TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MINUTES
TUESDAY, APRIL 14, 1998
 

The Town of Grand Bay-Westfield Council met in regular session on Tuesday, April 14, 1998 at 7:40 p.m. with Mayor Losier presiding.

 2. RECORD OF ATTENDANCE

All members were in attendance with the exception Councillor Sutton.

Councillor Keir moved to pay Councillor Sutton in his absence.

Seconded by Councillor Calvin. Carried.
 

 3. DISCLOSURE OF CONFLICT OF INTEREST Deputy Mayor Black declared a conflict of interest with the following items from Bills for Ratification:  
51. NBEPC Rec $330.36
52.
 NBEPC Rec.
$16.48
53.
 NBEPC Sew. Rev./Rec.
$1,160.54
54.
 NBEPC Sew. Rev.
$893.97
55.
 NBEPC Sew. Rev.
$900.75
56.
 NBEPC Sew. Rev.
$119.10
57.
 NBEPC Sew. Rev.
$567.06
  Councillor Keir moved to add the following item to the agenda as item No. 31.a:

31.a E-mail Received April 14, 1998 from Ben Fanjoy

Seconded by Councillor Calvin. Carried unanimously.
 

 4. PUBLIC HEARINGS  None 5. PUBLIC PRESENTATIONS 5.1 PRESENTATION FROM RIVER VALLEY SENIOR CITIZENS  George Wells, President and Lillian Bennett, First Vice-President of the River Valley Seniors presented Mayor Losier with a cheque for the continued use of the Centrum. 6. MINUTES OF REGULAR COUNCIL MEETING OF MARCH 23, 1998  Councillor McGowan moved to adopt the minutes of the regular Council meeting of March 23, 1998 as presented.

Seconded by Deputy Mayor Black. Carried.
 

 6.1 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MARCH 16, 1998  Councillor Keir moved to receive and file the minutes of the Planning Advisory Committee meeting of March 16, 1998.

Seconded by Councillor Calvin. Carried.
 

 6.2 TELEPHONE POLL OF MARCH 23, 1998 RE: COUNCIL’S REPRESENTATIVES ON EMO COMMITTEE Councillor Calvin moved to ratify and have read the Telephone Poll of March 23, 1998 Re: Council’s Representatives on EMO Committee in that Mayor Grace Losier and Councillor Diane McGowan be appointed as Council’s representatives to the EMO Committee.

 Seconded by Councillor Keir. Carried.

 Telephone Poll of March 23, 1998 was read.
 

 6.3 TELEPHONE POLL OF MARCH 19, 1998 RE: COUNCIL’S ALTERNATE REPRESENTATIVE TO THE REGIONAL FACILITIES COMMISSION Councillor Calvin moved to ratify and have read the Telephone Poll of March 19, 1998 Re: Council’s alternate representative to the Regional Facilities Commission in that Mayor Grace Losier be appointed as the Town’s alternate for the Regional Facilities Commission.

 Seconded by Councillor McGowan. Carried.

 Telephone Poll of March 19, 1998 was read.
 

 6.4 TELEPHONE POLL OF MARCH 27, 1998 RE: SIGNATURES FOR AGREEMENTS BETWEEN THE PROVINCE OF NEW BRUNSWICK AND THE MUNICIPALITY - RCMP OPTION - POLICING  Councillor Calvin moved to ratify and have read the Telephone Poll of March 27, 1998 Re: Signatures for Agreements between the Province of New Brunswick and the Municipality - RCMP Option - Policing in that authorization be granted for appropriate signatures for agreements between the Province of New Brunswick and the Municipality Re: April 1, 1998 RCMP option for policing.

 Seconded by Councillor Keir. Carried.

 Telephone Poll of March 27, 1998 was read.
 

 6.5 TELEPHONE POLL OF MARCH 26, 1998 RE: ANNUAL HONORARIUM FOR DEPUTY FIRE CHIEFS  Councillor McGowan moved to ratify and have read the Telephone Poll of March 26, 1998 Re: Annual Honorarium for Deputy Fire Chiefs in that approval be granted for the annual honorarium for 1998 for each Deputy Fire Chief at $2,000 as per March 24, 1998 Fire Protection Services Board recommendation.

