| 1..... |
CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, February 28, 2011 with Mayor Losier presiding. |
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| 2. |
RECORD OF ATTENDANCE Deputy Mayor McGowan, Councillor Calvin, Councillor Day, Councillor Likely, and Councillor Murphy were in attendance. |
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| 3. |
APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Day moved to approve agenda of February 28, 2011 as presented. Seconded by Deputy Mayor McGowan. Carried. |
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| 4. |
DISCLOSURE OF CONFLICT OF
INTEREST None |
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| 5. |
PUBLIC HEARINGS None |
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| 6.1 |
PUBLIC PRESENTATIONS |
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| 6.1 |
PRESENTATION RE: PROPOSED NEW
ELEMENTARY SCHOOL, ROBERT FOWLER, CHAIR DISTRICT EDUCATION COUNCIL
PRESENTER Deputy Mayor McGowan moved to table Presentation regarding Proposed New Elementary School, Robert Fowler, Chair District Education Council Presenter to the March 14, 2011 agenda. Seconded by Councillor Murphy. Carried. |
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| 6.2 | PRESENTATION RE: TRADE AND
CONVENTION CENTRE OPERATIONS - ED BETTS, CA, TOWN REPRESENTATIVE
PRESENTER Councillor Day moved to table Presentation Re: Trade and Convention Centre Operations - Ed Betts, CA, Town Representative Presenter to the March 14, 2011 agenda. Seconded by Councillor Calvin. Carried. |
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| 6.3 | PRESENTATION OF DONATION FROM
RIVER VALLEY SENIORS - DEPUTY MAYOR
MCGOWAN, TOWN LIAISON TO RIVER VALLEY SENIOR CITIZENS CLUB PRESENTER Deputy Mayor McGowan presented a donation of $500 from the River Valley Seniors in regard to the use of the Seniors Lounge. Councillor Murphy moved to forward a letter of thanks to the River Valley Seniors for their donation of $500. Seconded by Councillor Day. Carried. |
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| 6.4 | PRESENTATION BY TANYA WARREN,
COMMUNITY PROGRAMS OFFICER, RCMP DISTRICT
3, HAMPTON NB RE: UPDATE ON CRIME REDUCTION AND PREVENTION Deputy Mayor McGowan moved to table Presentation by Tanya Warren, Community Programs Officer, RCMP District 3, Hampton NB Re: Update on Crime Reduction and Prevention to the April 26, 2011 agenda. Seconded by Councillor Calvin. Carried. |
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| 7. | MINUTES |
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| 7.1 |
MINUTES OF REGULAR COUNCIL
MEETING OF JANUARY 24, 2011 Councillor Murphy moved to adopt minutes of Regular Council Meeting of January 24, 2011 as presented. Seconded by Deputy Mayor McGowan. Carried. |
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| 7.2 | PLANNING ADVISORY COMMITTEE
MEETING MINUTES OF DECEMBER 6, 2010 Councillor Day moved to receive and file minutes of Planning Advisory Committee Meeting of December 6, 2010. Seconded by Councillor Calvin. Carried. |
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| 7.3 | TELEPHONE POLL OF FEBRUARY 22,
2011 RE: RBC BLUE WATER PROGRAM APPLICATION Councillor Day moved to ratify Telephone Poll of February 22, 2011 for approval of appropriate signatures in support of the Town’s application to the RBC Blue Water Program in the amount of $52,000. Seconded by Deputy Mayor McGowan. Carried. |
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| 7.4 | TELEPHONE POLL OF FEBRUARY 22,
2011 RE: LOCAL REGISTER OF HISTORIC PLACES Councillor Murphy moved to ratify Telephone Poll of February 22, 2011 granting authorization for the Town of Grand Bay-Westfield to list the following properties on the Town of Grand Bay-Westfield Local Register of Historic Places: 1)Former Nerepis School House site, 670 Nerepis Road 2)Mount Hope Cemetery, 700 Nerepis Road 3)Westfield Wharf, 21 Ferry Road. Seconded by Councillor Day. Carried. |
