TOWN
OF GRAND BAY-WESTFIELD
REGULAR
COUNCIL MEETING
MINUTES
MONDAY,
APRIL 27, 1998
The Town of Grand Bay-Westfield Council met
in regular session on Monday, April 27, 1998 at 7:45 p.m. with Mayor Losier
presiding.
2. RECORD OF ATTENDANCE
All members were in attendance with the exception
of Councillor McGowan.
Councillor Keir moved to pay Councillor McGowan
in her absence.
Seconded by Councillor Calvin. Carried.
It was with unanimous consent that the following
two items were added to the agenda as No. 5.b and 30.a.
5.b Letter of April 22, 1998 from Margaret
Brown, Greenwich Flood Relief Fund Re: Donation
30.b Letter of April 26, 1998 from Kiwanis of
Western Kings Re: Request
3. DISCLOSURE OF CONFLICT OF INTEREST
Deputy Mayor Black declared a conflict of
interest with the following items from Bills for Ratification:
|
61.
|
NB
Power |
Fire |
$826.23
|
|
62.
|
NB
Power |
Trans. |
$4,881.07
|
4. PUBLIC
HEARINGS
None
5. PUBLIC
PRESENTATIONS
a) Sergeant
Doug Lockhart Re: Grand Bay-Westfield Policing
Sergeant Doug Lockhart,
Acting Commanding Officer, RCMP District 3 Detachment provided Council
with an overview of Policing Operations from April 1st to date and submitted
handouts to Council containing various statistics for the period.
b) Letter of
April 22, 1998 from Margaret Brown, Greenwich
Flood Relief
Fund Re: Donation
Councillor Keir moved
to refer letter of April 22, 1998 from Margaret Brown, Greenwich Flood
Relief Fund to the Recreation Director for information regarding rental
fee for of the Centrum for a benefit bingo.
Seconded by Councillor
Calvin. Carried.
6. MINUTES
OF REGULAR COUNCIL MEETING OF APRIL 14, 1998
Councillor Sutton
moved to adopt the minutes of the Regular Council meeting of April 14,
1998 as presented.
Seconded by Councillor
Keir. Carried.
6.1 TELEPHONE
POLL OF APRIL 9, 1998 RE: RIVER VALLEY COMMUNITY CENTER
Councillor Calvin
moved to ratify Telephone Poll of April 9, 1998 Re: River Valley Community
Center in that authorization be granted to sponsor the River Valley Community
Center for two 1998 community fund raiser dances for $200.
Seconded by Deputy
Mayor Black. Carried.
6.2 TELEPHONE
POLL OF APRIL 17, 1998 RE: AUTHORIZATION FOR THE FIT ALLEY RIVER VALLEY
FUN RUN COMMITTEE TO USE MUNICIPAL PROPERTY AT 150 NEREPIS ROAD FOR FIREWORKS
ON JULY 1, 1998
Councillor Calvin
moved to ratify the Telephone Poll of April 17, 1998 Re: Authorization
for the Fit Alley River Valley Fun Run Committee Request in that authorization
be granted for the Fit Alley River Valley Fun Run Committee to use municipal
property located at 150 Nerepis Road for fireworks activities on July 1,
1998 and authorization also be granted for appropriate signatures on the
Fun Run liability waiver.
Seconded by Councillor
Keir. Carried.
6.3
TELEPHONE POLL OF APRIL 16, 1998 RE: AUTHORIZATION FOR TRANSFER OF
EQUIPMENT TO THE GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT
Councillor Sutton
moved to ratify the Telephone Poll of April 16, 1998 Re: Authorization
for Transfer of Equipment to the Grand Bay-Westfield Volunteer Fire/Rescue
Department in that authorization be granted for transfer of the following
former Police Department equipment to the Grand Bay-Westfield Volunteer
Fire Department: one computer system, one fax machine and one copier.
Seconded by Councillor
Calvin. Carried.