 Seconded by Deputy Mayor Black. Carried.

 Telephone Poll of March 26, 1998 was read.
 

 6.6 TELEPHONE POLL OF MARCH 26, 1998 RE: ANNUAL HONORARIUM FOR THE FIRE CHIEF Councillor Keir moved to ratify and have read the Telephone Poll of March 26, 1998 Re: Annual Honorarium for the Fire Chief in that approval be granted to increase the annual honorarium for 1998 for the Fire Chief from $5,500 to $6,000 as per March 24, 1998 Fire Protection Services Board recommendation.

Seconded by Councillor McGowan. Carried.

 Telephone Poll of March 26, 1998 was read.
 

 6.7 TELEPHONE POLL OF MARCH 24, 1998 RE: SALE OF FIVE HANDGUNS TO THE ROTHESAY REGIONAL POLICE FORCE  Councillor McGowan moved to ratify and have read the Telephone Poll of March 24, 1998 Re: Sale of Five Hand Guns to the Rothesay Regional Police Force in that authorization be granted for the sale of five hand guns to the Rothesay Regional Police Force for a total of $2,000 as per March 17, 1998 recommendation from Chief Landers.

 Seconded by Councillor Calvin. Carried.

 Telephone Poll of March 24, 1998 was read.
 

 6.8 TELEPHONE POLL OF APRIL 7, 1998 RE: AUTHORIZATION FOR PAYMENT TO E. P. GEORGE - MEDICAL/GROUP INSURANCE  Councillor Calvin moved to ratify Telephone Poll of April 7, 1998 Re: Authorization for payment to E. P. George - Medical/Group Insurance in that authorization be granted for payment of $800 to E. P. George Re: Medical/Group Insurance.

 Seconded by Deputy Mayor Black. Carried.
 

 6.9 TELEPHONE POLL OF APRIL 2, 1998 RE: AUTHORIZATION TO SELL VARIOUS ITEMS TO THE ROTHESAY REGIONAL POLICE FORCE  Councillor Calvin moved to ratify the Telephone Poll of April 2, 1998 Re: Authorization to sell various items to the Rothesay Regional Police Force in that authorization be granted to sell the following items to the Rothesay Regional Police per recommendation of Chief Landers dated March 27, 1998:

1) Three Shotguns (2 Remington) (1 Winchester donated to G.B. Police by the Saint John Police Force) The two Remingtons can be sold for $200 each (Total $400). Donate the Winchester to the Rothesay Regional Police.

2) Dragger Alcotest 7410 Roadside Screening Device (original cost $1,150, Net Cost $483 after reimbursable from the Province) Suggested price $300.

3) Two Clothes Lockers (3 sections each). Suggested Price $100 for both.

4) Sears Safe 1983 (26"W x 38"H) in 1983 it cost $600. Suggested price $300.

5) RCA 20" TV/VCR Combo & 8 mm Camcorder (original price $1600). These items were purchased late in 1996. Suggested price $900.

6) Model 900A Smith & Wesson Breathalyser (purchased in 1980 for approximately $1600). Suggested price $200.

Seconded by Councillor Keir. Carried.
 

 6.10 TENDER OPENING OF APRIL 3, 1998 RE: RADIO COMMUNICATIONS EQUIPMENT  Councillor Keir moved to receive and file Tender Opening Notes of April 3, 1998 Re: Radio Communications Equipment.

Seconded by Councillor Calvin. Carried.
 

 6.11 TENDER OPENING OF APRIL 7, 1998 RE: DOG CONTROL SERVICES  Councillor Calvin moved to receive and file Tender Opening Notes of April 7, 1998 Re: Dog Control Services.

 Seconded by Councillor Keir. Carried.
 

 6.12 TENDER OPENING OF APRIL 8, 1998 RE: 1998 CAB AND CHASSIS  Councillor Keir moved not to accept the bid as received from Lorne Brett Chevrolet Oldsmobile Cadillac and return the bid deposit.

