| 1..... |
CALL TO ORDER - 7:30 PM The Town of Grand Bay-Westfield Council met in a Regular Session on Tuesday, May 24, 2011 with Mayor Losier presiding. |
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| 2. |
RECORD OF ATTENDANCE Deputy Mayor McGowan, Councillor Calvin, Councillor Day, Councillor Likely, and Councillor Murphy were in attendance. |
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| 3. |
APPROVAL OF THE ORDER OF
BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Day moved to approve the agenda of Tuesday, May 24, 2011 and add Item No. 26.a - Inglewood and Woolastook Project Budget Update. Seconded by Deputy Mayor McGowan. Carried unanimously. |
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| 4. |
DISCLOSURE OF CONFLICT OF
INTEREST None |
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| 5. |
PUBLIC HEARINGS None |
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| 6. |
PUBLIC PRESENTATIONS None |
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| 7. | MINUTES |
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| 7.1 | MINUTES OF REGULAR COUNCIL
MEETING OF MAY 9, 2011 Councillor Day moved to adopt the minutes of the Regular Council Meeting of May 9, 2011 as presented. Seconded by Deputy Mayor McGowan. Carried. |
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| 7.2 |
MINUTES OF PLANNING ADVISORY
COMMITTEE MEETING OF MAY 2, 2011 Deputy Mayor McGowan moved to receive and file minutes of Planning Advisory Committee Meeting of May 2, 2011. Seconded by Councillor Calvin. Carried. |
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| 7.3 | TENDER NOTES OF MAY 6, 2011
RE: MANHOLE REPAIRS - WOOLASTOOK DRIVE AND INGLEWOOD DRIVE, BID
NUMBER 11-4749 Councillor Murphy moved to receive and file Tender Notes of May 6, 2011 Re: Manhole Repairs - Woolastook Drive and Inglewood Drive, Bid Number 11-4749. Seconded by Councillor Calvin. Carried. |
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| 7.4 | TENDER NOTES OF MAY 6, 2011
RE: SLUDGE REMOVAL, BID NUMBER 2011-10-4114 Deputy Mayor McGowan moved to receive and file Tender Notes of May 6, 2011 Re: Sludge Removal, Bid Number 2011-10-4114. Seconded by Councillor Day. Carried. |
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| 7.5 | TENDER NOTES OF MAY 17, 2011
RE: ASPHALT RESURFACING - WOOLASTOOK DRIVE AND INGLEWOOD DRIVE,
BID NUMBER 11-4750 Councillor Murphy moved to receive and file Tender Notes of May 17, 2011 Re: Asphalt Resurfacing - Woolastook Drive and Inglewood Drive, Bid Number 11-4750. Seconded by Councillor Day. Carried. |
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| 7.6 | MINUTES OF TOURISM COMMITTEE
MEETING OF MARCH 17, 2011 Councillor Murphy moved to receive and file minutes of Tourism Committee Meeting of March 17, 2011. Seconded by Councillor Day. Carried. |
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| 7.7 | TENDER NOTES OF MAY 17, 2011
RE: COLONEL NASE BOULEVARD - ROAD CONSTRUCTION - PHASE 2 - BID
NUMBER 09-2712 (C) Deputy Mayor McGowan moved to receive and file Tender Notes of May 17, 2011 Re: Colonel Nase Boulevard - Road Construction - Phase 2 - Bid Number 09-2712 (C). Seconded by Councillor Day. Carried. |
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| 7.8 | MINUTES OF EMERGENCY MEASURES
ORGANIZATION MEETING OF MARCH 15, 2011/EMERGENCY MEASURES ORGANIZATION
TRAINING MEETING Councillor Day moved to receive and file minutes of Emergency Measures Organization Meeting of March 15, 2011/Emergency Measures Organization Training Meeting. Seconded by Councillor Calvin. Carried. |
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| 8. |
BILLS FOR PAYMENT Councillor Day moved to pay Bills for Payment in the amount of $9,080.57 and Bills for Ratification in the amount of $144,918.33; Grand Total $153,998.90. Seconded by Councillor Calvin. Carried. |
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| 9. |
CONSENT AGENDA None |
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| 10. |
BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of May 9, 2011 None |
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| 11. | DELEGATIONS None |
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| 12. |
PETITIONS None |
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| 13. |
BY-LAWS None |
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| 14. | NOTICE OF MOTIONS None |
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| 15. | REPORTS None |
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| 16. |
EMAIL OF MAY 9, 2011 FROM CRAIG
CAMPBELL, COORDINATOR, SAINT JOHN
ECOMOBILITY PROJECT FOR SUSTAINABLE ALTERNATIVE TRANSPORTATION
RE:
COMMUTER CHALLENGE Councillor Murphy moved to support the ecoMobility Project for Sustainable Alternative Transportation Re: Commuter Challenge per email of May 9, 2011 from Craig Campbell, Coordinator by promoting the Commuter Challenge by advising residents of the Challenge by a Town flyer and to provide ballots on the Comex bus and to add a section on the Town website to be filled out if a resident has used an alternate mode of transportation during the week of June 5 - 11 (prizes to be determined). Seconded by Councillor Likely. Carried. |
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| 17. |
LETTER OF MAY 3, 2011 FROM HON.
