Grand Bay-Westfield minutes for March 8 99

TOWN OF GRAND BAY-WESTFIELD      REGULAR COUNCIL MEETING MINUTES
MONDAY, MARCH 8, 1999

The Town of Grand Bay-Westfield Council met in a regular session on Monday, March 8, 1999 at 7:35 p.m. with Mayor Losier presiding.
2.     RECORD OF ATTENDANCE
       All members were in attendance.
3.    DISCLOSURE OF CONFLICT OF INTEREST
       None
4.     PUBLIC HEARINGS
        None
5.     PUBLIC PRESENTATIONS
5.1   R.C.M.P. STATISTICAL REPORT FOR THE PERIOD FEBRUARY 4 – MARCH 3, 1999
        Cst. Norman Adams presented the February 4 – March 3, 1999 R.C.M.P. Statistics Report.
        Councillor Sutton moved to receive and file the R.C.M.P. Statistical Report
        for the period February 4 – March 3, 1999.
        Seconded by Councillor McGowan.
        Carried.
5.2   PRESENTATION BY RANDY BELL, TOWN’S REPRESENTATIVE
        CANADA GAMES AQUATIC CENTER BOARD/DARYL STEEVES,
        EXECUTIVE DIRECTOR CANADA GAMES AQUATIC CENTER
        Daryl Steeves gave a presentation regarding the Aquatic Center financing noting that the
        funding distribution is approximately 74% from users, 19% from the City of Saint John,
        3% from the Town of Rothesay, 3% from the Town of Quispamsis, and 1% from the
        Town of Grand Bay-Westfield.
        Mr. Steeves also noted the different programs that the Aquatic Center offers, and mentioned that
        there may be a merger between the Aquatic Center and the YMCA.

