meeting Jan 11

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING MINUTES
MONDAY, JANUARY 11, 1999

        The Town of Grand Bay-Westfield Council met in regular session on Monday, January 11, 1999
        at 7:35 p.m. with Mayor Losier presiding.
2.      RECORD OF ATTENDANCE
        All members were in attendance.
        Mayor Losier welcomed back Councillor McGowan.
3.      DISCLOSURE OF CONFLICT OF INTEREST
        None
4.      PUBLIC HEARINGS
         None
5.     PUBLIC PRESENTATIONS
5.1   PUBLIC PRESENTATION
          RE: APPLICATION FOR REZONING FROM DONALD G. MYLES
          RE: 15 THOMPSON ROAD
          Bruce Gault, Works Commissioner, made a presentation regarding the proposed amendment to
          the Municipal Plan By-law which would redesignate from Low Density Residential to Central
          Commercial a parcel of land located at 15 Thompson Road for use by
          Grand Bay Home Hardware.
          It was noted that the item will return to Council following February 10, 1999.
5.2   R.C.M.P. STATISTICAL REPORT
          FOR THE PERIOD DECEMBER 10, 1998 – JANUARY 6, 1999
          Cst. Norman Adams presented the December 10, 1998 – January 6, 1999 Statistics Report.
          Cst. Adams offered comments on Y2K Emergency Planning.
5.3   LETTER OF DECEMBER 18, 1998 AND RELEVANT DATA
          FROM DONNA WALKER AND MICHAEL CARRICK
          RE: ROAD CLOSURE/WORKS COMMISSIONER’S REPORT OF JANUARY 7, 1999
          WITH ATTACHMENTS
          Donna Walker and Michael Carrick gave a presentation regarding their properties and a
          right-of-way between their properties.
          It was noted the status of the right-of-way in question is uncertain and a title search is required
          to determine ownership and that the Municipality, per existing policy,
          is not prepared to incur costs for the title search, etc.
          Councillor Sutton moved to receive and file letter of December 18, 1998 and Relevant Data
          from Donna Walker and Michael Carrick Re: Road Closure/Works Commissioner’s Report of
          January 7, 1999 with Attachments.
          Seconded by Deputy Mayor Black.
          Carried.
6.    MINUTES OF REGULAR COUNCIL MEETING OF DECEMBER 14, 1998
         Councillor Sutton moved to adopt the minutes of the regular Council meeting of
         December 14,1998 as presented.
         Seconded by Councillor Keir.
         Carried.
6.1 MINUTES OF SPECIAL COUNCIL MEETING OF DECEMBER 21, 1998
         Councillor Sutton moved to adopt the minutes of the special Council meeting of
         December 21, 1998.
         Seconded by Councillor Calvin.
         Carried.
6.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING
        OF DECEMBER 21, 1998
        Councillor Calvin moved to receive and file the minutes of the Planning Advisory Committee
        meeting of December 21, 1998.
        Seconded by Deputy Mayor Black.
        Carried.
6.3 TENDER NOTES OF DECEMBER 16, 1998
         RE: JANITORIAL SERVICES
         Councillor Calvin moved to receive and file Tender Notes of December 16, 1998
         Re: Janitorial Services.
         Seconded by Councillor Keir.
         Carried.
6.4   TENDER NOTES OF DECEMBER 18, 1998
          RE: GVW TRUCK FOR WORKS DEPARTMENT
          Councillor Calvin moved to receive and file Tender Notes of December 18, 1998
          Re: GVW Truck for Works Department.
          Seconded by Councillor McGowan.
          Carried.
7.     BILLS FOR PAYMENT
         Councillor Sutton moved to pay the Bills for Payment enbloc for a total of $82,712.06 and
         approve the Bills for Ratification for a total of $159,082.26, Grand Total $241,794.32.
         Seconded by Deputy Mayor Black.
         Carried.
8.    CONSENT AGENDA
        a) Dog Control Report for the Month of December, 1998
        b) Building Inspector’s Report for the Month of December, 1998
        c) Recreation Director’s Report for the Month of December, 1998
        d) Works Department Report for the Month of December, 1998
        Councillor McGowan moved to receive and file the following Consent Agenda items:
        a) Dog Control Report for the Month of December, 1998
        b) Building Inspector’s Report for the Month of December, 1998
        c) Recreation Director’s Report for the Month of December, 1998
        d) Works Department Report for the Month of December, 1998
        Seconded by Deputy Mayor Black.
        Carried.
9.   BUSINESS ARISING FROM MINUTES
       a) Regular Council Meeting Minutes of December 14, 1998
       None
       b) Special Council Meeting Minutes of December 21, 1998
       None
10.   DELEGATIONS
         None
11.   PETITIONS
         None
12.   BY-LAWS
          None
13.    NOTICE OF MOTIONS
           None
14.    REPORTS
14.1 SEWERAGE REVENUE FUND ACCOUNTS RECEIVABLE REPORT
           AS AT JANUARY 7, 1999
           Councillor Calvin moved to receive and file Sewerage Revenue Fund Accounts Receivable
           Report as at January 7, 1999.
            Seconded by Councillor Keir.
            Carried.
15.   LETTER OF DEC. 18, 1998 FROM HEART AND STROKE FOUNDATION
          OF NEW BRUNSWICK
          RE: CANVASSING DOOR TO DOOR IN GRAND BAY-WESTFIELD DURING THE
                   MONTH OF FEBRUARY
          Councillor Sutton moved to forward a letter to the Heart and Stroke Foundation of