 Seconded by Deputy Mayor Black. Carried.
 

 6.13 TENDER OPENING OF APRIL 8, 1998 RE: 1998 MODEL 35,000 LB. G.V.W. TRUCK  Deputy Mayor Black moved to table Tender Opening of April 8, 1998 Re: 1998 Model 35,000 LB. G.V.W. Truck until the next Council meeting of April 27, 1998.

Seconded by Councillor Keir. Carried.
 

 7. BILLS FOR PAYMENT  Deputy Mayor Black departed the meeting due to a stated conflict of interest.

 Councillor Keir moved to pay the following items from Bills for Ratification:

  
51.
 NBEPC Rec.
$330.36
52.
 NBEPC Rec.
$16.48
53.
 NBEPC Sew. Rev./Rec.
$1,160.54
54.
 NBEPC Sew. Rev.
$893.97
55.
 NBEPC Sew. Rev.
$900.75
56.
 NBEPC Sew. Rev.
$119.10
57.
 NBEPC Sew. Rev.
$567.06
   Deputy Mayor Black rejoined the meeting.

 Councillor Keir moved to pay the Bills for Payment enbloc for a total of $69,722.04 and approve the remaining Bills for Ratification for a total of $18,283.97, Grand Total $88,006.01.

 Seconded by Councillor McGowan. Carried.
 

 8. CONSENT AGENDA a) Building Inspector’s Report for the Month of March, 1998

b) Recreation Department Report for the Month of March, 1998

c) Dog Control Report for the Month of March, 1998
 
Councillor Calvin moved to receive and file the following Consent Agenda items:

 a) Building Inspector’s Report for the Month of March, 1998

b) Recreation Department Report for the Month of March, 1998

c) Dog Control Report for the Month of March, 1998

 Seconded by Councillor McGowan. Carried.
 

 9. BUSINESS ARISING FROM MINUTES None 10. DELEGATIONS  None 11. PETITIONS  None 12. BY-LAWS  None 13. NOTICE OF MOTIONS None 14. REPORTS  None
  15. LETTER OF MARCH 23, 1998 FROM ADVISORY COUNCIL ON THE STATUS OF WOMEN RE: PROCLAMATION - 79TH ANNIVERSARY OF WOMEN’S RIGHT TO VOTE WHEREAS Women continue to be under-represented in elected positions at all levels of government and that equality of representation is a desirable social objective; and

WHEREAS Women have the qualities and the experience necessary to make valuable political contributions at all levels of government; and

WHEREAS Women deserve to be encouraged to exercise their right to vote and their right to run for political office.

NOW, THEREFORE, BE IT KNOWN THAT I, Grace Losier, Mayor, of Grand Bay-Westfield, do hereby request the citizens of Grand Bay-Westfield to join with our Council by recognising the 79th anniversary of women’s right to vote on April 15.
 

 16. LETTER DATED MARCH 9, 1998 FROM SUZANNE ROUTH, CANADA BOOK DAY COORDINATOR RE: CANADA BOOK DAY, APRIL 23, 1998   Mayor Losier read the following Proclamation:

WHEREAS Canada Book Day is a gift giving day, an occasion when Canadians are encouraged to give books as presents;

AND WHEREAS Canada Book Day celebrates books and the love of reading with events across Canada;

NOW THEREFORE, I, Grace Losier, Mayor of the Town of Grand Bay-Westfield, Do Hereby Proclaim, Wednesday, April 23, 1998 as

"CANADA BOOK DAY"

And encourage all residents to participate in the Festival of Canadian Authors and Give One, Get One, Read One.
 

 17. LETTER DATED MARCH 20, 1998 FROM LIONEL HINKLEY, PRESIDENT, KIWANIS OF WESTERN KINGS RE: CASINO NIGHT, APRIL 18, 1998  Councillor Keir moved to receive and file letter dated March 20, 1998 from Lionel Hinkley, President, Kiwanis of Western Kings Re: Casino Night, April 18, 1998.