        Mr. Steeves invited the community for an evening at the Aquatic Center, compliments of the
        Aquatic Center.
       Council expressed its appreciation to Randy Bell, the Town’s Representative on the
       Canada Games Aquatic Center Board.
       Councillor Keir moved to receive and file the Canada Games Aquatic Center March, 1999 Report.
       Seconded by Councillor McGowan.
       Carried.
5.3 RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. FINANCIALSTATEMENTS
       FOR THE YEAR ENDED DECEMBER 31, 1998/JOHN WEBBER, TREASURER
       ATTENDING
       John Webber, Treasurer, River Valley Community Center Foundation Inc. gave a presentation to
       Council regarding the financial statements for the year ending December 31, 1998 for the River
       Valley Community Center Foundation Inc.
       Councillor Keir moved to receive and file the River Valley Community Center Foundation Inc.
       Financial Statements for the Year Ended December 31, 1998.
       Seconded by Councillor McGowan.
       Carried.
6.    MINUTES OF REGULAR COUNCIL MEETING OF FEBRUARY 22, 1999
        Councillor Sutton moved to adopt the minutes of the regular Council Meeting of Feb 22, 1999
        as presented.
        Seconded by Councillor Calvin.
        Carried.
6.1 TELEPHONE POLL OF FEBRUARY 22, 1999
       RE: AUTHORIZATION FOR GUARDIAN DRUGS TO RECEIVE 10% COMMISSION FOR
               SALE OF WESTFIELD BOOKS
      Councillor Keir moved to ratify and have read the Telephone Poll of February 22, 1999 in that
      authorization be granted for Guardian Drugs to receive a 10% commission per book for sale of
      Westfield books; $1.50 per book sold at $15.00 each.
       Seconded by Councillor McGowan.
       Carried.
       Telephone Poll of February 22, 1999 was read.
6.2 TELEPHONE POLL OF FEBRUARY 24, 1999
       RE: AUTHORIZATION FOR PURCHASE OF ONE HYDROMATIC PUMP FOR $6,221.00
       PLUS HST FROM THOMAS INDUSTRIAL SALES FOR SEWERAGE LIFT STATION NO. 5
      Councillor Sutton moved to ratify Telephone Poll of February 24, 1999 in that authorization be
      granted to purchase one Hydromatic Pump for $6,221.00 plus HST from Thomas Industrial Sales
      for Sewerage Lift Station No. 5.
      Seconded by Deputy Mayor Black.
      Carried.
      It was noted that in future an analysis needs to be done regarding purchase versus repair of items.
6.3 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF DECEMBER 15, 1998
       Councillor Sutton moved to receive and file the minutes of the Planning Advisory Committee
       meeting of December 15, 1998.
       Seconded by Councillor McGowan.
       Carried.
6.4 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF FEBRUARY 1, 1999
      Deputy Mayor Black moved to receive and file minutes of the Planning Advisory Committee
      meeting of February 1, 1999.
      Seconded by Councillor Calvin.
      Carried.
6.5 MINUTES OF TOWN EMERGENCY MEASURES ORGANIZATION MEETING
      OF JANUARY 18, 1999
      Councillor Calvin moved to receive and file minutes of Town Emergency Measures Organization
      meeting of January 18, 1999.
      Seconded by Councillor Sutton.
      Carried.
7.   BILLS FOR PAYMENT
      Councillor Sutton moved to pay the Bills for Payment enbloc for a total of $6,621.53, and approve
      the Bills for Ratification for a total of $57,790.68, Grand Total $64,412.21.
      Seconded by Councillor Calvin.
      Carried.
8.   CONSENT AGENDA
      a) Dog Control Report for the Month of February, 1999
      b) Building Inspector’s Report for the Month of February, 1999
      c) Recreation Director’s Report for the Month of February, 1999
      d) Works Department Report for the Month of February, 1999
      Deputy Mayor Black moved to receive and file the following Consent Agenda items:
      a)   Dog Control Report for the Month of February, 1999
      b) Building Inspector’s Report for the Month of February, 1999
      c) Recreation Director’s Report for the Month of February, 1999
      d) Works Department Report for the Month of February, 1999
       Seconded by Councillor Sutton.
       Carried.
9.    BUSINESS ARISING FROM MINUTES
       a) Regular Council Meeting Minutes of February 22, 1999
       None
10. DELEGATIONS
       None
11. PETITIONS
       None
12.   BY-LAWS
12.1 FIRST READING BY TITLE OF BY-LAW NO. 61, TOWN OF GRAND BAY-WESTFIELD
         BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 25, VILLAGE OF WESTFIELD
         GARBAGE COLLECTION BY-LAW
         Councillor McGowan moved First Reading by Title of By-law No. 61,
         Town of Grand Bay-Westfield
         By-law Respecting the Repeal of By-law No. 25, Village of Westfield Garbage Collection By-law.
         Seconded by Councillor Calvin.
         Carried.
         By-law No. 61 was read a first time by title.
12.2 SECOND READING BY TITLE OF BY-LAW NO. 61, TOWN OF GRAND BAY-WESTFIELD
         BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 25, VILLAGE OF WESTFIELD
         GARBAGE COLLECTION BY-LAW
         Councillor McGowan moved Second Reading by Title of By-law No. 61,
         Town of Grand Bay-Westfield By-law Respecting the Repeal of By-law No. 25,
         Village of Westfield Garbage Collection By-law.
         Seconded by Councillor Calvin.
         Carried.
         By-law No. 61 was read a second time by title.
12.3 FIRST READING BY TITLE OF BY-LAW NO. 60, TOWN OF GRAND BAY-WESTFIELD
         BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 11,
         TOWN OF GRAND BAY BY-LAW
         RESPECTING THE COLLECTION AND DISPOSAL OF REFUSE
         Councillor Sutton moved First Reading by Title of By-law No. 60, Town of Grand Bay-Westfield
         By-law Respecting the Repeal of By-law No. 11, Town of Grand Bay By-law Respecting the
         Collection and Disposal of Refuse.
         Seconded by Councillor Calvin.
         Carried.
