| 1..... | CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, January 9, 2012 with Mayor Losier presiding. |
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| 2. |
RECORD OF ATTENDANCE Deputy Mayor McGowan, Councillor Calvin, Councillor Day, Councillor Likely and Councillor Murphy were in attendance. |
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| 3. |
APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS Councillor Day moved to approve the agenda of January 9, 2012 as presented. Seconded by Deputy Mayor McGowan. Carried. |
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| 4. |
DISCLOSURE OF CONFLICT OF
INTEREST None |
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| 5. |
PUBLIC HEARINGS None |
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| 6. |
PUBLIC PRESENTATIONS |
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| 6.1 | PRESENTATION OF RCMP STATISTICAL
REPORT FOR DECEMBER 2011 - RCMP
REPRESENTATIVE ATTENDING Cpl. Jason Myatt provided information to Council on the RCMP Statistical Report for December 2011. Deputy Mayor McGowan moved to receive and file RCMP Statistical Report for December 2011. Seconded by Councillor Day. Carried. It was noted that problems with ATVs on Ridge Way would be addressed and that items not available on the December Statistical Report would be made available when received. |
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| 7. | MINUTES |
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| 7.1 | MINUTES OF REGULAR COUNCIL
MEETING OF DECEMBER
12, 2011 Councillor Day moved to adopt the minutes of the Regular Council Meeting of December 12, 2011 as presented. Seconded by Councillor Calvin. Carried. |
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| 7.2 | MINUTES OF EMERGENCY MEASURES
ORGANIZATION
MEETING OF NOVEMBER 15, 2011/MINUTES OF EMERGENCY MEASURES ORGANIZATION
TRAINING MEETING OF NOVEMBER 15, 2011 Councillor Murphy moved to receive and file minutes of Emergency Measures Organization Meeting of November 15, 2011/Minutes of Emergency Measures Organization Training Meeting of November 15, 2011. Seconded by Councillor Likely. Carried. |
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| 8. | BILLS FOR PAYMENT Councillor Day moved to pay Bills for Payment in the amount of $204,574.76 and Bills for Ratification in the amount of $213,239.76; Grand Total of $417,814.52. Seconded by Councillor Likely. Carried |
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| 9. |
CONSENT AGENDA a) Dog Control Report for December 2011 b) Building Inspector’s Report for December 2011 c) River Centre Co-ordinator’s Report for December 2011 d) Works Department Report for December 2011 e) Recreation Director’s Report for December 2011 f) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for December 2011 Councillor Calvin moved to receive and file the following Consent Agenda items: a) Dog Control Report for December 2011 b) Building Inspector’s Report for December 2011 c) River Centre Co-ordinator’s Report for December 2011 d) Works Department Report for December 2011 e) Recreation Director’s Report for December 2011 f) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for December 2011. Seconded by Councillor Murphy. Carried. |
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| 10. |
BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of December 12, 2011 None |
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| 11. |
DELEGATIONS None |
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| 12. |
PETITIONS None |
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| 13. |
BY-LAWS None |
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| 14. |
NOTICE OF MOTIONS None |
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| 15. |
REPORTS |
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| 15.1 | TOWN OF GRAND BAY-WESTFIELD
SEWERAGE UTILITY
ACCOUNTS RECEIVABLE REPORT AS AT DECEMBER 31, 2011 Councillor Murphy moved to receive and file Town of Grand Bay-Westfield Sewerage Utility Accounts Receivable Report as at December 31, 2011. Seconded by Deputy Mayor McGowan. Carried. |
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| 16. |
LETTER OF DECEMBER 21, 2011 FROM
DILLON
CONSULTING RE: ASPHALT RESURFACING 2011, INGLEWOOD, WOOLASTOOK
AND CENTRUM, PROJECT NO. 11-4750, CERTIFICATE NO. 4, COMPLETION
CERTIFICATE Councillor Day moved to pay Classic Construction, Certificate No. 4, Completion Certificate in the amount of $25,695.60 per letter of December 21, 2011 from Dillon Consulting Re: Asphalt Resurfacing 2011, Inglewood, Woolastook and Centrum, Project No. 11-4750. Seconded by Councillor Calvin. Carried. |
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| 17. |
LETTER OF DECEMBER 20, 2011 FROM
ART REITMAYER,
CEO RICK HANSEN FOUNDATION AND RICK HANSEN, C.C., O.B.C., CO-CHAIR,
RICK HANSEN FOUNDATION RE: THANK YOU FOR CONTRIBUTION Deputy Mayor McGowan moved to receive and file letter of December 20, 2011 from Art Reitmayer, CEO Rick Hansen Foundation and Rick Hansen, C.C., O.B.C., Co-Chair, Rick Hansen Foundation Re: Thank You for Contribution. Seconded by Councillor Murphy. Carried. |
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| 18. | LETTER OF JANUARY 4, 2012 FROM
STEPHANIE B.