          New Brunswick noting Council’s support for their Campaign, and also to refer letter of
          December 18, 1998 from the Heart and Stroke Foundation of New Brunswick to the Special
          events Committee for the Community Calendar.
          Seconded by Deputy Mayor Black.
          Carried.
16.   LETTER RECEIVED JANUARY 6, 1999 FROM FIRE CHIEF
         RE: PURCHASE OF 13 NEW SCBAs
         Councillor Calvin moved authorization for the purchase of 13 new SCBAs.
         Seconded by Councillor McGowan.
         Carried.
         It was noted that the upgrading of SCBAs is a requirement of the Occupational Health and
         Safety Act.
17.   REPORT OF JANUARY 4, 1999 FROM RECREATION DIRECTOR
          RE: YOUTH EMPLOYMENT INITIATIVES GRANT APPLICATION
         Councillor Sutton moved to authorize appropriate signatures for the Human Resources
         Development Canada Youth Employment Initiatives agreement.
         Seconded by Councillor Keir.
         Carried.
18.   LETTER OF DECEMBER 10, 1998 FROM ENTERPRISE SAINT JOHN
         RE: IMAGINE THE POSSIBILITIES
         Councillor Keir moved to receive and file letter of December 10, 1998 from
         Enterprise Saint John
         Re: Imagine the Possibilities.
         Seconded by Councillor Calvin.
         Carried.
19.   LETTER OF NOVEMBER 9, 1998 FROM ENTERPRISE SAINT JOHN
         RE: TOURISM MANDATE AND INITIATIVE
         Councillor Calvin moved to appoint Mayor Losier and Councillor Sutton to the Tourism
         Advisory Committee for Enterprise Saint John.
         Seconded by Councillor Keir.
         Carried.
20.   WORKS COMMISSIONER’S REPORT OF JANUARY 5, 1999
         RE: REZONING REQUEST – 6 CRESTWOOD DRIVE
        Deputy Mayor Black moved to table the Works Commissioner’s Report of January 5, 1999
        Re: Rezoning Request – 6 Crestwood Drive for further discussion.
        Seconded by Councillor Keir.
       Carried.
21. PLANNING ADVISORY COMMITTEE MEMORANDUM OF JANUARY 7, 1999
        RE: ELECTION OF OFFICERS FOR 1999
        Councillor Calvin moved to receive and file the Planning Advisory Committee Memorandum of
        January 7, 1999
        Re: Election of Officers for 1999.
        Seconded by Councillor Keir.
        Carried.
22. CORRESPONDENCE OF DEC 7, 1998 FROM GODFREY ASSOCIATES LTD.
        RE: CLAIM NO. 6 FOR PROJECT NO. 010-072, MODIFICATIONS TO WASTEWATER
                 PUMPING STATIONS
        Deputy Mayor Black moved to pay invoices relating to Claim No. 6, Project No. 010-072,
        Modifications to Wastewater Pumping Stations.
        Seconded by Councillor Sutton.
        Carried.
23. CORRESPONDENCE OF DEC 15, 1998 FROM GODFREY ASSOCIATES LTD.
         RE: CERTIFICATE NO. 7, PARTIAL HOLDBACK, PROJECT NO. 010-072,
                  MODIFICATIONS TO WASTEWATER PUMPING STATIONS
        Councillor Keir moved to pay Keel Construction Ltd. $5,497.53
        Re: Modifications to Wastewater Pumping Stations, Project No. 010-072,
                No. 7 Partial Holdback.
        Seconded by Councillor Sutton.
        Carried.
24.   MEMORANDUM RECEIVED DECEMBER 21, 1998
         FROM EMERGENCY MEASURES COMMITTEE
         RE: 1999 EMO BUDGET
         Councillor Sutton moved to refer memorandum received December 21, 1998 from Emergency
         Measures Committee Re: 1999 EMO Budget to the Capital Budget discussions and to request
         the Chairperson of the Emergency Measures Committee to meet with Council regarding the
         Committee’s request for purchases received December 21, 1998.
         Seconded by Councillor Calvin.
         Carried.
25. LETTER OF DECEMBER 8, 1998
        FROM RIVER VALLEY GROUND SEARCH & RESCUE TEAM INC.
        RE: DONATION REQUEST
        Councillor Keir moved to donate to the River Valley Ground Search & Rescue Team Inc.
        a donation for the same amount as was donated in the prior year.
        Seconded by Deputy Mayor Black.
        Carried.
26. WORKS COMMISSIONER’S REPORT OF JANUARY 4, 1999
         RE: TENDER 005T-98
         Councillor Calvin moved to concur with the recommendation of the Works Commissioner in his
         report of January 4, 1999 and award the purchase of a 35000 lb. G.V.W. truck to the low bidder
         being Lounsbury Truck Centre for $105,352.42 including HST with the earliest delivery date;
         also, the bid deposit from Bayview International is to be returned.
         Seconded by Deputy Mayor Black.
         Carried.
27. WORKS COMMISSIONER’S REPORT OF JANUARY 4, 1999
         RE: LETTER FROM PAUL MCILVEEN DATED NOVEMBER 17, 1998
        Councillor Keir moved to concur with the recommendation of the Works Commissioner in his
        report of January 4, 1999 in that the Works Commissioner meet with appropriate residents
        regarding street lighting for Prosser Court.
        Seconded by Councillor Calvin.
        Carried.
        Councillor Keir cast a dissenting vote.
28. ADJOURNMENT
        Councillor Calvin moved adjournment.
        Seconded by Councillor Keir.
        Carried.
Time: 9:10 p.m.
Respectfully submitted,

Sandra Gautreau                                                                      Gerald Black
Manager (Clerk)                                                                   Deputy Mayor

                         Judy Sproule
                         Assistant Clerk
                         /js

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