 Seconded by Councillor Calvin. Carried.
 

 18. LETTER OF MARCH 17, 1998 FROM GODFREY ASSOCIATES LIMITED RE: MODIFICATIONS TO WASTEWATER PUMPING STATIONS 010-072 - CERTIFICATE NO. 4, PARTIAL HOLDBACK
  Deputy Mayor Black moved to pay Keel Construction Ltd. Re: Certificate No. 4, Partial Holdback, Modifications to Wastewater Pumping Stations Project No. 010-072 in the amount of $7,989.29.

 Seconded by Councillor Calvin. Carried.
 

 19. TENDER RECEIVED FOR DOG CONTROL SERVICES TO DECEMBER 31, 1998 FOR AREA WITHIN FORMER WESTFIELD BOUNDARIES Councillor Keir moved to award the Dog Control Services Contract for the period April 14, 1998 - December 31, 1998 within the former Westfield Boundaries to Ann Savoy for $4,675.00.

 Seconded by Councillor Calvin. Carried.
 

 20. LETTER OF MARCH 6, 1998 FROM W. PETER FENWICK, CHAIR, TOWN OF GRAND BAY-WESTFIELD FIRE PROTECTION SERVICES BOARD RE: USAGE OF THE CURRENT FOUR-WHEEL VEHICLE BY THE TOWN FIRE DEPARTMENT   Councillor Calvin moved to concur with the recommendation of the Fire Protection Services Board in that the four wheel drive police vehicle be transferred to the Fire Department subject to submission of operational guidelines for Council approval.

 Seconded by Deputy Mayor Black. Carried.
 

 21. LETTER OF APRIL 2, 1998 FROM JUDITH AND BRIAN SILLIPHANT RE: WATER PROBLEMS Councillor Calvin moved to refer letter of April 2, 1998 from Judith and Brian Silliphant Re: Water Problems to the 1998 Capital Budget for consideration.

Seconded by Councillor Keir. Carried.
 

 22. LETTER OF JANUARY 2, 1998 FROM PETER BROOKER, CHAIRPERSON, RIVER VALLEY ADVISORY COMMITTEE ON DISABLED PERSONS RE: CHANGES TO TERMS OF REFERENCE  Councillor McGowan moved to receive and file letter of January 2, 1998 from Peter Brooker, Chairperson, River Valley Advisory Committee on Disabled Persons Re: Changes to Terms of Reference.

Seconded by Deputy Mayor Black. Carried.
 

 23. LETTER OF MARCH 31, 1998 FROM DAVID L. E. PETERSON RE: REQUEST FOR VARIANCE - 23 INGLESIDE ROAD  Councillor Calvin moved to concur with the recommendation of the Works Commissioner in his Report of April 7, 1998 in that authorization be granted to David L. E. Peterson to erect a 8’ x 12’ storage shed on the easement as proposed in his building permit application dated March 31, 1998 subject to the following:

If at any time in the future the Town may require access to the easement for repairs, maintenance or upgrading that the property owner (Mr. Peterson) be required to move the shed at his own expense until such time as municipal access is not required at which time the shed can be relocated back to its original position at the property owner’s expense, and if there is an emergency and Mr. Peterson is not available, the Town may move the shed and invoice the property owner for costs.

 Seconded by Councillor Keir. Carried.

 24. LETTER OF MARCH 19, 1998 FROM PETER BROOKER, CHAIRPERSON, RIVER VALLEY ADVISORY COMMITTEE ON DISABLED PERSONS RE: STATUS OF TOWN BUILDING BY-LAWS   Councillor Kier moved to refer letter of March 19, 1998 from Peter Brooker, Chairperson, River Valley Advisory Committee on Disabled Persons Re: Status of Town Building By-laws to the By-law Review Committee.

 Seconded by Councillor Calvin. Carried.
 