6.4 TELEPHONE
POLL OF APRIL 15, 1998 RE: AUTHORIZATION FOR PAYMENT OF $15,515 TO THE
GREATER SAINT JOHN ECONOMIC DEVELOPMENT COMMISSION, INCORPORATED
Councillor Calvin
moved to ratify the Telephone Poll of April 15, 1998 Re: Authorization
for Payment of $15,515 to the Greater Saint John Economic Development Commission,
Incorporated in that authorization be granted for payment of $15,515 to
the Greater Saint John Economic Development Commission, Incorporated in
quarterly payments for the period of April 1, 1998 - December 31, 1998
per correspondence of April 9, 1998 from David G. Barry, Commission Chairperson.
Seconded by Councillor
Sutton. Carried.
Deputy Mayor Black
assumed the Chair.
Mayor Losier noted
that the $15,515 represented the Town’s payment to the Greater Saint John
Economic Development Commission for the period April 1, 1998 - December
31, 1998.
Mayor Losier resumed
the Chair.
6.5 TELEPHONE
POLL OF APRIL 15, 1998 RE: AUTHORIZATION FOR APPROPRIATE SIGNATURES RE:
VILLAGE OF WESTFIELD FINANCIAL STATEMENTS
Councillor Sutton
moved to ratify the Telephone Poll of April 15, 1998 Re: Authorization
for Appropriate Signatures for Village of Westfield Financial Statements
in that the Town accepts the Village of Westfield Financial Statements
for the year ended December 31, 1997 with authorization for appropriate
signatures.
Seconded by Councillor
Calvin. Carried.
6.6 MINUTES
OF PLANNING ADVISORY COMMITTEE MEETING OF APRIL 6, 1998
Councillor Keir
moved to receive and file the minutes of the Planning Advisory Committee
meeting of April 6, 1998.
Seconded by Councillor
Sutton. Carried.
6.7
MINUTES OF EMERGENCY MEASURES COMMITTEE MEETING OF MARCH 24, 1998
Councillor Calvin
moved to receive and file the minutes of the Emergency Measures Committee
meeting of March 24, 1998.
Seconded by Councillor
Sutton. Carried.
7. BILLS
FOR PAYMENT
Deputy Mayor
Black departed the meeting due to a stated conflict of interest.
Councillor Sutton
moved to approve the following items from Bills for Ratification:
|
61.
|
NB
Power |
Fire |
$826.23
|
|
62.
|
NB
Power |
Trans. |
$4,881.07
|
Seconded by
Councillor Calvin. Carried.
Deputy Mayor Black
rejoined the meeting.
Councillor Keir moved
to pay the Bills for Payment enbloc for a total of $40,738.87 and approve
the remaining Bills for Ratification for a total of $84,321.91, Grand Total
$125,060.78.
Seconded by Councillor
Sutton. Carried.
8. CONSENT
AGENDA
a) Grand Bay-Westfield
Volunteer Fire/Rescue Monthly Report for March, 1998
Councillor Sutton
moved to receive and file the following Consent Agenda item:
a) Grand Bay-Westfield
Volunteer Fire/Rescue Monthly Report for March, 1998
Seconded by Deputy
Mayor Black. Carried.
9. BUSINESS
ARISING FROM MINUTES
None
10. DELEGATIONS
None
11. PETITIONS
None
12. BY-LAWS
None
13.
NOTICE OF MOTIONS
None
14. REPORTS
14.1 REPORT
FROM ASSISTANT CLERK RE: TOWN OF GRAND BAY-WESTFIELD SEWERAGE UTILITY ACCOUNTS
RECEIVABLE AS AT APRIL 16, 1998
Councillor Keir
moved to receive and file report from Assistant Clerk Re: Town of Grand
Bay-Westfield Sewerage Utility Accounts Receivable as at April 16, 1998.
Seconded by Councillor
Sutton. Carried.
15.
LETTER FROM KELLY AND RUTH HANNA DATED APRIL 19, 1998 RE: BURNING
BRUSH AND SPRAYING OF LAWNS WITH PESTICIDES
Councillor Keir
moved to refer letter from Kelly and Ruth Hanna dated April 19, 1998 Re:
Burning Brush and Spraying of Lawns with Pesticides to the Recreation Director,
Beautification Committee and the By-law Review Committee.
Seconded by Deputy
Mayor Black. Carried.
