3, FINAL COMPLETION

Councillor Murphy moved pay Debly Enterprises Ltd. the sum of $12,375.22 for Manhole Repairs, Woolastook Drive and Inglewood Drive, Project No 11-4749, Certificate No. 3, Final Completion.

Seconded by Deputy Mayor McGowan. Carried.

21.

LETTER OF DECEMBER 6, 2011 FROM GEORGE FISK, CIP CAIB, HUESTIS COMMERCIAL INSURANCE LTD. RE: MUNICIPAL INSURANCE PROGRAM RENEWAL - EFFECTIVE JANUARY 1, 2012

Councillor Day moved to renew Municipal Insurance Program -Effective January 1, 2012 per recommendation of George Fisk, CIP, CAIB, Huestis Commercial Insurance Ltd dated December 6, 2011.

Seconded by Councillor Calvin. Carried.

22.

LETTER OF DECEMBER 7, 2011 FROM STEPHANIE B. PATTERSON, P. ENG., DILLON CONSULTING LTD. RE: COMMERCIAL CORE COLLECTOR ROADWAY (COLONEL NASE BOULEVARD), GRAND BAY-WESTFIELD, NB, RDC PROJECT NOS. 4253.037.013 AND 9135.200.001, PROJECT NO: 010-149

Deputy Mayor McGowan moved to approve Commercial Core Collector Roadway (Colonel Nase Boulevard) Grand Bay-Westfield, NB, RDC Project Nos. 4253.037.013 and 9135.200.001, Project No. 010-149, Claim No. 35 in the amount of $352,022.67 with authorization for payment of relevant invoices per letter of December 7, 2011 from Stephanie B. Patterson, P. Eng., Dillon Consulting Ltd.

Seconded by Councillor Calvin. Carried.

23.

DEVELOPMENT OFFICER’S REPORT OF DECEMBER 7, 2011 RE: 2012 EXCAVATION PERMIT – KEEL CONSTRUCTION LTD., BALLENTINE PIT, PID NOS. 00093088, 00227546, 00227595

Councillor Day moved to:

1..	approve the Rehabilitation Plan as presented by Hobart Realty Ltd. dated May 15, 1998 and revised May 16, 2006 by Murdock Lingley Ltd. as it relates to the 2012 Excavation Permit for excavation of material from Ballentine Pit, lands identified by PID Nos. 00093088, 00227546, 00227595, 30042899;
2.	approve the Bond of Indemnity Bond #HM0003001013, Endorsement #17, in the amount of $50,000.00 issued by the Guarantee Company of North America, to be held as security for the Rehabilitation of the Ballentine Pit;
3.	located at lands identified by PID Nos. 00093088, 00227546, 00227595, 30042899 for the 2012 Excavation Permit, being effective from December 31, 2011 to December 31, 2013 inclusive;
4.	approve conditions for the operation of the 2012 Excavation Permit as set out in section 16.9 of the Town’s Zoning By-law No. 112, with additional requirements to provide street sweeping on Ballentine Place, once per week during the months of June through October, and provide to the Town within 5 working days of the end of each month written records of the dust control measures undertaken; additional dust control measures may be requested by the Building Inspector as required, subject to special and or unreasonable dust conditions.

Seconded by Councillor Calvin.

Information regarding volumes for prior years will be provided to Council.

24.

TOWN MANAGER’S REPORT OF DECEMBER 7, 2011 RE: LONG TERM FINANCING – ENVIRONMENTAL HEALTH SERVICES

Councillor Murphy moved that the Treasurer and Mayor be authorized to issue and sell to the New Brunswick Municipal Finance Corporation a Municipality of Grand Bay-Westfield debenture in the principal amount of $200,000 for a term of fifteen (15) years on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation, and be it resolved that the Municipality of Grand Bay-Westfield agree to issue post dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the above debenture, one year in advance.

Seconded by Deputy Mayor McGowan. Carried.

25.

LETTER OF DECEMBER 7, 2011 FROM HERITAGE SUB-COMMITTEE RE: GYRO CAMP PID # 30291140 – AUTHORIZATION FOR SIGNATURES

Councillor Day moved the Gyro Camp PID No. 30291140 be listed on the Municipal, Provincial and Canadian Historic Register with authorization for appropriate signatures.

Seconded by Councillor Murphy. Carried.

26.

DEVELOPMENT OFFICER’S MEMORANDUM OF DECEMBER 7, 2011 RE: COL. NASE BLVD. WETLAND COMPENSATION PLAN RE: DUCKS UNLIMITED PROPOSAL

Councillor Murphy moved to amend the conditional motion of October 11, 2011 and grant authorization to sign an Agreement between the Town of Grand Bay-Westfield and Ducks Unlimited Canada with payment of $59,500 plus HST as invoiced to complete the proposed 2.38 ha Wetland Habitat Restoration Project; based on the confirmation received on December 2, 2011 from the Province of New Brunswick Department of Environment that this proposal will satisfy the Town’s requirement for a Wetland Compensation Plan and that once the Agreement is signed and the payment is made by the Town, the

Province will provide a letter indicating that the Town has fulfilled its compensation requirements for the Col. Nase Boulevard project.

Seconded by Deputy Mayor McGowan. Carried.

27.

LETTER OF DECEMBER 7, 2011 FROM CLAYTON ROGERS, P. ENG., DILLON CONSULTING RE: FOOT BRIDGE ELIMINATION, WALKING TRAIL, 09-2797 (D), CERTIFICATE NO. 1, COMPLETION CERTIFICATE

Councillor Day moved to pay Keel Construction Ltd. the sum of $31,324.57 for Foot Bridge Elimination, Walking Trail, Project No. 09-2797 (D), Certification No. 1, Completion Certificate per recommendation of Clayton Rogers, P. Eng., dated December 7, 2011.

Seconded by Deputy Mayor McGowan. Carried.

28.

DEVELOPMENT OFFICER’S REPORT OF DECEMBER 7, 2011 RE: WARRANTEE HOLD BACK RELEASE, SUBDIVISION DEVELOPER’S AGREEMENT, MACDONALD AVENUE

Deputy Mayor McGowan moved that the Town release the cash amount of $5,033.55 to the Anglican Church of the Resurrection, Parish of the Nerepis & St. John, as held during the one-year Warrantee Hold Back period for the development of Macdonald Avenue per Development Officer’s report of December 7, 2011.

Seconded by Councillor Day. Carried.

29.

ADJOURNMENT

    Councillor Calvin moved adjournment.
    Seconded by Councillor Day. Carried.
    Time: 8:24 pm

    Respectfully submitted.

Sandra Gautreau	Grace Losier
Town Manager/Clerk	Mayor

Wendy Boyles
Secretary