 25. LETTER OF APRIL 2, 1998 FROM PETER BROOKER, CHAIRPERSON, RIVER VALLEY ADVISORY COMMITTEE ON DISABLED PERSONS RE: INVITATION TO PARTICIPATE ON THE WHEELCHAIR BASKETBALL TEAM Councillor McGowan moved to receive and file letter of April 2, 1998 from Peter Brooker, Chairperson, River Valley Advisory Committee on Disabled Persons Re: Invitation to Participate on the Wheelchair Basketball Team.

Seconded by Councillor Calvin. Carried.
 

 26. LETTER OF APRIL 1, 1998 FROM SAINT JOHN REGIONAL HOSPITAL FOUNDATION RE: RALLY OF HOPE Councillor Keir moved to receive and file letter of April 1, 1998 from Saint John Regional Hospital Foundation Re: Rally of Hope.

 Seconded by Councillor Calvin. Carried.
 

 27. RECREATION DIRECTOR’S REPORT OF APRIL 7, 1998 RE: RECREATION AND PARK MAINTENANCE SERVICES Councillor Keir moved to table Recreation Director’s Report of April 7, 1998 Re: Recreation and Park Maintenance Services to the next Council meeting of April 27, 1998.

 Seconded by Councillor Calvin. Carried.
 

 28. LETTER DATED MARCH 27, 1998 FROM MUNICIPALITIES, CULTURE AND HOUSING RE: DISASTER FINANCIAL ASSISTANCE PROGRAM  Councillor Keir moved to refer letter dated March 27, 1998 from Municipalities, Culture and Housing Re: Disaster Financial Assistance Program to staff for appropriate action.

 Seconded by Deputy Mayor Black. Carried.
 

 29. MEMORANDUM OF APRIL 8, 1998 FROM PLANNING ADVISORY COMMITTEE RE: REZONING APPLICATION - STEPHEN WILLIAMS AND ELIZABETH ROACH - 42 EPWORTH PARK ROAD/DEVELOPMENT OFFICER’S REPORT OF APRIL 9, 1998   Councillor Keir moved to deny the Rezoning Application - Stephen Williams and Elizabeth Roach - 42 Epworth Park Road.

 Seconded by Councillor McGowan. Carried.

 Deputy Mayor Black cast a dissenting vote.

 Councillor Sutton joined the meeting.
 

 30. MEMORANDUM OF APRIL 8, 1998 FROM PLANNING ADVISORY COMMITTEE RE: TENTATIVE SUBDIVISION PLAN DATED APRIL 2, 1998 RE: CHARLES AND MELINDA LEWIS SUBDIVISION LOTS 98-2, 98-3, 98-4, OLIVE ROAD/DEVELOPMENT OFFICER’S REPORT OF APRIL 7, 1998   Councillor Calvin moved to concur with the recommendation of the Works Commissioner in his report of April 7, 1998 in that Final Approval be granted to the Charles Lewis and Melinda Lewis Subdivision, Lot 98-2, Lot 98-3 and Lot 98-4 subject to the Final Plan stamped being identical to the Tentative Plan submitted with respect to lots.

Seconded by Councillor Keir. Carried.
 

 31. RECREATION DIRECTOR’S REPORT OF APRIL 6, 1998 RE: ESTIMATE FOR ELECTRICAL ENGINEERING SERVICES RE: BALLFIELD LIGHTING  Councillor Keir moved to refer Recreation Director’s Report of April 6, 1998 Re: Estimate for Electrical Engineering Services Re: Ballfield Lighting back to the Recreation Director for further information.

 Seconded by Councillor Calvin. Carried.

 31.a E-MAIL RECEIVED APRIL 14, 1998 FROM BEN FANJOY Councillor Calvin moved to receive and file e-mail received April 14, 1998 from Ben Fanjoy.

 Seconded by Councillor Keir. Carried.
 

 32. ADJOURNMENT Councillor Keir moved adjournment.

 Seconded by Councillor McGowan. Carried.

 Time: 8:20 p.m.
 

 Respectfully submitted,  

Sandra Gautreau
Manager (Clerk)

 

Grace Losier
Mayor


Judy Sproule
Assistant Clerk

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