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| 7.5 | MINUTES OF EMERGENCY MEASURES
ORGANIZATION MEETING OF JANUARY 18, 2011/EMERGENCY MEASURES
ORGANIZATION TRAINING MEETING Councillor Day moved to receive and file minutes of Emergency Measures Organization Meeting of January 18, 2011/Emergency Measures Organization Training Meeting. Seconded by Councillor Calvin. Carried. |
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| 8. |
BILLS FOR PAYMENT Councillor Day moved to pay Bills for Payment in the amount of $32,342.27 and Bills for Ratification in the amount of $251,337.18; Grand Total $283,679.45. Seconded by Councillor Likely. Carried. |
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| 9. | CONSENT AGENDA a) DOG CONTROL REPORT FOR JANUARY 2011 b) BUILDING INSPECTOR’S REPORT FOR JANUARY 2011 c) RIVER CENTRE CO-ORDINATOR’S REPORT FOR JANUARY 2011 d) WORKS DEPARTMENT REPORT FOR JANUARY 2011 e) RECREATION DIRECTOR’S REPORT FOR JANUARY 2011 f) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR JANUARY 2011 Councillor Calvin moved to receive and file the following Consent Agenda items: a) Dog Control Report for January 2011 b) Building Inspector’s Report for January 2011 c) River Centre Co-ordinator’s Report for January 2011 d) Works Department Report for January 2011 e) Recreation Director’s Report for January 2011 f) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for January 2011. Seconded by Councillor Day. Carried. |
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| 10. | BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of January 24, 2011 None |
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| 11. | DELEGATIONS None |
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| 12. | PETITIONS None |
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| 13. | BY-LAWS None |
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| 14. |
NOTICE OF MOTIONS None |
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| 15. |
REPORTS None |
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| 16. |
LETTER RECEIVED JANUARY 24, 2011
FROM PETER LACEY RE: WESTFIELD RIVER
LANDING/RECREATION DIRECTOR, DEVELOPMENT OFFICER, WORKS COMMISSIONER,
AND FIRE CHIEF’S REPORT OF FEBRUARY 3, 2011 Councillor Murphy moved to receive and file the letter from Peter Lacey received January 24, 2011 concerning the use of the Westfield River Landing site and thank him for his dedication to enhancing the Town noting however that due to ownership and safety issues a municipal swimming area is not feasible at his suggested location and to forward this matter to staff to identify possible alternate sites for a municipal beach with a report to return to Council. Seconded by Councillor Day. Carried. |
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| 17. | TOWN MANAGER’S REPORT OF JANUARY
27, 2011 RE: APPOINTMENT OF EMERGENCY MEASURES ORGANIZATION MEMBER Councillor Murphy moved to appoint Larry Doiron as a voting member of the Town Emergency Measures Organization effective immediately. Seconded by Councillor Calvin. Carried. |
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| 18. |
LETTER RECEIVED JANUARY 10, 2011
FROM GUY ODDO, DIRECTOR, EASTERN
REGION, STATISTICS CANADA RE: NATIONAL HOUSEHOLD SURVEY (NHS) AND
CENSUS - MAY 2011 Councillor Murphy moved to receive and file letter received January 10, 2011 from Guy Oddo, Director, Eastern Region, Statistics Canada Re: National Household Survey (NHS) and Census - May 2011 with information to be included in a Town flyer. Seconded by Councillor Day. Carried. |
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| 19. | WORKS COMMISSIONER’S REPORT