JODY CARR, MINISTER, EDUCATION AND EARLY CHILDHOOD DEVELOPMENT
RE: CONSTRUCTION OF A NEW SCHOOL Councillor Murphy moved to receive and file letter of May 3, 2011 from Hon. Jody Carr, Minister, Education and Early Childhood Development Re: Construction of a New School. Seconded by Deputy Mayor McGowan. Carried. |
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| 18. |
LETTER OF APRIL 28, 2011 FROM
HON. MARGARET-ANN BLANEY, MINISTER OF ENVIRONMENT RE:
ENVIRONMENTAL TRUST FUND SUPPORT Councillor Murphy moved to receive letter of April 28, 2011 from Hon. Margaret-Ann Blaney, Minister of Environment Re: Environmental Trust Fund Support and to refer correspondence to Town staff to proceed with the project and advise Council if a change is required in the scope of the project due to only partial funding. Seconded by Councillor Day. Carried. |
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| 19. |
LETTER OF MAY 11, 2011 FROM
STEPHANIE B. PATTERSON P. ENG., DILLON
CONSULTING LTD. RE: COMMERCIAL CORE COLLECTOR ROADWAY (COLONEL
NASE
BLVD.) GRAND BAY-WESTFIELD, NB, RDC PROJECT NOS. 4253.037.013 AND
9135.200.001, PROJECT NO. 010-149 Councillor Day moved authorization for payment of relevant invoice in the amount of $24,413.30 to Dillon Consulting Ltd. for Commercial Core Collector Roadway (Colonel Nase Boulevard) Grand Bay-Westfield, NB, RDC Project Nos. 4253.037.013 and 9135.200.001, Project No. 010-149, Claim #24. Seconded by Councillor Murphy. Carried. |
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| 20. |
LETTER OF MAY 5, 2011 FROM MARY
SCHRYER, FACULTY OF MEDICINE, DALHOUSIE UNIVERSITY RE:
FUNDRAISING CAMPAIGN Deputy Mayor McGowan moved to receive and file letter of May 5, 2011 from Mary Schryer, Faculty of Medicine, Dalhousie University Re: Fundraising Campaign. Seconded by Councillor Murphy. Carried. |
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| 21. |
LETTER OF MAY 6, 2011 FROM
CLAYTON ROGERS, P. ENG., DILLON CONSULTING
LTD. RE: SIDEWALK CROSS SLOPE SURVEY REPORT - BROUGHT FORWARD
FROM MAY
9, 2011/SIDEWALK CROSS SLOPE SURVEY REPORT DATED MAY 18, 2011/RELEVANT
TOWN FILE DATA Clayton Rogers, P. Eng., Dillon Consulting Ltd provided information to Council regarding the Sidewalk Cross Slope Survey Report. Councillor Calvin moved to refer the May 6, 2011 Sidewalk Cross Slope Report to Town staff for a recommendation back to Council at the June 13, 2011 Council meeting. Seconded by Councillor Murphy. Councillor Likely moved to amend the main motion by adding: with the recommendation to reflect remaining on Town right of ways to address any sidewalk slope conditions. Seconded by Councillor Day. Carried. Councillor Calvin moved to refer the May 6, 2011 Sidewalk Cross Slope Report to Town staff for a recommendation back to Council at the June 13, 2011 Council meeting with the recommendation to reflect remaining on Town right of ways to address any sidewalk slope conditions. Seconded by Councillor Murphy. Carried. |
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| 22. | LETTER OF MAY 17, 2011 FROM
DEPUTY MAYOR DIANE MCGOWAN, DIRECTOR,
EMERGENCY MEASURES ORGANIZATION RE: ADOPTION OF MUNICIPAL
EMERGENCY