         By-law No. 60 was read a first time by title.
12.4 SECOND READING BY TITLE OF BY-LAW NO. 60, TOWN OF GRAND BAY-WESTFIELD
         BY-LAW RESPECTING THE REPEAL OF BY-LAW NO. 11,
         TOWN OF GRAND BAY BY-LAW
         RESPECTING THE COLLECTION AND DISPOSAL OF REFUSE
         Councillor Sutton moved Second Reading by Title of By-law No. 60,
         Town of Grand Bay-Westfield
         By-law Respecting the Repeal of By-law No. 11, Town of Grand Bay By-law Respecting the
         Collection and Disposal of Refuse.
         Seconded by Councillor Calvin.
         Carried.
         By-law No. 60 was read a second time by title.
13.    NOTICE OF MOTIONS
         None
14.    REPORTS
14.1 TOWN OF GRAND BAY-WESTFIELD REPORT AND FINANCIAL STATEMENTS
         AS AT DECEMBER 31, 1998
         Deputy Mayor Black moved to accept as presented Town of Grand Bay-Westfield Report and
         Financial Statements as at December 31, 1998 with authorization for appropriate signatures.
         Seconded by Councillor McGowan.
         Carried.
15.    MEMORANDUM OF FEBRUARY 18, 1999
         FROM TOWN EMERGENCY MEASURES ORGANIZATION
         RE: RESIGNATION – PAUL TONER
        Councillor Sutton moved to receive and file Memorandum of February 18, 1999 from Town
        Emergency Measures Organization
        Re: Resignation – Paul Toner with a letter of thanks to be forwarded to Paul Toner noting
                Council’s appreciation for his many years of service.
        Seconded by Councillor Keir.
        Carried.
        It was noted the vacancy will not be filled at this time as the Organization has a number of
        members.
16.   LETTER OF FEBRUARY 4, 1999 FROM WOMEN IN THE NINETIES
        RE: APRIL 17, 1999 CONFERENCE SUPPORT
        Councillor Keir moved to refer letter of February 4, 1999 from Women in the Nineties
        Re: April 17, 1999 Conference Support to the Special Events Committee for their
                Community Calendar.
        Seconded by Councillor Calvin.
        Carried.
17.   LETTER OF FEBRUARY 1, 1999 FROM ENTERPRISE SAINT JOHN
        RE: ENTERPRISE SAINT JOHN APPOINTMENT – BROUGHT FORWARD FROM
                FEBRUARY 22, 1999/LETTER RECEIVED FEBRUARY 25, 1999
                FROM RIVER VALLEY CHAMBER OF COMMERCE
        Councillor Calvin moved to appoint Diane Bormke to the Board of Enterprise Saint John
        representing the business community of Grand Bay-Westfield for a three year term commencing
        April 1, 1999 as per recommendation of the River Valley Chamber of Commerce.
        Seconded by Councillor Keir.
        Carried.
18.   WORKS COMMISSIONER’S REPORT OF FEBRUARY 26, 1999
        RE: LAND FOR PUBLIC PURPOSES – WESTFIELD COUNTRY ESTATES
        Councillor McGowan moved to refer Works Commissioner’s Report of February 26, 1999
        Re: Land for Public Purposes – Westfield Country Estates to legal counsel for an opinion
                regarding procedures.
        Seconded by Councillor Keir.
        Carried.
19.   WORKS COMMISSIONER’S REPORT OF MARCH 3, 1999
        RE: LETTER FROM GISELE LEBLANC AND CHARLES BOWLIN DATED MAR 2, 1999
        Councillor Sutton moved to concur with the recommendation of the Works Commissioner in his
        report dated March 3, 1999 Re: Letter from Gisele LeBlanc and Charles Bowlin dated March 2,
        1999 in that approval be granted until December 31, 1999 to Charles Bowlin and Gisele LeBlanc
        as possible future owners of property, NBGIC #30034961 to develop Station Street by extending
        it past their proposed driveway to the following standards:
       1. roadway width be developed to a minimum of 12 feet wide;
       2. roadway surface be built up with pit-run with a 6” crushed gravel top;
       3. driveway culvert to be a minimum of 24 feet of 18 inch diameter reinforced concrete pipe;
       4. developer/property owner be responsible to perform ditching as required to ensure proper
           drainage;
       5. conditions 1 thru 4 need to be completed and approved by the Works Commissioner prior to a
           building permit being issued to construct a single family dwelling on property
           NBGIC #30034961.
       Seconded by Deputy Mayor Black.
       Carried.
20. WORKS COMMISSIONER’S REPORT OF FEBRUARY 26, 1999
       RE: OUTSTANDING CIVIC ADDRESS CHANGES
      Councillor Keir moved to receive and file Works Commissioner’s Report of February 26, 1999
      Re: Outstanding Civic Address Changes with staff to ensure residents are given notice and
              explanation as to why civic address changes are needed.
       Seconded by Councillor McGowan.
       Carried.
21. WORKS COMMISSIONER’S REPORT OF MARCH 1, 1999
       RE: DRAFT TENDERS – SNOW CONTROL, PAVEMENT MARKINGS,
                STREET SWEEPING
       Councillor Keir moved to concur with the recommendation of the Works Commissioner in his
       Report of March 1, 1999 in that approval be granted to proceed to advertise tenders for Snow
       Control and Pavement Markings according to the Public Purchasing Act as per Works
       Commissioner’s report of March 1, 1999.
       Seconded by Councillor Calvin.
       Carried.
      Councillor Keir moved to refer the Street Sweeping Tender back to the Works Commissioner to
      speak with the City of Saint John, Town of Quispamsis and Town of Rothesay to make inquiries
      regarding their methods of Street Sweeping.
      Seconded by Councillor Sutton.
      Carried.
22. ADJOURNMENT
      Councillor Keir moved adjournment.
      Seconded by Councillor McGowan.
      Carried.
Time: 9:05 p.m.
Respectfully submitted,

Sandra Gautreau                                                                         Grace Losier
Manager (Clerk)                                                                                   Mayor

Judy Sproule
Assistant Clerk
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