(REVISED) OF FEBRUARY 8, 2011 RE: LETTER
OF NOVEMBER 23, 2010 ON SECTION OF SIDEWALK AT 25-29 NEREPIS
ROAD/RELEVANT ATTACHMENTS Councillor Day moved to engage Dillon Consulting to inspect all municipal sidewalks to identify locations with cross slopes in excess of 7% and prepare a report and cost estimate as to what is required at each site in order to meet a maximum cross slope of 7% and to identify and/or draft a warning sign for use at all locations identified to warn pedestrians of the excessive cross slope including 25-29 Nerepis Road and to draft a policy regarding sidewalk slopes for new sidewalk construction within existing municipal right of ways with all data to be submitted to Town Council on or prior to May 8, 2011. Seconded by Councillor Murphy. Carried. |
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| 20. | LETTER OF FEBRUARY 7, 2011 FROM
STEPHANIE B. PATTERSON, P. ENG., DILLON
CONSULTING RE: COMMERCIAL CORE COLLECTOR ROADWAY (COLONEL NASE
BOULEVARD), GRAND BAY-WESTFIELD, NB RDC PROJECT NOS. 4253.037.013 AND
9135.200.001, PROJECT NO. 010-149, CLAIM NO. 19 Deputy Mayor McGowan moved authorization for payment of relevant invoice in the amount of $224,458.62 for Commercial Core Collector Roadway (Colonel Nase Boulevard) Grand Bay-Westfield, NB, RDC Project Nos. 4253.037.013 and 9135.200.001, Project No. 010-149, Claim #19 per letter of February 7, 2011 from Stephanie B. Patterson, P. Eng., Dillon Consulting. Seconded by Councillor Day. Carried. |
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| 21. | MEMORANDUM OF FEBRUARY 8, 2011
FROM PLANNING ADVISORY COMMITTEE RE: ELECTION OF OFFICERS FOR 2011 Councillor Murphy moved to receive and file memorandum of February 8, 2011 from Planning Advisory Committee Re: Election of Officers for 2011. Seconded by Councillor Calvin. Carried. It was noted letters of congratulations had been forwarded to Ralph Stevens and Linda Estabrooks. |
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| 22. | MEMORANDUM OF FEBRUARY 8, 2011
FROM PLANNING ADVISORY COMMITTEE (PAC) RE: INDEX LIST OF PAC
ITEMS FOR 2010 Deputy Mayor McGowan moved to receive and file memorandum of February 8, 2011 from Planning Advisory Committee (PAC) Re: Index List of PAC Items for 2010. Seconded by Councillor Calvin. Carried. |
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| 23. | WORKS COMMISSIONER’S REPORT OF
FEBRUARY 7, 2011 RE: 2011 VACUUM STREET SWEEPING SERVICES Deputy Mayor McGowan moved to renew the Vacuum Street Sweeping Service, Bid No. T01-2010 with M. E. Wilson Contracting for 2011 subject to the same terms and conditions. Seconded by Councillor Calvin. Carried. |
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| 24. | TOWN MANAGER’S REPORT OF
FEBRUARY 4, 2011 RE: LONG TERM FINANCING - ENVIRONMENTAL HEALTH
SERVICES Councillor Murphy moved that the Treasurer and Mayor be authorized to issue and sell to the New Brunswick Finance Corporation a Municipality of Grand Bay-Westfield debenture in the principal amount of $205,000 for a term of fifteen (15) years on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation, and be it resolved that the Municipality of Grand Bay-Westfield agree to issue post dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the above debenture, one year in advance. Seconded by Deputy Mayor McGowan. Carried. |
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| 25. | TOWN MANAGER’S REPORT OF