RESPONSE PLAN - SEVERE FLOOD Councillor Murphy moved to adopt the revised Municipal Emergency Response Plan - Severe Flood, effective May 24, 2011. Seconded by Councillor Day. Carried. |
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| 23. |
LETTER OF MAY 18, 2011 FROM
CLAYTON ROGERS, P. ENG., DILLON CONSULTING
LTD. RE: ASPHALT RESURFACING 2011, INGLEWOOD DRIVE AND WOOLASTOOK
DRIVE, GRAND BAY-WESTFIELD, NB, PROJECT NO. 11-4750 Councillor Day moved to award the contract for Asphalt Resurfacing 2011, Inglewood Drive and Woolastook Drive, Grand Bay-Westfield, NB, Project No. 11-4750 to the low tenderer, Classic Construction Ltd., for the Tender Price of $979,767.83 (HST included). Seconded by Councillor Murphy. Carried. |
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| 24. | LETTER OF MAY 18, 2011 FROM
KENNETH W. HANNAH, P. ENG., DILLON
CONSULTING LTD. RE: ROADWAY CONSTRUCTION 2011 PHASE, COLONEL NASE
BOULEVARD, PROJECT NO. 09-2712 C Deputy Mayor McGowan moved to award the contract for Roadway Construction 2011 Phase, Colonel Nase Boulevard, Project No. 09-2712 C to the low tenderer, Debly Enterprises Limited, for the Tender Price of $1,312,650.00 (HST included). Seconded by Councillor Murphy. Carried. |
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| 25. |
LETTER OF MAY 18, 2011 FROM
CLAYTON ROGERS, P. ENG., DILLON CONSULTING
LTD. RE: RETAINING WALLS, WALKING TRAIL 09-2797 (A), CERTIFICATE
NO.
2, FINAL COMPLETION Councillor Murphy moved to approve payment of Certificate No. 2 in the amount of $4,683.57 to L. Halpin Excavating Limited per letter of May 18, 2011 from Clayton Rogers, P. Eng., Dillon Consulting Ltd. Re: Retaining Walls, Walking Trail 09-2797 (A). Seconded by Councillor Calvin. Carried. |
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| 26. | MEMORANDUM OF MAY 17, 2011 FROM
THE PLANNING ADVISORY COMMITTEE (PAC) RE: PAC SUMMER MEETING
SCHEDULE Councillor Day moved to receive and file memorandum of May 17, 2011 from the Planning Advisory Committee (PAC) Re: PAC Summer Meeting Schedule. Seconded by Councillor Murphy. Carried. It was noted July 4 and August 15 PAC meetings have been cancelled. |
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| 26.a | INGLEWOOD AND WOOLASTOOK -
PROJECT BUDGET UPDATE Councillor Murphy moved to authorize Dillon Consulting Ltd. to obtain a price from the two current Contractors to proceed with additional concrete curb and gutter on east side of Woolastook Drive and further moved to authorize the following additional contract work: replace existing curb and gutter and widen Woolastook Drive northern section (civic No. 27 to Veterinary Clinic), replacement of displaced curb sections east side of Woolastook Drive (100m), replace portion of existing culvert (Woolastook Drive north of June), and various culvert extensions - Inglewood Drive to accommodate 9m width per letter of May 5, 2011 from Clayton Rogers, P. Eng, Dillon Consulting Ltd. Seconded by Councillor Likely. Carried. |
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| 27. | ADJOURNMENT Deputy Mayor McGowan moved adjournment. Seconded by Councillor Calvin. Carried. Time: 8:55 pm Respectfully submitted, |
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Marcia Mason Assistant Clerk |
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