16. LETTER
FROM MAX AND SANDRA FREES RECEIVED APRIL 14, 1998 RE: WATER PROBLEMS AT
288 WOOLASTOOK DRIVE
Councillor Calvin
moved to refer letter from Max and Sandra Frees received April 14, 1998
Re: Water Problems at 288 Woolastook Drive to the 1998 General Capital
Budget with a letter to be forwarded to Max and Sandra Frees indicating
that work will be done in the area of 288 Woolastook Drive in 1998.
Seconded by Councillor
Keir. Carried.
17. RECREATION
DIRECTOR’S REPORT OF APRIL 7, 1998 RE: RECREATION AND PARK MAINTENANCE
SERVICES - BROUGHT FORWARD FROM MARCH 23, 1998
Councillor Sutton
moved to concur with the recommendation of the Recreation Director in his
report of April 7, 1998 in that the Draft of Recreation and Park Maintenance
Services be approved as submitted for Public Tender.
Seconded by
Councillor Calvin. Carried.
18. LETTER
FROM HON. SHELDON LEE, MINISTER OF TRANSPORTATION DATED APRIL 2, 1998 RE:
1998 PROGRAM FOR IMPROVEMENTS TO PROVINCIALLY DESIGNATED HIGHWAYS, PAVING
ROUTE 177 FROM THE SOUTHERN TOWN LIMIT WITH SAINT JOHN TO THE WOOLASTOOK
DRIVE AREA
Deputy Mayor
Black moved to receive and file letter from Hon. Sheldon Lee, Minister
of Transportation dated April 2, 1998 Re: 1998 Program for Improvements
to Provincially Designated Highways, Paving Route 177 from the Southern
Town Limit with Saint John to the Woolastook Drive Area.
Seconded by
Councillor Calvin. Carried.
19. FACSIMILE
FROM NEW BRUNSWICK POLICE ASSOCIATION DATED APRIL 20, 1998 RE: SUPPORT
FOR 11TH ANNUAL "CHILD ABUSE AWARENESS COMMUNITY GUIDE"
Councillor Calvin
moved to receive and file facsimile from New Brunswick Police Association
dated April 20, 1998 Re: Support for 11th annual "Child Abuse Awareness
Community Guide".
Seconded by Councillor
Keir. Carried.
20. LETTER
FROM PASTOR DAVE MCELHINNEY, RIVER VALLEY WESLEYAN CHURCH DATED APRIL 20,
1998 RE: REQUEST FOR LOCATION FOR FOOD BASKET AT 943 RIVER VALLEY DRIVE
Councillor Keir
moved to refer letter from Pastor Dave McElhinney, River Valley Wesleyan
Church dated April 20, 1998 Re: Request for Location for Food Basket at
943 River Valley Drive to the Town Manager for further information.
Seconded by Councillor
Calvin. Carried.
21. LETTER
OF APRIL 20, 1998 FROM SHERRY BRENEOL, PRESIDENT, HOME AND SCHOOL ASSOCIATION
RE: CROSSWALKS
Councillor Keir
moved to refer letter of April 20, 1998 from Sherry Breneol, President,
Home and School Association Re: Crosswalks to the Works Commissioner to
forward literature to the Home and School Association regarding Crosswalks
and Signage in school areas.
Seconded by Councillor
Calvin. Carried.
22. MEMORANDUM
OF APRIL 20, 1998 FROM FUNDY REGION SOLID WASTE COMMISSION RE: MINUTES
AND REPORTS
Councillor Calvin
moved to receive and file memorandum of April 20, 1998 from Fundy Region
Solid Waste Commission Re: Minutes and Reports.
Seconded by Councillor
Sutton. Carried.
23. MEMORANDUM
OF APRIL 23, 1998 FROM EMERGENCY MEASURES COMMITTEE RE: COMMITTEE APPOINTMENT
Councillor Calvin
moved to receive and file memorandum of April 23, 1998 from Emergency Measures
Committee Re: Committee Appointment.
Seconded by Councillor
Keir. Carried.
Councillor Calvin
moved to concur with the recommendation of the EMO Planning Committee in
that Town Manager, Sandra Gautreau be appointed as Director of the EMO
Planning Committee.
Seconded by Councillor
Sutton. Carried.