FEBRUARY 4, 2011 RE: 2011 GENERAL/SEWERAGE CAPITAL PROJECTS Deputy Mayor McGowan moved to engage Dillon Consulting to prepare public tenders for 2011 General and Sewerage Capital work as follows: STREET UPGRADING/CONSTRUCTION Completion of Col. Nase Project (Engineer’s Estimate required) Completion of Woolastook Drive/Inglewood Drive Project (Engineer’s Estimate required) Centrum – resurfacing parking lots Designate Hwy. Project., subject to Prov. Gov. approval SEWERAGE SYSTEM UPGRADES Lagoon Dredging Manhole Repairs for Woolastook Drive/Inglewood Drive subject to: 1) a requirement for pre-job meeting(s) with the successful contractor(s), 2) provision for necessary flaggers, 3) the successful contractor(s) not commencing project work prior to execution of the project contract, 4) fill disposal to be the responsibility of the contractor(s), 5) a provision in the tender documents for addition or deletion of project work, 6) a provision in the tender documents that the contractor is responsible for any costs related to digging up underground wires in error, 7) provisions to ensure timely and acceptable restoration work, 8) an early notice being sent to property owners that have items, shrubs, etc. on the right-of-way that the property owner needs to remove items before upcoming capital work, 9) all tenders to be advertised on Tenders on Line no later than April 29, 2011 (advertisements not to be placed in the newspaper unless so required by the Province of New Brunswick), 10) a timeline for each tendered project being provided to the Town with the Town to be notified in writing of any changes to original timelines and, TRANSPORTATION SERVICES moved to allocate funding for Salt Shed fencing and funding for data collection regarding Tangible Assets Project; RIVER CENTRE and further moved to allocate funding for construction of shelters on River Centre grounds and, BLUEBERRY HILL PROJECT moved to allocate funding towards the Blueberry Hill Project – parking and, VOLUNTEER FIRE/RESCUE DEPARTMENT moved to allocate funding for a Rescue Equipment Trailer and funding for new pump house at Westfield Crescent and, MUNICIPAL HERITAGE TRAIL REPAIRS moved to allocate funding for repairs to the Municipal Heritage Trail and, RECREATION MASTER PLAN UPDATE moved to allocate funding for completion of the Recreation Master Plan Update of $11,250 (fixed amount as previously awarded to Amulet Consulting) and, ENERGY AUDIT moved to allocate funding towards implementation of the Town’s Energy Plan. Seconded by Councillor Day. Carried. |
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| 26. |
LETTER OF DECEMBER 15, 2010 FROM
HON. TREVOR HOLDER, MINISTER, WELLNESS
CULTURE AND SPORT RE: GRAND BAY-WESTFIELD LOCAL HISTORIC
PLACES/LETTER
OF JANUARY 14, 2011 Councillor Murphy moved to accept the offer of funding in the amount of $7,500 regarding Grand Bay-Westfield local Historic Places Register and to authorize appropriate signatures for all relevant documents per letter of December 15, 2010 from Hon. Trevor Holder, Minister, Wellness Culture and Sport. Seconded by Deputy Mayor McGowan. Carried. |
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| 27. | LETTER OF FEBRUARY 16, 2011 FROM
STEPHANIE B. PATTERSON, P. ENG.,
DILLON CONSULTING RE: COMMERCIAL CORE COLLECTOR ROADWAY (COLONEL
NASE
BOULEVARD) GRAND BAY-WESTFIELD, NB RDC PROJECT NOS. 4253.037.013 AND
9135.200.001, PROJECT NOS. 010-149, CLAIM NO. 20 Councillor Murphy moved authorization for payment of relevant invoice in the amount of $14,116.89 for Commercial Core Collector Roadway (Colonel Nase Boulevard) Grand Bay-Westfield, NB, RDC Project Nos. 4253.037.013 and 9135.200.001, Project No. 010-149, Claim #20 per letter of February 16, 2011 from Stephanie B. Patterson, P. Eng., Dillon Consulting. Seconded by Councillor Calvin. Carried. |
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| 28. | LETTER OF FEBRUARY 17, 2011 FROM
STEPHANIE B. PATTERSON, P. ENG.,
DILLON CONSULTING RE: STORM SEWER IMPROVEMENTS 2010 INGLEWOOD
DRIVE -