PATTERSON, P. ENG., DILLON CONSULTING RE: COMMERCIAL CORE
COLLECTOR ROADWAY, (COLONEL NASE BOULEVARD) GRAND BAY-WESTFIELD, NB RDC
PROJECT NOS. 4253.037.013 AND 9135.200.001, PROJECT NO. 010-149, CLAIM
NO. 36 Councillor Calvin moved to approve Commercial Core Collector Roadway (Colonel Nase Boulevard) Grand Bay-Westfield, NB, RDC Project Nos. 4253.037.013 and 9135.200.001, Project No. 010-149, Claim No. 36 in the amount of $111,765.33 with authorization for payment of relevant invoices per letter of January 4, 2012 from Stephanie B. Patterson, P. Eng., Dillon Consulting Ltd. Seconded by Councillor Day. Carried. |
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| 19. | LETTER OF JANUARY 4, 2012 FROM
CLAYTON ROGERS, P.
ENG., DILLON CONSULTING RE: FOOT BRIDGE ELIMINATION, WALKING
TRAIL, PROJECT NO. 09-2797 (D), CERTIFICATE NO. 2, FINAL COMPLETION Councillor Day moved to pay Keel Construction Ltd. Certificate No. 2, Final Completion in the amount of $5,527.86 per letter of January 4, 2012 from Clayton Rogers, P. Eng., Dillon Consulting Re: Foot Bridge Elimination, Walking Trail, Project No. 09-2797 (D). Seconded by Councillor Murphy. Carried. |
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| 20. | DEVELOPMENT OFFICER’S REPORT OF
JANUARY 4, 2012
RE: SUNNYSIDE DRIVE PROPERTY PID NO. 00461855 Deputy Mayor McGowan moved to amend Council’s resolution of November 28, 2011 to proceed with the transfer of property identified as PID No. 00461855, “as is, where is”’ from the Province, with authorization for signing authority on the Form 1, Affidavit of Transfer as well as payment of applicable fees in the amount of $625.00. Seconded by Councillor Murphy. Carried. |
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| 21. | LETTER RECEIVED DECEMBER 21,
2011 FROM JANE BARRY
RE: THANK YOU Councillor Murphy moved to receive and file letter received December 21, 2011 from Jane Barry Re: Thank You. Seconded by Councillor Day. Carried. |
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| 22. | LETTER OF JANUARY 4, 2012 FROM
STEPHANIE B.
PATTERSON, P. ENG., DILLON CONSULTING RE: STORM SEWER
IMPROVEMENTS 2010, INGLEWOOD DRIVE - WOOLASTOOK DRIVE, GRAND
BAY-WESTFIELD, NB, PROJECT NO. 10-3270, REPORT NO. 15 Councillor Day moved to approve Report No. 15 in the amount of $59,784.61 per letter of January 4, 2012 from Stephanie B. Patterson, P. Eng., Dillon Consulting Re: Storm Sewer Improvements 2010, Inglewood Drive - Woolastook Drive, Grand Bay-Westfield, NB, Project No. 10-3270. Seconded by Councillor Likely. Carried. |
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| 23. | DEVELOPMENT OFFICER’S REPORT OF
JANUARY 4, 2012
RE: DEVELOPER’S SUBDIVISION AGREEMENT, VALLEYVIEW ESTATES
SUBDIVISION, PHASE 10, INTERIM SECURITY RELEASE Councillor Murphy moved to accept the recommendation from Dillon Consulting Ltd. acting as the Town Engineer dated January 3, 2012 to accept the request for Partial Completion for a portion of the work set out in Subdivision Developer’s Agreement Valleyview Estates Subdivision, Phase 10, as Registered Instrument #03528088 dated August 29, 2011; and approve the reduction in the required performance security to be no less than $25,000.00 for the construction of Emma Avenue. Seconded by Councillor Calvin. Carried. |
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| 24. | TOWN MANAGER’S REPORT OF JANUARY
5, 2012
RE: PROCEDURES - CASH FLOW MANAGEMENT - 2012 Deputy Mayor McGowan moved that the Town Manager be authorized to establish a 2012 line of credit for the Town with respect to the Sewerage Utility Operating Fund as per section 189(3) of the Municipalities Act for an amount not to exceed $239,093 and further a 2012 line of credit with respect to the General Revenue Operating Fund as per section 189(2) of Municipalities Act for an amount not to exceed $207,691 at a competitive rate. Seconded by Councillor Calvin. Carried. |
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| 25. | TOWN MANAGER’S REPORT OF JANUARY
5, 2012
RE: ANNUAL BONDING – TOWN OF GRAND BAY-WESTFIELD Councillor Day moved to receive and file Town Manager’s Report of January 5, 2012 Re: Annual Bonding. Seconded by Councillor Calvin. Carried. |
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| 26. |
FIRE CHIEF’S REPORT OF JANUARY
4, 2012 RE:
PURCHASE OF TRACKS FOR OFF ROAD RESCUE UNIT Councillor Murphy moved to approve the purchase of a set of Camoplast UTV 4S tracks from McLean Power Sports as per quotation of December 13, 2011 for a cost of $4,247.79 plus taxes and installation. Seconded by Deputy Mayor McGowan. Carried. |
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| 27. |
ADJOURNMENT Councillor Day moved adjournment. Seconded by Councillor Calvin. Carried. Time: 7:58 pm Respectfully submitted. |
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Marcia Mason Assistant Clerk |
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