24. LETTER
OF APRIL 22, 1998 FROM K. WAYNE JOHNSTON, FIIC, OF CRAWFORD-THG RE: FILE
NO. 8802-0004J
Deputy Mayor
Black moved to receive and file letter of April 22, 1998 from K. Wayne
Johnston, FIIC, of Crawford-THG Re: File No. 8802-0004J and concur with
Mr. Johnston’s comments.
Seconded by Councillor
Sutton. Carried.
25.
LETTER RECEIVED APRIL 14, 1998 FROM ROBERT POWLESLAND RE: SEWERAGE
BACKUPS/MEMORANDUM OF APRIL 24, 1998 FROM WORKS COMMISSIONER
Councillor Calvin
moved to table letter received April 14, 1998 from Robert Powlesland Re:
Sewerage Backups/Memorandum of April 24, 1998 from Works Commissioner until
the next Council meeting of May 11, 1998 for further information.
Seconded by Councillor
Sutton. Carried.
26. TENDERS
RE: COMMUNICATION EQUIPMENT FOR GRAND BAY-WESTFIELD EMERGENCY SERVICES
Councillor Calvin
moved to award the Communication Equipment Tender 002C-98 for Grand Bay-Westfield
Emergency Services to the low bidder, Chandler.
Seconded by Deputy
Mayor Black. Carried.
27. LETTERS
OF MARCH 16, 25, APRIL 2, 1998 FROM W. D. TODD, DIRECTOR, INFORMATION TECHNOLOGY,
PUBLIC SAFETY COMMUNICATIONS CENTRE RE: DISPATCH SERVICES FOR THE TOWN
OF GRAND BAY-WESTFIELD
It was noted
that the volume of calls for Fire Dispatch has been negotiated up from
210 to 250.
Councillor Keir moved
to enter into an agreement with the City of Saint John Public Safety Communications
Centre per Draft dated April 2, 1998 Re: Dispatch Services for the Town
of Grand Bay-Westfield with section 7.01.1 to read 250 calls.
Seconded by Councillor
Sutton. Carried.
28. FAX
DATED APRIL 22, 1998 FROM RALPH D. POLEY RE: GRAND BAY VOLUNTEER FIRE DEPARTMENT
INC./BILL OF SALE
Councillor Keir
moved to table fax dated April 22, 1998 from Ralph D. Poley Re: Grand Bay
Volunteer Fire Department Inc./Bill of Sale pending further information
from the Town Solicitor.
Seconded by Councillor
Sutton. Carried.
29. RECREATION
DIRECTOR’S REPORT OF APRIL 6, 1998 RE: ESTIMATE FOR ELECTRICAL SERVICES
RE: BALLFIELD LIGHTING - BROUGHT FORWARD FROM MARCH 23, 1998
Councillor Calvin
moved to concur with the recommendation of the Recreation Director in his
report of April 6, 1998 in that Kenneth Carson of K.M. Carson Limited be
engaged to provide electrical engineering services for the proposed Baseball/Softball
Field Lighting project for a fee of $2,500 plus taxes.
Seconded by Councillor
Keir. Carried.
30. TOWN
MANAGER’S REPORT OF APRIL 24, 1998 RE: 1998 GENERAL CAPITAL FUND - BORROWING
Councillor Calvin
moved that the Town of Grand Bay-Westfield submit to the Municipal Capital
Borrowing Board an application for authorization to borrow for capital
expenses for the following: Transportation Services, $200,000 for a term
which reflects debt repayment at the end of the year 2004.
Seconded by Councillor
Keir. Carried.
30.a LETTER
OF APRIL 26, 1998 FROM KIWANIS OF WESTERN KINGS RE: REQUEST
Councillor Keir
moved to donate a sewage pump and tank that the Town of Grand Bay-Westfield
Works Department is no longer using to the Kiwanis Club of Western Kings
for their Oak Point Park Campground.
Seconded by Councillor
Sutton. Carried.
31. ADJOURNMENT
Councillor Calvin
moved adjournment.
Seconded by Councillor
Keir. Carried.
Time: 9:00 p.m.
Respectfully submitted,
Sandra Gautreau
Manager (Clerk)
Grace Losier
Mayor
Judy Sproule
Assistant Clerk
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