WOOLASTOOK DRIVE, GRAND BAY-WESTFIELD, NB, PROJECT NO. 10-3270 Deputy Mayor McGowan moved authorization for payment of relevant invoices in the amount of $142,606.02 for Storm Sewer Improvements 2010 - Inglewood Drive - Woolastook Drive, Project No. 10-3270, Report 9, Certificate No. 6, Partial Holdback per letter of February 17, 2011 from Stephanie Patterson, P. Eng., Dillon Consulting. Seconded by Councillor Day. Carried. |
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| 29. | EMAIL OF FEBRUARY 21, 2011 FROM
GAIL BREMNAR AND ASSOCIATES RE:
STONEHAMMER GEOPARK MEMORANDUM OF UNDERSTANDING (MOU) REPAPERING Councillor Murphy moved to authorize appropriate signatures for Geopark Memorandum of Understanding (MOU) Repapering per email of February 21, 2011 from Gail Bremner and Associates. Seconded by Councillor Day. Carried. |
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| 30. |
LETTER OF FEBRUARY 21, 2011 FROM
BRUCE TAYLOR, 3 LONGWOOD DRIVE RE: SNOW REMOVAL Councillor Likely moved to receive and file letter of thanks dated February 21, 2011 from Bruce Taylor, 3 Longwood Drive Re: Snow Removal. Seconded by Councillor Calvin. Carried. It was noted the Town has received a number of positive comments about snow control this year to date. |
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| 31. |
LETTER OF FEBRUARY 22, 2011 FROM
LAUREL REID, HERITAGE SUBCOMMITTEE OF
THE GRAND BAY-WESTFIELD TOURISM COMMITTEE RE: HISTORIC PLACES
INITIATIVE - THREE (3) ADDITIONAL LOCAL HISTORIC PLACES RECOMMENDED FOR
THE NEW BRUNSWICK REGISTER OF HISTORIC PLACES Councillor Day moved to add three (3) additional Local Historic Places for the New Brunswick Register of Historic Places: 1.Pamdenec Summer Community 2.St. Augustine’s Roman Catholic Church and Cemetery 3.Westfield Golf Course. Seconded by Councillor Murphy. Carried. |
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| 32. | MEMORANDUM OF FEBRUARY 23, 2011
FROM THE DEVELOPMENT OFFICER RE:
CANADIAN MORTGAGE & HOUSING CORPORATION (CMHC) TERM LOAN AGREEMENT
RE: COL. NASE BLVD. Councillor Calvin moved whereas, at its meeting of October 26, 2009, by motion, duly made, seconded and carried, Council did authorized the Town to apply to Canada Mortgage and Housing Corporation (‘CMHC’) for a loan under the Municipal Infrastructure Lending Program of CMHC in the amount of $1,393,000.00, being the estimated housing related portion of the Municipal share of costs for the construction of Colonel Nase Boulevard (the ‘Project’); and whereas, pursuant to the said motion the Town subsequently applied to CMHC for a loan, having first obtained approval from the Municipal Capital Borrowing Board pursuant to the Municipal Capital Borrowing Act, to borrow amounts necessary to finance the Municipal share of the Project; and whereas the said application has been completed and approved by CMHC, resulting in a commitment by CMHC to lend to the Town the principal sum of $1,393,000.00 for a term and amortization of 15 years, at an annual interest rate of 3.92 per cent, pursuant to terms and conditions required by CMHC (the “Loan”); and whereas an Agreement has been prepared by CMHC, setting forth the terms of the Loan (the “Loan Agreement”); and whereas the Loan Agreement has been reviewed by the Town Financial Consultant as to the financial terms thereof and by the Town Solicitor, as to form, structure and legal effect; NOW THEREFORE BE IT RESOLVED that Council does hereby authorize and direct the proper signing officers of the Town to sign and seal the Loan Agreement on behalf of the Town, and further, to sign and seal in like manner such other documents as may be necessary to enable the funding of the Loan in accordance with the terms thereof. Seconded by Councillor Murphy. Carried. |
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| 33. | ADJOURNMENT Councillor Calvin moved adjournment. Seconded by Councillor Murphy. Carried. Time: 8:00 pm Respectfully submitted, |
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